Joint Organization Committee Meeting January 6, 2014 9:00 a.m.

. Kaiser Center 2 nd Floor Conference Room, 300 Lakeside Drive

Present: Deborah Boyer, Michelle Lane, Sara May (by phone), Chris Curtis, Martin Ward (by phone) Indrajit Obeysekere, Jesse Nelson, Robert Wilkins Steve Snider/District Manager, Andrew Jones/District Services Coordinator, Victoria Decker/Office Manager, Fiona Simms/Administrative Assistant

Absent: Staff:

Discussions held and decisions made by the Joint Organization Committee

Subject
Introductions Public comment and announcements Approval of the minutes of the July 31, 2013 meeting

Discussion
The meeting was called to order at 9:07 a.m. There were no public comments or announcements made. The minutes of July 31, 2013 meeting were presented to the committee for review.

Action

Review of yearend financial report

Tori reviewed the DOA 2013 yearend financial report. She noted that the districts received a total of $1,033,182.20, which less the reserve and hardship reimbursements of $48,000.00 leaves $985,182.20 cash available. Tori stated that the DISI expenses total $66,185.54, ORG expenses total $218,664.15, and SOBO expenses total $625,505.16. The total cash remaining and carry forward for 2014 is $74,827.35. Tori reviewed the LMU 2013 yearend financial report. She noted that the districts received a total of $1,355,867.22, which less the reserve and hardship reimbursements of $85,882.04 leaves $1,129,985.18 cash available. Tori stated that the DISI expenses total $64,796.46, ORG expenses total $219,824.04, and SOBO expenses total $849,601.20. The total cash remaining and carry forward for 2014 is $135,763.48 Tori reminded the committee that the 2014 annual budget was approved in October in order to meet the requirements of the City of
th

Deborah moved and Michelle seconded the motion to approve the minutes of July 31, 2013 as presented. The motion was approved unanimously. No action taken.

Review and approval of 2014 Annual Budget

Michelle moved and Martin seconded the motion to approve the

Oakland, CA 94612

Downtown Oakland and Lake Merritt/Uptown District Associations 388 19 Street DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530 info@downtownoakland.org www.downtownoakland.org info@lakemerritt-uptown.org www.lakemerritt-uptown.org

Oakland. This updated budget reflects the carry forward from 2013. The DOA and LMU proposed 2014 annual budgets were presented. Tori noted that the DOA carry forward of $118,641.18 includes the 2013 reserve of $43,813.83, $40,937.51 of additional assessment income, and an expense category underspend of $33,889.84. The LMU carry forward of $221,645.52 includes the 2013 reserve of $85,882.04, $94,399.08 of unspent additional assessment income, and an expense category underspend of $41,364.40. The under spend in the Security line item for both districts is directly attributable to the conscious effort on behalf of BBB to be more diligent in its hiring practices both to ensure retention and attract high caliber candidates. Additionally, the underspend in the Watering line item can be attributed to Peralta Service Corporation providing watering services in 2013 at no expense to the districts.. All expense category allocations remain unchanged. The line item Unallocated Carry Forward has been added. Chris noted that the Strategic plan lacks a time frame for the completion of the stated goals. Staff requested that the committee send detailed feedback. The next Joint ORG meeting was scheduled for th February 25 at 9:00 a.m. The meeting was adjourned at 9:54 a.m.

DOA 2014 annual budget. The motion was approved unanimously. Deborah moved and Chris seconded the motion to approve the LMU 2014 Annual Budget

Review of Strategic Plan

Other Adjournment

Minutes taken by: Fiona Simms, Administrative Assistant