SAP Connectivity With MS Excel

3/21/2014
SAP Connectivity with MS Excel | SCN

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SAP Connectivity with MS Excel

created by Ronny H on Aug 22, 2012 4:07 PM, last modified by Ronny H on Aug 22, 2012 9:29 PM Share 3 3 Tw eet 5
Version 1
Data from SAP to MS Office Applications
http://scn.sap.com/docs/DOC-31015
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Using the connection SAP with MS Office, users spreads data from SAP application to right within Microsoft Office desktop applications, including Excel, Outlook, Word and Power point. With the SAP-MS Office connectivity, end-users can interact with SAP transactions directly within their Excel spreadsheet, their Outlook e-mail screen, and their Word documents and on their Power point presentations. Here we have a simple application to connect SAP with MS-office tools Excel. But before thatWhy? How? And Use! Why Data from SAP to MS Office Applications
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In spite of large moneys in SAP, most business users continue to be unsatisfied with it because data from SAP is not easily accessible in their favorite desktop productivity tools -- Microsoft Excel, Microsoft Outlook and Microsoft Word. Since Microsoft Office Applications are not connected to SAP, users are forced to Use error-prone cut-copy-paste to populate their Excel spreadsheets. Switch screens from Outlook to gather data and take decisions as they respond to e-mails. Manually update data from Excel Spreadsheets to enterprise applications. Benefits of Data from SAP to Microsoft Office Applications SAP-MS Office Connectivity extends data from SAP to Microsoft Excel, Microsoft Outlook and Microsoft Word using a SOA based Information Delivery Server and Microsoft Office Add-ins, and provides the following benefits Eliminates cut-and-paste based data collecting mechanism from SAP to Microsoft Excel. Enables users to get real-time data from SAP within Excel with a single-click Refresh. Enables users to query and update SAP transactions from within Outlook screens. Allows the users to update SAP from within Excel, Outlook and Word. Avoids any data-integrity issues with copying and reduces compliance issues. Who Benefits
http://scn.sap.com/docs/DOC-31015 3/30
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Production and Logistics Managers who want to create Excel reports from latest SAP data. Managers who want to track projects and status automatically as they receive status emails. Analysts who want to combine data from SAP and other enterprise data stores for budgeting purposes.
Example:
Here is the main part comes up. We shall take simple scenario for SAP with MS Excel connectivity. So lets begin!! Just before start, I would like to give little overview on what we are actually going to do. So, here are the scenarios!! Excel File Scenarios Create a MS excel file for user input. Create user interface in excel sheet to input data for the customer master and output
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cells. Apply VB code to make connection with SAP. Read the input data for customer master from the excel file sheet. Fetch data from SAP using connection code from SAP. Display output within excel sheet itself. SAP Scenarios Create a function module in ABAP that is Remote Enabled. Create IMPORT, EXPORT and TABLES parameters as per requirement from MS excel. Write logic to display customer master details based on input from Excel file. Activate the function module. WellA picture says thousand words. So, lets begin!
MS Excel User Interface

First of all, lets create MS excel file with customer master input. We shall create simple selection screen for user input.
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Wellfilling cell values are simple here but how to add buttons (Get Address and Reset Output) here? This was also new in my case since new version of MS office. Just follow following steps for this: Click MS office button and select Excel Options button from the menu.
You will see here a new tab named Developer
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Click on Insert and then select Button from the form control. Later on you can double click on the button and set its properties (Caption, Color, etc.) Congratulations! Our input screen is finished here. Lets design our output screen now.
I have created my output screen just after the input screen. You can create anywhere in the excel file. Here terms anywhere descries to other worksheet also.
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The output screen is simple as you see. Nothing much to do here. I just simple colored the cells for better look. Great! Looks like we finished user interface here. (Did we miss something...Naah for now!)
SAP Select Data

Since we are taking simple example to fetch detail from customer master, lets create a function module for it. Create a function module.
Enter function group and Short text.
Make sure your function module is Remote Enabled.

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Now lets create Tables parameters:
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Here we have two Tables parameters ET_KUNNR (Input) : Customer numbers pass in to the function module ET_CUST_LIST (Output): Data will be fetched in function module and display on the excel sheet. Note: We have created a Z structure (ZNM_CUST_LIST) for the output list. Here are the fields for the structure:
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We are all set with input and output structures. Now, lets fetch the data. Here is the only coding part came up in SAP. Look at below screen.
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Here, we are selecting all the customer details from the KNA1 (customer master) table from the input table (ET_KUNNR) from excel file and return to the table (ET_CUST_LIST).
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Now we have all the records in the table ET_CUST_LIST. So, again congratulation friends! You have completed most of the things. The remaining step now is to display the list in the excel file. Lets now connect the SAP and MS Excel. Go to the Developer tab and click on Visual Basic icon.
The VB editor will be opened and we are going to write the code for connection of excel and SAP with sending and receiving data. Here is the variable declaration list. These are the global variables. Lets understand each of them.
Variable
Description
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o b j B A P I C o n t r o l o b j g e t a d d r e s s v L a s t R o w v R o w s v c o u n t _ a d d I n d e x _ a d d o b j a d d r e s s o b j k u n n r
F o rc r e a t i n go b j e c tt oa c c e s sS A Pf u n c t i o n s . T om a k eB A P If u n c t i o nc a l lv i ao b j B A P I C o n t r o l . L a s tr o wo fo u t p u tl i s t T o t a ln u m b e ro fr e c o r d sr e t u r n e df r o mt h eS A P V a r i a b l ef o ri n c r e m e n tr e c o r d s V a r i a b l ef o rn e x tr e c o r d( I n d e x ) O b j e c tf o rS A Pt a b l e( f o rc u s t o m e rm a s t e ro u t p u t ) O b j e c tf o rS A Pt a b l e( f o rc u s t o m e rm a s t e ri n p u t )
Here are the properties for the Get Address button.
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Lets code when Get Address button is clicked. Setup the local variables
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Variable L o g o n C o n t r o l R 3 C o n n e c t i o n r e t c d S i l e n t L o g o n
Description L o g o nc o n t r o li st om a k el o g i ni nS A P . R om a k ec o n n e c t i o nt oS A PR / 3u s i n gl o g o nc o n t r o l . R e t u r nC o d e I f T r u e n op o p u pw i l la s kt oe n t e rS A Pl o g i nd e t a i l s
Now lets setup the connection with SAP R/3 using following code.
Lets do SAP Login here.
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Perfect!! We have made the connection with SAP R/3. Now we are able to send and receive the data from MS Excel to SAP R/3 and vice versa. But how to send my customer details and receive? Hmmm..we need to use internal tables those are created in SAP function module. (Do you remember?....NO?... checkout Tables parameters in function ZNM_GET_CUSTOMER_DETAILS). So, lets do this.
Here, ZNM_GET_CUSTOMER_DETAILS is our function module created in SAP. ET_KUNNR: Customer details input details ET_CUST_LIST: Customer output details.
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We are reading here each cell from excel worksheet for input.
Here we have called the FM and passed the input details to process. Result:
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vcount_add returns total number of records from the SAP. And we have already set the loop to display records in the cells. Here, R3Connection.Logoff is to sign off from your SAP account. Here is the output screen:
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Wow!! We have output result. Good job!! But what is the use of another button Reset Output here? Yesgood question. The Reset Output button will clear all the data and messages from the screen. Look at below code:
----------------------------------------------------------------------------------------------------------------------http://scn.sap.com/docs/DOC-31015 20/30
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Now we have completed the entire example here. N joy. Here is the entire code: O p t i o nE x p l i c i t D i mo b j B A P I C o n t r o l ,o b j g e t a d d r e s sA sO b j e c t D i mv L a s t R o w ,v R o w sA sI n t e g e r D i mv c o u n t _ a d d ,i n d e x _ a d dA sI n t e g e r P u b l i co b j a d d r e s s ,o b j k u n n rA sS A P T a b l e F a c t o r y C t r l . T a b l e P r i v a t eS u bG e t A d d r e s s _ C l i c k ( ) ' L o c a lv a r i a b l e s D i mL o g o n C o n t r o lA sS A P L o g o n C t r l . S A P L o g o n C o n t r o l D i mR 3 C o n n e c t i o nA sS A P L o g o n C t r l . C o n n e c t i o n D i mr e t c d A sB o o l e a n D i mS i l e n t L o g o n A sB o o l e a n ' S e tC o n n e c t i o n S e tL o g o n C o n t r o l=C r e a t e O b j e c t ( " S A P . L o g o n C o n t r o l . 1 " ) S e to b j B A P I C o n t r o l=C r e a t e O b j e c t ( " S A P . F u n c t i o n s " ) S e tR 3 C o n n e c t i o n=L o g o n C o n t r o l . N e w C o n n e c t i o n ' S A Pc o n n e c t i o n R 3 C o n n e c t i o n . C l i e n t=" 8 1 0 " R 3 C o n n e c t i o n . A p p l i c a t i o n S e r v e r=" 1 0 . 2 2 6 . 3 3 . 1 4 " R 3 C o n n e c t i o n . L a n g u a g e=" E N " R 3 C o n n e c t i o n . U s e r=" 2 3 8 4 9 9 " R 3 C o n n e c t i o n . P a s s w o r d=" x x x " R 3 C o n n e c t i o n . S y s t e m=" E C 6 " R 3 C o n n e c t i o n . S y s t e m N u m b e r=" 0 0 " R 3 C o n n e c t i o n . U s e S A P L o g o n I n i=F a l s e S i l e n t L o g o n=F a l s e r e t c d=R 3 C o n n e c t i o n . L o g o n ( 0 ,S i l e n t L o g o n ) I fr e t c d< >T r u eT h e nM s g B o x" L o g o nf a i l e d " :E x i tS u b o b j B A P I C o n t r o l . C o n n e c t i o n=R 3 C o n n e c t i o n
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' A s s i g nt h eP a r a m e t e r s S e to b j g e t a d d r e s s=o b j B A P I C o n t r o l . A d d ( " Z N M _ G E T _ C U S T O M E R _ D E T A I L S " ) S e to b j k u n n r=o b j g e t a d d r e s s . T a b l e s ( " E T _ K U N N R " ) S e to b j a d d r e s s=o b j g e t a d d r e s s . T a b l e s ( " E T _ C U S T _ L I S T " ) ' A s s i g nc u s t o m e r I fT h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 6 ," B " ) . V a l u e< >" "T h e n o b j k u n n r . R o w s . A d d o b j k u n n r . V a l u e ( 1 ," S I G N " )=T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 6 ,2 ) . V a l u e o b j k u n n r . V a l u e ( 1 ," O P T I O N " )=T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 6 ,3 ) . V a l u e o b j k u n n r . V a l u e ( 1 ," L O W " )=T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 6 ,4 ) . V a l u e o b j k u n n r . V a l u e ( 1 ," H I G H " )=T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 6 ,5 ) . V a l u e E n dI f o b j g e t a d d r e s s . c a l l v c o u n t _ a d d=o b j a d d r e s s . R o w s . C o u n t F o ri n d e x _ a d d=1T ov c o u n t _ a d d v R o w s=1 1+i n d e x _ a d d A c t i v e S h e e t . C e l l s ( v R o w s ,2 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," K U N N R " ) A c t i v e S h e e t . C e l l s ( v R o w s ,3 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," L A N D 1 " ) A c t i v e S h e e t . C e l l s ( v R o w s ,4 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," N A M E 1 " ) A c t i v e S h e e t . C e l l s ( v R o w s ,5 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," O R T 0 1 " ) A c t i v e S h e e t . C e l l s ( v R o w s ,6 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," P S T L Z " ) A c t i v e S h e e t . C e l l s ( v R o w s ,7 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," R E G I O " ) A c t i v e S h e e t . C e l l s ( v R o w s ,8 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," K T O K D " ) A c t i v e S h e e t . C e l l s ( v R o w s ,9 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," T E L F 1 " ) A c t i v e S h e e t . C e l l s ( v R o w s ,1 0 )=o b j a d d r e s s . V a l u e ( i n d e x _ a d d ," T E L F X " ) N e x ti n d e x _ a d d ' I fa d d r e s sn o te x i s tt h e ns h o we r r o r I fv c o u n t _ a d d=" "T h e n A c t i v e S h e e t . C e l l s ( 1 0 ,1 1 )=" I n v a l i dI n p u t " E l s e A c t i v e S h e e t . C e l l s ( 1 0 ,1 2 )=" B A P IC a l li ss u c c e s s f u l l " A c t i v e S h e e t . C e l l s ( 1 1 ,1 2 )=v c o u n t _ a d d&"r o w sa r er e t u r n e d " E n dI f
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R 3 C o n n e c t i o n . L o g o f f E n dS u b P r i v a t eS u bR e s e t O u t p u t _ C l i c k ( ) v L a s t R o w=C e l l s ( R o w s . C o u n t ," B " ) . E n d ( x l U p ) . R o w F o rv R o w s=1 2T ov L a s t R o w T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,2 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,3 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,4 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,5 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,6 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,7 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,8 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,9 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( v R o w s ,1 0 ) . V a l u e=" " N e x tv R o w s T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 1 0 ,1 2 ) . V a l u e=" " T h i s W o r k b o o k . A c t i v e S h e e t . C e l l s ( 1 1 ,1 2 ) . V a l u e=" " E n dS u b ( N o t e :B u t t o np r o p e r t i e sn e e dt ob es e t )
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Topics: abap, in-memory_business_data_management
Average User Rating (6 ratings)
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19 Comments
Sujeet Kadam Aug 23, 2012 7:44 AM
Nicely explained. a step-by-step guide. Thanks for sharing!

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Manuel Antunes Dec 4, 2012 3:04 PM
Excellent tutorial. Thank you!

Like (1)
Eddie Woo May 21, 2013 10:23 AM
This is great! Is it possible to integrate date from more than one SAP function module to a single excel file?
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Dmitry Shipulin May 23, 2013 1:58 PM
Very useful. Thank you!

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Eddie Woo May 26, 2013 5:54 PM (in response to Dmitry Shipulin)
No problem. Good luck buddy!

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Hari Janpareddy May 27, 2013 6:01 PM
Hi, I struck very badly with the below issue. I have to export data from SAP Tables (Eg: BUT000) to Excel. But I dont have Edit access in SAP only thing is I have view access i.e I cant write any program in ABAP editor. So Please help me in quering tables of SAP using VB Macro. I have to Query BUT000 table and fetch the information when
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BPID="100002345". Please help me. Thanks, Hari.

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Surya kallakuri Jul 20, 2013 5:09 PM
Very useful. Thank you!

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Praveen Tyagi Aug 6, 2013 4:29 PM
Hi - I am getting "User defined Type not defined" error on "SAPTableFactoryCtrl.Table" can you tell me which REFERENCE do I need to select in EXCEL. Thanks!
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Giriesh mamurugan Aug 26, 2013 4:01 PM (in response to Praveen Tyagi)
Hi Praveen, Please Declare the below in VB Sheet1 Option Explicit Private LogonControl As SAPLogonCtrl.SAPLogonControl Private R3Connection As SAPLogonCtrl.Connection Private TableFactory As SAPTableFactory Public Functions As SAPFunctionsOCX.SAPFunctions Dim objBAPIControl, objgetaddressn As Object Dim vLastRow, vRows As Integer Dim vcount_add, index_add As Integer Private objaddress, objkunnr As SAPTableFactoryCtrl.Table It will not give any error.
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Jeffrey Quesada Sep 24, 2013 11:58 PM (in response to Giriesh mamurugan)
Hello. I am still having the error "User defined Type not defined", do I need to select any
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reference? Thank you in advance, Jeffrey

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Giriesh mamurugan Aug 26, 2013 4:16 PM
Hi Rohny, When I am trying to login the SAP system from Excel it is showing me an error When I am connecting using remote desktop of my client SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed and please find the details: Error Group RFC_ERROR_COMMUNICATION Message SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed Connect_PM GWHOST=212.78.237.247, GWSERV=sapgw00, SYSNR=00 LOCATION CPIC (TCP/IP) on local host ERROR partner '212.78.237.247:3300' not reached TIME Mon Aug 26 15:03:37 2013 RELEASE 720 COMPONENT NI (network interface) VERSION 40 RC -10 MODULE nixxi.cpp LINE 3286 DETAIL NiPConnect2: 212.78.237.247:3300 SYSTEM CALL connect ERRNO 10060 ERRNO TEXT WSAETIMEDOUT: Connection timed out COUNTER 1 ******************************************************************************************* When I am trying it from my system: CMALLC: rc=27 > Connect from SAP Gateway to RFC server failed. Please find the Details below: Error Group RFC_ERROR_COMMUNICATION Message CMALLC : rc=27 > Connect from SAP gateway to RFC server failed
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Connect_PM GWHOST=212.78.237.247, GWSERV=sapgw00, SYSNR=00 LOCATION SAP-Gateway on host HEXLSVR001.dixons.co.uk / sapgw00 ERROR timeout during allocate TIME Mon Aug 26 15:14:24 2013 RELEASE 720 COMPONENT SAP-Gateway VERSION 2 RC 242 MODULE gwr3cpic.c LINE 2025 DETAIL no connect of TP sapdp00 from host 212.78.237.247 after 20 sec COUNTER 2 ******************************************************************* Can you please tell me anything further has to be done other than the mentioned in the blog.
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Erw in Leitner Aug 31, 2013 8:18 PM
Hello, Thank you for sharing knowledge all the best erwin
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Madhu Vadlamani Sep 4, 2013 7:53 AM
Good one.
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Jeffrey Quesada Sep 25, 2013 6:11 PM
Hello. I am having the following error "User defined Type not defined", when the system tried to compile line: Public objaddress, objkunnr As SAPTableFactoryCtrl.Table Do I need to select any reference? Thank you in advance, Jeffrey
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Siddharth Patel Nov 26, 2013 9:19 AM
Hi Giriesh, I am getting "User defined Type not defined" error on Public Functions As SAPFunctionsOCX.SAPFunctions. After implementing the changes in your comment. Can you please help me with the issue. Thanks in advance, Sidd
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Giriesh mamurugan Nov 26, 2013 1:24 PM (in response to Siddharth Patel)
Hi Siddharth, Paste this code in the sheet1 of your VB Script. Hope you are doing it in the Module and because of that you are getting the error. The code below to enter: Option Explicit Private LogonControl As SAPLogonCtrl.SAPLogonControl Private R3Connection As SAPLogonCtrl.Connection Private TableFactory As SAPTableFactory Public Functions As SAPFunctionsOCX.SAPFunctions Dim objBAPIControl, objgetaddressn As Object Dim vLastRow, vRows As Integer Dim vcount_add, index_add As Integer Private objaddress, objkunnr As SAPTableFactoryCtrl.Table I am unable to attach screen shot, so I will try to explain it in words: choose visual basic option from the developer key, you can see VBAProject(name of your excel) followed by Microsoft excel projects folder and if you expand it you can see the sheet1, were you can post the above code. If you are still facing the issue please revert back. With Regards, Giriesh M
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Siddharth Patel Nov 27, 2013 8:03 AM (in response to Giriesh mamurugan)
Hi , Thanks for your reply but i am still getting the same error. Error with Public Functions As SAPFunctionsOCX.SAPFunctions as not defined. Regards, Sidd
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Siddharth Patel Nov 27, 2013 2:12 PM (in response to Giriesh mamurugan)
Hi Giriesh, I have tried a lot but nothing works same error everytime. I wanted to know is there any tools->references needs to be enabled for this. If not then, please let me know the solution. Regards, Sidd
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Giriesh mamurugan Nov 29, 2013 12:39 PM (in response to Siddharth Patel)
Hi Siddharth, You dont want to do anything explicit other than mention in this blog. I am not in the exact position to say what went wrong. Please mention your mail Id so that I can send the excel which I have done for your reference. (But it is not completed till the end, as I am facing connectivity issue). With Regards, Giriesh M
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SAP Connectivity with MS Excel | SCN

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Data from SAP to MS Office Applications

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

MS Excel User Interface

SAP Connectivity with MS Excel | SCN

You will see here a new tab named Developer

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Select Data

Enter function group and Short text.

Make sure your function module is Remote Enabled.

SAP Connectivity with MS Excel | SCN

Now lets create Tables parameters:

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

Here are the properties for the Get Address button.

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

Lets do SAP Login here.

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

SAP Connectivity with MS Excel | SCN

Topics: abap, in-memory_business_data_management

Average User Rating (6 ratings)

SAP Connectivity with MS Excel | SCN

Nicely explained. a step-by-step guide. Thanks for sharing!

Manuel Antunes Dec 4, 2012 3:04 PM

Excellent tutorial. Thank you!

Eddie Woo May 21, 2013 10:23 AM

Dmitry Shipulin May 23, 2013 1:58 PM

Very useful. Thank you!

No problem. Good luck buddy!

Hari Janpareddy May 27, 2013 6:01 PM

SAP Connectivity with MS Excel | SCN

BPID="100002345". Please help me. Thanks, Hari.

Surya kallakuri Jul 20, 2013 5:09 PM

Very useful. Thank you!

Praveen Tyagi Aug 6, 2013 4:29 PM

SAP Connectivity with MS Excel | SCN

reference? Thank you in advance, Jeffrey

Giriesh mamurugan Aug 26, 2013 4:16 PM

SAP Connectivity with MS Excel | SCN

Erw in Leitner Aug 31, 2013 8:18 PM

Madhu Vadlamani Sep 4, 2013 7:53 AM

Jeffrey Quesada Sep 25, 2013 6:11 PM

SAP Connectivity with MS Excel | SCN