SPECIAL SKILLS Highly skilled in receiving and forwarding telephone and electronic inquiries Good writing, analytical and

nd problem solving skills Understanding of principles and practices of association, planning, records management and general administration Ability to communicate effectively with co-workers and Managers Demonstrated ability to operate standard office equipment including telephone systems, typewriters, calculators, copiers and facsimile machines Proven record of pursuing oral and written instructions

EXPERIENCE May 2009 Present ABC Company, 240 boul, Centrum, Orlans, Ontario, K1E 3J4 Administrative Assistant Key in, check over, proofread and finalize letters, reports, statements, invoices, forms, presentations and further documents, from notes or Dictaphone, using computers Maintain and arrange reports from manual or electronic files, inventories, mailing lists and databases Process inward and outgoing mail, both manually and automatically Give general information to customers and the public Photocopy and gather documents for allocation, mailing and filing Send and take delivery of messages and documents by means of fax machine or electronic mail Perform secretarial tasks for instance preparing invoices and bank deposits Sort, process and authenticate applications, receipts, expenditures, forms and extra documents Administer all aspects of general office coordination Maintain office schedule to synchronize work flow and meetings Maintain privacy in all facets of client, employees and agency information July 2008 May 2009 Star Chemicals, 77 Example Road, London ON C9E 3V9 Office Assistant Answered telephones and redirected to appropriate staff member. Coordinated and managed office services, for instance records, budget preparation, personnel and record-keeping Created and amend documents, for example, invoices, reports, memos, letters and financial statements by means of word processing, spreadsheet, database and other presentation software Set up and organized gathering and conferences Opened and arranged incoming mail, including faxes and email Signed for and deal out UPS/FedEx or in the same way delivered packages Arranged responses to letters containing schedule inquiries Filed and recovered clerical documents, records and reports Harmonized and maintained records for workers, office space, telephones, parking, corporation debit card and office keys

Key Skills

Highly experienced in managing all the administrative tasks in a large setting Ability to follow tight schedules and multitask to avoid any delay in work Proficient in using the most advanced applications for administrative functions such as MS Office Suite, internet, etc. Ability to develop and maintain professional relations with the employees and external public concerned with the organization Ability to work patiently and confidently under the most extreme stressful situations while motivating other staff as well Passionate for learning and achieving perfection

Job Responsibilities

Handle all documentation tasks including quotations, bills, attendance reports, etc. Schedule meetings and inform the concerned parties in advance Handle all incoming and outgoing communication including e-mails and circulars to clients and vendors Make arrangements for travel and accommodation for overseas clients and employees going on official tour Attend all events including board meetings, press conferences, exhibitions, etc. Plan and implement new policies and address employee grievances as and when required

Job Responsibilities

Assisted in the preparation of financial and other short term and long term plans for the organization Implemented new policies and solicited feedback from employees to identify if they are comfortable with it Prepared records of all financial transactions and reconciled the statements and records prepared by the accounting staff Assisted the external auditors Handled employee remittance and payroll process Organized and conducted several events