Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.

Ref.: PF27212D Date: 10/03/05

Purpose And Scope

To ena le !roda to load a "ales #d$et at var%in$ levels of detail to #se as a meas#re a$ainst act#al sales.
T codes covered in this &roced#re
'(P) '(13* '(1+ '(15 '(1,

1.1

Triggers or En r! Poin s

The #d$et -ill e com&leted on a si. monthl% asis/ the sales forecast for &rod#ction on a 0#arterl% rollin$ asis and re&ortin$ as re0#ired. 1.2 Ou pu s

Re&orts 1." Au #orisa ion

1#thorisation -ill e limited % the #ser &rofiles. 2f %o# -ish to create and load a sales #d$et #sin$ this method %o#r s%stems administrator needs to $ive %o# access to 3Personalisation Profile 4 Planner5. 2 Si e 1ll "ites Personnel !picall! per$or%ing #e as&. Roles 'ser groups Sales Directors Sales Managers / Senior Sales Managers Product /Account Managers " De$ini ions

!6P1 7 the !ontrollin$ 4 Profita ilit% anal%sis -ithin "1P #sed for #d$etin$/ forecastin$ and re&ortin$ of sales reven#e a$ainst costs. ( Paren )usiness Process or *uali ! Assurance Procedure

Process doc#ment 8F27D

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Pro9ect information &a$e 1 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

+ +.1

Tas& ,ns ruc ion Se ing up planning

)en# &ath: Accounting > Controlling > Profitability analysis >Planning > KEPM Edit planning data Transaction code: KEPM ;o# can -ith either -ant to 1 #se an e.istin$ &lannin$ level/ &ac<a$e and method/ or 8 create a ne&lannin$ level/ &ac<a$e and method. The first screen to a&&ear sho#ld e com&leted as follo-s/

6&eratin$ concern: !R6D T%&e of Profit. 1nal%sis: costin$ ased Then clic< on the icon or &ress enter / The main screen -ill no- a&&ear: =

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Pro9ect information &a$e 2 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

The screen sho-n is <no-n as the planning $ra%e-or& and $ives access to all the &lannin$ entities of -hich there are fo#r: Planning .evel Planning Pac&age Planning %e #od Para%e er se To $ain access to the &lannin$ tools %o# sho#ld select %o#r personalisa ion pro$ile. This controls %o#r a#thorisation level -hich -ill have een set for %o# % the s%stem administrator. >i$hli$ht the &hrase "et &ersonalisation &rofile and clic< on the mo#se. The follo-in$ &o& #& o. -ill a&&ear

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Pro9ect information &a$e 3 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

(ither enter %o#r &rofile if <no-n or clic< on the dro&do-n icon to select from the list/ then clic< on the icon. The &lannin$ frame-or< -ill onl% dis&la% the &lannin$ levels created in that &artic#lar &ersonalisation &rofile. >o-ever if %o# have access to general overview %o# ma% see all the &lannin$ levels. The s%stem administrator -ill set this. *8:!#rrentl% there is one &rofile for all a#thorised #sers and this is P?1**(R +.1.1 Planning level

The &lannin$ level is the first sta$e -e come to. The role of the &lannin$ level is to set the characteristics -e -ish to &lan a$ainst. There are three mandator% fields/ Period/%ear/ Record t%&e and version. 1n% other fields are selected from the characteristic list as sho-n. !reate a &lannin$ level as follo-s: = /enu Pa #0 Edi 1 Planning level 1 Crea e 1 Po& #& o. -ill a&&ear as follo-s: =

(nter a name and descri&tion for the &lannin$ level then clic< on the The screen no- loo<s li<e this: =

icon.

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Pro9ect information &a$e + of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

To add characteristics to the list select % hi$hli$htin$ the re0#ired characteristic and clic< on the sin$le left facin$ arro- in the centre of the ri$ht hand &art of the screen 2n this e.am&le -e -ill #se the &lannin$ level !R6D 101 sho-n elo-: =

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Pro9ect information &a$e 5 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

This has three fi.ed characteristics = Division/ Record t%&e and @nit sales 0#antit%. "elect the save *ote: Period/;ear/ Record T%&e and Aersion are al-a%s com&#lsor% on a &lannin$ level. 2f %o# -an tot ma<e fi.ed entries s#ch as Division/ Record t%&e and @nit sales 0#antit% as a ove com&lete the ta entitled 3"election5. 2f %o# -ant to ma<e a detailed descri&tion of %o#r &lannin$ level com&lete the descri&tion ta . #tton.

*o- -e have a &lannin$ level -e need to $o to the ne.t sta$e.

+.1.2

Planning Pac&age

Bhere the &lannin$ level determined the characteristics that -e &lanned a$ainst/ the &lannin$ &ac<a$e allo-s #s to create a variant of this -ith restrictions. Bith this -e can select the Period/%ear !om&an% code and even the &artic#lar &rod#ct $ro#& if -e -ish to. 1 &lannin$ &ac<a$e is created for a s&ecific &lannin$ level. To create a &lannin$ &ac<a$e the c#rsor m#st hi$hli$ht the &lannin$ level it relates to.

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Pro9ect information &a$e , of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

!reate a &lannin$ &ac<a$e as follo-s: = /enu Pa #0 Edi 1 Planning level 1 Crea e Planning Pac&age 1 &o& #& o. -ill a&&ear as efore re0#estin$ the name and descri&tion of the &lannin$ &ac<a$e

(nter a name and descri&tion for the &lannin$ level then clic< on the The screen no- loo<s li<e this: = *ote Aaria le on/off icon

icon.

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

6n the ri$ht hand side of the screen are the fields in -hite to e com&leted -ith the &arameters of %o#r choice. *ote that the fi.ed fields Cthose -hich have een defined at the &lannin$ level sta$eD are lan<ed o#t and cannot e selected. 1lso note that there is the &ossi ilit% of #sin$ a varia le for each of the fields. To do this tic< the o. and enter a varia le name % #sin$ the drilldo-n facilit%. 1 varia le name -ill e offered/ do# le clic< to select. To s-itch a varia le on/off select the varia le on/off icon Bhen %o# ne.t -ish to #se the &ac<a$e #t -ish to select a restricted n#m er of entries then $o to: (dit E Aaria le E define varia le The follo-in$ screen -ill e dis&la%ed: =

2t is here that %o# enter the varia le selections for each characteristic %o# have chosen to e a varia le entr% in %o#r s&ecific &lannin$ &ac<a$e. Bhen %o# then $o on to select that &lannin$ &ac<a$e and &re&are to enter data onl% the items s&ecified in the a ove ta le -ill e sho-n. Be shall #se the e.am&le !>03TF as sho-n elo-: =

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Pro9ect information &a$e F of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

To amend a varia le select the characteristic %o# -ant to chan$e then (dit E Aaria le E Define then either add/ delete or chan$e val#es. 6nce the &ac<a$e is created as re0#ired clic< on the save icon to save the &ac<a$e

Bhen -e have started or com&letel% finished a &lannin$ &ac<a$e -e can mar< the traffic li$hts to shothe stat#s as a reminder to others and o#rselves. To chan$e the stat#s/ hi$hli$ht the li$hts for the s&ecific &lannin$ &ac<a$e and do# le clic< on the mo#se. 1 &o& #& o. -ill a&&ear: =

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Pro9ect information &a$e : of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson "im&l% clic< on the line %o# re0#ire and the clic< on the Revision: 2.0 icon to close.

Ref.: PF27212D Date: 10/03/05

*o- that -e have a &lannin$ &ac<a$e -e can move on to the ne.t sta$e: =

+.1."

Planning /e #od 2Para%e er se

*ote: (ns#re that General 6vervie- is selected. The &lannin$ method is the f#nction %o# -ish to &erform. 2t co#ld e enter &lan data/ or co&% &lan data via a co&%in$ tool etc. (ver% &lannin$ level m#st have a &lannin$ method attached to it. Be do not create a &lannin$ method/ -e select one and then -e create a &arameter set for it 8elo- is an overvie- sho-in$ the vario#s sta$es and -here each one is fo#nd and ho- it relates to the others.

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

To see a f#ll list of &arameter sets lin<ed to the method/ hi$hli$ht the Plannin$ method then select General 6vervie-/ a f#ll list or &arameter sets -ill a&&ear and %o# can edit or create from here. "elect a method and create a &arameter set as follo-s:

/enu Pa #0 Edi 1 /e #od 1 Crea e para%e er se Or Rig# clic& on En er planning Da a 1 Crea e para%e er se 1 &o& #& o. -ill a&&ear as efore: =

(nter a name and descri&tion for the &lannin$ level then clic< on the The screen no- loo<s li<e this: =

icon.

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Pro9ect information &a$e 11 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

>ere -e are settin$ the format la%o#t that -ill e #sed to enter o#r data. To select a la%o#t clic< on the dro& do-n on the la%o#t #tton to $et a screen as elo-: =

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Pro9ect information &a$e 12 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

"elect from the list % do# le clic<in$ on the re0#ired line. ,$ !ou -is# o crea e a ne- la!ou see sec ion +.( The other settin$s are left lan< for standard &lannin$ a&art from the distri #tion <e%s and the inte$rated e.cel active <e% .The active e.cel <e% determines if a s&readsheet format is dis&la%ed/ if not tic<ed a standard "1P screen -ill e sho-n instead. 6nce %o# have entered the selection criteria clic< on the save icon to save the &arameter set

The characteristics s&ecified in each &lannin$ &ac<a$e m#st e the same as those in the $eneral data selections &art of the &lannin$ la%o#t other-ise the &lannin$ f#nctionalit% -ill not -or<. 3). ,$ !ou -an o var! #e en r! 4e -een s andard screens and e5cel 6on di$$eren occasions7 !ou can si%pl! c#ange #e para%e er se o 4e one or #e o #er a -ill8 #is is no a con$igura ion se ing as in previous versions.

+.2 +.2.1

En ering da a in a plan 3or%al %anual en r! via s andard SAP screens

The first section dealt -ith settin$ #& the vario#s levels of &lannin$ screens. >ere -e start enterin$ data #sin$ the screens -e have no- created in section 5.1 The screen is accessed from the &lannin$ method so in order to access -e m#st select the &lannin$ level/ then the &lannin$ &ac<a$e and finall% the &lannin$ method/&arameter set. Bhen -e have hi$hli$hted the &arameter set -e do# le clic< to access the data entr% screen. The screen -ill a&&ear as elo-: =

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Pro9ect information &a$e 13 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

The data entr% screen a&&ears to the ri$ht of the navi$ation screens. To remove the navi$ation screens and see more of the data entr% screen clic< on the navi$ation off icon on the far ri$ht of the tool ar. (nter the c#stomer n#m er and &rod#ct $ro#& n#m er and then the val#es. 2f %o# enter elo- the total line the total -ill not chan$e -hen %o# &ress enter #t -hen %o# save and e.it and then re access the screen the items -ill e moved a ove the totals and e incl#ded in the ne- total sho-n. +.2.2 En r! via an e5cel spreads#ee

2n addition to the man#al entr% in 5.2.1 "1P -ill allo- entr% #sin$ an e.cel s&readsheet format screen. To do this the &arameter set needs to e set #& -ith the e.cel active o. tic<ed 6vervie-/ select %o#r &lannin$ level/ select %o#r &lannin$ methods/ &lannin$ data hi$hli$ht &arameter set/ !han$e/ then move to the ottom of the settin$s ta and select 22nte$rated (.cel 1ctive5 save. From her %o# can do# le clic< on the &arameter set and the s&read sheet format a&&ears. 6nce this is set the screen -ill a&&ear as elo-: = Transaction '(P):

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Pro9ect information &a$e 1+ of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

The data can e entered #nder the relevant col#mns man#all% or can e c#t and &asted from another s&readsheet/ -hich is formatted in the same -a%. *ote: D' 7 Distri #tion <e%. This indicates the n#m er of -or<in$ da%s &er month so that ann#al sales are s&lit accordin$l% on a monthl% asis. G002 is for !roda @niversal/ G00+ is for !roda !hemicals. *8:The -or<sheet is most li<el% to e &rotected/to enter data %o# m#st first #n&rotect the -or<sheet. Go to Tools/Protection/@n&rotect sheet to do this. 6nce data is entered into the "1P (.cel variant it can e amended man#all%. *e- &rod#cts sho#ld e added into the ne.t free line elo- an% total line To delete a ro-/ select the line and then select the "1P H deleteE icon DO 3OT inser or dele e ro-s or use an! o$ #e s andard E5cel $unc ions -#ils in #e SAP E5cel varian . A do-nload o E5cel %us occur o use #is $unc ionali !. Onl! use #e SAP $unc ion 4u ons. , is 4es o #ide #e E5cel ool4ars o preven #eir use as #e! -ill in er$ere -i # SAP $unc ionali !. To e.&ort this s&readsheet to %o#r net-or< to ena le data to e in&#t into it #se (dit E "ave !o&% 1s. This is the e.act format of the file re0#ired for #&load do not chan$e an%thin$ incl#din$ col#mn -idths/ sheet la%o#t etc. 2n e.cel remove an% other sheets -hich ma% have a&&eared in the file a#tomaticall%.

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Pro9ect information &a$e 15 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

"ave the &lan % selectin$ the H"aveE icon once the information is com&lete. This -ill ta<e the #ser ac< to the ori$inal &lan screen. 3)0 Tho#$h this ma% seem a ver% efficient -a% of -or<in$ e a-are that -here a lot of data is involved the sheet ma% e too lar$e to e sho-n on screen. 2t ma% then e etter to #&load directl% from a s&readsheet and then vie- the res#lts via a !6P1 re&ort Csee 5.3D

+.2."

'sing #e cop! %e #od

Bhen enterin$ data in the &lan -e can ma<e #se of data in an% one of the follo-in$: = 1nother version of the c#rrent %ear &lan 1nother &eriod/%ear of the same version of the c#rrent %ear &lan 1ct#al data from a &revio#s &eriod or %ear To do this -e m#st create a &arameter set for the &lannin$ facilit% as follo-s: = 1fter selectin$ the &lannin$ level and &lannin$ &ac<a$e -e select co&% from the &lannin$ methods list and ri$ht clic< on the mo#se to $et a small dro& do-n list then choose create &arameter set.

1 &o& #& o. -ill a&&ear as elo-: =

(nter a name and descri&tion for the ne- &arameter set and then clic< on the

icon

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Pro9ect information &a$e 1, of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

The &arameter screen -ill a&&ear as elo-: =

@nder the vario#s headin$s select the choices: = Se ings a4 Cop! !o&% val#es 4 This re&laces -hat is there alread% 1dd val#es 4 This -ill add to an%thin$ alread% there "# tract val#es 4 This -ill s# tract from an%thin$ alread% there 4 even from Iero to $ive a ne$ative val#e Re$erence da a

Period "hift
The &eriod shift f#nction is #sed to calc#late reference data for a &lannin$ method. 2t s&ecifies the n#m er of &eriods for -hich the s%stem sho#ld calc#late in relation to the time frame s&ecified in the

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Pro9ect information &a$e 17 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

&lannin$ &ac<a$e. 2f the reference data elon$s to a &eriod in the f#t#re/ enter a val#e -ith a ne$ative si$n. *ote that the n#m er that %o# enter is de&endent on the c#rrent fiscal %ear variant/ -hich %o# can dis&la% % selectin$ the &#sh #tton.

(.am&le
;o# have selected the &eriods 001.2000 to 012.2000 in the &lannin$ &ac<a$e and the c#rrent fiscal %ear variant is !+ Ccalendar %ear/ + s&ecial &eriodsD. 2f %o# enter val#e 12 for the &eriod shift/ the data from the &recedin$ %ear is ta<en as the reference data/ that is/ the val#es for the &eriods 001.1::: to 012.1:::. "elect act#al or &lan data and if &lan -hich version of &lan. 2f act#al select record t%&e CF is illin$ data/ 8 is direct &ostin$ from F2D. Trans$or%a ion o$ c#arac eris ics 2t is &ossi le to ta<e the data from one characteristic and enter it into another #&on co&%in$. The r#les are set here Processing C%o# ma% need to scroll do-n for thisD "elect either test r#n/ #&date r#n or decision at &oint of e.ec#tion 9alue $ields a4 >ere %o# select the val#e fields %o# -ish to co&% % hi$hli$htin$ and #sin$ the lac< arro-s to co&% across. Bhen finished clic< on the save icon and the &arameter set is created +.2.( E5ecu ing a cop!

To e.ec#te do# le clic< on the &arameter set on the navi$ation screen and the s%stem -ill e.ec#te and the co&% -ill e com&leted. 2f %o# have chosen to set the &rocessin$ o&tion to decision at &oint of e.ec#tion then a &o& #& -ill a&&ear and as< if %o# -ish to r#n in test mode or #&date mode. 3). Do re%e%4er #a #e planning level and #e planning pac&age de er%ines #e da a copied8 #e para%e er se onl! de er%ines :O; i is copied and no -#a is copied. +.2.+ 'sing and crea ing dis ri4u ion &e!s

Bhere %o# need to #se a distri #tion <e% %o# can either chose and e.istin$ <e% or more li<el% %o# -ill need to create a c#stom <e% for a &artic#lar #se and s&ecific %ear. To do this: )en# Path: Profita ilit% anal%sis E Plannin$ E !#rrent settin$s E Plannin$ aids E Distri #tion <e%s E )aintain T !ode: '(A0 The initial screen is as elo-

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Pro9ect information &a$e 1F of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

To see e.istin$ <e%s clic< on the arro-s to see the <e%s availa le. To s&read % &eriod #se the &eriod s&ecific arro-:

;o# can co&% the e.istin$ <e%s. To do this hi$hli$ht the line as a ove and #se the mo#se ri$ht clic< to see the o&tions. 1lternativel% %o# can ri$ht clic< on the -ords &eriod s&ecific to create a ne- <e%. The F2 %ear variant is '1.

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Pro9ect information &a$e 1: of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

The ne- ta le -ill come #& -ith onl% one &eriod/ clic< on the &l#s icon to $et the &o& #&

1dd in the n#m er of &eriods %o# re0#ire and &ress enter/clic< on the $reen tic<

(nter the val#es in the ta le and then save

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Pro9ect information &a$e 20 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

;o# do not need to calc#late Ja$e val#es/ the s%stem -or<s on e0#ivalents so if %o# have -or<in$ da%s %o# can enter these and the s%stem -ill -or< o#t the a&&ortionment a#tomaticall%

+."

'ploading $ro% an e5cel spreads#ee

2t is &ossi le to #&load an e.cel s&readsheet directl% into !6P1 &lannin$ into the tem&late created #sin$ '(P). )en# &ath: 1cco#ntin$ > Controlling > Profitability analysis > Planning > Integrated planning > Upload from e cel > e ecute Transaction code: KE!"#

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Pro9ect information &a$e 21 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

!om&lete the fields as follo-s: = 6&eratin$ concern/T%&e of &rofita ilit% anal%sis 4 1l-a%s !R6D and 1Cfor costin$ asedD Plannin$ la%o#t 4 "elect the &lannin$ la%o#t %o# have created #se the dro& do-n men# to select %o#r la%o#t. "elect 2m&ort sin$le file Path or file 4 This sho-s the file name and the &ath = File m#st al-a%s e a te.t fileCTa delimitedD. Bhen in e.cel remem er to save the final file as a .t.t Cand al-a%s <ee& an .Kls version as -ellD. The file name m#st e in the same format as the $eneric file set #& in the s%stem. 2n !roda this starts -ith "ales/ so to save a file to #&load a valid name -o#ld e 3"aleschem2003tf.T.t5. Decimal notation 4 choose the one relevant to %o#r co#ntr% "e&arators in !"A files 4 not a&&lica le as -e are #sin$ t.t files Poin s o -a c# )a<e s#re the &lannin$ la%o#t and the data load s&readsheet are e.actl% the same at the header level/ even the order m#st e the same. ?eave no $a& et-een the item header line and the first data entr% line 2f the header record is in the -ron$ format Ci.e: sales $ro#& is 1 instead of 001D then there -ill e an error messa$e

Bhen read% clic< on the e.ec#te icon. Bhen the transaction is e.ec#ted there -ill e a lo$.2f the #&load fails do# le clic< on the line -hich informs %o# of this to $o to the error lo$.this -ill list the reasons for fail#re.

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Pro9ect information &a$e 22 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson +.( Crea ing a ne- planning la!ou Revision: 2.0

Ref.: PF27212D Date: 10/03/05

2f %o# have created a ne- &lannin$ level then %o# -ill need to create a ne- &lannin$ la%o#t. This is eca#se the la%o#t m#st contain the same characteristics that the &lannin$ level contains. 1n% differences -ill lead to an error messa$e ein$ sho-n. There are t-o -a%s to do this:= +.(.1 9ia #e para%e er se screen -#ere #e la!ou na%e is s#o-n in a 4o5 on #e screen #ere is #e op ion o crea e a ne- la!ou .

(nter a ne- la%o#t name in the o. and clic< on the !reate icon and the follo-in$ screen -ill a&&ear:=

!om&lete the descri&tion and select at least one lead col#mn Ca lead col#mn is a characteristic %o# -ish to s&ecif% at each lineD. Then clic< on the val#e fields ta and select at least one val#e field i.e. header on col#mns are !#stomer/ Prod#ct/ "ales Gro#&/ "ales office and then save. This -ill ta<e %o# ac< to the &arameter set screen.To contin#e to edit clic< on the vie- icon on the settin$s ta ne.t to %o#r la%o#t to $et the ne.t screen: =

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

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The screen is sho-n initiall% -ith onl% the left side in vie-. Find %o#r la%o#t and do# le clic< on it to rin$ the la%o#t into vie-. The screen is still in dis&la% mode/ clic< on the chan$e icon to allo- chan$es to e made. The screen -ill chan$e to -hite from $re%. >ere the s%stem has done a lot of the -or< for #s/ #t -e still have to chec< that all the characteristics in the &lannin$ level are &resent in the &lannin$ la%o#t. 2f a characteristic is not a lead col#mn then it -ill e in the header details. To chec< this -e clic< on (dit E Gen data selection E Gen data selection This sho-s the other characteristics &resent in the la%o#t and their settin$s. !hec< all the settin$s are com&leted and then clic< on the confirm #tton. Be then save the la%o#t and $reen arro- ac< to the &arameter set screen. >ere -e ma<e s#re the c#rrenc% and distri #tion <e% fields are com&leted and then -e save this. 2f the ri$ht hand screen reverts to the initial $ra&hic arro- dis&la% and the &lannin$ method screen is cleared this means the la%o#t -as saved correctl% and -itho#t error. To #se the la%o#t clic< on the &lannin$ &ac<a$e a$ain to rin$ #& the &lannin$ methods and then select the &arameter set a$ain. This sho#ld come #& correctl% #t if it does not a -arnin$ &o&s #&. For e.am&le in the &artic#lar set ein$ created in this instance -hen -e -ent ac< into the &arameter set the messa$e came #& tellin$ that the c#rrenc% t%&e did not match the &lan version. This is a common fa#lt -hen creatin$ ne- la%o#ts as the s%stem -ill defa#lt in the o&eratin$ concern c#rrenc% t%&e 80 and
22107+525.doc Pro9ect information &a$e 2+ of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

not com&an% code t%&e 10. To correct this $o into the $eneral data selection and chan$e the settin$ then confirm and save and ac< o#t to the &arameter set screen and save a$ain/ then re&eat the &rocess of #sin$ the la%o#t as a ove. +.(.2 9ia direc %ain enance

Transaction codes <E1( CcreateD <E1+ Cchan$eD <E1= Cdis&la%D 2f %o# are creatin$ a totall% ne- la%o#t and do not -ant to do this via '(P) C&lannin$ frame-or<D then these transaction codes -ill ta<e %o# directl% to the la%o#t maintenance screen. This is the same as the &revio#s method 8@T the s%stem does none of the -or< a#tomaticall% and %o# -ill need to <no- ho- to enter lead col#mns and val#e fields. ?et #s ass#me -e have entered the transaction code '(1+ and arrived at the initial screen: =

Be have entered a ne- name and descri&tion and -e have clic<ed on the create icon. Be co#ld have ta<en the o&tion to co&% from an e.istin$ la%o#t/ -hich ma% e a $ood method/ if -e are 9#st creatin$ a sli$htl% different la%o#t. Be have chosen to start from the e$innin$ here and the first 0#estion is -hich c#rrenc% CiesD do -e -ant to #se. Remem er that the o&eratin$ concern c#rrenc% is G8P so if %o#r com&an% code is -or<in$ in an% other c#rrenc% then choose the second o&tion and clic< on the $reen tic<. The lan< la%o#t is sho-n as elo-: =

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Pro9ect information &a$e 25 of 2:

Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

Be need to create oth lead col#mns for characteristics and val#e col#mns for val#e fields. .ead colu%ns First do# le clic< on the name ?ead !ol#mn sho-n in red

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

This screen is almost the same for oth lead col#mns and val#e col#mns. For lead col#mns select the characteristic re0#ired from the list on the ri$ht and then clic< on the sin$le left arro- to &lace in the ta le. Then decide if the characteristic is to e varia le or fi.ed. 2f varia le Ce.$.: !#stomerD tic< the o. #nder the varia le icon. The s%stem ma% enter a varia le or ma% enter 1 for local varia le. 2f the field is to e fi.ed Ce.$.: @nit 0t%D then enter the fi.ed element Bhen finished clic< on confirm to save. The first time %o# create a lead col#mn the s%stem -ill as< -hat str#ct#re CnameD %o# -ish to #se. 2f %o# choose oth characteristic and name it -ill ta<e #& t-o col#mn s&aces on the form and sho- the c#stomer n#m er Cas enteredD and the c#stomer name. ;o# ma% -ish to <ee& the form as short as &ossi le es&eciall% if %o# have a lot of val#e col#mns to create. To create f#rther lead col#mns clic< on the lead col#mn icon and re&eat the a ove. To sort lead col#mns in a different order $o to the main men# lien and clic< (dit E !ol#mns E "ort lead col#mns. 9alue colu%ns 1s in the a ove clic< on the first val#e col#mn to $et the familiar ta le: =

The ta le is as in lead col#mns #t here the val#e field can e selected. >ere the dro& do-n list sho-s all the availa le fields in one vie-. !lic< on the chosen field to &lace it in the ta le.

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

There is also the o&tion to have other characteristics in the ta le s#ch as &eriod/%ear. This is #sef#l if -e -ish to create an entr% screen for m#lti&le &eriods. "elect the characteristic and #se the arro-s to &lace in the ta le as &revio#sl%. (nter the varia le/fi.ed entr% details as efore and clic< on confirm to com&lete. !ontin#e as re0#ired. Bhen all col#mns are entered remem er to chec< the $eneral data selection screen to ens#re all characteristics in the &lannin$ level are &resent in the &lannin$ la%o#t. Bhen finished save and e.it. +.(." 'sing ne- la!ou s in direc upload 6<E1"37

6nce the ne- la%o#t has een com&leted in order for it to e #sed in the direct #&load f#nction it m#st e formatted/ saved and the tem&late im&orted. To do this 4 !han$e &arameter set to e e.cel active and save !all #& la%o#t and have the e.cel vie- on the screen Go to "ettin$s E formattin$ in the main men#

The screen -ill e sho-n as elo-: =

!lic< on the "ave file descri&tion icon. 1 &o& #& o. -ill a&&ear -ith a messa$e to sa% file description generated.

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Title: PF27212D Planning in COPA - Revenue Raised: Graham Richardson Revision: 2.0

Ref.: PF27212D Date: 10/03/05

From the dro& do-n men# File Descri&tion E "ave e.cel la%o#t. The messa$e at the ottom of the screen sho#ld sa% t$e e cel file template %as imported o&' *o- the la%o#t is availa le for direct #&load. To do this #se the directions in 5.3 @&loadin$ from an e.cel s&readsheet.

Records

1ll records are stored in the "1P central data ase. 7 Reason For Revision Date 11.0F.2003 01.0+.200+ 10.03.2005 25.11.2010 (ersion 1.1 1.2 1.3 2.0 Status Draft 2ss#ed 2ss#ed 2ss#ed

. Aut$or G ! Richardson G ! Richardson ! L >o son G ! Richardson

!reation of ne- "1P &roced#re for v +.7 !han$es to sho- creation of &lannin$ la%o#ts @&dated for >ot Pac<a$es @&date for distri #tion <e%s

>

Re$erences

*one

Signed

1#thor

MMMMMMMMMMMMMMMMMMMMMMMM Date MMMMMMMMMMMMMM

1&&roved

MMMMMMMMMMMMMMMMMMMMMMMM Date MMMMMMMMMMMMMM

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