Excel shortcuts Shortcut key Action Menu equivalent comments None Format, Cells, Font, Font Style, Bold

Edit, Copy Edit, Fill, Down Edit, Find Edit, Goto Edit, Replace Format, Cells, Font, Font Style, Italic Insert, Hyperlink version

Ctrl+A Ctrl+B

Select All Bold

All All

Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I

Copy Fill Down Find Goto Replace Italic

All All All All All All

Ctrl+K

Insert Hyperlink

Excel 97/2000 + All All All All All All

Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U

New Workbook Open Print Fill Right Save Underline

File, New File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close

Ctrl+V Ctrl W

Paste Close

All Excel 97/2000 +

Ctrl+X Ctrl+Y Ctrl+Z F1

Cut Repeat Undo Help

Edit, Cut Edit, Repeat Edit, Undo Help, Contents and Index None Insert, Name, Paste Edit, Repeat. Works while not in Edit mode.

All All All All

F2 F3 F4

Edit Paste Name Repeat last action

All All All

F4

While typing a formula, switch between absolute/relative None refs Goto Next Pane Spell check Extend mode Recalculate all workbooks Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A Insert, Chart File, Save As None None Edit, Paste Special, Value Edit, Copy

All

F5 F6 F7 F8 F9

All All All All All

F10 F11 F12 Ctrl+: Ctrl+; Ctrl+"

Activate Menubar New Chart Save As Insert Current Time Insert Current Date Copy Value from Cell Above

All All All All All All

Ctrl+

Copy Formula from Cell Above

All

Shift

Hold down shift for additional functions in Excels menu

none

Excel 97/2000 + All All

Shift+F1 Shift+F2

Whats This? Edit cell comment

Help, Whats This? Insert, Edit Comments Insert, Function

Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9

Paste function into formula Find Next Find Previous Pane Add to selection Calculate active worksheet

All

Edit, Find, Find Next All Edit, Find, Find Next All None None Tools, Options, Calculation, Calc Sheet All All All

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless None of whether they have changed since the last calculation.

Excel 97/2000 + Excel 97/2000 + All All All All

Ctrl+Alt+Shift+F9

Rechecks dependent formulas and then calculates all cells None in all open workbooks, including cells not marked as needing to be calculated. Display shortcut menu New worksheet Save Define name None Insert, Worksheet File, Save Insert, Names, Define File, Close Restore Window, ...

Shift+F10 Shift+F11 Shift+F12 Ctrl+F3

Ctrl+F4 Ctrl+F5 Ctrl+F6

Close XL, Restore window size Next workbook window

All All All

Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Ctrl+F9 Ctrl+F10 Ctrl+F11

Previous workbook window Move window Resize window Minimize workbook Maximize or restore window Inset 4.0 Macro sheet

Window, ... XL, Move XL, Size XL, Minimize XL, Maximize

All All All All All

None in Excel 97. In All versions prior to 97 Insert, Macro, 4.0 Macro File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions All All All All Excel 97/2000 +

Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

File Open Insert Chart Save As Exit Macro dialog box

Alt+F11

Visual Basic Editor

Tools, Macro, Visual Excel 97/2000 Basic Editor + Insert, Name, Create All Window, ... File, Print Insert, Worksheet File, Save All All All All

Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+`

Create name by using names of row and column labels Previous Window Print New worksheet Save AutoSum Toggle Value/Formula display

No direct equivalent All Tools, Options, View, All Formulas

Ctrl+Shift+A Alt+Down arrow Alt+ Ctrl+Shift+~

Insert argument names into formula Display AutoComplete list Format Style dialog box General format

No direct equivalent All None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Excel 95 All All

Ctrl+Shift+!

Comma format

All

Ctrl+Shift+@

Time format

All

Ctrl+Shift+#

Date format

All

Ctrl+Shift+$

Currency format

All

Ctrl+Shift+%

Percent format

All

Ctrl+Shift+^

Exponential format

All

Ctrl+Shift+& Ctrl+Shift+_ Ctrl+Shift+*

Place outline border around selected cells Remove outline border Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report. Insert

Format, Cells, Border All Format, Cells, Border All Edit, Goto, Special, Current Region Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) All

Ctrl++

All

Ctrl+-

Delete

All

Depends on selection Ctrl+1 Ctrl+2 Format cells dialog box Bold Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic All All

Ctrl+3

Italic

All

Ctrl+4

Underline

Format, Cells, Font, All Font Style, Underline Format, Cells, Font, Effects, Strikethrough All

Ctrl+5

Strikethrough

Ctrl+6

Show/Hide objects

Tools, Options, View, All Objects, Show All/Hide View, Toolbars, Stardard None Format, Row, Hide Format, Column, Hide Format, Row, Unhide Format, Column, Unhide None None All

Ctrl+7

Show/Hide Standard toolbar

Ctrl+8 Ctrl+9 Ctrl+0

Toggle Outline symbols Hide rows Hide columns

All All All

Ctrl+Shift+(

Unhide rows

All

Ctrl+Shift+)

Unhide columns

All

Alt or F10 Ctrl+Tab

Activate the menu In toolbar: next toolbar In a workbook: activate next workbook

All Excel 97/2000 + Excel 97/2000

Shift+Ctrl+Tab

In toolbar: previous toolbar In a workbook: activate previous workbook

None

+ Tab Next tool None Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + All Before 97/2000 All Excel 97/2000 + Excel 97/2000 +

Shift+Tab

Previous tool

None

Enter

Do the command

None

Alt+Enter

Start a new line in the same cell.

None

Ctrl+Enter

Fill the selected cell range with the current entry.

None

Shift+Ctrl+F Shift+Ctrl+F+F

Font Drop Down List Font tab of Format Cell Dialog box

Format, Cells, Font Format, Cells, Font

Shift+Ctrl+P Ctrl+Spacebar

Point size Drop Down List Select the entire column

Format, Cells, Font None

Shift+Spacebar

Select the entire row

None

CTRL+/ CTRL+SHIFT+O CTRL+\

Select the array containing the active cell. Select all cells that contain comments. In a selected row, select the cells that dont match the formula or static value in the active cell. In a selected column, select the cells that dont match the formula or static value in the active cell.

CTRL+SHIFT+|

CTRL+[

Select all cells directly referenced by formulas in the selection. Select all cells directly or indirectly referenced by formulas in the selection. Select cells that contain formulas that directly reference the active cell. Select cells that contain formulas that directly or indirectly reference the active cell. Select the visible cells in the current selection. With multiple cells selected, select only the active cell.

CTRL+SHIFT+{

CTRL+]

CTRL+SHIFT+}

ALT+; SHIFT+BACKSPACE

CTRL+SHIFT+SPACEBAR Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet Shortcut key Action Menu equivalent comments None Format, Cells, Font, Font Style, Bold Edit, Copy Edit, Fill, Down Edit, Find Edit, Goto Edit, Replace Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New version

Ctrl+A Ctrl+B

Select All Bold

All All

Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I

Copy Fill Down Find Goto Replace Italic

All All All All All All

Ctrl+K Ctrl+N

Insert Hyperlink New Workbook

Excel 97/2000 + All

Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U

Open Print Fill Right Save Underline

File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close Edit, Cut Edit, Repeat Edit, Undo Help, Contents and Index None Insert, Name, Paste Edit, Repeat. Works while not in Edit mode. None

All All All All All

Ctrl+V Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4

Paste Close Cut Repeat Undo Help Edit Paste Name Repeat last action

All Excel 97/2000 + All All All All All All All

F4

While typing a formula, switch between absolute/relative refs Goto Next Pane Spell check Extend mode Recalculate all workbooks

All

F5 F6 F7 F8 F9

Edit, Goto None Tools, Spelling None Tools, Options, Calculation, Calc Now N/A

All All All All All

F10

Activate Menubar

All

F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+' Shift

New Chart Save As Insert Current Time Insert Current Date Copy Value from Cell Above Copy Formula from Cell Above Hold down shift for additional functions in Excel's menu What's This? Edit cell comment Paste function into formula Find Next Find Previous Pane Add to selection Calculate active worksheet

Insert, Chart File, Save As None None Edit, Paste Special, Value Edit, Copy none

All All All All All All Excel 97/2000 +

Shift+F1 Shift+F2 Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9

Help, What's This? Insert, Edit Comments Insert, Function Edit, Find, Find Next Edit, Find, Find Next None None Tools, Options, Calculation, Calc Sheet

All All All All All All All All

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, None regardless of whether they have changed since the last calculation.

Excel 97/2000 +

Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates None all cells in all open workbooks, including cells not marked as needing to be calculated. Shift+F10 Shift+F11 Shift+F12 Display shortcut menu New worksheet Save None Insert, Worksheet File, Save

Excel 97/2000 +

All All All

Ctrl+F3 Ctrl+F4 Ctrl+F5 Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Ctrl+F9 Ctrl+F10 Ctrl+F11

Define name Close XL, Restore window size Next workbook window Previous workbook window Move window Resize window Minimize workbook Maximize or restore window Inset 4.0 Macro sheet

Insert, Names, Define File, Close Restore Window, ... Window, ... XL, Move XL, Size XL, Minimize XL, Maximize

All All All All All All All All All

None in Excel 97. In versions All prior to 97 - Insert, Macro, 4.0 Macro File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions Tools, Macro, Visual Basic Editor Insert, Name, Create All All All All Excel 97/2000 +

Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8

File Open Insert Chart Save As Exit Macro dialog box

Alt+F11

Visual Basic Editor

Excel 97/2000 +

Ctrl+Shift+F3

Create name by using names of row and column labels Previous Window Print New worksheet

All

Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1

Window, ... File, Print Insert, Worksheet

All All All

Alt+Shift+F2 Alt+= Ctrl+`

Save AutoSum Toggle Value/Formula display

File, Save No direct equivalent Tools, Options, View, Formulas No direct equivalent None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border Format, Cells, Border Edit, Goto, Special, Current Region Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection

All All All

Ctrl+Shift+A

Insert argument names into formula

All Excel 95 All All

Alt+Down arrow Display AutoComplete list Alt+' Ctrl+Shift+~ Format Style dialog box General format

Ctrl+Shift+!

Comma format

All

Ctrl+Shift+@

Time format

All

Ctrl+Shift+#

Date format

All

Ctrl+Shift+$

Currency format

All

Ctrl+Shift+%

Percent format

All

Ctrl+Shift+^

Exponential format

All

Ctrl+Shift+& Ctrl+Shift+_ Ctrl+Shift+*

Place outline border around selected cells Remove outline border Select current region

All All All

Ctrl++

Insert

All

Ctrl+-

Delete

All

Ctrl+1 Ctrl+2

Format cells dialog box Bold

Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard None Format, Row, Hide Format, Column, Hide Format, Row, Unhide Format, Column, Unhide None None None None None None None None None

All All

Ctrl+3

Italic

All

Ctrl+4

Underline

All

Ctrl+5

Strikethrough

All

Ctrl+6

Show/Hide objects

All

Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab Shift+Ctrl+Tab Ctrl+Tab Shift+Ctrl+Tab Tab Shift+Tab Enter Alt+Enter

Show/Hide Standard toolbar Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns Activate the menu In toolbar: next toolbar In toolbar: previous toolbar In a workbook: activate next workbook In a workbook: activate previous workbook Next tool Previous tool Do the command Start a new line in the same cell.

All All All All All All All Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 + Excel 97/2000 +

Ctrl+Enter Shift+Ctrl+F Shift+Ctrl+F+F Shift+Ctrl+P

Fill the selected cell range with the current entry. Font Drop Down List Font tab of Format Cell Dialog box Point size Drop Down List

None Format, Cells, Font Format, Cells, Font Format, Cells, Font

Excel 97/2000 + All Before 97/2000 All

A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list! References:

Microsoft Office Assistance: Keyboard shortcuts Microsoft Office Assistance: Work with the keyboard (with video) Microsoft Office Assistance: Excel shortcut and function keys

back to top Shortcuts for the Visual Basic Editor Shortcut key F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 Shift+F2 Shift+F3 Shift+F7 Action Help View Object Browser Find Next Properies Window Run Sub/Form or Run Macro Switch Split Windows View Code Window Step Into Toggle Breakpoint Activate Menu Bar View definition Find Previous View Object View, Object View, Definition View, Code Debug, Step Into Debug, Toggle Breakpoint View, Properties Window Run, Run Macro Menu equivalent comments Help View, Object Browser

Shift+F8 Shift+F9 Shift+F10 Ctrl+F2 Ctrl+F4 Ctrl+F8 Ctrl+F10 Alt+F4 Alt+F6 Alt+F11 Ctrl+Shift+F2 Ctrl+Shift+F8 Ctrl+Shift+F9 Insert Delete Home End Page Up Page Down Left Arrow Right Arrow Up Arrow Down Arrow

Step Over Quick Watch Show Right Click Menu Focus To Object Box Close Window Run To Cursor Activate Menu Bar Close VBE Switch Between Last 2 Windows Return To Application Go to last position Step Out Clear All Breakpoints Toggle Insert Mode Delete Move to beginning of line Move to end of line Page Up Page Down Left Right Up Down

Debug, Step Over Debug, Quick Watch

Debug, Run To Cursor

File, Close and Return to Microsoft Excel

View, Last Position Debug, Step Out Debug, Clear All Breakpoints

Edit, Clear

Tab Enter BackSpace Shift+Insert Shift+Home Shift+End Shift+Page Up Shift+Page Down Shift+Left Arrow Shift+Right Arrow Shift+Up Arrow Shift+Down Arrow Shift+Tab Alt+Spacebar Alt+Tab Alt+BackSpace Ctrl+A Ctrl+C Ctrl+E Ctrl+F Ctrl+G Ctrl+H Ctrl+I

Indent New Line Delete Prev Char Paste Select To Start Of Line Select To End Of Line Select To Top Of Module Select To End Of Module Extend Selection Left 1 Char Extend Selection Right 1 Char Extend Selection Up Extend Selection Down Outdent System Menu Cycle Applications Undo Select All Copy Export Module Find Immediate Window Replace Turn On Quick Info

Edit, Indent

Edit, Paste

Edit, Outdent

Edit, Select All Edit, Copy File, Export File Edit, Find View, Immediate Window Edit, Replace Edit, Quikc Info

Ctrl+J Ctrl+L Ctrl+M Ctrl+N Ctrl+P Ctrl+R Ctrl+S Ctrl+T Ctrl+V Ctrl+X Ctrl+Y Ctrl+Z Ctrl+Insert Ctrl+Delete Ctrl+Home Ctrl+End Ctrl+Page Up Ctrl+Page Down Ctrl+Left Arrow Ctrl+Right Arrow Ctrl+Up Arrow Ctrl+Down Arrow Ctrl+Spacebar

List Properties/Methods Show Call Stack Import File New Line Print Project Explorer Save Show Available Components Paste Cut Cut Entire Line Undo Copy Delete To End Of Word Top Of Module End Of Module Top Of Current Procedure End Of Current Procedure Move one word to left Move one word to right Previous Procedure Next Procedure Complete Word

Edit, List Properties/Methods

File, Import File

File, Print View, Project Explorer File, Save Insert, Components... Edit, Paste Edit, Cut

Edit, Undo Edit, Copy

Edit, Complete Word

Ctrl+Tab Ctrl+BackSpace Ctrl+Shift+I Ctrl+Shift+J

Cycle Windows Delete To Start Of Word Parameter Info List Constants Edit, Parameter Info Edit, List Constants