Next Generation ERP

Product Feature Details

Contact Details: Eastern Software Systems

B-65, Sector 63,Noida, UP - 201 307 India e!" ##$1-120-%212$31-3$ e-mail: mar&etin'(essindia)co)in URL: http://www essindia com

Eastern Software Systems _____________________________________________________________Page 1 of 14

Ebizframe Through the Technology Mirror

Solution: ebizframe is a multi-company, multi-location ERP software solution Industries: ebizframe is successfully implemented at over 1 !!" locations in #!" countries across various industries in $anufacturing, %rading and Service sector& Modules: 'ntegrated modules cover complete business functions& %(e e)isting modules are Sales *including E)ports + S,-., Purc(ase *including 'mports and Sub-contracting., 'nventory, ,inance, Production Planning, Production */atc( as well as Process $anufacturing., 0osting, 1R + Payroll, E2uipment $aintenance, 0ustomer 0are, S(ares, E)ecutive 'nformation System Functional Flexibility: ebizframe is (ig(ly fle)ible and can be easily customized to completely cater to t(e needs of any organization& 3ew features can be easily added to t(e standard software& Reports: 0ustomized reports can be added to t(e list of in-built reports& 4ser defined reports, c(arts, grap(s can be made wit( 5racle 6iscoverer #!!! and 5racle i6S& Reports can be emailed directly and also e)ported to te)t, pdf, e)cel and ot(er formats De elopment: Software developed on 5racle 7i *now available on 5racle 1!g. i6S, + 8ava %ec(nologies& Platform independent solution developed on 9-tier tec(nology enabling t(in clients& Site Integration: Single software manages all needs of t(e organization and integrates all geograp(ically separate locations t(roug( various cost-effective options:models& Implementation Methodology: %(e entire implementation is carried out wit(in t(e client;s location t(roug( out t(e period of implementation& %(is gives t(e advantage of better control on t(e implementation time frame& Interfacing: Easy interfacing wit( e)isting software, Electronic $ac(ines *-ttendance

Recording Systems, <eig(ing $ac(ines, /ar 0oding etc.& =$> interfacing capabilities available& !or"flo# Management and paperless organization: -part from t(e bac?-end ERP business transactions, it (as got t(e integration wit( t(e day to day office wor? flow management, li?e leave applications, tour + travel e)pense postings, notice board etc& %(is ma?es your organization truly paperless& !eb $ !%&: ebizframe is <eb enabled and <-P enabled solution& 't (as portal development features along wit( features li?e web-based c(at, email, website builder, P'$ utilities, Self-service applications etc& 'alue (hain: ebizframe enables S0$, 0R$, @nowledge $anagement and Alobal Balue 0(ain )uality: %(is 'S5 7!!! company is also certified wit( (MM *e el +, t(e (ig(est 2uality standard for any software company& 5nly app)& 1!!" companies worldwide (ave been awarded wit( t(is elite certification&

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S%*IE,T FE%T-RES .F T/E M.D-*ES

!"LE! 4
4

'ntegration wit( 'nventory, Production Planning, ,inance $ar?eting surveys for estimating demand for various products to prepare an effective mar?eting strategy 6etailed customer database including ban? details, %6S details, contact details and credit limit 0ustomer specific prices for products and reference to customer part no& $ultiple dispatc( location for customers:dealers Product category, group and subgroup for classification of products& Cuotations and amendments to 2uotations wit( complete (istory -nalyzing lost Dobs 5rder entry for direct, sc(eduled, open, 69 and sample orders wit( details for $E:/P, incentive E and competition& 5rder calculation based or price offered, discounts *line and total., e)cise, ta)es and ot(er c(arges li?e freig(t etc& >etter of credit details for association wit( sales orders -ut(orization of orders and invoices 5rder sc(eduling over a period of time and trac?ing delivery sc(edule Aeneration of production advice to plan for production based on sales orders 5rder processing based on $RP Preparation of dispatc( advice $ultiple dispatc(es against single Sales 5rder 'nvoice generation wit( advance adDustments F sales vouc(er automatically generated in ,inance %rac?ing sales returns Stoc? transfer between ware(ouses Service invoice for services given to customers 0R$ integration t(roug( 'nternet F posting en2uiries and sales orders on web by customers& 'mporting t(e same into ERP after validations Reports :

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

0ustomer wise:product wise sales analysis 5pen 2uotations Cuotation amendment (istory >ost Dob analysis 5rder status *consolidated and detailed. for open orders, bac? orders, closed orders and cancelled orders,. 5rder ac?nowledgment 5rder amendment (istory 'nvoice printing >0 register Stoc? transfer status Bariance analysis to compare sales of current and previous year& Sales trends s(owing actuals sales for past mont(s and forecasted sales for coming mont(s 3on moving:fast moving products %arget Bs ac(ieved sales analysis 6irect:0(annel sales funnel 'nvoice printing 0onsolidation of orders and analysis of t(e same at any level of t(e company tree

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&.I,T .F S%*E 0&.S1

4 4 4 4 4 4

'ntegrated ,ront 5ffice + /ac? 5ffice -utomation -llocation of %ills and ,loat management Price $et(ods and $ultiple 0urrencies automation& Payment 0ollection by 0as(, 0redit 0ard, Aift Bouc(ers, 0(e2ue etc& 'ntegration wit( /arcode, P5S Perip(eries suc( as 0as( Register, %ill Pole, Power @eyboards etc& @R- ,iscal 6evice *ES6. 0ompliant& E2&.RT

4 4 4 4 4

-pplication for 2uota to e)port promotion councils and details of 2uota certificate issued& 'nformation about e)port agents F insurance agent, inspection agent, mar?eting agent, line agent, custom (ouse agent and trade control agent Performa 'nvoice against customers purc(ase orders wit( freig(t and insurance details Preparation of >0 specifying cost types *,5/, 0+,, 0E'. 0ommercial invoice wit( pac?ing list, insurance list, insurance and inspection information, s(ipment advice and s(ipment details

Export documentation : 4 Performa invoice 4 0ommercial invoice 4 Pac?ing list 4 'ntimation for inspection 4 'ntimation for insurance 4 S(ipment details 4 S(ipment advice 4 0ertificate of origin 4 >etter to ban? S%*ES F.R(E %-T.M%TI.,

4 4 4 4 4 4 4

Sales ,orce -utomation F Prospect trac?ing t(roug( various stages, detailed competitor products information location wise, sc(eduling e)ecutives visits, trac?ing e)penses 'ntegration wit( Sales module and 0ustomer 0are $odules& Prospects trac?ing t(roug( various stages 6etailed 0ompetitor analysis F Product, >ocation, Prospect and Price-wise& Sc(edule of /usiness E)ecutives and ,ollow up details Prospect-wise& E)ecutive and 6ealer : /usiness Partner- wise wee?ly and mont(ly %arget analysis& Sales ,orecasting + Survey

Reports :

4 4 4

0ompetitor -nalysis Reports 6ealer : /usiness Partner %arget vs -ctual Reports E)ecutive wise movement analysis

4 4 4 4

<ee?ly, $ont(ly, G%6 e)pense analysis 0ompetitor Product wise Pricing analysis $ont(ly Sales ,orecasting Reports& Survey -nalysis

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#N$EN%&R' 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
'ntegrated wit( Sales, Purc(ase, finance, 0ustomer 0are, E2uipment $aintenance, Production Planning and Production $ultiple >evels of 0lassification of items $ultiple units of measurement -lternate items for Production Planning >ot-wise trac?ing of inventory at s(op floor and main stores& %rac?ing of item 2uantity on various parameters li?e on-(and, available, reserved, ordered, to order, reDected, rewor?able, defective& Stoc? Baluation F >',5:,',5:weig(ted average Purc(asing and subcontracting Receiving material against sales order processing, material re2uirement, subcontracting, gate pass and production re2uisition >anded Rate of 'tems Cuality 0ontrol based on C0 parameters 1andling $aterial ReDections >in?ing of AR3 to P5 and 'nvoice Aate pass F returnable:non returnable P(ysical verification of stoc? Reallocation of re-wor?able stoc? $ultiple ware(ouses:branc(es:regional offices Stoc? transfer F receipts from ot(er ware(ouse 0onsolidation of all ware(ouses Reports :

4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Stoc? ledger -/0 -nalysis $ovement -nalysis ,inis(ed Aoods -ging -nalysis 0onsumption -nalysis and integration wit( A> Re2uirement -nalysis 6aily Stoc? -ccount Statutory reports F Repair Register F -ccount of duty paid goods received for reprocessing and repair Processing Register F Stoc? register for goods sent processing Dob wor? ,orm 69 F Sales return ReDection Reports Period wise and item wise transaction detail ,ast:slow:non moving analysis $R'R status report -ll registers of stoc? ledger for any period-various perspectives 1&Receipt register F item:supplier wise #&'ssue Register F item:re2uirement area wise 9&6ispatc( Register F item:Subcontractor:customer wise

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PURC("!E 4 4 4 4 4 4 4 4 4
'ntegration wit( 'nventory, ,inance, Production Planning 6etailed Supplier:Subcontractor:Service Provider database 1ig(ly parameterized F to reduce data entry 0apturing materials re2uirement -utomatic firing of purc(ase re2uisitions based on $RS Cuotations from various suppliers Subcontracting F generation of process orders $ultiple indents for $ultiple items in a single P5

Purc (ase order proce ssing for 1&Ra w $ate rials #&Su b-co ntrac ted items 9&/o ug(t out items 4&3o n-inv entor y items H&,i) ed -sset s 4 Purc(ase order entry wit( item details and ot(er details li?e ta)es, discounts, e)tra c(arges li?e freig(t, P+,, etc& 4 Purc(ase order in domestic and foreign currency 4 >P5 aut(orization 4 >P5 amendments wit( complete amendment (istory 4 $ultiple delivery sc(edules 4 Cuality inspection of goods 4 -dvance adDustments 4 Purc(ase bill wit( updation of A> and purc(ase boo? 4 Service /ills against service contracts 4 Balue based approval of indents 4 /ill of Entry 4 Purc(ase /ill for import 4 S0$ integration t(roug( 'nternet F posting 2uotation on web by

suppliers& 'mporting 2uotations into ERP after validations Reports :

4 4 4 4 4 4 4 4 4 4 4

Supplier evaluation *on basis of price, 2uality, delivery&. 5utstanding R,Cs >P5 trac?ing reports E)pected 6eliveries $aterials stoc?ed wit( subcontractor Pending wor? status 'nspection reports 'ndent Printing Purc(ase 5rder Printing Process 5rder Printing /ill of Entry

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F#N"NCE 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
4

'ntegration wit( sales, purc(ase, inventory, costing, customer care and EC$ I levels of groups wit( 777 groups at eac( level #J system defined groups Entering pending vouc(er details at time of accounts creation 6efinition of subsidiary ledgers 4ser defined number formats, currency and date formats 4ser definable precision for amounts *no& of digits after decimal. 'ndian:-merican number system Printing of amount in words in any language $ulti-branc( accounting -llocation of income and e)penses to cost centers 6epartment wise budget allocation for all accounts 5nline and batc( posting of vouc(ers by aut(orized users ,le)ible vouc(er numbering F daily, wee?ly, mont(ly, yearly and carry forward %ransaction limit for vouc(ers 777 entries per vouc(er %ransactions in multiple currencies 0onversion rates on selling buying price -dDustments of e)c(ange fluctuations ,iscal year definition Recurrent 8B entries Replication of 8B 8B reversal Receipt:Payment vouc(er - against invoice:bill on account new reference F against orders advance adDustments

%6S monitoring t(roug( integrated inputs from purc(ase and payments 4 6ebit notes:credit notes on account new reference F against order against invoices:bills 4 /oo? closing 4 Period closing , i n a n c i a l y e a r

c l o s i n g ll a c c o u n t s c l o s i n g / a n ? a n d c a s ( c l o s i n g %ransfer wit(out closing F ability to wor? in # financial years simultaneously

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Reports :

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0(art of accounts and c(art of groups 6ay boo?s F 8ournal /an?, ban? boo?, cas( boo?, sales boo?, purc(ase boo?, debit note boo?, credit note boo? 6ebtors ledger 0ustomer outstanding 0ustomer ageing analysis *user defined aging buc?ets. 0reditors ledger Supplier outstanding Supplier ageing analysis *user defined aging buc?ets. %rial balance F for general and subledger *periodwise, $%6, G%6. Profit and >oss statement /alance s(eet Aeneral >edger 0as( flow statement F details of inflow and outflow of cas( for current and previous financial year 4nposted vouc(er listing Sc(edule F P+> and /:S 6rill down reports for any financial year group to vouc(ers level F %:/, P+>, A> Bariance -nalysis /alance s(eet *current and previous year! 0as( flow *current and previous year 0urrent assets:current liabilities *budgets vs actual current and previous financial year&. %rading account *current and previous year. P + > account *current and financial year. 0onsolidation at branc(:15 *bot( financial and fiscal year. F A>, %:/, P+> /udget reports F planned vs actual /an? reconciliation /an? statement F details of transactions for a period E)pense comparison reports 0(e2ue printing Reporting on fiscal year F A>, %:/, P+>, /:S

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(U)"N RE!&URCE! * P"'R&LL 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

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'ntegrated wit( ,inance, Sales and 0ustomer 0are 1ig(ly parameterized, suitable for any organization& Reduction in data entry $anpower planning and recruitment *pre and post interview action plan for sc(eduling, selection and evaluation. %raining details F training program and analysis 6rill down organization c(art wit( complete reporting structures $aintaining record of employee details including Dob related details, 2ualification, wor? e)perience etc& 4ser definable salary components for earnings, deductions, allowances and reimbursements *no limitation on no& of salary components per employee. ,ormula based gradewise:designation wise:locationwise:employeewise salary structure 6efining statutory parameters for 3SS,, 31',, P-GE and Pension etc& Payroll calendar F wor?ing days:payment days >eave entitlement details for eac( employee S(ift roaster to generate employees; wor?ing calendar ,ull attendance transfer to mar? Kpresent; for entire mont( and update leaves later to reduce data entry 5% trac?ing and approval and processing 4ploading attendance from swipe mac(ine& Recording advance compensatory off for department:employeewise -rrears calculation >oan structure, application and sanction of loan and updation in finance based on installation plan /onus processing 0ategory:employeewise salary processing ta?ing into account attendance, salary components, 3SS,, 31',, arrears, P-GE and reimbursements 3SS,:31', details of employees >eave encas(ment Posting of salary details in finance Performance rating against various user defined performance factors at time of confirmation, appraisal and promotion Employee (istory F promotions, transfers, salary increments 0omplete separation procedure F settlement and e)it interview, gratuity and superannuation ,ull and final salary processing in event of employees separation 'ncome %a) *P-GE. functionality F %a) slabs:surc(arge 'nvestment details Statutory reports Reports :

4 4 4 4 4

Salary slip Salary register ,ull and final statement $ont(ly 3SS,:31', reports Employee Pension reports

4 4 4

$anpower Planning register >oan statements and P-GE Reports %raining and Separation 1istory

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F#+ED "!!E%! 4 4 4 4 4 4 4 4
'ntegration wit( inventory 6efinition of fi)ed assets wit( details li?e 2uantity, cost, supplier info etc& 4ser definable groups for assets 4ser definable depreciation percentage as per company law and income ta) law based on utilization of assets& %rac?ing assets and determining t(e current value of assets& 0alculation of depreciation using straig(t line met(od on written down value met(od -ccumulated depreciation reflecting depreciation of an asset over a period of time Selling and scraping of assets Reports :

4 4 4 4 4 4

,i)ed asset register 6epreciation c(art for bot( income ta) act and company law& Gear wise depreciation calculation reports >ist of ,i)ed -ssets 6etails of Performing and 3on-performing assets& Scarp sales reports

!("RE! 4 4 4 4 4 4 4 4 4 4 4 4 4 4
6etails of s(are(olders li?e personal details, ban? and certificate details and folio numbers Scanned signatures is stored in database for eac( member and t(eir Doint (olders and t(is is verified for eac( transaction 0lassification of members as promoters, employees, mutual funds etc& Public issues *e2uity and preferential. wit( lot size, total s(ares issued, starting certificate no& and distinctive nos& $aintaining all correspondence wit( members Aeneration of response letter for transfer, duplicate s(are issue, consolidation and splitting of s(are certificates $ar?et price of s(ares in all stoc? e)c(ange w(ere company is listed on daily basis S(are transfer wit( verification 0onsolidation and split of s(are certificates 1andling of transmission, forfeit and issue of duplicate certificate /onus s(are and rig(ts issue declaration and issue Recording of -A$ attendance 6ividend declaration*interim and annual. and calculation Recording c(anges in personal details of s(are(olders& Reports :

4 4

Printing of s(are certificates, endorsement slips, mailing labels and dividend warrants 0orrespondence >etters

4 4 4 4

S(are transfer details 6uplicate issue details Aeneration of member ledger containing summary of s(are(olding and account of s(are transaction Statutory reports * S(ares (eld at -A$, %ransfers after -A$ and E2uity s(are capital brea?up .

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PR&DUC%#&N PL"NN#NG 4 4 4 4 4 4 4 4 4 4 4 4 4
'ntegrated wit( sales, inventory, purc(ase, production Process definition wit( inputs, outputs, by products and over(eads /5$ for all products upto any number of levels /ased on customer wise production advice and sales forecast $RP based as mac(ine capacity and availability, mac(ine efficiency, raw material availability, lead time giving feasible 2uantity for production Production plan for mac(ines wit( optimum utilization of all available resources li?e raw materials, mac(ines 5ption to revo?e production plan to c(ange input parameters or c(ange production priority on 2uantity using fres( production advice& Aeneration of production sc(edule detailing inputs and outputs -utomatic generation of $RS and purc(ase re2uisitions on finalization of plan Aeneration of process re2uisition for processes t(at (ave to be subcontracted Reserving 2uantity for production -utomatic generation of Dob orders for production 5ption to ma?e daily plans for production Reports :

4 4 4 4 4 4 4 4 4 4

Raw material consumption analysis 6aily Plans Periodic Plans $ac(ine efficiency and 4tilization analysis Raw $aterial re2uirement against sales forecast: production advice $aterial Re2uirement Planning reports Planning amendment (istory Product-wise /ill of $aterial report Raw $aterial Re2uirement >ist against Sales ,orecast Report 'ssued 6etails -nalysis

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PR&DUC%#&N 4 4 4 4 4 4 4 4 4 4 4 4
'ntegration wit( sales, inventory, production planning $ac(ine specifications li?e process, capacity, efficiency and maintenance sc(edule $ultiple processes against a mac(ine 6efining production s(ifts Production calendar for eac( mac(ine giving production days and s(ifts 0apturing actual production and consumption against planned for eac( Dob card& Recording downtime for mac(ines wit( reasons Recording operator details Cuality control for eac( produced item is done by specifying reDected, rewor?able and accepted 2uantities Aeneration of line reDection note Aeneration of material return note for returning e)cess raw materials to main stoc?s Separate trac?ing of item 2uantities at s(op floor for issued and produced items Reports :

4 4 4 4 4 4 4

6owntime analysis Period wise production analysis Period wise consumption analysis Printing of Dob orders 5perator wise production:reDection ReDection reports Periodic $aterial Return

E,U#P)EN% )"#N%EN"NCE 4 4 4 4 4 4 4 4 4
'ntegrated wit( inventory and finance 6etails of service providers and contracts wit( t(em $aintenance re2uisitions recording Aeneration of Dob orders based on 2uotations sent by service providers $aintenance sc(edule for mont(ly and annual maintenance Aeneration of maintenance bill wit( updation in finance %rac?ing of warranty activities, claims, e2uipment utilization and brea? down maintenance 0ategorization of maintenance activities and assigning priority 4nplanned maintenance wor? and besides sc(edule maintenance Reports :

4 4 4 4

Service provider analysis Re2uisition reports 8ob order status reports Printing of 8ob 5rders

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C&!%#NG 4 4 4 4 4 4 4 4
'ntegrated wit( finance, 'nventory, Production Planning and Production $odules& 6efining cost centers as well as 8ob 0ards *in case of Production 0osting. ProDect information li?e start date, cost and status 'ndirect allocation of e)penses to proDects under a cost centre as against direct allocation in finance Recording and analyzing e)penses to ascertain t(e cost of a proDect associated wit( a cost centre Economising of costs and ma)imizing profits 6efinition of formulae for man-(our rates %rac?ing of material over(ead, management and mar?eting over(eads, administration rates etc& Reports :

4 4 4 4 4

0omparison of budgeted, forecast and actual cost for a proDect on mont(ly and annual basis& 0ost 0enter :ProDect wise analysis& <1-%-', -nalysis Price 0(ange Effects and Effective 6ates for 0osting Alobal 0(ange in Prices in stead of $aster >evel 0(anges&

CU!%&)ER C"RE 4 4 4 4 4 4 4 4 4 4 4
'ntegrated wit( sales, inventory, finance and 1R Post sale services and maintenance 'nstallation and commissioning based on sales order Recording of customer complaints, against '<5s*internal wor? order. wit( complaint symptoms 6efining cause-end-effect relations(ips between possible defects, t(eir symptoms and its reasons 0ustomer complaint ac?nowledgment %rac?ing of complaints to closure -ssigning of service engineers to complaints based on t(eir area of e)pertise %rac?ing field visits and spares replaced by engineers for a complaint /illing based on w(et(er complaint is under warranty:-$0, no& of spares replaced, no& of field visits -$0s for products after end of warranty Reports :

4 4 4 4 4

-nalysis of average resolution time 0omplaint status reports <arranty:-$0 status reports 'nvoice printing Printing of correspondence letters wit( customers

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E+ECU%#$E #NF&R)"%#&N !'!%E) 4 4 4 4 4 4 4 4 4 4 4 4 4

Flexibility of $aneuvering 6ate Range for t(e reports& Drilldo#n Features to t(e most of t(e critical $anagement Reports& 3raphical reports for @ey $anagement 'nformation& Dash 4oard for /oard of 6irectors& %uto Synchronization of reports wit( t(e Pre-configured timeframe& Earning:E)pense Ratio planning& (ritical management le el information for /oard of 6irector Reports Sales F region wise orders, top n customers wit( t(eir order value, top n fast moving products Purc(ase F consolidated orders wit( order value, top n suppliers 'nventory F stoc? details, top n fast moving items, top n slow moving items ,inance F actual and proDected cas( inflow and outflow, revenue and e)penses, outstandings against customers and suppliers 1R and Payroll F total no& 5f employees, new recruits, actual and budget salary amount, list of birt(days and anniversaries in current mont( Production Planning + Production F Status of t(e 8ob 0ards and 0osting related to t(e /ill of $aterial&

!'!%E) "D)#N#!%R"%#&N 4 4 4 4 4 4 4 4 4 4
0oncept of one Super 4ser 6efining roles wit( user-defined access privileges to different modules and menu options 0reating users and assigning roles to users 0reation of branc(es, regional offices, ware(ouses 6efining company (ierarc(y 6ifferent roles for some user in different company 6efining users w(o (ave aut(orization powers for different transactions ,orm level security *restrict access to various menu options in different modules. $odification of roles -ctive:inactive users

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