Emergency Evacuation Plan and Implementation Guidelines The Pennsylvania State University

Jan 2013

Table of Contents
Introduction Implementation Guidelines and Instructions Evacuation Plan Section I: Building and Personnel Information Section II: Emergency Phone Numbers Section III: Purpose and Objecti es Section I : General Guidelines Section : !esponsibilities of Building"#epartment Emergency Coordinator and $afety %onitors Section I: &lerting or $ignaling Building Occupants in Case of 'ire or Other Emergency Section II: E acuation Procedures for Building Occupants Section III: #isabled Occupants Section I!: Critical Operations $hutdo(n Section !: &ccountability Procedures for Emergency E acuation Section !I: !escue and %edical #uties Section !II: Training and Communications "ppendi# I$ )* Critical Operations $hut #o(n Procedures and Personnel &ssigned These !esponsibilities +* ,or- .nit Employee /ists 0* /isting of Indi iduals !e1uiring E acuation &ssistance "ppendi# II$ Building E acuation 'loor Plan "ppendi# III$ E acuation 2uic- !eference Card

Introduction Penn $tate .ni ersity3s Emergency E acuation Plan has been designed to assist facility personnel in the creation of a system for protection of life and property in the e ent of a fire4 e5plosion4 spill or other emergency re1uiring building e acuation* This plan is designed as a template for customi6ation and may be used by (or- units (ho are re1uired by regulations to ha e such a plan* It is recommended that all uni ersity buildings that are normally occupied ha e an Emergency E acuation Plan* %ote that the &rac'eted &old parts o( the plan need to &e customi)ed* Implementation Guidelines and Instructions In coordination (ith the unit $afety Officer4 the Budget E5ecuti es and Budget &dministrators shall designate a Building"#epartment Emergency Coordinator and &lternate Building"#epartment Emergency Coordinator for the facility* The Building"#epartment Emergency Coordinator4 in coordination (ith the unit safety officer shall: Customi6e the te5t and appendices of the plan to your facility* Be responsible for plan custody4 storage and annual re ie( and update* Ensure that training is pro ided for all building occupants*

The alternate Building"#epartment Emergency Coordinator must be prepared to assume all the duties of the Building"#epartment Emergency Coordinator in the e ent he"she in una ailable* The specific instructions belo( are pro ided to assist in the completion of the follo(ing sections of this plan* 7$ections of this plan that are self8e5planatory are not listed belo(*9 E:$ (ill pro ide training in o erall plan de elopment* Contact $te e Triebold at ;)<8 ;=>8=0?) or ia e8mail at sgt<@psu*edu4 if you ha e any 1uestions concerning the plan or (ould li-e assistance* Section I + ,uilding and Personnel In(ormation 'or the building name4 include the .ni ersity8assigned name4 and the common use name4 if different* /ist all department7s9 included in this building and plan* #esignate $afety %onitors for specific (or- areas in the facility* Consideration on the appropriate number of safety monitors shall be based on employee

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numbers and area configuration* &s an e5ample4 separate $afety %onitors may be appropriate for each floor of a building* Include the name of the (or- unit safety officer7s94 and alternate7s9* !efer to the follo(ing .!/ for a list of $afety Officers* http$--...*ehs*psu*edu-help-univ/sa(ety/council*c(m !efer to instructions for &ppendi5 II on ho( to select the #esignated %eeting $ite7s9 and the &ssisted E acuation $taging &rea7s9* $pecify location7s9 (here this Plan (ill be maintained for access to employees* This may include physical locations as (ell as electronic sites*

Section I 0 "lerting or Signaling ,uilding 1ccupants in 2ase o( 3ire or 1ther Emergency The type of e acuation alarm used (ithin your facility may ary* Aou (ill need to identify the type7s9 used4 as e5amples4 bells4 horns4 strobes or oice* Contact your 'acilities Coordinator or E:$ 7;)<8;=>8=0?)9 for help in determining the type of alarm*

Section III 0 4isa&led 1ccupants !e ie( .ni ersity $afety Policy $AB+ to determine participation in the program for indi iduals re1uiring assistance during an e acuation* Complete the /isting of Indi iduals !e1uiring E acuation &ssistance in &ppendi5 I*

Section I! 0 2ritical 1perations Shutdo.n !e ie( your operations to determine (hich critical operating systems may re1uire continuing attention or shutdo(n during an e acuation or other emergency condition* Certain e1uipment and processes must be shutdo(n in stages or o er time* E5amples of this might be laboratory e5periments4 processes or e1uipment that if left unattended (ould create an additional ha6ard 7such as fryers94 etc* In addition4 certain e1uipment or facilities 7such as safes9 may need to be secured prior to e acuating* #e elop a procedure to ensure that re1uisite actions are ta-en during an emergency to pre ent additional ha6ards"(orsening conditions or to maintain proper security* Ensure that you ha e designated personnel to address these issues4 pro ided them (ith the procedure4 and trained them in its use* Complete the Critical Operations $hut #o(n Procedures and Personnel &ssigned these !esponsibilities in &ppendi5 I*

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Section !$ "ccounta&ility Procedures (or Emergency Evacuation Pro ide a listing of employees assigned to the (or- unit or building implementing this plan4 included in &ppendi5 I* This listing is used to account for employees e acuating the building and should be di ided by each $afety %onitor3s area of co erage*

"ppendi# II 0 ,uilding Evacuation 3loor Plan To prepare a Building E acuation 'loor Plan: Obtain floor plan7s9 of building from the Building 'acility Coordinator to use as a base plan* Building floor plans can be do(nloaded from the OPP 'I$ (ebsite https:""(((*facilities*psu*edu"'I$,eb$ite"inde5*jsp Note on the floor plan: o Primary and secondary routes of e5it Identify the t(o closest e5its to the (or- area Clearly mar- these routes

o #esignated %eeting $ite This should be a safe location outside of the building that is a(ay from building e5its4 entrances and areas (here emergency response ehicles may tra el* The site should be a location that emergency responders can easily locate*

o E5it locations o 'ire alarm pull station locations o Portable fire e5tinguisher locations o &utomated E5ternal #efibrillator 7&E#9 location o &ssisted E acuation $taging &reas for disabled Occupants These are areas (ithin the building for use in assisting (ith the e acuation of disabled occupants* $tair(ay floor landings should i

be used for this purpose if the landing is large enough for a (heel chair and still allo( the use of stairs by other occupants* If stair(ay landings cannot be used4 a location close to the stair(ay (hich has a (indo( and phone should be used* o Note on the floor plan (here each map is intended to be mounted* This is a critical step in assuring proper orientation of map graphics* $ubmit mar-ed8up floor plan to E:C$ for re ie(* Once appro ed4 a final map can be created and installed* To insure that legibility and location objecti es are met4 the appro ed draft e acuation floor plan (ill be con erted to a standardi6ed graphic format and (all mount* The #i ision of Campus Planning and #esign in the Office of Physical Plant is responsible for creating and fabricating the maps* Copies of the completed maps (ill be sent to Building Emergency Coordinators and $afety Officers for inclusion in the (ritten Building E acuation Plan*

3ormat and 5ocation Guidelines E5ample belo( illustrates format of a typical Building E acuation 'loor Plan* #raft plan prepared by .nit safety representati es (ill be con erted to this format and a (all mountable final product (ill be produced* ,all mounted maps should be located on all floors in corridors and areas (here e5its are not readily isible as (ell as ele ator lobbies*

The Pennsylvania State University Emergency Evacuation Plan Section I$ ,uilding and Personnel In(ormation
Building Name: DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD #epartment Name7s9: DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD Position Building"#epartment Emergency Coordinator &lternate Building"#epartment Emergency Coordinator .nit $afety Officer .nit &lternate $afety Officer $afety %onitors %ame "rea o( 6esponsi&ility N& N& Phone 1((ice2ell 1((ice "ddress

#esignated %eeting $ite7s9 for Building are: DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD D DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD D #esignated &ssisted E acuation $taging &reas for the Building are: DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD DDD Copies of this E acuation Plan are -ept in the follo(ing locations:

DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD $ignature of Plan Preparer

#ate Prepared

Section II$ Emergency Phone %um&ers

E7E6GE%28 9Police+3ire+"m&ulance:
.ni ersity Police ;)<8;=08)))) .ni ersity :ealth $er ices ;)<8;=>8=>>= En ironmental :ealth and $afety 7;)<9 ;=>8=0?) Physical Plant ,or- !eception Center ;)<8;=>8<E0)

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Section III$ Purpose and 1&<ectives

Potential emergencies such as fire4 e5plosion4 spill4 chemical releases and all other emergencies may re1uire employees to e acuate the building* &n Emergency E acuation Plan and ade1uate occupant familiarity (ith a building minimi6e threats to life and property* This Emergency E acuation Plan is intended to communicate the policies and procedures for employees to follo( in an emergency situation* This (ritten plan should be made a ailable4 upon re1uest4 to employees and their designated representati es by the Building"#epartment Emergency Coordinator or the .nit $afety Officer for the building*

Section I $ General Guidelines

The follo(ing guidelines apply to this Emergency E acuation Plan: $tair(ells are the primary means for e acuation* Ele ators are to be used only (hen authori6ed by a fire or police officer* No employee is permitted to re8enter the building until ad ised by the 'ire #epartment4 P$. Police or E:$ !epresentati e* This Emergency E acuation Plan (ill be coordinated (ith efforts in multiple8use buildings* %utually beneficial agreements can be reached regarding #esignated %eeting $ites and shelter in the e ent of inclement (eather*

Section $ 6esponsi&ilities o( Sa(ety 1((icer= ,uilding-4epartment Emergency 2oordinator and Sa(ety 7onitors

The .nit $afety Officer is responsible for: )* +* 0* <* &nnually insure plans are re ie(ed and updated as needed* Pro ide (ritten confirmation to E:C$ that plans ha e been updated and in compliance (ith all re1uirements* &ppoint Building " #epartment Emergency Coordinators in coordination (ith &dministrati e .nit /eaders* #esignate $afety %onitors and in coordination (ith Building " #epartment Emergency Coordinators4

The Building"#epartment Emergency Coordinator is responsible for: )* In conjunction (ith the unit $afety Officer4 designating $afety %onitors and alternate $afety %onitors for specific (or- areas in the facility* +* O erseeing the de elopment4 communication4 implementation and maintenance of the Emergency E acuation Plan* 0* Ensuring that floor plans and route e acuation maps are posted* <* Ensuring the training of building occupants4 $afety %onitors4 and Critical Operations Personnel4 and notifying all personnel of changes to the plan* >* %aintaining up to date lists of building occupants for each $afety %onitor3s area of co erage4 Critical Operations Personnel4 /isting of Indi iduals re1uiring E acuation &ssistance and any other personnel (ith assigned duties under this plan* /ists are included in &ppendi5 I* =* In the e ent of a fire or other emergency4 relaying applicable information to emergency personnel4 occupants and $afety %onitors* The $afety %onitors are responsible for: )* 'amiliari6ing personnel (ith emergency procedures* +* &cting as liaison bet(een management and their (or- area* 0* Fno(ing (here their #esignated %eeting $ite is and for communicating this information to occupants* <* Ensuring that disabled persons and isitors are assisted in e acuating the building or mo ed to a predetermined staging area 7&ssisted E acuation $taging &rea9* >* Performing responsibilities to ensure that all persons are accounted for during an e acuation as identified in $ection G* =* E aluating and reporting problems to the Building"#epartment Emergency Coordinator after an emergency e ent* E* Posting the HBuilding E acuation 'loor PlanH 7&ppendi5 II9 in their (or- areas4 communicating plan to occupants4 and updating the plan annually*

Section I$ "lerting or Signaling ,uilding 1ccupants in 2ase o( 3ire or 1ther Emergency

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)* In case of a fire4 employees should actuate the nearest fire alarm pull station and"or ma-e a telephone call to ?))* The locations of the fire alarm pull stations are noted on the Building E acuation 'loor Plans in &ppendi5 II* The >designate the type o( audi&le alarm in use? DDDDDDDDDDDDDDDDDDDDDD alarm alerts building occupants of the need for e acuation and sends a signal to the P$. Police #ispatch Center that there is an alarm condition in the building* +* It may be necessary to acti ate additional fire alarm pull stations4 or erbally announce the alarm4 if people are still in the building and the alarm has stopped sounding4 or if the alarm does not sound* This should be done (hile e5iting the building* 0* Persons disco ering a (ire= smo'y condition= or e#plosion should pull the nearest fire alarm pull station* &ny pertinent fire or rescue information should be con eyed to ?))* &ll emergency telephone numbers are listed at the beginning of this Emergency E acuation Plan* <* To report all emergencies4 employees should call ?))* $tate you name4 your location4 and the nature of the call* $pea- slo(ly and clearly* ,ait for the dispatcher to hang up first* On occasion the dispatcher may need additional information or may pro ide you (ith additional instructions* %a-e this call from a safe location*

Section II$ Evacuation Procedures (or ,uilding 1ccupants

)* ,hen the fire alarm sounds4 occupants should ensure that nearby personnel are a(are of the emergency4 1uic-ly shutdo(n operating e1uipment 7e*g*4 compressed gas cylinders94 close doors 7#O NOT /OCF9 and e5it the building using the established e acuation routes* +* Occupants shall assist isitors4 students and others (ho are not familiar (ith the plan to safely e acuate* 0* If you ha e been identified as ha ing responsibility for Critical Operations $hutdo(n4 refer to $ection IG* <* &ll occupants should proceed to their #esignated %eeting $ite and a(ait further instructions from their $afety %onitor* >* &ll personnel should -no( (here primary and alternate e5its are located4 and be familiar (ith the arious e acuation routes a ailable* 'loor plans (ith escape routes4 alternate escape routes4 e5it locations and #esignated %eeting $ites are located in &ppendi5 II and are posted in the building* =* Building occupants must NOT use ele ators as an escape route in the e ent of a fire* %otes and Precautions$

Portable fire e5tinguishers can be used for small fires* :o(e er4 an immediate readiness to e acuate is essential* Ne er enter a room that is smo-e filled*

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Before opening doors chec- to ensure it is not hot to the touch* If hot do not open* If (arm open slo(ly to chec- room " hall(ay conditions*

Section III$ 4isa&led 1ccupants

Employees re1uiring assistance upon e5iting are listed in &ppendi5 I ho(e er there may be disabled isitors in the building that also re1uire assistance* The $afety %onitor must identify indi iduals needing assistance4 attempt to locate indi iduals to assist in the e acuation or in relocating to the &ssisted E acuation $taging &reas4 and notify the emergency response personnel of the personIs location* Transporting of disabled indi iduals up or do(n stair(ells should be a oided until emergency response personnel ha e arri ed* .nless imminent life8threatening conditions e5ist in the immediate area occupied by a non8ambulatory or disabled person4 relocation of the indi idual should be limited to a safe area on the same floor4 in close pro5imity to an e acuation stair(ell* ,ithin the room there should be pro ided a flashlight4 to(el for hanging out (indo( or bright colored mar-er to mar- (indo(s that cannot be opened* Penn $tate .ni ersity $afety Policy $AB+ J:andicapped Identification #ecals for Indi iduals !e1uesting &ssistanceK is a oluntary procedure to pro ide isual identification of an employees (or- area for emergency responders and to pro ide P$. Police (ith information for prompt e acuation assistance*

Section I!$ 2ritical 1perations Shutdo.n

Critical Operation $hutdo(n: Critical operations4 including e1uipment that must be shut off and persons designated to complete these actions are identified in &ppendi5 I* Procedures for rapid shutdo(n should be predetermined for life safety and loss control purposes4 as (ell as ensuring complete e acuations in a timely manner* Indi iduals should ne er jeopardi6e their o(n health and safety to complete the Critical Operations $hutdo(n*

Section !$ "ccounta&ility Procedures (or Emergency Evacuation

Once each e acuated group of employees has reached their #esignated %eeting $ite4 each $afety %onitor shall: )* Ta-e head count of his or her group using the building occupant list for those employees in their area of co erage +* &ssume the role of department contact to ans(er 1uestions 0* Instruct personnel to remain in area until further notice <* !eport status to Building"#epartment Emergency Coordinator or Incident Commander including persons (ho are located in the &ssisted E acuation $taging &rea or ha e remained behind for Critical Operations $hutdo(n*

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Section !I$ 6escue and 7edical 4uties

The 'ire #epartment and .ni ersity Police (ill conduct all rescue and medical duties and"or (ill coordinate (ith Emergency %edical $er ices*

Section !II$ Training and 2ommunications

The Building"#epartment Emergency Coordinator is responsible to ensure that all personnel are trained in safe e acuation procedures* !efresher training is re1uired (hene er the employeeIs responsibilities or designated actions under the plan change4 and (hene er the plan itself is changed* The training shall include:

The planIs purpose4 Preferred means of reporting fires and other emergencies4 The type of building alarm system4 Emergency e acuation procedures and route assignments4 including procedures for those unable to e acuate themsel es4 Procedures to be follo(ed by employees (ho remain to control Critical Operations $hutdo(n before they e acuate4 Procedures to account for all employees after emergency e acuation has been completed4 and ,ho performs rescue and medical duties The training shall include use of the floor plans and e acuation routes gi en in &ppendi5 II of the Emergency E acuation Plan*

Training on the Emergency E acuation Plan can be performed during e ents such as (or- unit ne( employee orientation4 employee briefings4 discussions at faculty"staff meetings4 internal (or- unit ne(sletters and emails4 etc* It is suggested that drills be conducted annually* E:$ is a ailable to assist (ith tools for training building occupants in the Emergency E acuation Plan as (ell as e acuation drills* ,or- units may also choose to pro ide E acuation 2uic- !eference Cards for employees* These cards pro ide essential information on emergency contacts and designated meeting sites* & sample card is pro ided in &ppendi5 III and can be customi6ed as needed*

"ppendi# I
1* 2ritical 1perations Shut 4o.n Procedures and Personnel "ssigned These 6esponsi&ilities
Provide the (ollo.ing in(ormation$ Critical Operation !e1uired $hutdo(n Name Lob Title ,or- &rea

2* @or' Unit Employee 5ists

Provide the (ollo.ing in(ormation (or each Sa(ety 7onitor$ Occupant Name ,or- &rea

3* 5isting o( Individuals 6eAuiring Evacuation "ssistance

Provide the (ollo.ing in(ormation$ Name ,or- &rea $pecial Needs"Concerns

"ppendi# II
,uilding Evacuation 3loor Plan

"ppendi# III
Evacuation Buic' 6e(erence 2ard 9Sample:
Emergency 2ontacts$ ?)) 7Police8 'ire M&mbulance9 .ni ersity Police: ;=08)))) En ironmental :ealth and $afety: ;=>8=0?) OPP ,or- !eception Center: ;=>8<E0) Evacuation 2ontacts$ Bldg " #ept Emergency Coordinator: DDDDDDDDDDDDDDDDDDDDDDDDDDDDD $afety %onitor:DDDDDDDDDDDDDDD

Work Unit Name E acuation 2uic- !eference 8 2uic-ly e5it in a calm manner* 8 Close doors M 4o %ot loc8 &ssist isitors to e acuate 8 4o %ot use ele ators 8 !eport to designated meeting site 8 4o %ot reenter the building until ad ised by emergency personnel or safety monitor Building Name designated meeting site$

Original #ocument M $ept +BBE Edit M October +BB; 7&ssisted E acuation $taging &rea9 Edit M %ay +B)B 7&dditional E ac* %ap E5ample9 7Aou are :ere $tic-er9 Edit M #ec +B)B !e ised E acuation %ap Edit M Lan +B)0 $O !oles4 &ppendi5 II4 Plan Preparation