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Minutes of Meeting Attendees: ANC: Mr. N. Mukesh, Mr. Arafat Mukadam, Mr. Azib Hussain, Mr.

Madhav ETA: Mr. Parthiv Shah, Mr. Alok Dave, Mr. Sukhwani, Mr. Rahul, Mr. Maniyar Sr. No. Items discussed A. DESIGN: 1 Tenant AHU (16th floor and above): ETA to proceed with the configuration which they prefer in order to avoid and abortive works and design issues. To this affect ETA to submit the proposal for further submission by 17th Nov. 2012. 2 Male Toilet layout (16th floor and above): ETA to propose a feasible solution to avoid abortive works. 3 Exhaust ventilation in toilets: ETA raised the issue of exhaust ventilation in toilets. This is to be resolved in close co-ordination with ANC at site after the meeting today. 4 Rainwater Harvesting Tank: ETA raised the point that the earlier capacity of 800 cu.m. was revised to 50 cu.m. Also the location was revised from outside the building to within the building at basement and hence, the piping will be affected. ANC advised ETA to provide inlet, outlet, overflow and interconnecting flanges in the tank walls which will enable the tank casting to be completed and the connectivity and discharge issue can be sorted out in due course. ANC also suggested ETA to divert the overflow discharge to nearby sump. ETA to advise if this is workable or not. 5 Vent piping in toilets: The vent piping was not done in accordance with the approved drawings by ETA. ETA to propose a workable solution to avoid abortive works at this stage and get it approved from PMC/Client vide proper submittal enclosing the drawings and technical proposal. This deviation has resulted in clearance not being available for Tiling works and thus causing irrepairable delays to ANC. 6 Roof foundation layout: ETA to provide the roof foundation co-ordinated drawing incorporating the rain water outlets. ETA to check and verify the slopes required to ensure proper flow of rainwater towards the outlets. ETA to submit the R.W. outlets for approval. ETA to provide the foundation details for R.O. Plant and Solar water heaters, which will enable ANC to proceed with the water-proofing which is being delayed due to unavailability of above detailed drawing. ETA to propose R.O and Solar water heater. ANC/ETA to co-ordinate with PMC/Client for the data required for design of R.O. and Solar water heater and RFI to be submitted to PMC by tomorrow. Based on this the capacity to be frozen by 19/11/2012. 7 Basement foundations: ANC to start the foundations casting in accordance with the drawing submitted to PMC/Client 8 Aviation lighting layout: ETA to submit the layout drawing showing the mounting details. 9 Lightening Arrestor layout: ETA to submit the details as required by PMC. Proper drawing with all details to be submitted by ETA. 10 Roof lighting: ETA to revert back with the lighting details at roof and upper roof. 11 Garbage chute: ETA to provide the water, power and fire fighting points for garbage chute in accordance with GFC. B. VARIATIONS: 1 Transformers: ANC advised ETA to submit a copy of LOI to finalise this variation. ETA also to submit the savings due to revisions which shall include cabling, bus bars, capacitor banks, installation etc. 2 Diesel Generator: ANC advised ETA to provide break up of the offer in order to finalise this matter.

Date: 16/11/2012 Venue : Project Office Time: 11 a.m.

Action By

Target Date

ETA ETA ETA

17/10/2012 17/10/2012 16/11/2012

ETA/ANC

Immediate

ETA

17/11/2012

ANC/ETA

17/11/2012

ANC ETA ETA ETA ETA

17/11/2012 19/11/2012 19/11/2012 19/11/2012

ETA ETA

17/11/2012

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3 Lighting Fixtures: ANC informed ETA that ENDO has been nominated by Client for the supply of lighting fixtures. ANC shall explore the option of either descoping the lighting fixtures from ETA scope or to adjust it against ETA scope, which shall depend on the competitiveness of ETA's proposal in this regard. 4 List of variations: ETA to submit a comprehensive list of variations by tomorrow. Further discussions will be done on Tuesday, 20/11/2012. 5 UPS: UPS variation submitted by ETA is approved by ANC and ETA to proceed accordingly. C. PROGRESS: 1 Material procurement and delivery: ANC raised concerns on ETA not adhering to the committed delivery schedule. ETA replied that material deliveries were affected due to financial constraints. ANC strongly objected to this and replied that this is not acceptable as ETA have been paid Advance as well as On Account payments to facilitate material procurement. ETA were advised to be realistic and not to give such misleading statements. 2 Manpower: ANC also raised serious concern on the manpower not being deployed as per the commitment given in an earlier meeting. ETA manpower was to be 250 by 30/10/2012. Due to this the manpower requirement to complete balance works as per schedule has now further increased and should be beyond 300. ETA to augment the manpower accordingly. ANC also expressed their concern on the very slow progress on Fire Fighting installations above 10th floor. 3 Absence of Senior Mangement: ANC highlighted the frequent absence of Senior Management from site with due notice to ANC and reiterated that this remains unacceptable. As of now ANC does not have clarity as to who is the PM from ETA. 4 MEP 1st & 2nd fix works: ANC raised concern on delays in 1st and 2nd fix works which is delaying the subsequent civil works. ANC also highlighted of various quality issues which are leading to repeated abortive works and wastage of manpower and material. 5 Installation schedule breakup in per day task: ANC asked ETA to meet at site daily morning at 8:30 a.m. to discuss on the planned tasks for the day and next day the work done against planned shall be reviewed. This was suggested to concentrate and close out the floorwise activities for each trade. 6 Fund flow: ANC advised ETA to come back with anticipated cash flow for the balance period till completion which will enable ANC to plan accordingly. D. CONTRACT: ANC raised serious concern on ETA not signing off the contract agreement. To this affect a letter has been sent to ETA on 19/10/2012, which is yet to be replied by ETA. ANC noted that absence of a signed deed shall preclude ETA from pursuing its Contractual rights while having to execute its obligations to the project.

ANC

ETA ETA

17/11/2012

ETA

ETA

Immediate

ETA

ETA

ETA/ANC ETA

19/11/2012

ETA

Immediate

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