IT Project Management 2013-14

Exercise Database Upgrade

Setup Project
1. 2. 3. 4. 5. Start Microsoft Project (Version 2013) File New Blank Project File Options Schedule New task created Auto Scheduled File Options Schedule - Change Work is entered in from Hours to Days Set up Start Date by doing Project Project Information (set to 2nd December 2013) - do Ok

Enter Tasks by
6. 7. 8. 9. Click on Square below Task Name Enter all the tasks Enter Duration by Click on the Duration column and enter duration next to each Task or copy & paste from Word Document Database Upgrade question

Enter Milestones by
10. 11. 12. 13. 14. 15. 16. Click on Task 5 and Insert New Task Enter Task Name Ready for Upgrade Enter a duration of 0 (this makes it a milestone) Enter a Task 12 named Complete Enter duration = 0 (making it a milestone) Format layout Date Format 28/01/2009 Save

Assign Resources
17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. View Resource Sheet Enter Resource Name = Analyst; Type = Work Enter 525 /day in Std. Rate field in Resource row Enter Resource Name = Oracle; Type = Material Enter 5800 in Std. Rate field in Resource row Enter Resource Name = Technical Support; Type = Work Enter 350 /day in Std. Rate field in Resource row Enter Resource Name = DBA; Type = Work Enter 400 /day in Std. Rate field in Resource row Go back to Gantt Chart (View Gantt Chart) Click on Task 1 Resource Assign Resources and assign Analyst to the Task Continue for tasks 2 - assign Analyst to the Task Continue for tasks 3 - assign DBA to the Task Continue for tasks 4 - assign Oracle to the Task Continue for tasks 6 - assign Technical Support to the Task Continue for tasks 7 to 11 in line with Database Update question

Assign Constraints
34. 35. 36. 37. 38. 39. 40. 41. Highlight Tasks 1-12 Link them by doing Edit Link Tasks View - Timescale Middle Tier Months, Bottom Tier Weeks Format - Format Bar Bar Text click on Resource name - delete - ok Since task 2 & 3 can be done in parallel then we need to Break link between 2&3 by highlighting Task 2&3 and Task Unlink Tasks Connect 1 to 3 - click on task 1 then hold Cntl key & click on Task 3 and Task Link Tasks Also need to make sure actual upgrade is not done until Delivery of Software& Backup existing database have completed by 42. Connect 2 to 5 - click on task 2 then hold Cntl key & click on Task 5 and Task Link Tasks

Glyndwr Computing - John N Davies

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September 2013

Remember about Christmas Holidays?

43. 44. 45. 46. Project - Change Working Time - Standard(Project Calendar) Note you are working during Bank Holidays! Change the working time of the Standard(Project Calendar) - by Set in Exceptions Text box at bottom for Christmas Holiday 17:00 24/12/ 2013 to 8:00 02/1/2014

Note Milestone Date of Ready for Upgrade Note Milestone Date of Ready for Complete Create Sub-Project
47. 48. 49. 50. 51. Click on Task 1 Insert New Task Type Project Select Tasks 2 to 13 Task Indent

Costs
52. 53. 54. 55. 56. 57. View Resource Usage Format - Timescale Middle Tier Units= Quarters Format - Timescale Bottom Tier Units= Months Click on minus sign next to each resource to close up tasks Format Detail Styles Select Costs from Available fields and hit Show - ok Select Cumulative Costs from Available fields and hit Show - ok

Note Costs for the Resources Total Cost

58. 59. 60. 61. 62. 63. View Task Usage Format - Timescale Middle Tier Units= Quarters Format - Timescale Bottom Tier Units= Months Click on minus sign next to task 1 to close up sub-tasks Format Detail Styles Select Costs from Available fields and hit Show - ok Select Cumulative Costs from Available fields and hit Show - ok

Note Total Cost Customise printout

64. 65. 66. 67. 68. 69. 70. Print Preview Page Setup Legend None Footer Left Project: [Insert File Name] and [Date] ok Footer Right Your name Submit it to Moodle under IT Project Management Assignments MS Project Submissions Database Upgrade

Submit answers to Moodle Quiz

1. 2. 3. 4. 5. 6. COM614 13/14 WREXHAM IT Project Management MS Project Tutorials Database Upgrade 2013 14 Database Upgrade 2013 - 14 Quiz Upload MSProject file to Database Upgrade 2013 - 14 File Submission

Glyndwr Computing - John N Davies

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September 2013