TO: FROM: DATE: SUBJECT:

Publication Staff Dustin Parikh, Technology Coordinator April 30, 2014 External Review Accolades and Suggestions

Recently an external study of our training manuals and supplementary materials was conducted at the request of Tom Pearson, Vice President of Training. Reviewers applauded our thoroughness in instructions and our clarity in explaining complex tasks. Additionally, we received high marks on accuracy of directions and grammatical correctness. I am very pleased to report these accolades to you. Your commitment to training materials that are both accurate and thorough is commendable, and that commitment makes our training programs very popular with our public. The professional appearance of our documents continues to set us apart from our competition. Two areas were noted by our reviewers that will further enhance our documents. Please read the following descriptions and software directions. If time permits and if practice is needed, please complete the short exercises. Decimal Align in Tables When preparing professional tables, use the decimal align tab to align decimals. Set the tab so that the numbers appear centred in the table. Using right alignment will align the decimals; however, the numbers will display at the right of the column. Use the following directions to align the tabs in the table below. 1. 2. 3. 4. Select the cells where the decimal tab is needed. From the Ruler, click the Tab alignment button until the decimal tab displays. Point to the Ruler and click to set the decimal tab in the desired location. Drag the tab as needed to centre the numbers in the column. PICC RATE INCREASES Federal PICC Recovery Primary Residence Single-Line Business Multi-Line Business ISDN

First Line $0.53 $0.53 $2.75 $15.00

Additional Line $1.50 $2.75 $2.75 $13.50

Align Numbered List at the Decimal The automatic numbering of the software does not allow a numbered list to be aligned at the decimal if digits are larger than a single digit. One simple way to align the numbers at the decimal is to deselect automatic numbering as follows: 1. 2. 3. 4. Click File and then Options. Click Proofing in the left pane. Click AutoCorrect Options and then click the AutoFormat As You Type tab. Under Apply as you type, deselect the Automatic numbered lists option. Click OK.

After you have turned off the automatic numbering option, set a decimal tab at the desired location. Tap the Tab key to move to the decimal tab and key the numbered items. Because the automatic numbering is not selected, you must key the number and the period. To align two-line items, drag the hanging indent marker on the Ruler to the beginning of the text. To practice this concept, open the file practise1 on the shared drive, Forde folder. Follow the directions in this file. If you have any additional suggestions for the publishing of our training materials, please e-mail them to me by next Friday. Again, thank you for your professionalism and commitment.