DIFFERENT KINDS OF

REPORT
Meeting reports;
Should have a purpose
Should concentrate on the
purpose
Indicate the result of the
meeting in term.
Use the passive voice
Must be included in proposal
and contracts.
Community project reports:
Should include how far
each of the objectives
have been reached
Include information
about event and inputs
There is the financial
reporting.
Immobilizers Routine Reports:
Different from the
objectives of a community
based project.
The job description.
Intervention involves
three important elements.
Field trip reports:
Monthly report
Should be reported in
separate field trip reports
Should begin with
indicate what was
purpose of the trip
Technical details
Should emphasize the
results of that trip
Ensure report on the
extent to which you
achieved the purpose of
your trip.
Monthly Progress Reports:
What has happened and
what was done.
2 major heading( activities
and results)
Always review the project
objectives.
Include explanation of why
Workshop reports:
Community project report
The coordinator should write a
report
Be analytical
Focus on the result of the
activities that took place
Indicate the results of those
activities.





















REPORT WRITING A GUIDE TO
ORGANISATION AND STYLE
1. WRITING REPORT
Organisation
To inform the reader
Helpful both to reader and the writer
The title
First contact the report
Using ordinary English grammar
The summary or abstract
Give a brief overview of the whole
report.
The list of contents
Help reader find specific information
The introduction
To set the scene what to expect from
the report.
The main body of the report
Present the material in two sections
- Methods and materials
- Findings (where you present your
evidence)
The conclusions
- Should arise naturally
- Give opinion
- Should include any new information
The recommendations
- Out as brief statements.
The appendix
- Peripheral matter which overload
your main argument.

2. STYLE
a) Written style
Be brief ( use no more
words, be particularly
wary of section you are
proud of
Be clear
- Take came to use
word which have the
precise meaning you
intend to convey.
- In subjects that
already have
compound nouns
- Do not invent words
Be human
- Easier to read
- Readers feel a
human being has
written the text
- You have
understand their
needs as human
beings

3. NUMBERING
Main section are
numbered ,2,3 etc
Can be quite a
useful device to help
your readers keep
track.
4. OTHER
COMMENTIONS
Double-
spaced
on one
side of
the paper
only.
5. CONCLUSION
Ensure that report
include all the
relevant information
and also help them
set out the
information in a
logical way.
6. RECOMMENDATIONS
Plan carefully
Follow the gridlines
write






TITLE
Title of report
Author
Date
INTRODUCTION
Should explain the general idea
TOPIC SENTENCES
Should explain what the body of
the paragraph wil cover
MAIN BODY
( support sentences)
1) Server to provide evidence
and example taht reinforce your
thesis statement.
2) Logical sections with clear
heading.
CONCLUSION/SUMMARY
1 ) Draws together your finding
2 ) Add emphasis to certain key
points
3 ) Show wheter your hypothesis
4 ) May wish to suggest areas for
further research
5 ) to provide an overview of the
report.
APPENDICES/ BIBLIOGRAPHY
1 ) References should be
traceable for easily be found
when referenced.
2 ) All source cited must add
avoid running into plagiarism
issues.
STRUCTURE OF REPORT