Management Information

System

HUMAN RESOURCE
INFORMATION SYSTEM
Of

SENSYS™ (Private) Limited

Submitted to: Mr. Tauseef-ul- Hassan

Group Members:
• Hafiz M. Usman Akram - PGD 2007-083
• Masood Shahid - PGD 2007-123
• Ahsen Ali - PGD 2007-129

REQUIREMENT PHASE
IDENTIFICATION:
We have identified after the study of Human Resource system of SENSYS
(Private) Limited is very weak.
There is an irregular and/or on demand requirements are more frequent and
centralized inventory data sheet is incomplete in many aspects.
Procurement procedure also kept gaps of delayed delivery of items in case
the said item is not in inventory.
There is no concept of store. IT (Computer Hardware and Accessories) and
Office Supplies (Employee’s entertainment and office cleaning/maintenance
supplies) inventory record are kept in a separate datasheets and there is lack
of an updated inventory record and in hand and issued. Furthermore, if there
is any previous ownership of any inventory item, there is no such record or
track.

OBJECTIVE:
The main objective of this study is to maintain the centralized HR database
that will be helpful to maintain the better and updated HR system. This
practice will be time saving and the updated record will be available on
demand. This will reduce the human efforts and other costs.

We are also going to improve the centralized datasheet that will track
employee’s history.

SCOPE:
The concept of a centralized datasheet will be implemented for Human
Resource Department. It will help the management and concerned HR
Personnel to track the employee’s records every time when it is required. It
will also help to find out the required human force demand in house or
outsource.
 ANALYSIS PHASE
Distribution of Efforts in various Phases:

S.No. Phase Efforts

(%age)
1. Requirements Phase 15
2. Project Planning 20
3. Project Management 10
4. Designing 15
5. Coding 15
6. Integration 05
7. User Documentation 10
8. Quality Assurance 10

PROJECT PLANNING
1. ESTIMATION:

a. Effort Estimation in various Phase:

[Effort = Time x People = Man Days]

Effort Estimation in Requirement Phases:

Effort Total Effort

Quantity
Task Per Item (Man Days)
1 Job requirement meeting 2 1 2
2 Job Analysis 1 1 1
3 Resource Hiring Process 2 1 2
Total 5
Effort Estimation in Planning Phases:

Effort Total Effort

S.No. Task Quality
Per Item (Man Days)
1 Effort Estimation 1 2 2
2 Cost Estimation 1 1 1
3 TimeEstimation 2 1 2
4 Scheduling 1 1 1
5 Resource Allocation 1 1 1
6 Risk Analysis 1 1 1
Total 8

Effort Estimation in Project Management Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 Project Management 1 1 1
Total 1

Effort Estimation in Designing Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 Entity Relation Diagrams 1 1 1
2 Dataflow Diagrams 1 0.5 0.5
3 System Flow Charts 1 0.5 0.5
Total 2
Effort Estimation in Coding Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 Tables and Relationship 1 0.5 0.5
2 Forms 1 0.5 0.5
3 Procedures/Queries 1 0.5 0.5
4 Reports 1 0.5 0.5
Total 2

Effort Estimation in Integration Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 Integration 1 1 1
Total 1

Effort Estimation in User Documentation Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 User Documentation 1 1 1
Total 1

Effort Estimation in Quality Assurance Phases:

Effort Total Effort

S.No. Task Quantity
Per Item (Man Days)
1 Quality Assurance 1 1 1
Total 1

Effort Estimation
Grand Total= 21 man days
TIME ESTIMATION
Time Estimation = Efforts / People

Effort Time
S.No. Phase People
(Man days) (Working Days)
1 Requirement 2 5 2.5
2 Project Planning 2 8 4
3 Project Management 1 1 1
4 Designing 1 3 3
5 Coading 1 2 2
6 Intigration 1 1 1
7 User Documentation 1 1 1
8 Quality Assurance 1 1 1
Total 15.5

COST ESTIMATION:
Cost = Effort Estimation x Company Rate
= 21 Man days x Rs. 10,000 Per Man days

= Rs. 210,000
2. SCHEDULING:

Phase Days Start End Person Pre-

Date Date Requisite
Requirement:
– Meeting 1 01/01/08 01/01/08 Gull, None
– Meeting for Job 1 02/01/08 03/01/08 Saira
Analysis 2 03/01/08 05/01/08
– Meeting Call for job
Resource
Project Planning:
– Study of organizational 2 05/01/08 07/01/08 (Gull After 2 days
environment Saira)
– Determine 1 08/01/08 08/01/08 (Gull,
organization’s Job 1 09/01/08 09/01/08 Siara)
Analysis 2 10/01/08 11/01/08 (Saira)
– Call for Resource
process

Project Management: 1 11/01/08 11/01/08 Saira After 3 days

Designing: 2 12/01/08 14/01/08 Ahsan. After 3 days

Samra
Coding: 2 15/01/08 16/01/08 Samra After 5 days

Integration: 1 17/01/08 17/01/08 Saira After 1 day

User Documents: 1 18/01/08 18/01/08 Ahsen -

Quality Assurance: 2 19/01/08 21/01/08 Usman After 2 days

1. RESOURCE ALLOCATION:
a) Hardware/ Software Resource Allocation:

Item Quantity Allocated to person

Colored Laser Printer 1 HR Manager
Overhead Projector 1 Mounted in Conference
Room
Scanner 1 Assistant HR/Admin
Project Design Tool 1 IT Executive

b) Human Resource Allocation:

Person Skills Task Allocated

Gull, Saira Analyst Analyze the Human Resource
requirements of the company.
Samra, Ahsan Developer Program coding
Usman QA Expert Quality Assurance

1. RISK ANALYSIS:
The Risk Table for the project is shown below:

Probability
S.No. Risk Impact
(% age)
1. Staff turnaround will be high 35 2
2. Delivery deadline will be 15 3
tightened
3. Technology will unable to meet 30 1
expectations

Impact values:
1- Marginal
2- Substantial
3- Critical

PROJECT MANAGEMENT PHASE

Personnel working on the project= 5 People
Man days required for project: 21 man days

1 year ___________ 52 weeks

1 day ____________8 hours
1 month__________ 30 days

Public Holidays _____ 18 per year

Working days _______ 5 days per week
Weekly Holidays_____ 2 days per week

21/5= 4.2 Days

30-1.5-9= 20 days per month

4.2/20= 0.21 Month required to complete the Project

 DESIGNING PHASE
Data Flow Diagrams:

Employee’s Induction Process:

Receiving of
Credentials &
Issuance of
Appointment Letter &
Contract sign

Employee
Induction

Department Finance &

HR & Admin IT Department Accounts
Head
Department Department Employee Record

Employment
Status&
Designation

Role
Issue Access
Control Card

Addition of - Bank Account Detail

Insurances Introduction via email & - Add in Payroll
Base Office (Medical, Group, in person
and Seating Salary)
Area

Computer - Setup Email & Login

Type & accounts,
Suggested - Enable Access
Email ID Control Card,

Issue Computer and other

assets like stationery, furniture
etc
Employee’s De-Induction Process:

Issuance of
Experience
Certificate and
Final Pay
Cheque

Employee De-
Induction

Department Finance &

HR & Admin IT Department Accounts
Head
Department Department Employee Record

Type of
Termination

Receive Delete from

Company/ Payroll
Project
Receive and Delete or
Documentation Clearance of
Disable Access Disable Email
(if any) Advances
Control Card Account

Issuance of Final
Cancellation of Delete or Cheque
Handling over/ Insurances Disable Login
Arrange Farewell accounts
Taking over job (Medical, Group,
Specific Salary)
Information

Receive
Exit Interview Computer and
other assets
 Entity Relation Diagrams

EmployeeBasicInfo
Employee Induction Info Central Inventory
PK EmployeeID
PK,FK1 EmployeeID PK AssetID
First Name
Last Name Date of Joining Item
Date Of Birth Date of Leaving Description
Marital Status Department Asset Category
Address Employee Status Condition
City Designation Date of Purchase
Phone No Base Office Purchase Price
Mobile No Role Vendor
Personal Email ID Reporting Manufacturer
CNIC Comuter type Make & Model
Passport No Desired Email ID Seriel No
NTN Issued to
Blood Group Issue Date
Emergency Contact Return Date
Comments
Department FK1 EmployeeID
PK DepartmentID

Employee Status Description

FK1 EmployeeID Expense Category
PK StatusID
PK CategoryID
Description
FK1 EmployeeID
Cost Center
Description
Income or Expense
Product Issue Expense Taxable
FK1 ExpenseID
PK IssueID PK ExpenseID

Title Expense Date

Assigned to Description Vendor
Opend by Category
Approval PK VendorID
Opened Date
Status
Company Name
Category
Contact Person
Priority
Contact No
Description
Cost Center Fax No
Close Date
Address
Comments PK CostCenterID FK1 CostCenterID
FK1 DepartmentID
Description
FK1 ExpenseID

Customer
PK CustomerID

Customer Name
Contact Person
Contact No.
Fax No
Address
FK1 CostCenterID

CODING PHASE
Emergency Contact Query:
SELECT Employees.[Employee Name], Employees.[Blood Group], Employees.
[Mobile No], Employees.[Ph No], Employees.[Emergency Contact]
FROM Employees;

Employee Address Book Query:

SELECT Employees.[Employee Name], Employees.Address, Employees.City,
Employees.[Ph No], Employees.[Mobile No], Employees.[Personal Email]
FROM Employees
ORDER BY (Employees.[Employee Name]);

Total Salary Query:

SELECT Employees.EmployeeID, Employees.[Employee Name], Salary.[Gross
Salary], Salary.[Copmetance Adder], Salary.[Medical Reimbursement], Salary.
[Travel Reimbursement], Salary.[Other Reimbursements], Salary.[Income Tax],
Salary.EOBI, [Bank Detail].[Bank Detail], [Salary]![Gross Salary]+[Salary]!
[Copmetance Adder]+[Salary]![Medical Reimbursement]+[Salary]![Travel
Reimbursement]-([Salary]![Other Reimbursements]+[Salary]![Income Tax]+[Salary]!
[EOBI]+[Salary]![Other Deductions]) AS [Total Salary]
FROM (Employees LEFT JOIN [Bank Detail] ON Employees.EmployeeID = [Bank
Detail].EmployeeID) LEFT JOIN Salary ON Employees.EmployeeID =
Salary.EmployeeID;

Asset Category Query:

SELECT [Central Inventory].AssetID, [Central Inventory].Item, [Central
Inventory].Description, [Central Inventory].[Asset Category], [Central
Inventory].Condition, [Central Inventory].[Purchase Date], [Central Inventory].
[Purchase Price], [Central Inventory].[Vendor Name], [Central
Inventory].Manufacturer, [Central Inventory].[Make and Model], [Central Inventory].
[Seriol No], [Central Inventory].[Issued to], [Central Inventory].[Issuance Date],
[Central Inventory].[Returned Date], [Central Inventory].Comments
FROM [Central Inventory];