United Way of Central Ohio

Expanding 2008 Summer Youth Programs

Tuition-based Contract Proposal Requirements

FINANCIAL AND ACCOUNTABILITY MATTERS

Program Restrictions and Clarifications

Program tuition can offset:

1. Program-related expenses that would diminish barriers to participation

for targeted children and are not expenses factored into the publicly-
marketed tuition, for example, additional transportation, bring your own
supplies, brown bag lunch costs, one-time registration fees, special
assessments for optional activities if defined into the program;

2. Program-related expense of additional staff time required to secure

income-eligibility documentation, when costs are reasonable, including
purchase of low-cost field equipment useful to this process and are not
expenses factored in to the calculation of the publicly-marketed tuition;

3. Enrollment of a targeted child who is a registered participant of an

existent, funded program, if at the start of this agreement contractual
responsibility for that child is transferred to this agreement and the
original funds are then used to serve the same number of other, non-
targeted children.

Program tuition cannot offset:

1. Medicaid-billable services;
2. Food that is either unrelated to the program or excessive to meet program
objectives;
3. Funds previously received and dedicated to serve the same number of
targeted children.

Funds will be awarded through a tuition-based contract that (1) requires the
Agency/Vendor to deliver services which meet the community goal of expanded

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availability of 2008 Summer Youth Programs to children of low-income families,
and (2) contributes to a successful collaboration between UWCO and FCDJFS.

Marketing

Per contract between United Way of Central Ohio and Franklin County
Department of Job and Family Services, Agencies/Vendors negotiating a service
agreement are responsible to meet the following Publicity requirement:

In any publicity release or other public references including media releases,

information pamphlets, etc., regarding the services provided under this
Agreement, it will be clearly stated that the services are funded (or funded in
part) by the Franklin County Board of Commissioners and administered by
the Franklin County Department of Job and Family Services.

UWCO will supplement the promotional efforts of selected Agencies/Vendors

by conducting a time- and scope-limited marketing campaign that is community-
wide and inclusive of all programs for which service agreements are negotiated.

Cash Flow and Limited Cash Flow Support

Tuition payments will be made by UWCO based upon receipt of required

documents:
1. A copy of an accurately completed and signed TANF-eligibility form (one
per family, not per child) that documents the eligibility of each child for
whom payment is requested
2. A copy of attendance records that document a start date no later than
June 30, 2008 and three days of attendance within the first 2 weeks of the
program for each child for whom payment is requested.

UWCO will release funds after Franklin County Jobs and Family Services
notifies UWCO that submitted documentation is payable.

UWCO may elect to advance some but not all of projected contract revenue only
to its member Agencies and Community Partners with which it has active
contracts. The advance would be made during the period after a contract
between UWCO and Franklin County Department of Job and Family Services
has been signed but before the Agency/Community Partner would receive a first
payment resulting from required processes.

UWCO reserves its right to collect advanced funds from a receiving

Agency/Community Partner when either (1) ineligible children are enrolled in a
contract-funded program or (2) contract-required documentation is not
submitted in a timely manner, or ever.

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Final Reporting

Guidelines for submitting a Final Report will be provided with a signed service
agreement. Information requested includes the following:

 Demographic summary of children served by the agreement (sex, age,

race, zip code, etc.)
 Total hours of program attendance for each child served by the
agreement, and clarification of whether the parent also took advantage of
either before or after program care options.
 Vendor-defined narrative of the organization’s internal assessment of the
overall success and impact of the program on all children served by the
agreement.

SELECTON AND CONTRACTING PROCESS

Beginning immediately and through March 27, 2008, UWCO will receive and
review submitted Proposal Forms and will selectively clarify information
and/or act on each proposal communicating a decision via email or telephone
through April 2, 2008.

United Way reserves the right to select programs it considers to be appropriate

for inclusion in its contract with Franklin County Department of Job and Family
Services. The basis for the decision will be the information provided in the
proposal reply form and gathered through post-submission conversations.

Service agreements with vendors will be negotiated by UWCO and signed as

early as April 5 and no later than April 7.

As indicated in the requirements and proposal documents, in order to be

considered, all applicants must submit, preferably as an email attachment or as a
hard copy, one (1) copy of the complete proposal plus any required information
or documents no later than March 27, 2008, 5:00 pm to:

Marcy Wagener
United Way of Central Ohio
360 South Third Street
Columbus, Ohio 43215
Email: Marcy.Wagener@uwcentralohio.org

Please direct any questions about this process to Adero Robinson at (614) 227-
2799 or adero.robinson@uwcentralohio.org.

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