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MICHIGAN DEPARTMENT OF CIVIL SERVICE

JOB SPECIFICATION

LIBRARY ASSISTANT

JOB DESCRIPTION
Employees in this class series perform and oversee a variety of library assistant
assignments in state or departmental libraries, where filing, retrieving, dispensing and
distributing information, data and library materials is an essential and/or substantial part
of the work. Employees also provide assistance to patrons of the library.

There are four classifications in this job.

Position Code Title – Library Assistant-E


Library Assistant 5
This is the entry level. The employee performs a range of library assistant tasks under
close supervision while learning the methods, processes and procedures of the work.

Library Assistant 6
This is the intermediate level. The employee performs a range of library assistant
assignments in a developing capacity.

Library Assistant E7
This is the experienced level. The employee performs a full range of library assistant
assignments and uses judgment in making decisions where alternatives are determined
by established policies and procedures.

Position Code Title – Library Assistant-A


Library Assistant 8
This is the advanced level. The employee either functions as a lead worker overseeing
the work of others or as a senior worker. Senior-level employees consistently perform
complex assignments beyond those expected at the experienced level which have been
approved by Civil Service.

NOTE: Employees generally progress through the series to the experienced


level based on satisfactory performance and possession of the required
experience.

JOB DUTIES
NOTE: The job duties listed are typical examples of the work performed by
positions in this job classification. Not all duties assigned to every
position are included, nor is it expected that all positions will be assigned
every duty.
LIBRARY ASSISTANT
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Checks out and receives materials from patrons.

Retrieves, shelves and distributes books and other materials.

Provides information requested by patrons in person, over the telephone, in writing or


by e-mail.

Prepares materials for use, including stamping documents, inserting security strips, and
writing call numbers on the materials.

Sets up, operates, and performs basic maintenance and repair of audio-visual and other
library equipment and accessories.

Prepares text materials for binding.

Constructs covers/holders for oversized books, maps, and other items.

Sorts and files documents and correspondence.

Answers telephones, takes messages, directs or routes callers and visitors.

Performs related work as assigned.

Additional Job Duties


Library Assistant E7, 8
Interprets and applies instructions and guidelines in order to resolve work-related
problems.

Library Assistant 8 (Senior Worker)


Handles the most complex and difficult assignments in the work area as approved by
Civil Service.

Resolves problems and answers questions for other workers.

Library Assistant 8 (Lead Worker)


Explains work instructions to others, adapting guidelines to the assignment as
necessary.

Provides assistance and training to others in the work unit.

Establishes and revises work methods, forms, formats, and standards to improve
operating efficiency.

Coordinates the work of the unit by determining priorities; scheduling, assigning and
explaining work; and overseeing the completion of the work.
LIBRARY ASSISTANT
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Assures that the work meets quality and production standards by reviewing the work for
accuracy and monitoring output.

JOB QUALIFICATIONS
Knowledge, Skills, and Abilities
NOTE: Some knowledge in the area listed is required at the entry level,
developing knowledge is required at the intermediate level, considerable
knowledge is required at the experienced level, and thorough knowledge
is required at the advanced level.

Knowledge of library methods, materials, and organization.

Knowledge of the methods of classifying, cataloging, and shelf-listing books.

Knowledge of card catalogs, indexes and other reference material used in the library.

Knowledge of filing, record keeping and organization methods.

Knowledge of correct English usage and grammar.

Knowledge of general office practices.

Ability to alphabetize, numerically rank, sort, and batch documents and materials.

Ability to operate and perform basic maintenance and repair of audio-visual equipment
and other equipment used in the work.

Ability to assemble material quickly and efficiently.

Ability to follow, apply, interpret, and explain instructions and/or guidelines.

Ability to determine work priorities.

Ability to make decisions and take appropriate actions.

Ability to meet schedules and deadlines of the work area.

Ability to communicate effectively.

Ability to compose routine correspondence and reports.

Ability to type.

Ability to operate standard office equipment.


LIBRARY ASSISTANT
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Additional Knowledge, Skills, and Abilities


Library Assistant 8 (Senior Worker)
Ability to perform the most complex and difficult assignments as approved by Civil
Service.

Library Assistant 8 (Lead Worker)


Ability to explain instructions and guidelines and train others effectively.

Ability to organize and coordinate the work of the unit.

Ability to determine work priorities, assign work, and review work for quality and
production standards.

Ability to establish and revise operational standards.

Ability to assist others in solving work problems.

Working Conditions
Some jobs are located in a correctional facility.

Some jobs require direct contact with prisoners.

Physical Requirements
None.

Education
Education level typically acquired through completion of high school.

Experience
Library Assistant 5
No specific type or amount is required.

Library Assistant 6
One year of experience equivalent to a Library Assistant 5.

Library Assistant E7
Two years of experience equivalent to a Library Assistant, including one year equivalent
to a Library Assistant 6.

Library Assistant 8
Three years of experience equivalent to a Library Assistant, including one year
equivalent to a Library Assistant E7.
LIBRARY ASSISTANT
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Special Requirements, Licenses, and Certifications


Certain positions may require a criminal history background check.

NOTE: Equivalent combinations of education and experience that provide


the required knowledge, skills, and abilities will be evaluated on an
individual basis.

JOB CODE, POSITION TITLES AND CODES, AND COMPENSATION INFORMATION


Job Code Job Code Description
LIBAAST Library Assistant

Position Title Position Code Pay Schedule


Library Assistant-E LIBASTE W41-002
Library Assistant-A LIBASTA W41-009

ECP Group 1
Revised 11/7/08
LC