Job Description Questionnaire

1. Name : Ethyl G. Destura

2. Qualification : Bachelor of Science in Information echnolo!y
". otal E#perience $in years% : & 'ears $" years current( " years semi con)uctor
factory operator%
*. +urrent position
a) Designation : Executive Secretary
b) SBU/ Department / function : GMs Office
c) ocation : !"#EE$ Office
%) Gra%e :
,. -osition in .r!ani/ation hierarchy:
&' Designation (s) an% name (s) of t)e person (s) you %irect*y report to :
(+*ease provi%e an organi,ation c)art in%icating t)e above on t)e reverse of t)is s)eet or in a
separate s)eet)
-ame Designation +urpose/Scope of reporting
Mr' Ossama Bs)ennaty Genera* Manager Secretaria* . "%ministrative /or0
to t)e Genera* Manager
Mr' 1ama0ris)nan ogistic . Support Manager Upon %eman%
2' Designation (s) an% name(s) of t)e person(s) 3)o %irect*y report to you :
-ame Designation +urpose/Scope of reporting
ABCD
&. 0inimum e)ucation re1uire) for carryin! out the responsibilities of this 2ob effecti3ely:
4o**ege / Bac)e*ors Degree
555555555555555555555555555555555555555555555555555555555555555555555555555555
4. 0inimum number of years of e#perience re1uire) for carryin! out the responsibilities of this
2ob effecti3ely:
2 #ears
555555555555555555555555555555555555555555555555555555555555555555555555555555
5. Job 6esponsibilities
a) Describe in brief t)e overa** 6ob responsibi*ity'
/riting correspon%ences7 respon%ing to te*ep)one in8uiries an% ot)er c*erica* an% a%ministrative
operations
Organi,ing an% fi*ing of incoming an% outgoing correspon%ences
Directing proper an% smoot) f*o3 of communication from t)e office of t)e Genera* Manager %o3n
to t)e personne* of every %epartments
Managing t)e %ai*y ca*en%ar an% appointments of t)e Genera* Manager
Maintaining up%ate% an% compre)ensive *ist of 4ontractor7 4*ient7 4onsu*tants an% Supp*iers
Monitoring sa*es an% pro6ect ten%ers
Maintaining an% contro**ing interna* 6ob numbers
Support !e*ep)one Operator
Maintaining "/4 inventory
Support for organi,ing companys event suc) as ex)ibitions7 seminars7 meetings7 socia* activities7
etc'
+erforme% ot)er tas0 assigne% by t)e Genera* Manager
ABCD
7. Quantifiable Dimensions of the 2ob
a) Describe t)e 8uantifiab*e %imensions of t)e 6ob
(e'g' 1evenue targets/+rofitabi*ity/ -e3 4ustomers/ Extension of o*% business/ $inancia*
yie*%/ -umber of ana*ysts contacte%/ Uti*i,ation/ 9+s/ expense bu%get/response
time/resource uti*i,ation7 re%uction in %o3ntime )
b) Describe be*o3 t)e ma6or tas0s an% responsibi*ities
Sr. 0a2or as8s 9 6esponsibilities 6esults
E#pecte)
: ime
Spent
Bu%get "**ocation 1eport for Mar0eting .
"%vertisement
)ig)est report as possib*e Mont)*y
report
!e*ep)one 1eport
)ig)est report as possib*e Mont)*y
report
Site 4oor%ination Meeting 1eport )ig)est report as possib*e /ee0*y
1eport
Sa*es Mont)*y 1eport
)ig)est report as possib*e Mont)*y
1eport
Mont)*y 1eceivab*es Summary 1eport
)ig)est report as possib*e Mont)*y
report
4o**ecting 4ost to comp*ete
)ig)est report as possib*e Mont)*y
report
Stoc0 4ontro* 1eport
)ig)est report as possib*e "s
%eman%
Minutes of Meeting
)ig)est report as possib*e "s
%eman%
Ot)er %ai*y 3or0s assigne% by GM
)ig)est report as possib*e "s
%eman%
Mont)*y Eva*uation 1eport of arge Sca*e
+ro6ect
)ig)est report as possib*e Mont)*y
1eport
ABCD
+ayment 4ertificate Sc)e%u*e 1eport :ig)est report as possib*e Mont)*y
report
otal 1;; :
c) Describe be*o3 t)e interna* an% externa* contacts'
Desi!nation of persons
re1uire) to be contacte)
-urpose <o= often>
Internal
Mr' Ossama Bs)ennaty
Direct ine Manager Dai*y
Mr' 1ama0ris)nan
2
n%
Direct ine Manager "s re8uire%
Ot)er Departments :ea%s "s re8uire%
+ro6ect Managers "s re8uire%
Staff
E#ternal 4*ient Meeting coor%ination7
co**ecting payments7
in8uiries
"s re8uire%
Supp*iers
in8uiries "s re8uire%
Ot)er !a%mur subsi%iaries Event an% meeting
coor%ination7 ot)er
in8uiries
"s re8uire%
1;. ?hat technical s8ills an) beha3ior )o you feel are necessary to be able to carry out the
abo3e role effecti3ely>
1. +omputer S8ills
2. .r!ani/ational an) ime 0ana!ement S8ills
ABCD