Project Costing Sheet Change

Control
What will take effect..
Agenda
Current limitation in SOT
Solutions
PCS change control
Project Change Request
Project Approval Request (PAR)
Appendix
Current limitations in SOT
No Issue(s) Impact
1. No finalized version of PCS in Original
attachment section and can be
overwrite and change at any point.
Unknown status of Project Profitability
at any stage of project implementation.
2. Manual spreadsheet are used and
having no control of change.
Unknown initial cost and revenue due to
unauthorized change.
3. RFA not visible to PM not raised
through project code.
Unauthorized change to project cost.
Solutions
No Solution(s) Effective date
1. SOT - To have a FINALIZED costing sheet that only 1 copy recognized in the
original attachment field.
14
th
April 2014
2. SOT - Item loading is only done upon PM instruction. 14
th
April 2014
3. SOT - Change Request Management enforced in SOT . To be advised by
Application Dev
4. RFA for Project @ Project Approval Request (PAR)

To be advised by
Application Dev
PCS Change Control
SOT
Original
attachment -
mandatory
Project
Management
- mandatory
PCS update
Revised
version of PCS
must go
through PMs
approval.
SOT
Revised PCS
stored in
Change
Request tab.
Project Change Request
Item @
Service
Update
BoM
change
PCS
Change
PROJECT APPROVAL REQUEST (PAR)
Process Detailed Description
No Action / Task By Description Output
1. Project
Charging
Request
PAR
Requestor
Submit PAR via PN PAR Form
2. Initial approval PM Initial Approver to PAR PAR Form
3 PAR Approval Requestors
Approval
Level
Approves PAR PAR Form
4. PCS update PM Verify PCS**
Update PCS in SOT
PAR Form & PCS
APPENDIX
PCS Introduction
A project costing sheet indicates the following

Profitability Cost Budgeting
PCS Objective
Identify assets and activities used and or undertaken in
providing IT services so that direct and indirect costs can be
measured and fairly allocated and when appropriate
recharged to the party receiving the service.
Develop budgets, based on planned activities and
anticipated business growth.
Analyze budgetary performance on a scheduled basis.
Analyze the potential cost benefit of new services and
changes to existing services.
Project Profitability
Revenue Cost Profit
Selling price
Project Cost
-COGS (Hardware,
Software)
-COGS (Partners, Suppliers,
MMS)
-Services All Internal
Current Applications involved
Project
Cost
SOT
RFA
SAP
Procurement
Items
Services
From Sales cycle
OM
PL DF
SOT
PN
Won
Project profitability report consist
(monthly) - sample
Original order Revenue
+ COGS
RFA
Expenses
Actual COGS