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7) If a line item on the budget is not applicable, then you may leave it blank.
8) See the User Guide for more information about completing the budget templates.
The Project Budget must be explained in the Budget Narrative Justification part (Section E) of the application.
It is where you explain how you get to the numbers listed on the budget. It is also where you explain the
reasoning behind any items on the budget that are not self explanatory. If you are lumping costs together on
the budget template, then please explain in the narrative.
Budget Template Instructions
On the revenues section of the templates, please only list out foundation, corporation, and federation
revenues of $1,000 or greater. Include all others in "other".
On the templates, pending revenues means revenue that has already been requested but not yet granted. This
might also include grants not yet submitted but that plan to be submitted in the very near future.
The Project Budget Template is required . The Organizational Budget Template is not. You may submit your
organizational budget in your own format if you so choose.
You may insert additional rows as needed on the templates.
The Project Budget should be for the period that you are requesting funding (the same period as listed on the
cover page of the application).
Insert Grantmaker Name Here
Salary and Benefits - $ - $
Contract Services (consulting, professional, fundraising) - $ - $
Occupancy (rent, utilities, maintenance) - $ - $
Training & Professional Development - $ - $
Insurance - $ - $
Travel - $ - $
Equipment - $ - $
Supplies - $ - $
Printing, Copying & Postage - $ - $
Evaluation - $ - $
Marketing - $ - $
Conferences, meetings, etc. - $ - $
Administration - $ - $
*Other -_____________ - $ - $
*Other -_____________ $ - $ -
TOTAL EXPENSES - $ - $
Contributions, Gifts, Grants, & Earned Revenue
Local Government - $ - $
State Government - $ - $
Federal Government - $ - $
Individuals - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Corporation-______________ - $ - $
*Corporation-______________ - $ - $
*Corporation-______________ - $ - $
*Federation-_______________ - $ - $
*Other -__________________ - $ - $
Membership Income - $ - $
Program Service Fees - $ - $
Products - $ - $
Fundraising Events (net) - $ - $
Investment Income - $ - $
In-Kind Support - $ - $
*Other -__________________ - $ - $
TOTAL REVENUES - $ - $
*Please specify for contributions over $1,000.
Amount Requested from Funder Total Project Expenses
Missouri CGA - Project Budget (Required)
Committed Pending Revenues
Expenses
Insert Agency Name Here
Insert Grantmaker Name Here Insert Agency Name Here
Expenses
Salary & Benefits - $
Contract Services (consulting, professional, fundraising)
Occupancy (rent, utilities, & maintenance) - $
Training & Professional Development - $
Insurance - $
Travel - $
Equipment - $
Supplies - $
Printing, Copying & Postage - $
Evaluation - $
Marketing - $
Conferences, meetings, etc. - $
Depreciation - $
Administration - $
*Other -_______________
*Other -_______________ - $
TOTAL EXPENSES: - $
Revenues Committed Pending
Contributions, Gifts, Grants, & Earned Revenue
Local Government - $ - $
State Government - $ - $
Federal Government - $ - $
Individuals - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Foundation - _____________ - $ - $
*Corporation-______________ - $ - $
*Corporation-______________ - $ - $
*Corporation-______________ - $ - $
*Federation-_______________ - $ - $
*Other -__________________ - $ - $
Membership Income - $ - $
Program Service Fees - $ - $
Products - $ - $
Fundraising Events (net) - $ - $
Investment Income - $ - $
In-Kind Support - $ - $
*Other -__________________
- $ - $
TOTAL REVENUES: - $ - $
*Please specify for contributions over $1,000.
Missouri CGA - Organizational Budget (Optional)
SOFT COSTS
Planning
Includes real estate and design consultants, feasibility studies, staff time dedicated to project
management.
Capital Campaign Expense
Consulting fees, feasibility study, donor recognition, special events, collateral material, campaign
software, etc.
Project Financing Costs
Appraisals, interest, environmental audits, application fees, points, legal fees, bond fees, mortgage
recording taxes, title insurance.
Project Acquisition and Constructions
Includes taxes, assessments, fees and permits, legal fees, appraisal.
Design
Project management, architects and engineer fees, permits, filing fees.
Construction
Project management.
Other
Swing or interim space; moving costs, foregone revenue during "down" time, FF&E.
HARD COSTS
Site Acquisition
This list is typical of the categories specified by the architect when developing the construction cost
estimate. The term "hard costs" often is referred to as the "bricks and mortar"; and excludes
technical assistance, consulting fees, etc, those are all classified as "soft costs".
Missouri CGA - Capital Campaign Budget Guidelines
A capital campaign Budget should include the following: