Intelligent Dynamic

Management Systems
Work Paper

Keywords Dynamic Management, Intelligent
Dynamics, Management Systems, Intelligent Systems.

Moustapha Ebaid
June, 2014

Work Paper
June 2014


Abstract The modern management methods is now the most important challenges faced
by the major countries in the new era, the era of globalization and the boom of informatics,
which founded the urgent need for the development of those systems and constantly in a
recorded periods, it has made a lot of efforts to develop administrative systems
commensurate with this age, so that there can be observed an accumulation for a number of
systems that are being developed and the methods that are vaccinated in those systems to
be in line with the age and technical and humanitarian requirements in all respects, and it is
not an exaggerate that there are administrative systems that have been developed over a
years and indispensable within a few months or even in the test period due for failing to
keep up other recent developments which were faster than the time elapsed in the
development of those systems.

Despite the virtual proliferation of some modern management methods, which has an
attractive full benefits that tend to the welfare more than the seriously and hard work
atmosphere in many corners, like those of Google Inc. and other global, which hits the ideal
in terms of efficiency and productivity, excellence and creativity, but all This attractive figure
has crashed on the reality applied rock when it reproduced in its virtual form and been
applied in other institutions which is "non-informative" one, because of the variety of its
internal management system and not fits in with its data, outputs and methods and the
dealing way for measures of success and failure.

The magic solution for the development of modern management systems to be in line with
this era and its developments which will come in the coming decades, and to be applied
virtually in all types of institutions that aspire to the minimum of success, and for not to be
just a Not applicable hollow clone, is the gradual transformation to what it can be called
"Dynamic Management Systems", which is Intelligent Systems can "discriminate"
responsibilities and achievements with the necessary accuracy and efficiency evaluation
process according to specific measurement mechanism and make a re-distribution of tasks
and responsibilities according to the results of that measurement for a specific time periods,
just as it is applied in some molecules work like Marketing, but it is expanded here to include
all departments and divisions and all levels of management, and the closest analogy for


Intelligent Dynamic Management Systems
Mr. Moustapha Ebaid
these systems is currently being applied in universities in its academic staff, they are going
according to mechanism of production and evaluation of academic tight both locally and
globally, with some differences core of course .

Despite all the difficulties that can be faced when starting to apply this transformation, even
if it was gradually, but these difficulties is very small compared to what can be faced of the
administrative intractable problems which may appear in the future with this huge number
of changes and rapid developments at both the technological artistic or humanitarian
competitive who are looking for success, on the one hand, this solution will meet needs of
measurement which lead to the modern continuous development and renewal, on the other
hand, it will create a situation of dynamic competitive which lead to increase productivity
and efficiency motivated to achieve personal success or maintain it, also it will result in the
gradual reduction of the invisible administrative problems that usually accumulate and
results vexing the responsibilities among the various departments and deferent levels of
administration.

Keywords Dynamic Management, Intelligent Dynamics, Management Systems, Intelligent
Systems.

I. I. THE IDEA

The Idea of this work paper is to find a way to move slowly to an "Intelligent Dynamic
Management Systems" and start to use it in specific establishments which may be more
suitable to use it as a beginning stage until finding a more specific planed way for moving for
other more complicated establishments and, after knowing more about any bugs if it exist,
and to develop all details during this period of initial applying until finding a full complete
universal intelligent system that may used for all types of establishments.

As a simple example of this idea and how it will be applied, suppose that there is an
establishment which is specialized in Markeng, and it have a 5 geographic branches
A,B,C,D,E and each branch have 5 Departments a,b,c,d,e,f.
And the goal is to apply the intelligence dynamic management system for this establishment,
so it need to put a terms for to occupy the manager position for each branch manager and
also the other 5 posions under his supervision.

So the position of any branch manager and all its departments managers will be taken for a
specic period of me, let it be here for 1 month as an example, and every month the
intelligent management system will pick a new manager from the 5 departments managers
that work under the branch manager, all of them have the same chance to occupy the
position as if it was an open Competition and the winner will be the person who match the
best terms that the system, terms about his Efficiency and Productivity in the month before,
and so on every month.

So deferent combinations can be generated every month of forming every branch team
work of one manager and his 5 departments heads who work under his supervisor and this
combinations appearance will depends on the Efficiency and Productivity of every person in
the competition.

II. SIMPLIFIED EXAMPLE

As the above establishment example which have 5 branches and 5 departments in each
branch each department have 5 employees.
The general employment competition situation for this establishment will be like this way:
5 employees and head of "a" are compete to occupy head of the department "a" in branch A
5 employees and head of "b" are compete to occupy head of the department "b" in branch A
5 employees and head of "c" are compete to occupy head of the department "c" in branch A
5 employees and head of "d" are compete to occupy head of the department "d" in branch A
5 employees and head of "e" are compete to occupy head of the department "e" in branch A
The head of departments a,b,c,d,e in branch A and the manager of branch A are compete to
be Manager of the branch "A"
The head of departments a,b,c,d,e in branch B and the manager of branch B are compete to
be Manager of the branch "B"
The 5 heads of departments a,b,c,d,e in branch C and the manager of branch C are compete
to be Manager of the branch "C"
The 5 heads of departments a,b,c,d,e in branch D and the manager of branch D are compete
to be Manager of the branch "D"

The 5 heads of departments a,b,c,d,e in branch E and the manager of branch E are compete
to be Manager of the branch "E"

And in this case, every period there will be a new final results of Efficiency and Productivity
for everyone in the competition who look for to occupy, or keep, specific position for one
next month, quarter, year or any period the system use, and so on.

III. BENEFITS OF INTELLIGENT DYNAMIC MANAGEMENT SYSTEMS

For such systems there may be many benefits as below:

1 The offering of a fast upgrade to next level of employment will give a great push for all
competitors to upgrade next period, this will make them make their best to make the
benefits from this move and it will be fast enough and very close to get it, rather than
waiting long time to get this chance.

2 In the other hand, the probability of withdrawal a position from one success employee
will also make him a push to keep his good work and to keep his position every time the
system may occupy other one who may be more successful than him.

3 The culture of competition will add a new benefits for the establishment, as it is the key
for getting the best from all employee as they are looking for better position every small
period to get more benefits.

4 The new culture of competition in the establishment which use such systems will also
add a new elements of suspense, and get out of routines which kills the creativity, and this
type of competitions is proving every day that it is attractive even in the TV in many fields of
fun and creativity, people like competition and feel more interesting and may travel long
time to get into it, and it is great to use this in the work environment to get the best of their
efficiency and productivity.

5 - For the ambition employee, this system will give him a chance to upgrade easy and faster
as the chance is equal for all and come every period (month, or quarter or even year as
examples), and this is better than he start to think to move to other establishment to find
such chance, may be to change the place or the manager or the luck or even to look for just
changing the routine and get more suspense to make better.

6 For those employees or managers who have something deferent or a special style of
work or strategy, there will be a great chance for them to use it in small range of work and
then to have a chance to occupy higher level positions, this kind of persons will be much
attracted to such systems as a competetion rather than waiting long time to find their
chance or moving to try many other establishment until he find the place to do what he
believe.

IV. NEGATIVES OF INTELLIGENT DYNAMIC MANAGEMENT SYSTEMS

1 This kind of systems may results in somehow changing in the strategies every small
period as the system gives the higher position to a new person every time, but also this
changing is may be changing to the better as the system is moving the better person UP and
the bad person Down.
But in general, as much as the system is controlling the terms, and using a good elements
scaling for this terms, it will make us face a small deference between strategies and also the
change will be to the better.

2 The type of classic employees may not be excited with such systems, they may be more
satisfied with constant positions without a hot competitions around them, sure they may be
in the game but may not care to upgrade every period, but this may make the establishment
also have the more effective employees if it use this system, and also the classic employees,
if they exists, will be like a normal scale that the establishment may use to find out who is UP
and who is DOWN of this scale during every period, and even to know exactly how much
such systems add to the establishment every period.

3 There may be some difficulties when defining and put the scale of terms of the
competitions for every positions, in fact it may need some periods to find out the suitable
scales for Efficiency and Productivity that the system will use and there may be some few
problems when applying first time. But in general it is clear that few problems in the
beginning and then the great outcome is always better than staying in the same level for
long time.

4 The job satisfaction may not be fantastic for all employee every period, it may have some
anger employee who just went down in a period, but the good news here is this one anger
employee will still have the same chance next period if he found out what make him go
down and start to recover, and also the other employee will feel better too as they just saw
that one of their friends became their boss. So there will be 5 sased against 1 sad
employee here and I think this is still a great thing.

5 There may be some difficulties when applying such systems for some kinds of
establishments, specially that kind which have difficulties in counting or computing the
efficiency and productivity of the employees, but at least it still can be done in some
departments in such establishments which will become the hot and attractive ones until
making some more studies and researches for other departments to find a way to start using
it
But even in this case it still have an attractive suspense for all other employee in other
departments, who at least like to hear about it and to watch who win and who lose in that
department which apply such systems.
V. APPLICATION STYLE OF THE SYSTEMS

Application style will be deferent from establishment to other, and the most important thing
that will make this deference is the type of work of the establishment in general, if it is a
productive one, or service- one or any other type it may be.

The main issue here is how to compute the efficiency and productivity for the contestants
employees, for example if there is a productivity which can be computed it will be easy to
apply such systems. But in case it was a service- establishment it may use the customer
satisfaction as the productivity for the contestants.

So, in general there may be a full detailed definition scales needed for all elements of terms
for every positions that can be computed whatever was the way, and this will be the most
important thing for such systems to be used and apply with the suitable way.

VI. FUTURE EXPECTED CHANGING AND ITS NEEDS

When thinking about the future and what it may bring of many modern intelligent
systematic of many details of our lifestyle, it is easy to start thinking about using an
intelligent dynamic management system is one of the important square leg that needed for
that future square to be in line with all developments that is coming and will be around all
details of our life, so it will be sure one of our challenge to rise the affectivity and
productivity not only for our work but also its measurements tools and ways using such
intelligent dynamic management systems, which will keep generate and excrete the best
managers and thus will results the best output.


VI. CONCLUSION

If there is strategy look to the future and what it may bring to us among all this development
of machine and half-machine work style, it will sure be recognized that humanity is moving
towards a laziness in the field of classic employment fields specially who based his work on
such machines or tools, and the competitive intelligence dynamic management systems will
be then the most important engine of the human activity and the great motivation
promotion to work better and even be creative to achieve the better level of production.
In this era, era of speed and fast move for everything, it is easy to notice that many thing is
changing faster than before, and also the key of success for many humanitarian activities in
many fields now is the competition culture, especially when it be in small periods or seasons
and the goal become more close to be achieved faster, same as everything is moving fast
around us, and this is an important tow elements (competition culture and fast goal
achieving) which positively affected and worked on finding motivation of creativity and hard
working, same way as this types of conferences do every time when it make an invitation to
submit working papers.