Notes

SAP AG 10 - 1 WINLEN
SAP AG 2005
Depot Operations
Contents:
Stock Transfer from Factory
Depot Receipts
Depot Sales
Notes
SAP AG 10 - 2 WINLEN
SAP AG 2005
After completing this unit, you will be able to:
Understand Excise related Depot processes
Configure Depot specific Master Data for India
Localisation
Run the Depot processes
Depot Process : Unit Objectives
Notes
SAP AG 10 - 3 WINLEN
SAP AG 2005
Sales Process : Business Scenario
Depot Receipts
Depot receives goods from the companys factory through
stock transfer
Depot procures goods directly from external sources
Depot Sales
Notes
SAP AG 10 - 4 WINLEN
SAP AG 2005
Removal of Goods - Overview
Removal of Goods
From Factory From Depot
Sale Transfer to Factory
Return to Vendor Transfer to Depot
Return from Customer Transfer to Subcontractor
Sale Transfer to Factory
Return to Vendor Transfer to Depot
Return from Customer Transfer to Subcontractor
Removal of goods - Factory Sale
Generation of excise invoice at the time of removal of goods
Printing of Excise Invoice based on Customizable Layout Set
Fortnightly utilization of CENVAT
RG23D register entries at depot during delivery
Notes
SAP AG 10 - 5 WINLEN
SAP AG 2005
Distribution of Excisable goods at depot involves maintenance of
RG23D registers.
Incoming Excise Invoice reference is required to be mentioned on
depot Sales Invoice
At the Factory gate, Excise is paid on the declared value of the
goods to be sold at depot.
Depot should charge from the customer the same Excise duty from
that was paid at factory/source.
In case of price escalations at depot the difference needs to be paid
at the factory
Depot Requirements
Notes
SAP AG 10 - 6 WINLEN
SAP AG 2005
Stock Transfer Order
Replenishment
Delivery
Proforma Invoice
Posting to Excise
duty payable
account
Excise Invoice
Printing
Transfers to Depot
Notes
SAP AG 10 - 7 WINLEN
SAP AG 2005
Stock transfer order created
Depot is configured as the receiving plant
Replenishment delivery made through delivery due list
Proforma Excise Reference created with respect to delivery
Excise gets calculated at the factory
Excise duty posting into payable account and excise invoice
is printed
Stock Transfer Order
Stock transport needs to be done between two configured plants in SAP
Only proforma excise document needs to be prepared for Stock transfer
Delivery for a stock transport order can be made through the Delivery due list
After creating the deliveries from the delivery due list goods issue has to posted for these deliveries
Notes
SAP AG 10 - 8 WINLEN
SAP AG 2005
Stock transport order customization in MM purchasing
Depot maintained as a plant and marked as depot in CIN
plant settings
Pricing Procedure determination using JSTKTR or JINSTK
Stock transfer item category made relevant for billing and
pricing
Delivery type to billing type map, NL - >JEX in CIN
customizing settings in IMG
Stock Transfer Order - Configuration
Stock transport order needs to be setup in IMG
The receiving plant needs to marked as Depot in Plant settings of India IMG
Copy control for replenishment delivery type to Proforma needs to be setup and also the delivery type to
Billing type map in India IMG needs to reflect this. NL - JEX
Standard delivery type NL and item category NLN used for stock transports are not relevant for billing and
pricing. This needs to be made relevant for billing and pricing
Notes
SAP AG 10 - 9 WINLEN
SAP AG 2005
Goods Receipt
Excise Invoice
Capture (Depot)
Sales Order
Delivery
Invoice
Excise Invoice
Selection
Depot Receipt and Sales
Notes
SAP AG 10 - 10 WINLEN
SAP AG 2005
GR made against the delivery note / stock transfer
Excise invoice details directly copied from factory invoice
Loss in transit taken care of
Ship-from can be captured at Excise Invoice for depot.
Multiple P.O.s can be combined in one receipt
Folio number generation can be switched on through customization
Item details are proposed for stock returns
Depot Receipts for Stock transfer
Standard Goods receipt procedure takes the material into stock at depot
Separate number range exists for RG23D serial number and folio number.
Excise capture at depot registers the goods receipt in RG23D register using transaction J1IG
Ship From at Excise Invoice capture at Depot: If this is mentioned then corresponding excise registration
details are picked up from the master.
Notes
SAP AG 10 - 11 WINLEN
SAP AG 2005
GR made against the PO
Individual excise invoice details copied from PO item or can be
entered at item level
For imports CVD can be marked
Ship-from can be captured at Excise Invoice for depot.
Multiple P.O.s can be combined in one receipt
Folio number generated based on customization
Depot Receipts for Direct Purchases
Standard Goods receipt procedure takes the material into stock at depot
Separate number range exists for RG23D serial number and folio number.
Excise capture at depot registers the goods receipt in RG23D register
Ship From at Excise Invoice capture at Depot: If this is mentioned then corresponding excise registration
details are picked up from the master.
Notes
SAP AG 10 - 12 WINLEN
SAP AG 2005
To cater to A-certificates issued from factory
Folio number generation is mandatory
A-certificate can be entered for an existing receipt so long as there is
still some balance quantity left in RG23D
A-certificate number,date and duty values can be entered
Recorded in RG23D as a new serial number under the folio
The A-certificate details can be changed until used during sales
Supplementary invoice receipts
Notes
SAP AG 10 - 13 WINLEN
SAP AG 2005
Sales order created at depot
Pricing procedure JDEPOT (with TAXINJ) and JINDEP (with
TAXINN) can be used
Delivery created for the sales order
Excise Invoice selection for goods issue made against delivery
Goods issue can be made from a set of excise invoices
Commercial invoice at depot picks total excise value from all
selected excise invoices
Depot Sales
Excise invoice selection at depot enables you to choose the lot from which to make the delivery.
If there is a delivery for 50 nos. we can select 5 excise invoices of 10 nos. each which is has been received at
the depot. The total excise value for this dispatch would be the sum of the excise value from all the selected
invoices
There is no separate excise invoice at depot
Commercial invoice at depot to give references of all excise invoices from which the dispatch has been
made.
Notes
SAP AG 10 - 14 WINLEN
SAP AG 2005
Separate steps for Excise Invoice create and verification.
Option for Single step creation and verification through customization
Option to cancel excise invoice before verification.
Provision to create depot invoice before post goods issue based on
delivery document.
Option to restrict incoming excise invoice selection from the same
source of supply.
User-exits for unit conversion and Excise / Series group determination
Depot Sales
Notes
SAP AG 10 - 15 WINLEN
SAP AG 2005
Pick up the A-certificates relevant for the current removal
A-certificate can be selected along with the corresponding excise
invoice
Multiple A-certificates can be picked up
Splitting of the A-certificate amount across removals not allowed
Separate RG23D entries in the same folio for better tracking
Value gets added up and cumulative excise proposed during Billing
Depot Sales - A certificate selection
Notes
SAP AG 10 - 16 WINLEN
SAP AG 2005
Ex Inv
List for
Selection
RG23D Register
RG23 D Register
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Depot
Matl Receipt
Selected
Exc Inv
Delivery
Invoice
Commercial
Invoice
Scaled excise
value as Exc Amt
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Q
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C
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Stock Details
Depot
On receipt of material at depot the receipt quantity is updated
On delivery , a list of excise invoices from which the delivery has to be made is selected
Scaled excise value from these selected invoices is used as the excise amount for the commercial invoice
Commercial invoice gives a list of excise invoices for the dispatch
Sales returns can be brought into RG23D
Stock in RG23D can be displayed with balances using transaction code J1IDEPOTSTOCK1
Notes
SAP AG 10 - 17 WINLEN
SAP AG 2005
Comprehensive solution for Depot functionality
RG23D Maintenance and Printing functionality is available
Provision to receive Internal as well as External Excise
Invoice at Depot.
Close integration with MM and SD processes
Conclusion
Notes
SAP AG 10 - 18 WINLEN
SAP AG 2005
You will now be able to:
Understand Excise related Depot processes
Configure Depot specific Master Data for India
Localisation
Run the Depot processes
Depot Process : Unit Summary