Policy number <<insert number>> Version <<insert number>>

Drafted by <<insert name>> Approved by Board

on
<<insert date>>
Responsible
person
<<insert name>> Scheduled review
date
<<insert date>>
INTRODUCTION
An organisation without cheue signing procedures may be vulnerable to fraud or
error!
PURPOSE
"o spell out procedures that must be followed in the signing of cheues on behalf of
#$ame of %rganisation&!
POLICY
All cheues issued on behalf of the organisation must be signed by a sufficient
number of authorised persons and documented adeuately!
AUTHORISATION
<Signature of Board Secretary>
<Date of approval by the Board>
#$ame of %rganisation&
Policies can be established or altered only by the Board' Procedures may be altered by the
()%!
D*S(+A*,)R' -hile all care has been ta.en in the preparation of this material/ no responsibility is accepted by the
author0s1 or %ur (ommunity/ its staff or volunteers/ for any errors/ omissions or inaccuracies! "he material provided
in this resource has been prepared to provide general information only! *t is not intended to be relied upon or be a
substitute for legal or other professional advice! $o responsibility can be accepted by the author0s1 or %ur
(ommunity for any .nown or un.nown conseuences that may result from reliance on any information provided in
this publication!
AUTHORITY TO SIGN CHEQUES POLICY
Procedure
number
<<insert number>> Version <<insert number>>
Drafted by <<insert name>> Approved by ()%
on
<<insert date>>
Responsible
person
<<insert name>> Scheduled review
date
<<insert date>>
RESPONSIBILITIES
*t is the responsibility of the ()% to ensure that'
staff are aware of this policy2
any breaches of this policy coming to the attention of management are dealt
with appropriately!
*t is the responsibility of the employees and volunteers to ensure that their usage of
organisational cheues conforms to this policy!
PROCESSES
All cheues must contain two eligible signatures! )ligible signatories are Board
members or staff members who have been previously nominated and endorsed by the
Board!
Any two of the above have the authority to sign cheues!
Signatories cannot sign a cheue made payable to themselves/ or a blan. cheue! All
details on the cheue form must be filled in before signature!
A list of all cheues issued each month/ featuring amount/ recipient/ signatories/ and
e3planation/ will be provided to the "reasurer!
RELATED DOCUMENTS
Acceptable 4se Policy
Policies can be established or altered only by the Board' Procedures may be altered by the
()%!
D*S(+A*,)R' -hile all care has been ta.en in the preparation of this material/ no responsibility is accepted by the
author0s1 or %ur (ommunity/ its staff or volunteers/ for any errors/ omissions or inaccuracies! "he material provided in
this resource has been prepared to provide general information only! *t is not intended to be relied upon or be a
substitute for legal or other professional advice! $o responsibility can be accepted by the author0s1 or %ur (ommunity
for any .nown or un.nown conseuences that may result from reliance on any information provided in this publication!
AUTHORITY TO SIGN CHEQUES PROCEDURES
(redit (ard Policy
Delegations Policy
AUTHORISATION
<Signature of ()%>
<$ame of ()%>
<Date>
Policies can be established or altered only by the Board' Procedures may be altered by the
()%!
D*S(+A*,)R' -hile all care has been ta.en in the preparation of this material/ no responsibility is accepted by the
author0s1 or %ur (ommunity/ its staff or volunteers/ for any errors/ omissions or inaccuracies! "he material provided in
this resource has been prepared to provide general information only! *t is not intended to be relied upon or be a
substitute for legal or other professional advice! $o responsibility can be accepted by the author0s1 or %ur (ommunity
for any .nown or un.nown conseuences that may result from reliance on any information provided in this publication!