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The document discusses small group communication and public speaking. It defines small group communication as involving direct personal contact between 2-15 members. Small groups can be formal, with relationships regulated by rules, or informal, arising from personal preferences. Group members take on roles like initiating ideas, seeking opinions, or coordinating discussion. The document then defines public speaking as speaking to a group to inform, influence or entertain them. Public speeches can occur in social contexts and serve functions like motivation or persuasion. Key aspects of delivering an effective oral presentation include having an introduction, body and conclusion, staying within time limits, and leaving time for questions. Speaker credibility is also important, especially competence, trustworthiness and goodwill.
The document discusses small group communication and public speaking. It defines small group communication as involving direct personal contact between 2-15 members. Small groups can be formal, with relationships regulated by rules, or informal, arising from personal preferences. Group members take on roles like initiating ideas, seeking opinions, or coordinating discussion. The document then defines public speaking as speaking to a group to inform, influence or entertain them. Public speeches can occur in social contexts and serve functions like motivation or persuasion. Key aspects of delivering an effective oral presentation include having an introduction, body and conclusion, staying within time limits, and leaving time for questions. Speaker credibility is also important, especially competence, trustworthiness and goodwill.
The document discusses small group communication and public speaking. It defines small group communication as involving direct personal contact between 2-15 members. Small groups can be formal, with relationships regulated by rules, or informal, arising from personal preferences. Group members take on roles like initiating ideas, seeking opinions, or coordinating discussion. The document then defines public speaking as speaking to a group to inform, influence or entertain them. Public speeches can occur in social contexts and serve functions like motivation or persuasion. Key aspects of delivering an effective oral presentation include having an introduction, body and conclusion, staying within time limits, and leaving time for questions. Speaker credibility is also important, especially competence, trustworthiness and goodwill.
2.3 SMALL GROUP COMMUNICATION. 2.3.1 Definition of a small group communication. The first important research study of small group communication was performed by social psychologist Robert Bales and published in a series of books and articles in the early and mid 1950s. First, group discussion tends to shift back and forth relatively quickly between the discussion of the group task and discussion relevant to the relationship among the members.
2.3.2 How small group communication is organized. A sociological and sociopsychological concept designating the simplest form of social group in which direct personal contacts exist among all members. These contacts become established through the emotional relationships of likes and dislikes and the groups specific values, goals, and norms and rules of behavior. Generally, the small group includes between two and 15 members (the family or work team); when the group has a stable composition, it may include several dozen people, for example, a class of schoolchildren. The small group is common to all spheres of human activity. If the small group is the local unit of a labor, educational, military, sports, social, or other organization, the relationship of whose members is regulated by rules established by the respective bylaws, statutes, and other documents, it is called a formal group. If it arises primarily on the basis of personal preferences (a group of friends), it is called informal. One or several informal groups may arise within a formal small group.
JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
2.3.3 Group member roles. Every member of a group plays a certain role within that group. Some roles relate to the task aspect of the group, while others promote social interaction. A third set of roles are self-centered and can be destructive for the group. Task-Oriented Roles Researchers Benne and Sheat
identified several roles which relate to the completion of the group's task: Initiator-contributor: Generates new ideas. Information-seeker: Asks for information about the task. Opinion-seeker: Asks for the input from the group about its values. Information-giver: Offers facts or generalization to the group. Opinion-giver: States his or her beliefs about a group issue. Elaborator: Explains ideas within the group, offers examples to clarify ideas. Coordinator: Shows the relationships between ideas. Oriented: Shifts the direction of the group's discussion. Evaluator-critic: Measures group's actions against some objective standard. Energizer: Stimulates the group to a higher level of activity. Procedural-technician: Performs logistical functions for the group. Social Roles Groups also have members who play certain social roles: JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
Encourager: Praises the ideas of others. Harmonizer: Mediates differences between group members. Compromiser: Moves group to another position that is favored by all group members. Gatekeeper/expediter: Keeps communication channels open. Standard Setter: Suggests standards or criteria for the group to achieve. Group observer: Keeps records of group activities and uses this information to offer feedback to the group. Follower: Goes along with the group and accepts the group's ideas. Individualistic Roles These roles place the group member above the group and are destructive to the group. Aggressor: Attacks other group members, deflates the status of others, and other aggressive behavior. Blocker: Resists movement by the group. Recognition seeker: Calls attention to himself or herself. Self-confessor: Seeks to disclose nongroup related feelings or opinions. Dominator: Asserts control over the group by manipulating the other group members. Help seeker: Tries to gain the sympathy of the group. Special interest pleader: Uses stereotypes to assert his or her own prejudices.
JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
2.3.4 Questions and answer strategies.
2.4 PUBLIC COMMUNICATION (OR PUBLIC SPEAKING) Public speaking is the process of speaking to a group of people in a structured, deliberate manner intended to inform, influence, or entertain the listeners. It is closely allied to "presenting", although the latter has more of a commercial connotation. In public speaking, as in any form of communication, there are five basic elements, often expressed as "who is saying, what to, whom using, what medium, with what effects?" The purpose of public speaking can range from simply transmitting information, to motivating people to act, to simply telling a story. Good orators should be able to change the emotions of their listeners, not just inform them. Public speaking can also be considered a discourse community.
2.4.1 Social context where public speeches occur and functions. Interpersonal communication and public speaking have several components that embrace such things as motivational speaking, leadership/personal development, business, customer service, large group communication, and mass communication. Public speaking can be a powerful tool to use for purposes such as motivation, influence, persuasion, informing, translation, or simply entertaining. A confident speaker is more likely to use this as excitement and create effective speech thus increasing their overall ethos. In current times, public speaking for business and commercial events is often done by professionals, with speakers contracted either independently, through representation by a speakers bureau or via a new crowd sourced model such as the speaker wiki. JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
2.4.2 Making an oral presantations Greet the audience (for example, 'Good morning, ladies and gentlemen'), and tell them who you are. Good presentations then follow this formula: tell the audience what you are going to tell them, then tell them, at the end tell them what you have told them. Keep to the time allowed. If you can, keep it short. It's better to under-run than over- run. As a rule of thumb, allow 2 minutes for each general overhead transparency or PowerPoint slide you use, but longer for any that you want to use for developing specific points. 35mm slides are generally used more sparingly and stay on the screen longer. However, the audience will get bored with something on the screen for more than 5 minutes, especially if you are not actively talking about it. So switch the display off, or replace the slide with some form of 'wallpaper' such as a company logo. Stick to the plan for the presentation, don't be tempted to digress - you will eat up time and could end up in a dead-end with no escape!. Unless explicitly told not to, leave time for discussion - 5 minutes is sufficient to allow clarification of points. The session chairman may extend this if the questioning becomes interesting. At the end of your presentation ask if there are any questions - avoid being terse when you do this as the audience may find it intimidating (i.e. it may come across as any questions? - if there are, it shows you were not paying attention). If questions are slow in coming, you can start things off by asking a question of the audience - so have one prepared.
JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
The material of your presentation should be concise, to the point and tell an interesting story. In addition to the obvious things like content and visual aids, the following are just as important as the audience will be subconsciously taking them in: i) Your voice - how you say it is as important as what you say ii) Body language - a subject in its own right and something about which much has been written and said. In essence, your body movements express what your attitudes and thoughts really are. iii) Appearance - first impressions influence the audience's attitudes to you. Dress appropriately for the occasion. As with most personal skills oral communication cannot be taught. Instructors can only point the way. So as always, practice is essential, both to improve your skills generally and also to make the best of each individual presentation you make. Enjoy yourself. The audience will be on your side and want to hear what you have to say! 2.4.3 Creadibility of speaker and related qualities Three creadibility of speaker. i) COMPETENCE -knowledge and expertise the audience thinks the speaker possess. knowledge and expertise speaker thought to have the more knowledge one appears to have the more believable -e.g. doctor/lawyer has perceived competence through experience/study competence is subject specific we may assume if person competent in politics, person is competent in general-halo effect however there is also a reverse halo effect-not competent in one field-not competent generally one must demonstrate competence to audience-be seen as expert
JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
METHODS TO DEMONSTRATE COMPETENCE Tell listeners of your competence -tell your experiences related to topic education/experience, etc. Cite a variety of research sources (credible sources) Stress the competencies of sources-what have they done? Demonstrate Confidence -be comfortable at ease-be familiar with visuals-what ,when, how Avoid Apologizing-don't call attention to inadequacies
ii) CHARACTER- the intentions and concern of the speaker for the audience . We perceive speaker credible if he/she is of high character-honest -can we trust this person? Ask what motives or intentions does person have determine if intentions are thought to be good vs being paid. DEMONSTRATING CHARACTER Stress Similarity -emphasize the way you are similar to audience - the more similar, the more credible Stress Fairness -if persuasive speech, stress that you have looked at both sides -don't omit parts of other side as audience will bring them up Demonstrate Long-term Consistency -we become leery of those who flit from side to side -say how long you have believed your point of view Stress Concern for Audience -make audience aware of your interest in them -don't be out for yourself JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
Stress Concern for Enduring Values -demonstrate concern for lasting truths and general principles -your beliefs are related to higher order values
iii) CHARISMA- the personality and dynamism of the speaker; a combination of speaker's personality and dynamism as seen by audience you are perceived as credible if you are liked, friendly pleasant we prefer dynamic vs hesitant shy may be perceived as hiding something -doesn't believe in self HOW TO DEMONSTRATE CHARISMA Demonstrate a Positive Outlook -stress pleasure in speaking Act Assertively -stand up for what you believe Demonstrate Enthusiasm -be absorbed in speech-learn all you can about subject -ask yourself how it related to you Be Emphatic -use emphatic vs colourless language -use clear gestures
CREDIBILITY AND CULTURE what makes up credibility varies from culture to culture one culture may say competence important in choosing a teacher -another culture may say morality, goodness or reputation
JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
2.4.4 Audience analysis for effective communication. Understanding one's audience is one of the most important elements of effective communication. Audience analysis can help you gain valuable insight about your readers, which can help you to choose and develop a relevant, meaningful topic. It can also help you to create a writing plan that is tailored effectively to your reading audience, with appropriate tone, style, language and content. Audience analysis is a process that shapes the preparation, delivery, and evaluation of any well-thought out speech. It is important to consider your audience before, during, and after the act of speaking. Before the speech, you will analyze your audience more than while you are actually presenting the speech.
The first way to evaluate the audience is through demographics. Demographics are characteristics of the audience such as age, gender, ethnicity, education, religion, economic status, and group membership
a) Age Important to consider not only the average age, but the age range as well. Need to use information that is familiar to the listeners.
b) Gender Be sensitive so that gender stereotyping does not occur. Men and women share a broad range of experiences; socialization differences. Topics can be made relevant to both genders.
c) Ethnicity The classification of a subgroup of people who have a common cultural heritage with shared customs, characteristics, language, history, and so on, Avoid ethnic stereotypes. JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
d) Education People have a variety of educational backgrounds (private school, home school, etc) and all of these need to be considered. Affects the subject you choose to speak about and how to approach the topic.
e) Religion Audience members may be Protestant, Catholic, Jewish, Muslim, Hindu, Buddhist, or other religious affiliations. People from other countries may practice even different religion. Do not stereotype based on religion which may cause inaccuracy or harm on others.
f) Economic Status Judging the range of incomes may be difficult and is not polite to ask, however it would be beneficial to construct general profiles of the typical students at the college you are attending.
g) Group Membership People join groups to spend time with others that share the same interests. Examples include honor societies, fraternities/sororities, labor unions, professional associations. Important to consider political parties or environmental groups such as the Group A or Group B. If speaking to a specific group, research the group to the best of your ability
h) Types of Audiences Audience: Group of people who have assembled on their own free will Captiveor audience: Group of people who are compelled or feel compelled to assemble to listen to a speaker. Reasons for attending a speech may have significant effect on ones disposition
i) Size of the Audience JUNAINAH BT MAHAMOOD @ MOHD/ DAYANG NURUL ASYIKIN UMI KHALTOM OUMH1303-ENGLISH FOR ORAL COMMUNICATION (OUM)
The number of listeners will often determine how a speaker should approach a topic. Large groups demand a structure and set of word choices that convey an acknowledgment of the formality of the occasion; more time to develop credibility and rapport. Prepare rhetorical questions to get to know listeners from a large group better; know the demographics language with a large group may become more formal; volume needs to increase, and facial expressions exaggerated slightly.
When speaking to small groups, one can become closer with the audience and interact orally through questions/contributions from individual listeners. Specifically ask the small audience their opinions or attitudes about what you have spoken about a more relaxed conversational style of delivery is useful when speaking to small groups because of the informality of the situation.