SAMAHAN NG MGA MAG-AARAL

NG PAMANTASAN NG ATENEO DE DAVAO

Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
Section 1. Name. These statutes must be known as the SAMAHAN ng mga Mag-
aaral ng Pamantasan ng Ateneo de Davao Central Board Code of
Internal Procedure. For brevity, it will be referred as the SAMAHAN
CIP.

Section 2. Declaration of Policy. The SAMAHAN CIP is intended to serve as a
directive measure for the proceedings of the SAMAHAN Central Board.

Section 3. The provisions of this SAMAHAN CIP are to be regarded by the
members of the council as part and parcel of their duties in the
SAMAHAN Central Board.

Section 4. The Secretary-General is called upon to implement this Code and to
enforce the penalties for non-compliance prescribed under.
Section 5. SAMAHAN Central Board. The SAMAHAN Central Board is composed
of 20 individuals. They are clustered in to 4 groups which are (1)
elected-at-large, (2) Ex-officio, (3) Cluster/Department/Division/
School/Year Representative, and (4) GA and CCO Vice-Presidents.
For brevity, they shall be called the Board.

The following are included in the Board:
1. Elected-at-large
a. President
b. Secretary-General
c. Treasurer
2. Ex-Officio
a. Internal Vice-President / GA Chairperson
b. External Vice-President / CCO Chairperson
3. Cluster/Department/Division/School Representatives
SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
a. Accountancy and Accounting Technology Division
Representative
b. Business and Management Department Representative
c. Computer Studies Cluster Representative
d. Humanities and Letters Division Representative
e. Natural Science and Mathematics Division
Representative
f. School of Engineering and Architecture Representative
g. School of Education Representative
h. School of Nursing Representative
i. Social Science Cluster Representative
j. (2) First Year Representatives
4. GA and CCO Vice-Presidents
a. GA Internal Vice-President
b. GA External Vice-President
c. CCO Internal Vice-President
d. CCO External Vice-President

Section 6. SAMAHAN Committees. The SAMAHAN Committees are the
workforce of the Board to properly discharge specific functions. A
Head is appointed by the President, Secretary-General, or Treasurer
for each committee, which is under their respective offices. The
following are the committees established by the Board:
1. SAMAHAN Productions
2. SAMAHAN Welfare
3. SAMAHAN Task Force
4. SAMAHAN Environmental Unit
5. SAMAHAN Research Team
6. SAMAHAN Creative Team
7. SAMAHAN Communications
8. SAMAHAN Office of Treasury

Section 7. SAMAHAN Appointees. The SAMAHAN Appointees are those
designated by the President and/or by the Board to discharge functions
relative to the following:
SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
1. Executive Secretary of the President
2. Director for External Affairs and Networking
3. Buklod Atenista Permanent Secretariat (BAPS) Secretary-
General
4. BAPS Finance Officer
5. Buklod Atenista Ambassador
6. Supreme Student Government Confederation (SSGC)
Ambassador

Section 8. The first meeting of the board will be official after their induction in
office.

Section 9. The Board and Appointees are expected to be present in all meetings.
Committee Heads are to be called to participate when deemed
necessary, but are welcome to attend the meetings.

Section 10. Regular Meetings. The regular schedule of meetings for Summer 2014
is every Friday of the week at 6:00 PM. The regular schedule of
meetings for the SY 2014-2015 is every Friday of the week at 9:00 PM.
Regular meetings may be moved due to urgent and unforeseen
events, provided that the Board was given prior notice.

The meeting is to be held at the SAMAHAN Office, should there be no
other venue specified.

A 15-minute grace period is given in consideration of those with
classes and other matters. This will also serve as a preparation period
of the officers.

Section 11. Emergency Meetings. An emergency meeting may be called by the
President through an Executive Order to be posted six (6) hours before
the called meeting. It may also be called by the highest ranking official
if ever the President is not around. All of the board members are
SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
required to attend, though they can excuse themselves if the
Secretary-General deems it necessary for reasons stated in Section
13.

Section 12. Meeting Decorum. The board members are expected to conduct
themselves properly during meetings and to follow guidelines:
a. Parliamentary Procedure (see Appendix A) shall be observed
during plenaries.
b. Decent and proper language during meeting, especially from the
Presiding Officer must be observed.
c. Respect and attention shall be accorded to anyone speaking.
d. The presider and the agenda setter shall observe the time
allotted for each item on the agenda, unless a motion of
extension is raised, seconded, and duly approved.
e. Each member shall be responsible to bring with him/her written
materials and necessary documents demanded during the
meeting.
f. Officers may use laptops and other gadgets, provided that such
are used for note taking and data presentation.
g. Mobile phones shall be put on silent mode.
h. Those who would like to excuse themselves to go to the comfort
room must raise their hands forming a C letter before the
presiding officer will allow them to go. This privilege can only be
granted one at a time. A point of privilege will be raised for other
excuses that need to have the confirmation of the presiding
officer.



Section 13. Valid Reasons. Only the reasons written hereunder will be considered
an excused absence, tardiness, or early departure:
a. Required curricular activities (e.g. make-up classes, thesis
defense)
SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
b. SAMAHAN or Division-related activities
c. Deteriorating health conditions (with confirmation from a doctor)
d. Official representation to an external function
e. Other cases as considered by the Board.

The letter (e) of the aforementioned reasons will be under the
discretion of the President, Secretary-General, and/or the Treasurer.

Section 14. Absences. Every member of the board is only allowed to obtain three
(3) unexcused absences per semester before subjected to
impeachment or recall. If one has already reached two (2) unexcused
absences then he/she will have a meeting with the President,
Secretary General, and Treasurer. If he/she has reached the limit or
more than (3) unexcused absences then the issue will be opened to
the Board for discussion and final evaluation for impeachment or recall.

If an activity by a board member has fallen on the same date of an
emergency meeting, then he/she is excused but only if the activity
appears in the consolidated calendar of activities made by the Board
during the Long-Range Planning.

Section 15. Tardiness. Any member who arrives after the roll call, which will be
done 6:15 PM during summer meetings and 9:15 PM during the 1
st
and
2
nd
Semester meetings, will be considered late.

One can be excused if the board member has a valid reason as stated
in Section 13.

Three (3) instances of unexcused tardiness without a valid reason are
considered as one (1) unexcused absence.

Section 16. Early departure. A board member who will leave 30 minutes before the
projected time of adjournment, as set by the Internal Vice-President,
will be considered one-third (1/3) unexcused absence.

SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
One can be excused if the board member has a valid reason as stated
in Section 13.

Section 17. Appellate and Special Cases. The Board, upon deliberation, may
determine the validity of excuse for absence, tardiness, and/or early
departure. The member must present his/her excuse through a formal
letter addressed to the Secretary-General. Supporting documents are
to be attached if necessary. Inability to appeal within seven (7) days
constitutes forfeiture of his/her right to appeal. There will only be five
(5) allowed appeal of absences, tardiness, and/or early departure for
all the board members.
Section 18. A proxy may represent on behalf of the member of the Board except if
he/she is also a board member. The board member who cannot attend
the meeting must have a valid reason (refer to Section 13). He/she
must inform the Board through the Secretary-General at least six (6)
hours before the meeting will start through a memorandum, otherwise
it will be invalidated as an unexcused absence.

A board member is only allowed to be replaced by a proxy for five (5)
regular meetings provided that the reason is stipulated in Section 13.
Reasons not stated from the said section will be invalid and will
therefore become an unexcused absence.

Section 19. Minutes of the Meeting. The Secretary-General shall submit the
minutes to the Board three (3) days after the meeting.

Section 20. Approval of Previous Minutes. The Secretary-General shall
recapitulate the minutes during the next regular meeting. A motion for
changes in the previous minutes may be raised. If there are no
contentions, the minutes must then be given to the Kaizen of the
SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
SAMAHAN Creative Team for posting in the official website of
SAMAHAN (http://samahan.addu.edu.ph). The Secretary-General shall
also produce a hard copy of the approved minutes to be posted for
public viewing.

Section 21. Agenda Setter. The president shall prepare the agenda for the meeting
as stated in the 1982 SAMAHAN Constitution Article VII Section 2f.
He/she shall ask the board for matters they would like to include in the
agenda for the next meeting.

The Internal Vice-President shall assign the time slot for each
agendum prepared for the next meeting. He/she then may arrange an
Agenda Setting Committee upon his/her discretion. The last call for the
inclusion of agenda will be six (6) hours before the said meeting. The
Internal Vice-President must then give the final agenda to the
Secretary-General before the meeting. The Secretary-General shall
provide the written agenda to be circulated among the members of the
Board.

Section 22. Pro forma Itinerary of the Meeting. A Regular meeting shall follow
this format:
a. Roll Call (after the 15-minute grace period)
b. Standing Rules (prayer and other necessary prelude)
c. Reading and Motion for Changes of the Previous Meeting
d. Agenda for the Day (includes delegation of tasks)
a. SAMAHAN Updates
b. Division Updates
c. Committee and Office Updates
d. External Updates
e. Other Matters
f. Agenda for the next meeting
g. Adjournment

SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
Section 23. Voting. Each member of the Board shall be given one (1) voting power
except the presiding officer, for the purpose of impartiality as the
arbiter, and the CCO and GA Vice-Presidents, as they are each given
one-half (1/2) vote. Though, in case of there is a tie of votes, the
presiding officer must then break it through his/her one (1) vote.

Before the voting begins, discussion must be observed first in order to
tackle the reasons, advantages, disadvantages, and all other means to
clear out a situation. The act of voting will provide a stand for the board
and also oneness of decision.

Section 24. Presider of the Meeting. The President will be recognized as the
Presiding Officer; though the Board may assign other officers to
preside to allow the current presider to freely take part in discussions
and deliberations. However, the President shall automatically take the
role during voting, and thus, shall not be allowed to vote, except break
ties.

Section 25. Veto Power of the President. After the decision has been made by the
Board, the President may veto the decision provided that there are
clear justifications for the said act. This veto power may then be
overridden by a two-third (2/3) vote of the Board, by plurality.

Section 26. Quorum. As defined by the Board, this will refer to fifty percent plus
one (50%+1) of the total number of the Board population regardless of
their voting power.

Section 27. Decisions. Regular measures require (50%+1) for a decision to be
rendered sufficient and binding. Overriding a veto requires (2/3) votes
of the Board as said in Section 25.

Section 28. Abstentions and Inhibitions. Voting done by a proxy is not allowed
since the voting power is non-transferrable; though ideas and the stand
of the proxy may be heard.

SAMAHAN NG MGA MAG-AARAL
NG PAMANTASAN NG ATENEO DE DAVAO
Lower G/F, Finster Hall, Ateneo de Davao University, E. Jacinto Street, Davao City 8016
Tel: (082) 285-4961 | (082) 221-2411 local 8328
E-mail: addu.samahan@gmail.com | www.samahan.addu.edu.ph



ATENEO DE DAVAO UNIVERSITY
A member of BUKLOD ATENISTA: Alliance of student governments of Jesuit tertiary education institutions
Section 29. Voting Procedures. The presiding officer may adapt any of the
following procedures based on his/her discretion:
a. Showing of hands
b. Secret ballot
c. General consent
d. Electronic voting
e. Verbal approval (aye and nay)
f. Other forms deemed appropriate

Section 30. Penalties of non-compliance. Non-compliance of the statutes stipulated
in this CIP by a board member shall be subjected to impeachment or
recall which will be discerned by the President, Secretary-General, and
Treasurer.