OAUGR12 Procureto Pay

Copyright 2010 Solution Beacon, LLC All Rights Reserved Any other commercial product names
herein are trademark, registered trademarks or service marks of their respective owners.
Release 12 Procure to Pay Flow
Alyssa J ohnson
Solution Beacon
Agenda
Introductions
Features affecting entire Flow
Procurement
Payables
Cash Management
2
Features affecting entire Flow
Multi-Org Access Control
Access multiple operating units within a single
application responsibility
Perform tasks for and across multiple operating units
Enter transactions
Process data
View information
Run reports
Increase effectiveness of Shared Service Centers
FRANCE
Operating Unit
USA
Operating Unit
What is Multi-Org Access Control?
USA
Operating Unit
Responsibility Responsibility Responsibility
CANADA
Operating Unit
United States
Legal Entity
Canada
Legal Entity
France
Legal Entity
Responsibility
Release 11i
Release 12
United States
Ledger
Canada
Ledger
France
Ledger
CANADA
Operating Unit
FRANCE
Operating Unit
View data across
Operating Units
Q
u
e
r
y
Users can access all
operating units assigned
to responsibility/user
D
a
t
a

E
n
t
r
y
>400 concurrent
processes can be run
for Multiple OUs
If OU left blank,
runs for all OUs
assigned to
responsibility/user
C
o
n
c
u
r
r
e
n
t

R
e
q
u
e
s
t
s
If process can be run for
only Single OU, Operating
Unit is required and
populates this new field
C
o
n
c
u
r
r
e
n
t

R
e
q
u
e
s
t
s
Multi-Org Access Control
Setup
Define Operating Units in HR
Define Security Profile composed of Operating Units
Run Security List Maintenance Program
Assign Security Profile to Profile Option
Profile Options
MO: Operating Unit
Used when Multi-Org is NOT enabled
On upgrade, assigned operating unit of 11i responsibility
MO: Security Profile
Assign security profile name at User or Responsibility level
MO: Default Operation Unit
Assign default operating unit
Multi-Org Best Practices
Customizations which filter data by operating unit must be checked
Virtual Private Database (VPD) feature will replace usage of
CLIENT_INFO(Org Context) function in new Multi-Org Architecture
Release 11i script to access specific operating unit data
begin
dbms_application_info.set_client_info('&org_id');
end;
/
select * from po_headers
/
Release 12 must request access through Security Policy in the
database
begin
mo_global.set_policy_context('S', &org_id);
end;
/
select * from po_headers
/
Multi-Org Best Practices
Check programs where concurrent program definition
has been customized, value is null on upgrade and
concurrent program may not run correctly
New column MULTI_ORG_CATEGORY add to table
FND_CONCURRENT_PROGRAMS
On upgrade, values assigned
S = Single Org
M = Multi Org
Example script to set value
UPDATE FND_CONCURRENT_PROGRAMS
SET MULTI_ORG_CATEGORY = {'S or M}
WHERE CONCURRENT_PROGRAM_NAME = '{Program
Name}'
Integration with New EBS Tax
13
BI Publisher
14
BI Publisher PO
15
BI Publisher
Electronic
Paymentech Online Format
Bills Remittance
Direct Debit
EFT
Positive Pay
US NACHA
16
BI Publisher
Rich Text File
Standard Check
Form Feed Check
Laser Check
Stub After
Bank Transfer Request
17
BI Publisher
18
Payment
Instruction
Register
Procurement
New Features - Procurement
New User Interface for Oracle Purchasing
Setups
Professional Buyers Work Center
New Supplier Setup Form
Support for RTF and PDF layout templates
Communicate document attachments to
suppliers
20
Professional Buyers
Work Center
21
Access and Manage Requisitions
Access and Manage Purchase Orders
Seeded and personalized views
Integration with Oracle Sourcing
Integration with Procurement Contracts
Can leverage MOAC across all operating
units
Manage Suppliers
Professional Buyers Work Center
22
Requisitions Demand Workbench
23
Requisitions Demand Workbench
24
Reassigning Requisitions
25
Requisitions Document Builder
26
Requisitions Document Builder
27
Requisitions Contract Terms Added
28
Orders Update
29
Payables Supplier Maintenance
Suppliers moved to Trading Community
Architecture as Parties
Accessed from both Professional Buyers
Workbench and Payables
Clean up Suppliers prior to upgrade
Allow adequate training time both for
Supplier forms and TCA
30
Search Supplier
31
Create Supplier
32
Payables
34
Payables Invoice Lines
Added between Header and Distribution Line information
Improved Asset Tracking (Item Description, Manufacturer,
Model, Serial Number, Warranty Number)
Line Level Approval Capability
Payables Invoice Workbench
Invoice Workbench has significant
changes
Operating Unit column added
Invoice line required
New button (Discard) for reversing PO
matched invoices
New tabs for managing invoice lines, holds,
viewing and scheduling payments
Allow adequate training time
35
Payments
Oracle Payments
Centralized Payment Engine to Manage
Funds Capture and Funds Disbursements
Increase Straight Through Processing
Rates
Better working capital management by
providing real-time visibility to cash inflows
and outflows
Provides a full audit trail and control to a
single point of payment processing
37
Oracle Payments
Efficiently Generate Payments for Multiple
Organizations, Currencies and Regions
Lower Costs associated with Transmission
Protocol/ Formats
Interfaces EBS Products with Financial
Institutions like Banks and Credit Card
Processors
38
Payment Processing
Release 11i
Receivables Bills
Receivable
Remittance
Direct Debits
iPayment Bills
Receivable
Remittance
Direct Debits Credit Card
Payments
Global
Financials
Bills
Receivable
Remittance
Direct Debits Check
Printing
EFT
Payments
Payables Check
Printing
EFT
Payments
39
APPLICATION PAYMENT PROCESS
Payment Processing
Release 12
40
Multiple Applications leverage ONE payment processing solution
Order-to-Cash Applications
Receivables, iStore, Collections,
Order Management, Contracts
Procure-to-Pay Applications
Payables, Global Financials, Loans
ORACLE PAYMENTS
Credit Card
Payments
Direct
Debits
Bills Receivable
Remittance
Check
Printing
EFT
Payments
Funds Disbursement
Decentralized Processing
User performs multiple payment functions
Payables Payments Dashboard
Centralized Processing
User dedicated to payment processing
Funds Disbursement Process Dashboard
Payment Factory Processing
Payment Build program is separate from
Payment Instructions program
Funds Disbursement Process Dashboard
41
Funds Disbursement
42
Setups
Setup Shared Setups
44
Status
Setup - Security
45
Setup Transmission Protocols
46
Setup Funds Disbursement
47
Setup Payment Process Profiles
48
Setup - Validations
49
Invoice
Entry
Invoice
Selection
Payment
Build
File
Creation
Format Transmit
Configurable Validations
Pre-defined and User-defined
Can notify user upstream or downstream of validation failure
Setup - Validations
50
Payables Payment Dashboard
51
Quick view
graphics
Shortcuts
Quick
Search
Comparison of Process Flows
52
Release 11i
Release 12
53
Release 11i
Release 12
Provides Greater
Flexibility
Strong support of
Straight-Through
Processing
BI Publisher is an
integral part of the
payment process
Defined on
Payment
Process Profile
Defined on
Payment
Process Profile
54
Release 11i
Release 12
Payment Process Requests
55
Submit Payment Process Request (Release 12) = Select Payment
Batch (Release 11i )
Payment Process Request
File creation not constrained to unique combination
56
Templates
57
Confirming Payments
58
Status Submitted
for Printing
Payment
Instructions page
Click on Record
Print Status button
to Confirm
Payments
Note now in
Payments module
Drilldown to
Payment Detail
Funds Disbursement Process
Dashboard
59
Quick
Links
Take Action
Links
Graphical
Metrics
Pending Actions
Create
Payment
Instructions
Drilldown to
Payment
Instructions Tab
Funds Disbursement
Electronic Payments
Standard supported formats include:
SWIFT MT 103
ANSI X12 820
EDIFACT PAYMUL
NACHA
NACHA CTX
NACHA CCD
NACHA CCDP
NACHA PPD
60
Oracle Payments
Funds Disbursement
Learn new definitions and process flow
All payment document formats must be in
BI Publisher plan accordingly
Utilize templates to expedite processing
Consider straight-through processing
Training, Training, Training
61
Payables
Accounting
Run the Invoice Validation program DAILY
Run Create Accounting Process DAILY
Resolve issues reported in Subledger
Accounting Program Report DAILY
When closing period, run Transfer to GL
program an additional time, to verify all
accounting entries have transferred
62
Period Close and Reconciliation
Start to work any exceptions in Subledger
Period Close Exception Report 5 days
before close
Utilize Subledger Control Accounts for liability
accounts to ensure only used by Payables
New Flexfield Qualifier on Natural Account
Become Familiar with Reconciliation Reports
Open Account Balance Listing
Third Party Balance Report
GL Account Inquiry
R12 Proactive Intelligence Center: Oracle
Payables MetaLink Doc ID: 578232.1
63
Cash Management
Cash Management
Treasury
Payables
Receivables
Payroll
Cash Mgmt
Payables
Bank
Accounts
Payroll
Bank
Accounts
Treasury
Bank
Accounts
Release11i
Cash Mgmt
Banks
TCA
Bank
Accounts
Treasury
Payables
Receivables
Payroll
Release 12
Cash Management
Update Bank, Branch,
and Account in one
location
Single User Interface
Bank Account owned by Legal Entity instead of OU
Bank/Branches are TCA Parties
Cash Management Bank
Accounts
Manage Payment Documents from Bank Accounts form
Cash Management
Verify cash clearing and cash accounts are defined at
the bank accounts control level
Summary
MOAC supports Shared Service centers
Procure to Pay processes encourage
straight through processing
Better visibility of data flow
New User Interface improves processing
efficiencies
69
Questions and Answers
Thank You!
Alyssa J ohnson
ajohnson@solutionbeacon.com
www.solutionbeacon.com
Real Solutions for the Real World
70

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