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PMBOK Guide 4
th
Edition
Cover to Cover





(Lecture III: Project Planning I Scope)



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Project Scope Planning

Introduction Project scope management is about the work required to achieve the objective
of a project. It talks about what is to be done and how it is to be done. It
comprises a number of activities or processes that identify, define and refine
the project scope and shows how project scope is verified, executed and
monitored and controlled.

Scope planning involves a number of processes executed in series at the
beginning of the planning phase after the establishment of an overall planning
framework. The planning framework is established through the first project
planning process called Develop Project Management Plan.

The project scope planning processes also are performed within a specific
framework called the Scope Management Plan. It is done through the process
called Develop Project Management Plan. Other project scope planning
processes are:
Collect Requirements
Define Scope
Create Work Breakdown Structure











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1. The processes required to ensure that the project includes all the work required and only the
work required to complete the project successfully is known as
a) Time Management Plan
b) Project Time Management
c) Scope Management Plan
d) Project Scope Management
2. The process of developing a detailed description of the project and product is known as
a) Define Scope
b) Collect Requirements
c) Develop Project Management Plan
d) Create WBS
3. The process of subdividing project deliverables and project work into smaller, more
manageable components is:
a) Define Scope
b) Collect Requirements
c) Develop Project Management Plan
d) Create WBS
4. To achieve stakeholder consensus, a project planning team would use;
a) Facilitated Workshops.
b) Focus Groups
c) Prototypes.
d) Surveys and Questionnaires.

5. The planning tool describing how a project planning team will define project scope, develop a
detailed project scope statement, define and develop the work breakdown structure and verify
and control the project scope, is called the:
a) Project Management Plan.
b) Scope Management Plan.
c) Project Scope Statement
d) Project Charter.

6. During planning, the project scope is defined and described with greater specificity because
more of this becomes available. Which one is it?
a) Change.
b) Information.
c) Stakeholder demands.
d) The integrated nature of project management.

7. The Collect Requirements process can involve effort from one or more persons, based on
a) The nature of the performing organization
b) The temperament of the project manager
c) The needs of the project
d) None of the above
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8. The features and functions that characterize a product, service, or result is:
a) Project scope
b) Project requirements
c) Product scope
d) Product features
9. The work that needs to be accomplished to deliver a product, service, or result with the
specified features and functions is:
a) Project scope
b) Project requirements
c) Product scope
d) Product features
10. The baselined scope of a project is monitored, verified and controlled
a) At the initiation phase of the project
b) At the planning phase of the project
c) At the execution phase of the project
d) Throughout the lifecycle of the project
11. Which process produces the scope management plan?
a) Develop Scope Management Plan
b) Define Scope
c) Develop Project Management Plan
d) Collect Requirements

12. Project planning is done with contributions from various interests. Which group below is best
likely to define the scope of a project?
a) Project Manager and Project Sponsor.
b) Project Manager, Project Team and Project Sponsor.
c) Project Manager, Project Team and Key Stakeholders.
d) Project Management Team and Project Sponsor.

13. The key output of Define Scope is:
a) Project Scope Statement.
b) Project Management Plan Updates.
c) Requested Changes.
d) Scope Plan.

14. Which of the following items is not a tool or technique of project scope definition?
a) Stakeholder Analysis.
b) Expert Judgment.
c) Alternatives identification.
d) Manage Stakeholders.

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15. Alternatives identification is a technique used to generate different approaches to do project
work. This activity may involve a variety of general management techniques. Which pair below is
strongly recommended by the PMBOK

Guide?
a) Fish Bone Diagramming and Ishikawa Diagramming.
b) Tornado Diagramming and Flow Charting.
c) Lateral thinking and Brainstorming.
d) All of the above.

16. Abrema and her team have met key project stakeholders and they are considering among
other things the boundaries of their project. Additionally they are engaging techniques such as
systems analysis, value engineering, product breakdown, functional analysis and value analysis.
What were they most likely to be doing at that stage?
a) Alternatives Identification.
b) Brainstorming.
c) Product Analysis.
d) Stakeholder Analysis.

17. Which of the following project management deliverables would describe in detail the
deliverables of a project and the work required to create those deliverables?
a) Project Charter
b) Preliminary Project Scope Statement
c) Scope Statement
d) Scope Management Plan.

18. During a project management class, the facilitator asked his students to mention the
components of the requirement management plan. After mentioning the first four items, the
facilitator disagreed to one. Which one from the choices below did he disagree?
a) How requirement activities will be planned, tracked, and reported
b) Requirement prioritization process
c) Product metrics that will be used and rationale for using them
d) Requirement quality management plan

19. During project planning if the performing organization imposes dates or issues a predefined
budget then:
a) It is helping the planning process.
b) It is reorganizing the planning process.
c) It is constraining the planning process.
d) It is abetting the planning process.

20. A project performed under contract may state its constraints in the form of:
a) Sponsor comments.
b) Contractual provisions.
c) Predefined budgets.
d) Schedule milestones.
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21. The document that provides guidance on how project scope will be defined, documented,
verified, managed, and controlled is known as
a) Develop Project Management Plan
b) Requirements Management Plan
c) Project Scope Management
d) Project Management Plan
22. How many processes are conducted under the Project Scope Management Knowledge Area?
a) 2
b) 3
c) 4
d) 5
23. Milestones are an example of:
a) Quality constraints.
b) Schedule constraints.
c) Performance constraints.
d) Scope constraints.

24. During project scope definition approved changes lead to updates of one of the key inputs of
the process. Which of the following deliverables is it?
a) Project Management Plan.
b) Project Scope Management Plan.
c) Project Charter.
d) Schedule Milestones.

25. A component of a typical work breakdown structure which can be reliably scheduled, cost
estimated, executed, monitored and controlled is called a:
a) Work Package.
b) Defined Activity.
c) WBS Dictionary.
d) None of the above.

26. During work breakdown structure creation, excessive decomposition can lead to:
a) Non-productive management effort.
b) Inefficient use of resources.
c) Decreased efficiency in performing work.
d) All of the above.

27. What principle guides the number of levels a work breakdown structure could have in project
planning?
a) The whims of the project manager.
b) A balance between too little and too much.
c) The Sponsors will.
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d) All of the above.

28. The components of a WBS at any level represent:
a) Work packages.
b) Subprojects.
c) Verifiable products, services or results.
d) Doable activities.

29. In creating a work breakdown structure one key requirement is that:
a) The same decomposition approach must be adopted in each branch.
b) The second level must always be phases.
c) Lower level components should always be necessary and sufficient for the corresponding
higher level deliverable.
d) Each level must be a work package.

30. In the creation of the work breakdown structure of a project, what condition triggers an
update of the Project Scope Statement?
a) Change requests.
b) Approved change requests.
c) Implemented change requests.
d) Rejected forecasts.

31. The characteristics of a work package one would expect in the WBS Dictionary of a project
include:
a) List of associated schedule activities.
b) Resource requirements.
c) Cost estimates.
d) All of the above.

32. Which of the following project planning deliverables is not a component of the scope
baseline?
a) Project Scope statement.
b) Work Breakdown Structure.
c) Work Breakdown Structure Dictionary.
d) Scope Management Plan.

33. The lowest level of a completed work breakdown structure is called the:
a) Planning Component.
b) Control Account.
c) Work Package.
d) Resource Breakdown Structure.


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34. Project information may be represented with different kinds of breakdown structures. Which
of the following is not a breakdown structure used in different application or knowledge areas?
a) Organizational Breakdown Structure.
b) Work Breakdown Structure.
c) Risk Breakdown Structure.
d) None of the above.

35. During the planning phase, project planning information comes from:
a) The Project Sponsor.
b) Many Sources.
c) The Project Team.
d) None of the above.

36. Which of the following is not a technique of Project Scope Management?
a) Tornado Diagramming.
b) Lateral thinking.
c) Decomposition.
d) Alternatives Identification.

37. The scope management plan may be formal or informal, highly detailed, or broadly framed,
based upon
a) The nature of the performing organization
b) The temperament of the project manager
c) The needs of the project
d) None of the above
38. The completion of the Project Scope is measured against
a) The product requirements
b) The scope management plan
c) The detailed project scope statement
d) The project management plan
39. The completion of the Product Scope is measured against
a) The product requirements
b) The scope management plan
c) The detailed project scope statement
d) The project management plan

40. Requirements include the quantified and documented needs and expectations of
a) The sponsor
b) The customer
c) The project manager
d) The key stakeholders

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41. The Project Scope Statement normally contains all of the following except:
a) Product acceptance criteria.
b) Project constraints.
c) Activity attributes.
d) Schedule milestones.

42. A Work Breakdown Structure may have many different kinds of components. Which of the
following is not one of them?
a) Activities.
b) Verifiable products.
c) Work package.
d) Deliverables.

43. At the lowest level of the work breakdown structure is the work package. Descriptions of
work packages, their attributes and all relevant information necessary for project planning may
be found from the:
a) Activity list.
b) Resource breakdown structure.
c) Activity attributes.
d) None of the above.

44. Scope related historical information can be found from the ______ of the company.
a) Enterprise environmental factors.
b) Organizational process assets.
c) Project closure templates.
d) None of the above.

45. Human resources, knowledge, skills and personnel policies are all key inputs to the project
scope planning process. Together they are called:
a) Enterprise environmental factors.
b) Organizational process assets.
c) Project closure templates.
d) None of the above.

46. Akesi and Afiba have reached a crucial stage of project planning where they have to establish
a framework for project planning. They have consulted with the Sponsor over information
regarding the origins of the project. This they did because there was no deliverable for them to
refer to. What deliverable would have fulfilled the function that the Sponsor fulfilled?
a) Project Management Plan.
b) Project Scope Statement.
c) Project Charter.
d) Project Approval Sheet.

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47. Which of the following items cannot be a work package in the WBS of a building?
a) Completed windows.
b) Foundation.
c) Roof.
d) Door frames.

48. What is the Sponsors main role in project scope planning?
a) Providing information.
b) Negotiating team member salaries.
c) Training the project manager.
d) Making forecasts.

49. During the project scope planning process, the Work Breakdown Structure should be
developed to:
A. The cost management level
B. The level determined by the project office
C. The level allowing for adequate estimates
D. The level the Project Manager thinks is enough

50. I have not seen what was left over of last years project but I do know that we did not use
sixty bags of caustic soda in the production of bio-diesel. You may therefore cut the cost of this
project by what it takes to buy sixty bags. This statement is unhealthy for a project planning
effort. What must the planning team do to remove the inherent risk?
a) Confirm any constraint imposed on the process.
b) Verify assumptions about the amount of caustic soda in stock.
c) Budget for the right amount of caustic soda whether there is some in stock or not.
d) The risks are assumed; the team can go ahead.

51. When Korsa, the project manager, enquired about the period for project implementation, the
Sponsor responded that it is discretionary. Thus the project manager was given freedom to
choose regarding project characteristics. When discretion is not permitted regarding a project
variable it becomes a project:
a) Assumption.
b) Risk.
c) Constraint.
d) Constant.

52. Which of the following statements is generally false about project scope planning efforts?
a) Project scope planning covers only work and not process.
b) Assumptions and constraints on project characteristics are reviewed and validated during
scope planning.
c) Scope planning does not only define and refine the content of a project, but it also
clearly demarcates project boundaries.
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d) All of the above.

53. Why is the Project Scope Statement not an input to the Define Scope Process?
a) It is the process input.
b) It is the process output.
c) It is a tool and technique of the process.
d) None of the above.

54. Several scope planning processes use organizational process assets as input. Select from the
list below the process which does not use organizational process assets.
a) None of the other answers.
b) Define Scope.
c) Create WBS.
d) Collect Requirements.

55. The process of defining and documenting stakeholders needs to meet the project objective is
a) Define Scope
b) Collect Requirements
c) Develop Project Management Plan
d) Create WBS
56. Which of the following is TRUE?
a) The processes used to manage project scope, as well as the supporting tools and
techniques, are the same by application area and are usually defined as part of the
project cycle.
b) The processes used to manage project scope, as well as the supporting tools and
techniques, are the same by application area and are usually defined as part of the
product cycle.
c) The processes used to manage project scope, as well as the supporting tools and
techniques, vary by application area and are usually defined as part of the project cycle.
d) The processes used to manage project scope, as well as the supporting tools and
techniques, vary by application area and are usually defined as part of the product cycle.

57. Which of the following are inputs to the Collect Requirements process?
a) Project charter and Requirements documentation
b) Project charter and Stakeholder analysis
c) Project charter and Stakeholder register
d) Project charter and Stakeholder management strategy

58. Which of the following are outputs of the Collect Requirements process?
a) Requirements documentation, Requirements management plan and Stakeholder
management strategy
b) Requirements documentation, Requirements traceability matrix, and Stakeholder
management strategy
c) Requirement documentation, Requirements management plan, and Requirements
traceability matrix
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d) Requirements documentation, Stakeholder management strategy, and Project charter

59. Which of the following is not an example of a facilitated workshop, a tool and technique used
to collect requirements?
a) Voice of the Customer
b) Idea/mind Mapping
c) Quality Function Deployment
d) Joint Application Development
60. Project scope is:
a) The description of work that must be done to deliver a product with the specified
features and functions.
b) The features and functions that are to be included in a result or service.
c) The work required to deliver a result and its features and functions.
d) A narrative description of work to be performed upon agreement.

61. You are developing the project scope statement for a new project. Which of the following is
NOT part of the creating a project scope statement?
a) Process analysis
b) Alternatives identification
c) Project charter
d) Verify scope

62. During the project planning process, several project documents describe project deliverables
and the final product. Which of the following deliverables is most likely to describe a projects
deliverables in detail?
a) Project Charter.
b) Project Procurement Plan.
c) Project Scope Statement.
d) None of the above.

63. There is so much money for the endeavour but you cannot spend more than one fifth of the
amount per month during the five months over which the project is expected to last. This is an
example of a:
a) Cost constraint.
b) Time constraint.
c) Funding constraint.
d) Environmental constraint.

64. The conditions or capabilities that must be met or possessed by the deliverables of a project
to satisfy a contract, standard or specification or formally imposed documents refer to:
a) Project product.
b) Project process.
c) Project requirements.
d) Project variables.
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65. In defining the scope of a product delivered by a project, characteristics will generally have
less detail in early phases of the project planning cycle and more detail in later phases. Thus the
product characteristics are progressively elaborated. How does this normally affect project scope?
a) It does not affect project scope if scope planning is done well.
b) Every iterative step leads to a little scope creep.
c) It affects project scope no matter what.
d) All of the above.

66. Several group activities can be organized to identify project and product requirements. Which
of the following is not an example of group creativity techniques?
a) Brainstorming
b) Focus group
c) Affinity diagram
d) Nominal group technique

67. A tool and technique where a selected group of experts answers questionnaires and provides
feedback regarding the responses from each round of requirements gathering in an anonymous
manner is known as
a) Nominal group technique
b) Brainstorming
c) Delphi technique
d) Questionnaires and surveys

68. Group decision making is an assessment process of multiple alternatives with an expected
outcome in the form of future actions resolution. These techniques can be used to generate,
classify and prioritize product requirements. When everyone agrees on a single course of action,
it is known as:
a) Majority
b) Dictatorship
c) Plurality
d) Unanimity
69. Yaba wanted to understand the project that had been given to her to manage. She was not
the project manager identified during project Initiation. Her first act was to try to understand the
structured and detailed plan for the project scope. Where was she most likely to find it?
a) Scope Management Plan.
b) WBS and WBS Dictionary.
c) Project Charter.
d) Activity Attributes.

70. During which process is verifying that the degree of decomposition of work at a level is
necessary and sufficient for the next level above done?
a) Define Activities.
b) Create Work breakdown Structure.
c) Define Scope.
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d) Collect Requirements.

71. Which of the following is not a process step for scope planning?
a) Develop Scope Management Plan.
b) Define Scope.
c) Collect Requirements.
d) Create Work Breakdown Structure.

72. Which of the following sequences is the best illustration of the concept of progressive
elaboration?
a) Define Scope, Create WBS, Define Activities.
b) Estimate Costs, Define Activities, Close Phase.
c) Project Initiation, Project Execution, Project Planning.
d) Project Chartering, Project Selection, Project Planning.

73. Kaku was a brilliant worker. He was verbally retentive however; as a result, he had great
difficulty articulating his views regarding the component. If you must necessarily get his inputs to
the process, what technique would you employ?
a) Veiled coercion.
b) Shadow boxing.
c) Job shadowing.
d) Inspection.

74. Group decision making is an assessment process of multiple alternatives with an expected
outcome in the form of future actions resolution. These techniques can be used to generate,
classify and prioritize product requirements. When more than 50% of the members give their
support, it is known as:
a) Majority
b) Dictatorship
c) Plurality
d) Unanimity
75. Some performing organizations do not use project charters in defining projects. In the
absence of a project charter what should an organization use to define a project into detail?
a) Project Plan.
b) Information comparable to what a Project Charter would contain.
c) The framework established in the Project Management Plan.
d) Scope Plan.

76. Brainstorming, lateral thinking, and pair wise comparisons are:
A. Alternative identification techniques
B. Product analysis techniques
C. System engineering techniques
D. Expert judgment technique

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77. A project has just begun experiencing problems and the project manager has called an
emergency team meeting. During the meeting they are brainstorming how to effectively
communicate the objectives of the project and how to provide a common understanding of the
project to all stakeholders. Which of the following deliverables will best serve the purpose?
a) Schedule Management Plan.
b) Scope Management Plan.
c) Scope Statement.
d) Configuration Management System.

78. Which knowledge area involves the creation of the project management plan?
A. Project cost management
B. Project scope management
C. Project integration management
D. Project communication management

79. The detailed characteristics of a service that a project is undertaken to create may be found
in the project scope statement. Which specific section below provides it?
a) Project Objectives.
b) Product Scope Description.
c) Product Acceptance Criteria.
d) Project Specifications.

80. Several tools and techniques are used in project planning. One technique identifies
deliverables and related work; it structures and organizes the WBS and it plans upper levels of
work into lower more detailed and cost estimable levels. Additionally it assigns identification
codes to work components and verifies whether work done is necessary and sufficient for
planning. Which of the following tools or techniques is best described by the statements above?
a) Create WBS.
b) Define Scope.
c) Decomposition.
d) Alternatives Analysis.

81. A tool and technique of the Collect Requirements process which are most appropriate with
broad audiences, when quick turnaround is needed, and where statistical analysis is appropriate
is refer to as:
a) Prototypes
b) Observations
c) Questionnaires and surveys
d) Facilitated Workshops

82. In defining the scope of a project; if the project charter is not used in the performing
organization, then
a) The project manager should used his experience to develop the detailed project scope
statement
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b) The project manager should develop the detailed project scope statement and document
the unavailability of the project charter as a constraint
c) Then comparable information needs to be acquired or developed, and used as a basis for
the detailed project scope statement.
d) None of the above.

83. Product Analysis includes techniques such as
a) Product breakdown, systems analysis, requirements analysis, project breakdown
b) Systems engineering, value engineering, value analysis, value breakdown
c) Project breakdown, value breakdown, system analysis, requirement analysis
d) Value engineering, system analysis, value analysis, systems engineering

84. Brainstorming, lateral thinking and pair wise comparisons are a variety of general
management techniques which are in defining the scope of a project. The technique is used to
generate different approaches to execute and perform the work of the project. These general
management techniques can be referred to as
a) Product analysis
b) Alternative identification
c) Value engineering
d) Systems engineering

85. All of the following are tools and techniques of the Define Scope process except;
a) Expert judgment
b) Facilitated workshop
c) Requirement documentation
d) Product Analysis
86. Which of the following documents is described as a companion document to the work
breakdown structure?
a) Scope Statement.
b) WBS Dictionary.
c) WBS Glossary.
d) WBS Index.

87. Project scope management includes all of the following except:
a) Making sure that the work of a project includes only that which is agreed and nothing
else.
b) Ensuring that scope creep is comprehensively documented and appropriately planned.
c) Changing scope according to a structured scope control system.
d) Defining what is and is not included in a project.

88. The document that describes in detail, the projects deliverables and the work required to
create those deliverables and also provides a common understanding of the project scope among
stakeholders is known as
a) Project charter
b) Stakeholder register
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c) Project scope statement
d) Work breakdown structure

89. The detailed project scope statement includes, either directly, or by reference to other
documents, the following;
a) Product scope description, project acceptance criteria, project deliverables, and project
exclusions
b) Product scope description, product acceptance criteria, project deliverables, and project
exclusions
c) Project constraints, project assumptions, project acceptance criteria, and project
deliverables
d) Project constraints, project assumptions, project deliverables, stakeholder register

90. In defining the scope of a project, all of the following project documents may be updated
except;
a) Stakeholder register
b) Requirement documentation
c) Work breakdown structure
d) Requirements traceability matrix
91. In which of the following documents are deliverables most likely to be described at summary
level?
a) Project Management Plan.
b) Project Scope Statement.
c) Project Charter.
d) Variance Report.

92. You have just been recruited to manage a project that is in progress. The sponsor has
handed you the charter and the scope statement. What is the next thing to do?
a) Define Activities.
b) Allocate Resources.
c) Create WBS.
d) Do nothing.

93. The total of the work at the lowest levels must roll up to the higher levels so that nothing is
left out and no extra work is completed. This is sometimes called the
a) 0% rule
b) 10% rule
c) 50% rule
d) 100% rule
94. For every project a statement of the boundaries together with the assumptions, constraints
and requirements are required for detailed planning. Which of the following documents usually
has both strategic and planning assumptions?
a) Project charter.
b) Project scope Statement.
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c) Project closure report.
d) Scope management Plan.

95. Which of the following items best provides a basis for project estimating, scheduling,
executing and monitoring and control?
a) Project product.
b) Work breakdown structure.
c) Planning component.
d) Schedule activities.

96. Which of the items below cannot be a component of the WBS for the construction of a
Stadium?
a) Stadium foundation.
b) Construct roof.
c) Pitch.
d) Landscape of surroundings.

97. WBS stands for
a) Work break down structure
b) Work breakdown structure
c) Work breakdown structured
d) Work breakdown systems

98. A work package can be
a) Scheduled
b) Estimated
c) Monitored
d) All of the above
99. The techniques and tools of Define Activities include all of the following except:
a) Decomposition.
b) Rolling Wave Planning.
c) Planning Component.
d) Work Package.

100. Project work packages are planned into smaller components called schedule activities to
provide a basis for estimating, scheduling, executing and monitoring and controlling the project
work. In the context of time planning, which of the following words is most appropriate for
substituting the word planned?
a) Aggregated.
b) Reviewed.
c) Analyzed.
d) Decomposed.