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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II

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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
SECTION - II
INSTRUCTIONS TO BIDDERS
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
A. Gener!
". S#$%e $& B'(
1#1 In connection $ith the In%itation &or Bid' indicated in the Bid Data Sheet (BDS)*
the E+,-oyer* a' indicated in the BDS* i''ue' the'e Bidding Docu+ent' &or the
,rocure+ent o& .or/' a' ',eci&ied in Section I0* !e1uire+ent' o& .or/'#
1#" Throughout the'e Bidding Docu+ent'2
(a) the ter+ 3in $riting4 +ean' co++unicated in $ritten &or+ and de-i%ered
again't recei,t5
(b) e6ce,t $here the conte6t re1uire' other$i'e* $ord' indicating the 'ingu-ar
a-'o inc-ude the ,-ura- and $ord' indicating the ,-ura- a-'o inc-ude the
'ingu-ar5 and
(c) 3day4 +ean' ca-endar day#
). S$*r#e $& F*n(+
"#1 The 7o%ern+ent o& Federa- De+ocratic !e,u8-ic o& Ethio,ia $i-- 8e &unding the
,roject &ro+ it' re'ource'#
,. Fr*( n( C$rr*%-'$n
9#1 The 7o%ern+ent o& Federa- De+ocratic !e,u8-ic o& Ethio,ia re1uire' that a-- the
8idder'* 'u,,-ier'* contractor'* and con'u-tant' under the go%ern+ent &inanced
contract'* o8'er%e the highe't 'tandard o& ethic' during the ,rocure+ent and
e6ecution o& 'uch contract'# In ,ur'uit o& thi' ,o-icy* it i' de&ined that &or the ,ur,o'e'
o& thi' ,ro%i'ion* the ter+' 'et &orth 8e-o$ a' &o--o$'2
(i) 3corru,t ,ractice4 +ean' the o&&ering* gi%ing* recei%ing* or 'o-iciting* direct-y or
indirect-y* o& anything o& %a-ue to in&-uence the action o& a ,u8-ic o&&icia- in the
,rocure+ent ,roce'' or in contract e6ecution5
(ii) 3&raudu-ent ,ractice4 +ean' a +i're,re'entation or o+i''ion o& &act' in order
to in&-uence a ,rocure+ent ,roce'' or the e6ecution o& a contract5
(iii) 3co--u'i%e ,ractice4 +ean' a 'che+e or arrange+ent 8et$een t$o or +ore
8idder'* $ith or $ithout the /no$-edge o& the Borro$er* de'igned to e'ta8-i'h
8id ,rice' at arti&icia-* non-co+,etiti%e -e%e-'5 and
(i%) 3coerci%e ,ractice4 +ean' har+ing or threatening to har+* direct-y or
indirect-y* ,er'on' or their ,ro,erty to in&-uence their ,artici,ation in the
,rocure+ent ,roce'' or a&&ect the e6ecution o& a contract5
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
.. E!'/'0!e B'((er+
:#1 On-y &ir+' regi'tered $ith the Mini'try o& .or/' and Ur8an De%e-o,+ent*
7o%ern+ent o& Ethio,ia under c-a'' BC1 or 7C1 'ha-- 8e e-igi8-e to 8id# The
E+,-oyer at hi' o$n di'cretion +ay in%ite &ir+' a' in%ited 8idder'# ; Bidder +ay 8e a
natura- ,er'on* ,ri%ate entity* go%ern+ent-o$ned entity or any co+8ination o& 'uch
entitie' 'u,,orted 8y a -etter o& intent to enter into an agree+ent or under an e6i'ting
agree+ent in the &or+ o& a joint %enture or a''ociation (<=;)# In the ca'e o& a joint
%enture or a''ociation2
(a) un-e'' other$i'e ',eci&ied in the BDS* a-- ,artner' 'ha-- 8e joint-y and
'e%era--y -ia8-e* and the ,rinci,a- ,artner 'ha-- 'ati'&y the regi'tration criterion
'tated a8o%e#
(b) the <=; 'ha-- no+inate a !e,re'entati%e $ho 'ha-- ha%e the authority to
conduct a-- 8u'ine'' &or and on 8eha-& o& any and a-- the ,artner' o& the <=;
during the 8idding ,roce'' and* in the e%ent the <=; i' a$arded the Contract*
during contract e6ecution#
:#" ; Bidder 'ha-- not ha%e a con&-ict o& intere't# ;-- Bidder' &ound to ha%e a con&-ict o&
intere't 'ha-- 8e di'1ua-i&ied# ; Bidder +ay 8e con'idered to ha%e a con&-ict o&
intere't $ith one or +ore ,artie' in thi' 8idding ,roce''* i&*
(a) they ha%e contro--ing ,artner' in co++on5 or
(b) they recei%e or ha%e recei%ed any direct or indirect 'u8'idy &ro+ any o& the+5
or
(c) they ha%e the 'a+e -ega- re,re'entati%e &or ,ur,o'e' o& thi' 8id5 or
(d) they ha%e a re-ation'hi, $ith each other* direct-y or through co++on third
,artie'* that ,ut' the+ in a ,o'ition to ha%e acce'' to in&or+ation a8out or
in&-uence on the 8id o& another Bidder* or in&-uence the deci'ion' o& the
Purcha'er regarding thi' 8idding ,roce''5 or
(e) a Bidder ,artici,ate' in +ore than one 8id in thi' 8idding ,roce''#
Partici,ation 8y a Bidder in +ore than one Bid $i-- re'u-t in the di'1ua-i&ication
o& a-- Bid' in $hich the ,arty i' in%o-%ed# >o$e%er* thi' doe' not -i+it the
inc-u'ion o& the 'a+e 'u8contractor in +ore than one 8id5 or
(f) a Bidder ,artici,ated a' a con'u-tant in the ,re,aration o& the de'ign or
technica- ',eci&ication' o& the $or/' that are the 'u8ject o& the 8id5
(g) a Bidder $a' a&&i-iated $ith a &ir+ or entity that ha' 8een hired (or i' ,ro,o'ed
to 8e hired) 8y the E+,-oyer a' Engineer &or the contract#
:#9 7o%ern+ent-o$ned entitie' in the E+,-oyer?' country 'ha-- 8e e-igi8-e on-y i& they
can e'ta8-i'h that they are -ega--y and &inancia--y autono+ou' and o,erate under
co++ercia- -a$# ;-'o* they 'ha-- not 8e de,endent agencie' o& the E+,-oyer#
:#: Bidder' 'ha-- ,ro%ide 'uch e%idence o& their continued e-igi8i-ity 'ati'&actory to the
E+,-oyer* a' the E+,-oyer 'ha-- rea'ona8-y re1ue't#
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
1. E!'/'0!e M-er'!+2 E3*'%4en-2 n( Ser5'#e+
@#1 The +ateria-'* e1ui,+ent and 'er%ice' to 8e 'u,,-ied under the Contract +ay ha%e
their origin in any country 'u8ject to the re'triction' ',eci&ied in @#1 (a) and (8)#
Bidder' +ay 8e re1uired to ,ro%ide e%idence o& the origin o& +ateria-'* e1ui,+ent
and 'er%ice'#
(a) Countrie' ,rohi8ited 8y the 7o%ern+ent o& Federa- De+ocratic !e,u8-ic o&
Ethio,ia &or co++ercia- re-ation' $ith that country5
(8) 8y an ;ct o& Co+,-iance $ith a Deci'ion o& the United ation' Security
Counci- ta/en under Cha,ter =II o& the Charter o& the United ation'* the
E+,-oyer?' Country ,rohi8it' any i+,ort o& good' &ro+ that Country or any
,ay+ent' to ,er'on' or entitie' in that Country#
@#" For ,ur,o'e' o& ITB @#1 a8o%e* 3origin4 +ean' the ,-ace $here the +ateria-' and
e1ui,+ent are +ined* gro$n* ,roduced or +anu&actured* and &ro+ $hich the
'er%ice' are ,ro%ided# Materia-' and e1ui,+ent are ,roduced $hen* through
+anu&acturing* ,roce''ing* or 'u8'tantia- or +ajor a''e+8-ing o& co+,onent'* a
co++ercia--y recogniAed ,roduct re'u-t' that i' 'u8'tantia--y in it' 8a'ic
characteri'tic' or in ,ur,o'e or uti-ity &ro+ it' co+,onent'#
B. T6e B'(('n/ D$#*4en-+
7. C$n-en- $& B'(('n/ D$#*4en-+
B#1 The Bidding Docu+ent' con'i't o& =o-u+e' 1 and "* $hich inc-ude a-- the Section'
indicated 8e-o$* and 'hou-d 8e read in conjunction $ith any ;ddenda i''ued in
accordance $ith ITB 8#
VOLUME " B'(('n/ Pr$#e(*re+2 C$n('-'$n+ $& C$n-r#- n( C$n-r#- F$r4+
The &aci-itie' re1uired* 8idding ,rocedure'* contract ter+' and technica- re1uire+ent'
are ,re'cri8ed in the 8idding docu+ent'# The 8idding docu+ent' inc-ude the
&o--o$ing 'ection'2
Section - I In%itation &or Bid' (IFB)
Section - II In'truction' to Bidder' (ITB)
Section - III Bid Data Sheet (BDS)
Section - I= Cua-i&ication Criteria
Section - = Bidding For+'
=#1 For+ o& Bid
=#" ;,,endi6 To Bid
=#9 Bi-- o& Cuantitie'
=#: Technica- Pro,o'a-'
=#@ For+ o& Bid Security
Section - =I Condition' o& Contract -7enera- Condition'
Section - =II Condition' o& Contract - Condition' o&
Particu-ar ;,,-ication'
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
Section - =III Contract For+'
V$!*4e II W$r8+ Re3*'re4en-+
Section - I0# .or/' !e1uire+ent'
I0#1 Sco,e o& .or/'
I0#" Technica- S,eci&ication
I0#9 Dra$ing'
I0#: Su,,-e+entary In&or+ation
B#" The In%itation &or Bid' i''ued 8y the E+,-oyer i' not ,art o& the Bidding Docu+ent#
B#9 The E+,-oyer i' not re',on'i8-e &or the co+,-etene'' o& the Bidding Docu+ent' and
their addenda* i& they $ere not o8tained direct-y &ro+ the 'ource 'tated 8y the
E+,-oyer in the In%itation &or Bid'#
B#: The Bidder i' e6,ected to e6a+ine a-- in'truction'* &or+'* ter+'* and ',eci&ication' in
the Bidding Docu+ent# Fai-ure to &urni'h a-- in&or+ation or docu+entation re1uired
8y the Bidding Docu+ent' +ay re'u-t in the rejection o& the 8id#
9. C!r'&'#-'$n $& B'(('n/ D$#*4en-2 S'-e V'+'-2 Pre-B'( Mee-'n/
D#1 ; ,ro',ecti%e Bidder re1uiring any c-ari&ication o& the Bidding Docu+ent 'ha-- contact
the E+,-oyer in $riting at the E+,-oyer?' addre'' 'n('#-e( 'n -6e BDS or rai'e hi'
en1uirie' during the ,re-8id +eeting i& ,ro%ided &or in accordance $ith ITB D#:# The
E+,-oyer $i-- re',ond in $riting to any re1ue't &or c-ari&ication* ,ro%ided that 'uch
re1ue't i' recei%ed no -ater than t$enty-one ("1) day' ,rior to the dead-ine &or
'u8+i''ion o& 8id'# The E+,-oyer 'ha-- &or$ard co,ie' o& it' re',on'e to a-- Bidder'
$ho ha%e ac1uired the Bidding Docu+ent in accordance $ith ITB B#9* inc-uding a
de'cri,tion o& the in1uiry 8ut $ithout identi&ying it' 'ource# Shou-d the E+,-oyer
dee+ it nece''ary to a+end the Bidding Docu+ent a' a re'u-t o& a re1ue't &or
c-ari&ication* it 'ha-- do 'o &o--o$ing the ,rocedure under ITB 8 and ITB ""#"#
D#" The Bidder i' ad%i'ed to %i'it and e6a+ine the Site o& .or/' and it' 'urrounding'
and o8tain &or it'e-& on it' o$n re',on'i8i-ity a-- in&or+ation that +ay 8e nece''ary &or
,re,aring the 8id and entering into a contract &or con'truction o& the .or/'# The
co't' o& %i'iting the Site 'ha-- 8e at the Bidder?' o$n e6,en'e#
D#9 The Bidder and any o& it' ,er'onne- or agent' $i-- 8e granted ,er+i''ion 8y the
E+,-oyer to enter u,on it' ,re+i'e' and -and' &or the ,ur,o'e o& 'uch %i'it* 8ut on-y
u,on the e6,re'' condition that the Bidder* it' ,er'onne-* and agent' $i-- re-ea'e and
inde+ni&y the E+,-oyer and it' ,er'onne- and agent' &ro+ and again't a-- -ia8i-ity in
re',ect thereo&* and $i-- 8e re',on'i8-e &or death or ,er'ona- injury* -o'' o& or
da+age to ,ro,erty* and any other -o''* da+age* co't'* and e6,en'e' incurred a' a
re'u-t o& the in',ection#
D#: The Bidder?' de'ignated re,re'entati%e i' in%ited to attend a ,re-8id +eeting* '&
%r$5'(e( &$r 'n -6e BDS# The ,ur,o'e o& the +eeting $i-- 8e to c-ari&y i''ue' and
to an'$er 1ue'tion' on any +atter that +ay 8e rai'ed at that 'tage#
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
D#@ The Bidder i' re1ue'ted* a' &ar a' ,o''i8-e* to 'u8+it any 1ue'tion' in $riting* to
reach the E+,-oyer not -ater than one $ee/ 8e&ore the +eeting#
D#B Minute' o& the ,re-8id +eeting* inc-uding the te6t o& the 1ue'tion' rai'ed* $ithout
identi&ying the 'ource* and the re',on'e' gi%en* together $ith any re',on'e'
,re,ared a&ter the +eeting* $i-- 8e tran'+itted ,ro+,t-y to a-- Bidder' $ho ha%e
ac1uired the Bidding Docu+ent' in accordance $ith ITB B#9# ;ny +odi&ication to the
Bidding Docu+ent' that +ay 8eco+e nece''ary a' a re'u-t o& the ,re-8id +eeting
'ha-- 8e +ade 8y the E+,-oyer e6c-u'i%e-y through the i''ue o& an ;ddendu+
,ur'uant to ITB 8 and not through the +inute' o& the ,re-8id +eeting#
D#D on attendance at the ,re-8id +eeting $i-- not 8e a cau'e &or di'1ua-i&ication o& a
Bidder#
:. A4en(4en- $& B'(('n/ D$#*4en-
8#1 ;t any ti+e ,rior to the dead-ine &or 'u8+i''ion o& 8id'* the E+,-oyer +ay a+end the
Bidding Docu+ent' 8y i''uing addenda#
8#" ;ny addendu+ i''ued 'ha-- 8e ,art o& the Bidding Docu+ent' and 'ha-- 8e
co++unicated in $riting to a-- $ho ha%e o8tained the Bidding Docu+ent &ro+ the
E+,-oyer in accordance $ith ITB B#9#
8#9 To gi%e ,ro',ecti%e Bidder' rea'ona8-e ti+e in $hich to ta/e an addendu+ into
account in ,re,aring their 8id'* the E+,-oyer +ay* at it' di'cretion* e6tend the
dead-ine &or the 'u8+i''ion o& 8id'* ,ur'uant to ITB ""#"
C. Pre%r-'$n $& B'(+
;. C$+- $& B'(('n/
E#1 The Bidder 'ha-- 8ear a-- co't' a''ociated $ith the ,re,aration and 'u8+i''ion o& it'
Bid* and the E+,-oyer 'ha-- not 8e re',on'i8-e or -ia8-e &or tho'e co't'* regard-e'' o&
the conduct or outco+e o& the 8idding ,roce''#
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Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
"<. Ln/*/e $& B'(
1F#1 The Bid* a' $e-- a' a-- corre',ondence and docu+ent' re-ating to the 8id e6changed
8y the Bidder and the E+,-oyer* 'ha-- 8e $ritten in the -anguage +%e#'&'e( 'n -6e
BDS# Su,,orting docu+ent' and ,rinted -iterature that are ,art o& the Bid +ay 8e in
another -anguage ,ro%ided they are acco+,anied 8y an accurate tran'-ation o& the
re-e%ant ,a''age' in the -anguage +%e#'&'e( 'n -6e BDS* in $hich ca'e* &or
,ur,o'e' o& inter,retation o& the Bid* 'uch tran'-ation 'ha-- go%ern#
"". D$#*4en-+ C$4%r'+'n/ -6e B'(
11#1 The Bid 'ha-- co+,ri'e the &o--o$ing2
(a) Bid For+
(b) co+,-eted 'chedu-e' a' re1uired* inc-uding ,riced Bi-- o& Cuantitie'* in
accordance $ith ITB 1" and 1:5
(c) Bid Security* in accordance $ith ITB 1E5
(d) a-ternati%e 8id'* i& ,er+i''i8-e* in accordance $ith ITB 195
(e) $ritten con&ir+ation authoriAing the 'ignatory o& the Bid to co++it the Bidder* in
accordance $ith ITB "F#"5
(f) docu+entary e%idence in accordance $ith ITB 1D e'ta8-i'hing the Bidder?'
1ua-i&ication' to ,er&or+ the contract i& it' Bid i' acce,ted5
(g) Technica- Pro,o'a- in accordance $ith ITB 1B5 and
(h) any other docu+ent re1uired in the BDS#
11#" In addition to the re1uire+ent' under ITB 11#1* 8id' 'u8+itted 8y a <=; 'ha-- inc-ude
a co,y o& the <oint =enture ;gree+ent entered into 8y a-- ,artner'# ;-ternati%e-y* a
Getter o& Intent to e6ecute a <oint =enture ;gree+ent in the e%ent o& a 'ucce''&u- 8id
'ha-- 8e 'igned 8y a-- ,artner' and 'u8+itted $ith the 8id* together $ith a co,y o& the
,ro,o'ed agree+ent#
"). B'( F$r4 n( S#6e(*!e+
1"#1 The Bid For+ and Schedu-e'* inc-uding the Bi-- o& Cuantitie', 'ha-- 8e ,re,ared u'ing
the re-e%ant &or+s &urni'hed in Section =* Bidding For+'# The &or+' +u't 8e
co+,-eted $ithout any a-teration' to the te6t* and no 'u8'titute' 'ha-- 8e acce,ted#
;-- 8-an/ ',ace' 'ha-- 8e &i--ed in $ith the in&or+ation re1ue'ted#
",. A!-ern-'5e B'(+
19#1 Un!e++ $-6er='+e 'n('#-e( 'n -6e BDS* a-ternati%e 8id' 'ha-- not 8e con'idered#
19#" .hen a-ternati%e ti+e' &or co+,-etion are e6,-icit-y in%ited* a 'tate+ent to that e&&ect
='!! 0e 'n#!*(e( 'n -6e BDS* a' $i-- the +ethod o& e%a-uating di&&erent ti+e' &or
co+,-etion#
19#9 E6ce,t a' ,ro%ided under ITB 19#: 8e-o$* Bidder' $i'hing to o&&er technica-
a-ternati%e' to the re1uire+ent' o& the 8idding docu+ent +u't &ir't ,rice the
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
E+,-oyer?' de'ign a' de'cri8ed in the 8idding docu+ent and 'ha-- &urther ,ro%ide a--
in&or+ation nece''ary &or a co+,-ete e%a-uation o& the a-ternati%e 8y the E+,-oyer*
inc-uding dra$ing'* de'ign ca-cu-ation'* technica- ',eci&ication'* 8rea/do$n o&
,rice'* and ,ro,o'ed con'truction +ethodo-ogy and other re-e%ant detai-'# On-y the
technica- a-ternati%e'* i& any* o& the -o$e't e%a-uated Bidder con&or+ing to the 8a'ic
technica- re1uire+ent' 'ha-- 8e con'idered 8y the E+,-oyer#
13.4 W6en +%e#'&'e( 'n -6e BDS* Bidder' are ,er+itted to 'u8+it a-ternati%e technica-
'o-ution' &or ',eci&ied ,art' o& the .or/'* and 'uch ,art' ='!! 0e '(en-'&'e( 'n -6e
BDS* a' $i-- the +ethod &or their e%a-uating* and de'cri8ed in Section =I* .or/?'
!e1uire+ent'#
".. B'( Pr'#e+ n( D'+#$*n-+
1:#1 The ,rice' and di'count' 1uoted 8y the Bidder in the Bid For+ and in the Bi-- o&
Cuantitie' 'ha-- con&or+ to the re1uire+ent' ',eci&ied 8e-o$#
1:#" The Bidder 'ha-- &i-- in rate' and ,rice' &or a-- ite+' o& the .or/' de'cri8ed in the Bi--
o& Cuantitie'# Ite+' again't $hich no rate or ,rice i' entered 8y the Bidder $i-- not
8e ,aid &or 8y the E+,-oyer $hen e6ecuted and 'ha-- 8e dee+ed co%ered 8y the
rate' &or other ite+' and ,rice' in the Bi-- o& Cuantitie'#
1:#9 The ,rice to 8e 1uoted in the Bid For+* in accordance $ith ITB 1"#1* 'ha-- 8e the
tota- ,rice o& the Bid* e6c-uding any di'count' o&&ered#
1:#: The Bidder 'ha-- 1uote any unconditiona- di'count' and the +ethodo-ogy &or their
a,,-ication in the Bid For+* in accordance $ith ITB 1"#1#
1:#@ Un!e++ $-6er='+e %r$5'(e( 'n -6e BDS and the Contract* the rate' and ,rice'
1uoted 8y the Bidder are 'u8ject to adju't+ent during the ,er&or+ance o& the
Contract in accordance $ith the ,ro%i'ion' o& the Condition' o& Contract# In 'uch a
ca'e* the Bidder 'ha-- &urni'h the indice' and $eighting' &or the ,rice adju't+ent
&or+u-ae in the Schedu-e o& ;dju't+ent Data and the E+,-oyer +ay re1uire the
Bidder to ju'ti&y it' ,ro,o'ed indice' and $eighting'#
1:#B I& 'o indicated in ITB 1#1* 8id' are 8eing in%ited &or indi%idua- -ot'/ ,art' (contract') or
&or any co+8ination o& -ot'/ ,art' (,ac/age')# Bidder' $i'hing to o&&er any ,rice
reduction &or the a$ard o& +ore than one Contract 'ha-- ',eci&y in their 8id the ,rice
reduction' a,,-ica8-e to each ,ac/age* or a-ternati%e-y* to indi%idua- Contract' $ithin
the ,ac/age# Price reduction' or di'count' 'ha-- 8e 'u8+itted in accordance $ith
ITB 1:#:* ,ro%ided the 8id' &or a-- -ot' (contract') are 'u8+itted and o,ened at the
'a+e ti+e#
1:#D ;-- dutie'* ta6e'* and other -e%ie' ,aya8-e 8y the Contractor under the Contract* or
&or any other cau'e* a' o& the date "8 day' ,rior to the dead-ine &or 'u8+i''ion o&
8id'* 'ha-- 8e inc-uded in the rate' and ,rice' and the tota- Bid Price 'u8+itted 8y the
Bidder#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
"1. C*rren#'e+ $& B'( n( P>4en-
1@#1 The currency(cie') o& the 8id 'ha-- 8e, + +%e#'&'e( 'n -6e BDS.
1@#" Bidder' +ay 8e re1uired 8y the E+,-oyer to ju'ti&y* to the E+,-oyer?' 'ati'&action*
their -oca- and &oreign currency re1uire+ent'* and to 'u8'tantiate that the a+ount'
inc-uded in the unit rate' and ,rice' and 'ho$n in the Su++ary o& Pay+ent
Currency Schedu-e* in $hich ca'e a detai-ed 8rea/do$n o& the &oreign currency
re1uire+ent' 'ha-- 8e ,ro%ided 8y Bidder'#
"7. D$#*4en-+ C$4%r'+'n/ -6e Te#6n'#! Pr$%$+!
1B#1 The Bidder 'ha-- &urni'h a Technica- Pro,o'a- inc-uding a 'tate+ent o& $or/ +ethod'*
e1ui,+ent* ,er'onne-* 'chedu-e and any other in&or+ation a' 'ti,u-ated in Section =*
in 'u&&icient detai- to de+on'trate the ade1uacy o& the Bidder'? ,ro,o'a- to +eet the
$or/ re1uire+ent' and the co+,-etion ti+e#
"9. D$#*4en-+ E+-0!'+6'n/ -6e ?*!'&'#-'$n+ $& -6e B'((er
1D#1 To e'ta8-i'h it' 1ua-i&ication' to ,er&or+ the Contract in accordance $ith Section I=*
Cua-i&ication Criteria* the Bidder 'ha-- ,ro%ide the in&or+ation re1ue'ted in the
corre',onding in&or+ation 'heet' inc-uded in Section =* Bidding For+'#
1D#" Do+e'tic Bidder'* indi%idua--y or in joint %enture'* a,,-ying &or e-igi8i-ity &or do+e'tic
,re&erence 'ha-- 'u,,-y a-- in&or+ation re1uired to 'ati'&y the criteria &or e-igi8i-ity a'
de'cri8ed in ITB 99#
":. Per'$( $& V!'('-> $& B'(+
18#1 Bid' 'ha-- re+ain %a-id &or the ,eriod +%e#'&'e( 'n -6e BDS a&ter the 8id 'u8+i''ion
dead-ine date ,re'cri8ed 8y the E+,-oyer# ; 8id %a-id &or a 'horter ,eriod 'ha-- 8e
rejected 8y the E+,-oyer a' non re',on'i%e#
18#" In e6ce,tiona- circu+'tance'* ,rior to the e6,iration o& the 8id %a-idity ,eriod* the
E+,-oyer +ay re1ue't Bidder' to e6tend the ,eriod o& %a-idity o& their 8id'# The
re1ue't and the re',on'e' 'ha-- 8e +ade in $riting# I& a 8id 'ecurity i' re1ue'ted in
accordance $ith ITB 1E* it 'ha-- a-'o 8e e6tended &or t$enty-eight ("8) day' 8eyond
the dead-ine o& the e6tended %a-idity ,eriod# ; Bidder +ay re&u'e the re1ue't $ithout
&or&eiting it' 8id 'ecurity# ; Bidder granting the re1ue't 'ha-- not 8e re1uired or
,er+itted to +odi&y it' 8id* e6ce,t a' ,ro%ided in ITB 18#9#
18#9 In the ca'e o& &i6ed ,rice contract'* i& the a$ard i' de-ayed 8y a ,eriod e6ceeding
&i&ty-'i6 (@B) day' 8eyond the e6,iry o& the initia- 8id %a-idity* the Contract ,rice 'ha--
8e adju'ted 8y a &actor ',eci&ied in the re1ue't &or e6ten'ion# Bid e%a-uation 'ha-- 8e
8a'ed on the Contract Price $ithout ta/ing into con'ideration the a8o%e correction#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
";. B'( Se#*r'->
1E#1 Un!e++ $-6er='+e +%e#'&'e( 'n -6e BDS* the Bidder 'ha-- &urni'h a' ,art o& it'
8id* a 8id 'ecurity in origina- &or+ and in the a+ount and currency +%e#'&'e( 'n -6e
BDS#
1E#" The 8id 'ecurity 'ha-- 8e a de+and guarantee at the Bidder?' o,tion* in any o& the
&o--o$ing &or+'2
(a) an unconditiona- 8an/ guarantee5
(b) an irre%oca8-e -etter o& credit5
(c) a ca'hier?' or certi&ied chec/5 or
(d) another 'ecurity indicated in the BDS*
&ro+ a re,uta8-e 'ource &ro+ an e-igi8-e country# I& the 8id 'ecurity &urni'hed 8y the
Bidder i' in the &or+ o& a 8ond i''ued 8y in'urance or 8onding in'titution -ocated
out'ide the E+,-oyer?' Country* it 'ha-- ha%e a corre',ondent &inancia- in'titution
-ocated in the E+,-oyer?' Country to +a/e it en&orcea8-e# The 8id 'ecurity 'ha-- 8e
'u8+itted either u'ing the Bid Security For+ inc-uded in Section =* Bidding For+'* in
the ca'e o& a 8an/ guarantee, or in another 'u8'tantia--y 'i+i-ar &or+at a,,ro%ed 8y
the E+,-oyer ,rior to 8id 'u8+i''ion# In either ca'e* the &or+ +u't inc-ude the
co+,-ete na+e o& the Bidder# The 8id 'ecurity 'ha-- 8e %a-id &or t$enty-eight ("8)
day' 8eyond the origina- %a-idity ,eriod o& the 8id* or 8eyond any ,eriod o& e6ten'ion
i& re1ue'ted under ITB 18#"#
1E#9 ;ny 8id not acco+,anied 8y an en&orcea8-e and co+,-iant 8id 'ecurity* i& one i'
re1uired in accordance $ith ITB 1E#1* 'ha-- 8e rejected 8y the E+,-oyer a' non
re',on'i%e#
1E#: The 8id 'ecurity o& un'ucce''&u- Bidder' 'ha-- 8e returned a' ,ro+,t-y a' ,o''i8-e
u,on the 'ucce''&u- Bidder?' &urni'hing o& the ,er&or+ance 'ecurity ,ur'uant to ITB
:1#
1E#@ The 8id 'ecurity o& the 'ucce''&u- Bidder 'ha-- 8e returned a' ,ro+,t-y a' ,o''i8-e
once the 'ucce''&u- Bidder ha' 'igned the Contract and &urni'hed the re1uired
,er&or+ance 'ecurity#
1E#B The 8id 'ecurity +ay 8e &or&eited2
(a) i& a Bidder $ithdra$' it' 8id during the ,eriod o& 8id %a-idity ',eci&ied 8y the
Bidder on the Bid For+* e6ce,t a' ,ro%ided in ITB 18#" or
(b) i& the 'ucce''&u- Bidder &ai-' to2
(i) 'ign the Contract in accordance $ith ITB :F5 or
(ii) &urni'h a ,er&or+ance 'ecurity in accordance $ith ITB :1#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
1E#D The 8id 'ecurity o& a <=; 'ha-- 8e in the na+e o& the <=; that 'u8+it' the 8id# I& the
<=; ha' not 8een -ega--y con'tituted at the ti+e o& 8idding* the Bid Security 'ha-- 8e
in the na+e' o& a-- &uture ,artner' a' na+ed in the -etter o& intent re&erred to in ITB
:#1.
19.8 I& a 8id 'ecurity i' n$- re3*'re( 'n -6e BDS* and
(a) i& a Bidder $ithdra$' it' 8id during the ,eriod o& 8id %a-idity ',eci&ied 8y the
Bidder on the Bid For+* e6ce,t a' ,ro%ided in ITB 18#"* or
(8) i& the 'ucce''&u- Bidder &ai-' to2
(i) 'ign the Contract in accordance $ith ITB :F5 or
(ii) &urni'h a ,er&or+ance 'ecurity in accordance $ith ITB :15
the E+,-oyer +ay* '& %r$5'(e( &$r 'n -6e BDS* dec-are the Bidder ine-igi8-e to 8e
a$arded a contract 8y the E+,-oyer &or a ,eriod o& ti+e + +--e( 'n -6e BDS#
)<. F$r4- n( S'/n'n/ $& B'(
"F#1 The Bidder 'ha-- ,re,are one origina- o& the docu+ent' co+,ri'ing the 8id a'
de'cri8ed in ITB 11 and c-ear-y +ar/ it 3O!I7I;G#4 ;-ternati%e 8id'* i& ,er+itted in
accordance $ith ITB 19* 'ha-- 8e c-ear-y +ar/ed 3;GTE!;TI=E#4 In addition* the
Bidder 'ha-- 'u8+it co,ie' o& the 8id* in the nu+8er +%e#'&'e( 'n -6e BDS and c-ear-y
+ar/ the+ 3COPH#4 In the e%ent o& any di'cre,ancy 8et$een the origina- and the
co,ie'* the origina- 'ha-- ,re%ai-#
"F#" The origina- and a-- co,ie' o& the 8id 'ha-- 8e ty,ed or $ritten in inde-i8-e in/ and 'ha-- 8e
'igned 8y a ,er'on du-y authoriAed to 'ign on 8eha-& o& the Bidder# Thi' authoriAation
'ha-- con'i't o& a $ritten con&ir+ation + +%e#'&'e( 'n -6e BDS and 'ha-- 8e attached to
the 8id# The na+e and ,o'ition he-d 8y each ,er'on 'igning the authoriAation +u't 8e
ty,ed or ,rinted 8e-o$ the 'ignature# ;-- ,age' o& the 8id $here entrie' or a+end+ent'
ha%e 8een +ade 'ha-- 8e 'igned or initia-ed 8y the ,er'on 'igning the 8id#
"F#9 ;ny inter--ineation* era'ure'* or o%er$riting 'ha-- 8e %a-id on-y i& they are 'igned or
initia--ed 8y the ,er'on 'igning the 8id#
D. S*04'++'$n n( O%en'n/ $& B'(+
)". Se!'n/ n( Mr8'n/ $& B'(+
"1#1 The Bidder 'ha-- enc-o'e the origina- and a-- co,ie' o& the 8id* inc-uding a-ternati%e
8id'* i& ,er+itted in accordance $ith ITB 19* in 'e,arate 'ea-ed en%e-o,e'* du-y
+ar/ing the en%e-o,e' a' 3O!I7I;G4* 3;GTE!;TI=E4 and 3COPH#4 The'e en%e-o,e'
containing the origina- and the co,ie' 'ha-- then 8e enc-o'ed in one 'ing-e en%e-o,e#
"1#" The inner and outer en%e-o,e' 'ha--2
(a) 8ear the na+e and addre'' o& the Bidder5
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
(8) 8e addre''ed to the E+,-oyer in accordance $ith ITB ""#15
(c) 8ear the ',eci&ic identi&ication o& thi' 8idding ,roce'' indicated in the BDS
1#15 and
(d) 8ear a $arning not to o,en 8e&ore the ti+e and date &or 8id o,ening#
"1#9 I& a-- en%e-o,e' are not 'ea-ed and +ar/ed a' re1uired* the E+,-oyer $i-- a''u+e no
re',on'i8i-ity &or the +i',-ace+ent or ,re+ature o,ening o& the 8id#
)). De(!'ne &$r S*04'++'$n $& B'(+
""#1 Bid' +u't 8e recei%ed 8y the E+,-oyer at the addre'' and no -ater than the date and
ti+e 'n('#-e( 'n -6e BDS# W6en +$ +%e#'&'e( 'n -6e BDS* 8idder' 'ha-- ha%e
the o,tion o& 'u8+itting their 8id' e-ectronica--y# Bidder' 'u8+itting 8id' e-ectronica--y
'ha-- &o--o$ the 'u8+i''ion ,rocedure &or e-ectronic 8id +%e#'&'e( 'n -6e BDS#
""#" The E+,-oyer +ay* at it' di'cretion* e6tend the dead-ine &or the 'u8+i''ion o& 8id'
8y a+ending the Bidding Docu+ent in accordance $ith ITB 8* in $hich ca'e a-- right'
and o8-igation' o& the E+,-oyer and Bidder' ,re%iou'-y 'u8ject to the dead-ine 'ha--
therea&ter 8e 'u8ject to the dead-ine a' e6tended#
),. L-e B'(+
"9#1 The E+,-oyer 'ha-- not con'ider any 8id that arri%e' a&ter the dead-ine &or 'u8+i''ion
o& 8id'* in accordance $ith ITB ""# ;ny 8id recei%ed 8y the E+,-oyer a&ter the
dead-ine &or 'u8+i''ion o& 8id' 'ha-- 8e dec-ared -ate* rejected* and returned
uno,ened to the Bidder#
).. W'-6(r=!2 S*0+-'-*-'$n n( M$('&'#-'$n $& B'(+
":#1 ; Bidder +ay $ithdra$* 'u8'titute* or +odi&y it' 8id a&ter it ha' 8een 'u8+itted 8y
'ending a $ritten notice* du-y 'igned 8y an authoriAed re,re'entati%e* and 'ha-- inc-ude a
co,y o& the authoriAation in accordance $ith ITB "F#"* (e6ce,t that $ithdra$a- notice' do
not re1uire co,ie')# The corre',onding 'u8'titution or +odi&ication o& the 8id +u't
acco+,any the re',ecti%e $ritten notice# ;-- notice' +u't 8e2
(a) ,re,ared and 'u8+itted in accordance $ith ITB "F and ITB "1 (e6ce,t that
$ithdra$a-' notice' do not re1uire co,ie')* and in addition* the re',ecti%e
en%e-o,e' 'ha-- 8e c-ear-y +ar/ed 3.IT>D!;.;G*4 3SUBSTITUTIO*4
3MODIFIC;TIO54 and
(8) recei%ed 8y the E+,-oyer ,rior to the dead-ine ,re'cri8ed &or 'u8+i''ion o&
8id'* in accordance $ith ITB ""#
":#" Bid' re1ue'ted to 8e $ithdra$n in accordance $ith ITB ":#1 'ha-- 8e returned
uno,ened to the Bidder'#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
":#" o 8id +ay 8e $ithdra$n* 'u8'tituted* or +odi&ied in the inter%a- 8et$een the
dead-ine &or 'u8+i''ion o& 8id' and the e6,iration o& the ,eriod o& 8id %a-idity
',eci&ied 8y the Bidder on the Bid For+ or any e6ten'ion thereo&#
)1. B'( O%en'n/
"@#1 The E+,-oyer 'ha-- o,en the 8id' in ,u8-ic* in the ,re'ence o& Bidder'I de'ignated
re,re'entati%e' and anyone $ho choo'e to attend* and at the addre''* date and ti+e
+%e#'&'e( 'n -6e BDS# ;ny ',eci&ic e-ectronic 8id o,ening ,rocedure' re1uired i&
e-ectronic 8idding i' ,er+itted in accordance $ith ITB ""#1* 'ha-- 8e + +%e#'&'e( 'n
-6e BDS.
"@#" Fir't* en%e-o,e' +ar/ed 3.IT>D!;.;G4 'ha-- 8e o,ened and read out and the
en%e-o,e $ith the corre',onding 8id 'ha-- not 8e o,ened* 8ut returned to the Bidder#
o 8id $ithdra$a- 'ha-- 8e ,er+itted un-e'' the corre',onding $ithdra$a- notice
contain' a %a-id authoriAation to re1ue't the $ithdra$a- and i' read out at 8id
o,ening# e6t* en%e-o,e' +ar/ed 3SUBSTITUTIO4 'ha-- 8e o,ened and read out and
e6changed $ith the corre',onding 8id 8eing 'u8'tituted* and the 'u8'tituted 8id 'ha--
not 8e o,ened* 8ut returned to the Bidder# o 8id 'u8'titution 'ha-- 8e ,er+itted
un-e'' the corre',onding 'u8'titution notice contain' a %a-id authoriAation to re1ue't
the 'u8'titution and i' read out at 8id o,ening# En%e-o,e' +ar/ed 3MODIFIC;TIO4
'ha-- 8e o,ened and read out $ith the corre',onding 8id# o 8id +odi&ication 'ha-- 8e
,er+itted un-e'' the corre',onding +odi&ication notice contain' a %a-id authoriAation
to re1ue't the +odi&ication and i' read out at 8id o,ening# On-y en%e-o,e' that are
o,ened and read out at 8id o,ening 'ha-- 8e con'idered &urther#
"@#9 ;-- other en%e-o,e' 'ha-- 8e o,ened one at a ti+e* reading out2 the na+e o& the
Bidder and $hether there i' a +odi&ication5 the Bid Price(')* inc-uding any di'count'
and a-ternati%e o&&er'5 the ,re'ence o& a 8id 'ecurity* i& re1uired5 and any other
detai-' a' the E+,-oyer +ay con'ider a,,ro,riate# On-y di'count' and a-ternati%e
o&&er' read out at 8id o,ening 'ha-- 8e con'idered &or e%a-uation# I& +$ re3*e+-e( 0>
-6e E4%!$>er 'n -6e BDS* the Bid For+ and the Bi-- o& Cuantitie' are to 8e initia-ed
8y re,re'entati%e' o& the E+,-oyer attending 8id o,ening in the +anner indicated in
the BDS# o 8id 'ha-- 8e rejected at 8id o,ening e6ce,t &or -ate 8id'* in accordance
$ith ITB "9#1#
"@#: The E+,-oyer 'ha-- ,re,are a record o& the 8id o,ening that 'ha-- inc-ude* a' a
+ini+u+2 the na+e o& the Bidder and $hether there i' a $ithdra$a-* 'u8'titution* or
+odi&ication5 the Bid Price* ,er -ot i& a,,-ica8-e* inc-uding any di'count' and
a-ternati%e o&&er'5 and the ,re'ence or a8'ence o& a 8id 'ecurity* i& one $a' re1uired#
The Bidder'? re,re'entati%e' $ho are ,re'ent 'ha-- 8e re1ue'ted to 'ign the record#
The o+i''ion o& a Bidder?' 'ignature on the record 'ha-- not in%a-idate the content'
and e&&ect o& the record# ; co,y o& the record 'ha-- 8e di'tri8uted to a-- Bidder'#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
E. E5!*-'$n n( C$4%r'+$n $& B'(+
)7. C$n&'(en-'!'->
"B#1 In&or+ation re-ating to the e%a-uation o& 8id' and reco++endation o& contract a$ard
'ha-- not 8e di'c-o'ed to Bidder' or any other ,er'on' not o&&icia--y concerned $ith
'uch ,roce'' unti- in&or+ation on Contract a$ard i' co++unicated to a-- Bidder'#
"B#" ;ny atte+,t 8y a Bidder to in&-uence the E+,-oyer in the e%a-uation o& the 8id' or
Contract a$ard deci'ion' +ay re'u-t in the rejection o& it' 8id#
"B#9 ot$ith'tanding ITB "B#"* &ro+ the ti+e o& 8id o,ening to the ti+e o& Contract a$ard*
i& any Bidder $i'he' to contact the E+,-oyer on any +atter re-ated to the 8idding
,roce''* it +ay do 'o in $riting#
)9. C!r'&'#-'$n $& B'(+
"D#1 To a''i't in the e6a+ination* e%a-uation* and co+,ari'on o& the 8id'* and
1ua-i&ication o& the Bidder'* the E+,-oyer +ay* at it' di'cretion* a'/ any Bidder &or a
c-ari&ication o& it' 8id# ;ny c-ari&ication 'u8+itted 8y a Bidder that i' not in re',on'e
to a re1ue't 8y the E+,-oyer 'ha-- not 8e con'idered# The E+,-oyer?' re1ue't &or
c-ari&ication and the re',on'e 'ha-- 8e in $riting# o change in the ,rice' or
'u8'tance o& the 8id 'ha-- 8e 'ought* o&&ered* or ,er+itted* e6ce,t to con&ir+ the
correction o& arith+etic error' di'co%ered 8y the E+,-oyer in the e%a-uation o& the
8id'* in accordance $ith ITB 91#
"D#" I& a Bidder doe' not ,ro%ide c-ari&ication' o& it' 8id 8y the date and ti+e 'et in the
Contracting ;gency?' re1ue't &or c-ari&ication* it' 8id +ay 8e rejected#
):. De5'-'$n+2 Re+er5-'$n+2 n( O4'++'$n+
"8#1 During the e%a-uation o& 8id'* the &o--o$ing de&inition' a,,-y2
(a) 3De%iation4 i' a de,arture &ro+ the re1uire+ent' ',eci&ied in the Bidding
Docu+ent5
(8) 3!e'er%ation4 i' the 'etting o& -i+iting condition' or $ithho-ding &ro+ co+,-ete
acce,tance o& the re1uire+ent' ',eci&ied in the Bidding Docu+ent5 and
(c) 3O+i''ion4 i' the &ai-ure to 'u8+it ,art or a-- o& the in&or+ation or
docu+entation re1uired in the Bidding Docu+ent#
);. De-er4'n-'$n $& Re+%$n+'5ene++
"E#1 The E+,-oyer?' deter+ination o& a 8id?' re',on'i%ene'' i' to 8e 8a'ed on the
content' o& the 8id it'e-&* a' de&ined in ITB11#
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BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
"E#" ; 'u8'tantia--y re',on'i%e 8id i' one that +eet' the re1uire+ent' o& the Bidding
Docu+ent $ithout +ateria- de%iation* re'er%ation* or o+i''ion# ; +ateria- de%iation*
re'er%ation* or o+i''ion i' one that*
(a) i& acce,ted* $ou-d
(i) a&&ect in any 'u8'tantia- $ay the 'co,e* 1ua-ity* or ,er&or+ance o& the
.or/' ',eci&ied in the Contract5 or
(ii) -i+it in any 'u8'tantia- $ay* incon'i'tent $ith the Bidding Docu+ent* the
E+,-oyer?' right' or the Bidder?' o8-igation' under the ,ro,o'ed
Contract5 or
(8) i& recti&ied* $ou-d un&air-y a&&ect the co+,etiti%e ,o'ition o& other
Bidder' ,re'enting 'u8'tantia--y re',on'i%e 8id'#
"E#9 The E+,-oyer 'ha-- e6a+ine the technica- a',ect' o& the 8id 'u8+itted in accordance
$ith ITB 1B* Technica- Pro,o'a-* in ,articu-ar* to con&ir+ that a-- re1uire+ent' o&
Section =I* .or/' !e1uire+ent' ha%e 8een +et $ithout any +ateria- de%iation or
re'er%ation#
"E#9 I& a 8id i' not 'u8'tantia--y re',on'i%e to the re1uire+ent' o& the Bidding Docu+ent* it
'ha-- 8e rejected 8y the E+,-oyer and +ay not 'u8'e1uent-y 8e +ade re',on'i%e 8y
correction o& the +ateria- de%iation* re'er%ation* or o+i''ion#
,<. N$n4-er'! N$n#$n&$r4'-'e+
9F#1 Pro%ided that a 8id i' 'u8'tantia--y re',on'i%e* the E+,-oyer +ay $ai%e any non-
con&or+itie' in the 8id that do not con'titute a +ateria- de%iation* re'er%ation or
o+i''ion.
9F#" Pro%ided that a 8id i' 'u8'tantia--y re',on'i%e* the E+,-oyer +ay re1ue't that the
Bidder 'u8+it the nece''ary in&or+ation or docu+entation* $ithin a rea'ona8-e
,eriod o& ti+e* to recti&y non+ateria- noncon&or+itie' in the 8id re-ated to
docu+entation re1uire+ent'# !e1ue'ting in&or+ation or docu+entation on 'uch
noncon&or+itie' 'ha-- not 8e re-ated to any a',ect o& the ,rice o& the 8id# Fai-ure o&
the Bidder to co+,-y $ith the re1ue't +ay re'u-t in the rejection o& it' 8id#
9F#9 Pro%ided that a 8id i' 'u8'tantia--y re',on'i%e* the E+,-oyer 'ha-- recti&y non+ateria-
noncon&or+itie' re-ated to the Bid Price# To thi' e&&ect* the Bid Price 'ha-- 8e
adju'ted* &or co+,ari'on ,ur,o'e' on-y* to re&-ect the ,rice o& a +i''ing or non-
con&or+ing ite+ or co+,onent# The adju't+ent 'ha-- 8e +ade u'ing the +ethod
indicated in Section I=* Cua-i&ication Criteria.
,". C$rre#-'$n $& Ar'-64e-'#! Err$r+
91#1 Pro%ided that the 8id i' 'u8'tantia--y re',on'i%e* the E+,-oyer 'ha-- correct
arith+etica- error' on the &o--o$ing 8a'i'2
J P MUKHERJI & ASSOCIATES PVT LTD
Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
Page - 1B / 18
BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
(a) i& there i' a di'cre,ancy 8et$een the unit ,rice and the tota- ,rice that i'
o8tained 8y +u-ti,-ying the unit ,rice and 1uantity* the unit ,rice 'ha-- ,re%ai-
and the tota- ,rice 'ha-- 8e corrected* un-e'' in the o,inion o& the E+,-oyer
there i' an o8%iou' +i',-ace+ent o& the deci+a- ,oint in the unit ,rice* in
$hich ca'e the tota- ,rice a' 1uoted 'ha-- go%ern and the unit ,rice 'ha-- 8e
corrected5
(8) i& there i' an error in a tota- corre',onding to the addition or
'u8traction o& 'u8tota-'* the 'u8tota-' 'ha-- ,re%ai- and the tota- 'ha-- 8e
corrected5 and
(c) i& there i' a di'cre,ancy 8et$een $ord' and &igure'* the a+ount in
$ord' 'ha-- ,re%ai-* un-e'' the a+ount e6,re''ed in $ord' i' re-ated to an
arith+etic error* in $hich ca'e the a+ount in &igure' 'ha-- ,re%ai- 'u8ject to
(a) and (8) a8o%e#
91#" I& the Bidder that 'u8+itted the -o$e't e%a-uated 8id doe' not acce,t the correction o&
error'* it' 8id 'ha-- 8e di'1ua-i&ied#
,). C$n5er+'$n -$ S'n/!e C*rren#>
32.1 For e%a-uation and co+,ari'on ,ur,o'e'* the currency(ie') o& the 8id 'ha-- 8e
con%erted into a 'ing-e currency + +%e#'&'e( 'n -6e BDS#
,,. Mr/'n $& Pre&eren#e
99#1 Un!e++ $-6er='+e +%e#'&'e( 'n -6e BDS, a +argin o& ,re&erence 'ha-- not a,,-y#
,.. E5!*-'$n $& B'(+
9:#1 The E+,-oyer 'ha-- u'e the criteria and +ethodo-ogie' -i'ted in thi' C-au'e# o other
e%a-uation criteria or +ethodo-ogie' 'ha-- 8e ,er+itted#
9:#" To e%a-uate a 8id* the E+,-oyer 'ha-- con'ider the &o--o$ing2
(a) the 8id ,rice* e6c-uding Pro%i'iona- Su+' and the ,ro%i'ion* i& any* &or
contingencie' in the Su++ary Bi-- o& Cuantitie'* 8ut inc-uding Day$or/ ite+'*
$here ,riced co+,etiti%e-y5
(8) ,rice adju't+ent &or correction o& arith+etic error' in accordance $ith ITB
91#15
(c) ,rice adju't+ent due to di'count' o&&ered in accordance $ith ITB 1:#:5
(d) adju't+ent &or noncon&or+itie' in accordance $ith ITB 9F#95
(e) a''e''+ent o& ade1uacy o& Technica- Pro,o'a- $ith !e1uire+ent'5
(& the e%a-uation &actor' indicated in Section I=* Cua-i&ication Criteria5
9:#9 The e'ti+ated e&&ect o& the ,rice adju't+ent ,ro%i'ion' o& the Condition' o& Contract*
a,,-ied o%er the ,eriod o& e6ecution o& the Contract* 'ha-- not 8e ta/en into account
in 8id e%a-uation#
J P MUKHERJI & ASSOCIATES PVT LTD
Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
Page - 1D / 18
BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
9:#: I& the'e Bidding Docu+ent' a--o$' Bidder' to 1uote 'e,arate ,rice' &or di&&erent
,art' (contract')* and the a$ard to a 'ing-e Bidder o& +u-ti,-e ,art' (contract')* the
+ethodo-ogy to deter+ine the -o$e't e%a-uated ,rice o& the ,art (contract)
co+8ination'* inc-uding any di'count' o&&ered in the Bid For+* i' +%e#'&'e( 'n BDS
9:#@ I& the 8id* $hich re'u-t' in the -o$e't E%a-uated Bid Price* i' 'eriou'-y un8a-anced or
&ront -oaded in the o,inion o& the E+,-oyer* the E+,-oyer +ay re1uire the Bidder to
,roduce detai-ed ,rice ana-y'e' &or any or a-- ite+' o& the Bi-- o& Cuantitie'* to
de+on'trate the interna- con'i'tency o& tho'e ,rice' $ith the con'truction +ethod'
and 'chedu-e ,ro,o'ed# ;&ter e%a-uation o& the ,rice ana-y'e'* ta/ing into
con'ideration the 'chedu-e o& e'ti+ated Contract ,ay+ent'* the E+,-oyer +ay
re1uire that the a+ount o& the ,er&or+ance 'ecurity 8e increa'ed at the e6,en'e o&
the Bidder to a -e%e- 'u&&icient to ,rotect the E+,-oyer again't &inancia- -o'' in the
e%ent o& de&au-t o& the 'ucce''&u- Bidder under the Contract#
,1. C$4%r'+$n $& B'(+
9@#1 The E+,-oyer 'ha-- co+,are a-- 'u8'tantia--y re',on'i%e 8id' to deter+ine the -o$e't
e%a-uated 8id* in accordance $ith ITB 9:#".
,7. ?*!'&'#-'$n $& -6e B'((er
9B#1 The E+,-oyer 'ha-- deter+ine to it' 'ati'&action $hether the Bidder that i' 'e-ected
a' ha%ing 'u8+itted the -o$e't e%a-uated and 'u8'tantia--y re',on'i%e 8id +eet' the
1ua-i&ying criteria ',eci&ied in Section I=* Cua-i&ication Criteria#
9B#" The deter+ination 'ha-- 8e 8a'ed u,on an e6a+ination o& the docu+entary e%idence
o& the Bidder?' 1ua-i&ication' 'u8+itted 8y the Bidder* ,ur'uant to ITB 1D#1#
9B#9 ;n a&&ir+ati%e deter+ination 'ha-- 8e a ,rere1ui'ite &or a$ard o& the Contract to the
Bidder# ; negati%e deter+ination 'ha-- re'u-t in di'1ua-i&ication o& the 8id* in $hich
e%ent the E+,-oyer 'ha-- ,roceed to the ne6t -o$e't e%a-uated 8id to +a/e a 'i+i-ar
deter+ination o& that Bidder?' 1ua-i&ication' to ,er&or+ 'ati'&actori-y#
,9. E4%!$>er@+ R'/6- -$ A##e%- An> B'(2 n( -$ ReAe#- An> $r A!! B'(+
9D#1 The E+,-oyer re'er%e' the right to acce,t or reject any 8id* and to annu- the 8idding
,roce'' and reject a-- 8id' at any ti+e ,rior to contract a$ard* $ithout there8y
incurring any -ia8i-ity to Bidder'# In ca'e o& annu-+ent* a-- 8id' 'u8+itted and
',eci&ica--y* 8id 'ecuritie'* 'ha-- 8e ,ro+,t-y returned to the Bidder'#
F. A=r( $& C$n-r#-
,:. A=r( Cr'-er'
98#1 The E+,-oyer 'ha-- a$ard the Contract to the Bidder $ho'e o&&er ha' 8een
deter+ined to 8e the -o$e't e%a-uated 8id and i' 'u8'tantia--y re',on'i%e to the
Bidding Docu+ent* ,ro%ided &urther that the Bidder i' deter+ined to 8e 1ua-i&ied to
,er&or+ the Contract 'ati'&actori-y#
J P MUKHERJI & ASSOCIATES PVT LTD
Tendaho Sugar Factory ProjectINSTRUCTION TO BIDDERS (ITB) Section-II
Page - 18 / 18
BID DOCUMET FO!
CIVIL WORKS FOR NON PLANT BUILDINGS
,;. N$-'&'#-'$n $& A=r(
9E#1 Prior to the e6,iration o& the ,eriod o& 8id %a-idity* the E+,-oyer 'ha-- noti&y the
'ucce''&u- Bidder* in $riting* that it' 8id ha' 8een acce,ted# The noti&ication -etter
(hereina&ter and in the Condition' o& Contract and Contract For+' ca--ed the 3Getter
o& ;cce,tance4) 'ha-- ',eci&y the 'u+ that the E+,-oyer $i-- ,ay the Contractor in
con'ideration o& the e6ecution and co+,-etion o& the .or/' (hereina&ter and in the
Condition' o& Contract and Contract For+' ca--ed 3the Contract Price4) and the
re1uire+ent &or the Contractor to re+edy any de&ect' therein a' ,re'cri8ed 8y the
Contract#
9E#" Unti- a &or+a- contract i' ,re,ared and e6ecuted* the noti&ication o& a$ard 'ha--
con'titute a 8inding Contract#
9E#9 The E+,-oyer 'ha-- ,ro+,t-y re',ond in $riting to any un'ucce''&u- Bidder $ho* a&ter
noti&ication o& a$ard in accordance $ith ITB 9E#1* re1ue't' in $riting the ground' on
$hich it' tender $a' not 'e-ected#
.<. S'/n'n/ $& C$n-r#-
:F#1 Pro+,t-y a&ter noti&ication* the E+,-oyer 'ha-- 'end the 'ucce''&u- Bidder the
Contract ;gree+ent#
:F#" .ithin t$enty-eight ("8) day' o& recei,t o& the Contract ;gree+ent* the 'ucce''&u-
Bidder 'ha-- 'ign* date* and return it to the E+,-oyer#
.". Per&$r4n#e Se#*r'->
:1#1 .ithin t$enty-eight ("8) day' o& the recei,t o& noti&ication o& a$ard &ro+ the
E+,-oyer* the 'ucce''&u- Bidder 'ha-- &urni'h the ,er&or+ance 'ecurity in accordance
$ith the condition' o& contract* 'u8ject to ITB 9:#@* u'ing &or that ,ur,o'e the
Per&or+ance Security For+ inc-uded in Section I0* - Contract For+'* or another &or+
acce,ta8-e to the E+,-oyer# I& the ,er&or+ance 'ecurity &urni'hed 8y the 'ucce''&u-
Bidder i' in the &or+ o& a 8ond* it 'ha-- 8e i''ued 8y a 8onding or in'urance co+,any
that ha' 8een deter+ined 8y the 'ucce''&u- Bidder to 8e acce,ta8-e to the E+,-oyer#
; &oreign in'titution ,ro%iding a 8ond 'ha-- ha%e a corre',ondent &inancia- in'titution
-ocated in the E+,-oyer?' Country#
:1#" Fai-ure o& the 'ucce''&u- Bidder to 'u8+it the a8o%e-+entioned Per&or+ance
Security or 'ign the Contract 'ha-- con'titute 'u&&icient ground' &or the annu-+ent o&
the a$ard and &or&eiture o& the 8id 'ecurity# In that e%ent the E+,-oyer +ay a$ard
the Contract to the ne6t -o$e't e%a-uated Bidder $ho'e o&&er i' 'u8'tantia--y
re',on'i%e and i' deter+ined 8y the E+,-oyer to 8e 1ua-i&ied to ,er&or+ the Contract
'ati'&actori-y