J P MUKHERJI & ASSOCIATES PVT LTD

TSFP BID DATA SHEET (BDS) Section-III

Page - 1 / 4
BID DOCUMENT FOR
CIVIL WORKS FOR FOUNDATIONS OF EQUIPMENT
AND PLANT BUILDINGS


The following bid-specific data for the plant and equipment to be procured shall amend
and/or supplement the provisions in the Instructions to Bidders (ITB). Whenever there is a
conflict, the provisions herein shall prevail over those in the ITB.

INTRODUCTION
ITB 1.1 The number of the Invitation for Bids is: TSFP F/011/07/PC
ITB 1.1 The Employer is:
Tendaho Sugar Factory Project (TSFP),
P. O. Box. 2574,
Salfaz Building, (In front of Atlas Hotel)
Cape Verde Road, Addis Ababa, Ethiopia.

ITB 1.1 The name of the Bid is: CIVIL WORKS FOR FOUNDATIONS OF
EQUIPMENT AND PLANT BUILDINGS
The identification number of the Bid is: TSFP F/011/07/PC
ITB 5.1 Origin: India covering atleast 85% of the Material supply and the balance
from any country
THE BIDDING DOCUMENTS
ITB 7.1
For Clarification of bid purposes only, the Employers address is:

Address: Tendaho SugarFactory Project (TSFP)
P. O. Box. 2574,
Salfaz Building, (In front of Atlas Hotel)
Cape Verde Road,
City: Addis Ababa
Country: Ethiopia

Telephone: + 251 11 618 2370
+ 251 11 618 3591
Fax: + 251 11 618 3583

Email address: tsfp@ethionet.et
Kind attn: Ato Gebre Asrat
Factory Operations Manager
J P MUKHERJI & ASSOCIATES PVT LTD

TSFP BID DATA SHEET (BDS) Section-III
Page - 2 / 4
BID DOCUMENT FOR
CIVIL WORKS FOR FOUNDATIONS OF EQUIPMENT
AND PLANT BUILDINGS

ITB 7.4
Venue, date and time of pre-bid meeting

Venue: Tendaho Sugar Factory Project (TSFP)
P. O. Box. 2574,
Salfaz Building, (In front of Atlas Hotel)
Cape Verde Road,
Addis Ababa, Ethiopia

Date: 4 weeks after last date of Bid issuing date. It
should take place concurrently with the site
visit, if any

Time: 0900 h

PREPERATION OF BIDS
ITB 10.1 Language of the bid is: English
ITB 11.1 (h) The Bidder shall submit with its bid the following additional documents:
NIL
ITB 13.1 Alternative bid is not acceptable.
ITB 13.2 Alternative times for completion will not be permitted.
ITB 13.4 No Alternative technical solutions shall be permitted for any part of the
Works.
ITB 14.5 The prices quoted by the bidder for Phase I shall be firm over a contract
period of EIGHTEEN months from the effective date of Phase I Contract.
The prices quoted by the bidder for Phase II shall be firm over a contract
period of TWENTY FOUR months from the effective date of Phase I
Contract, provided Phase II contract is signed as stipulated in IFB.
ITB 15.1 The currency(ies) of the bid shall be as follows: Ethiopian Birr and
maximum two nos of convertible currencies.
ITB 18.1 The bid validity period shall be One Hundred Twenty (120) days.
ITB 19.1

A bid security shall be required and the amount and currency of the bid
security shall be US $ 20,000 in the form of Bank Guarantee either
through or counter guaranteed by Commercial Bank of Ethiopia.
ITB 19.2 (d) Other types of acceptable securities: None
ITB 20.1
In addition to the original of the bid, the number of copies to be completed
and returned shall be FOUR copies plus ONE electronic copy on a 3.5
DS HD diskette(s) or a Data Compact Disk (CD) in Microsoft Word format
for text and Microsoft Excel format for quantitative information.
In case of any discrepancies between the submissions, the original bid
shall be considered to be correct.
J P MUKHERJI & ASSOCIATES PVT LTD

TSFP BID DATA SHEET (BDS) Section-III
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BID DOCUMENT FOR
CIVIL WORKS FOR FOUNDATIONS OF EQUIPMENT
AND PLANT BUILDINGS

ITB 20.2 The written confirmation of authorization to sign on behalf of the Bidder
shall consist of a power of attorney issued by the Board of Directors of the
company / governing body of the organization permitting the specified
person as duly authorized to sign on behalf of the Bidder with Companys /
Organization seal affixed on the Letter.
D. SUBMISSION AND OPENING OF THE BIDS
ITB 22.1
The number of copies of the Bid to be completed and returned shall be
ONE original plus FOUR copies plus ONE electronic copy on a Data
Compact Disk (CD) in Microsoft Word format for text and Microsoft Excel
format for quantitative information.

In case of any discrepancies between the submissions, the original bid
shall be considered to be correct.

For bid submission purposes, the Employers address is:

Address: Tendaho Sugar Project (TSP)
P. O. Box. 2574,
Salfaz Building, (In front of Atlas Hotel)
Cape Verde Road,

City: Addis Ababa
Country: Ethiopia

Telephone: + 251 11 618 2370
+ 251 11 618 3591
Fax: + 251 11 618 3583

Email address: tsfp@ethionet.et

Kind attn: Ato Gebre Asrat
Factory Operations Manager

The deadline for the submission of bids is:

Date: 15
th
December, 2007

Time: 1400 hrs

ITB 25.1
The bid opening shall take place at:

Same address as ITB 22.1

Bid opening date & time

Date: 15
th
December, 2007

Time: 1500 hrs
J P MUKHERJI & ASSOCIATES PVT LTD

TSFP BID DATA SHEET (BDS) Section-III
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BID DOCUMENT FOR
CIVIL WORKS FOR FOUNDATIONS OF EQUIPMENT
AND PLANT BUILDINGS


EVALUATION AND COMPARISON OF BIDS
ITB 32.1


The currency(ies) of the Bid shall be converted into a single currency as
follows:
The Rate of Exchange of various International Currencies 28 days prior to
the date of opening the bid, as published by the Commercial Bank of
Ethiopia will be considered for the purposes of Evaluation and
Comparison of Bids.
The currency that shall be used for bid evaluation and comparison
purposes to convert all bid prices expressed in various currencies into a
single currency is Ethiopian Birr.

ITB 34.4 The price will be arrived on the basis of lowest rate quoted by the bidder in
any part of same item including the discounts offered.