Job Opportunity

Administrative Analyst
Fellowships & Financial Services
UCLA Graduate Division


ayroll title! Administrative Analyst
Classi"ication! PSS 2
#irin$ ran$e! $44,080 - $50,000 annually (hourly $21.12 - $23.5!
Full ran$e! $44,080 - $8",30 annually (hourly $21.12 - $41."3!
Closin$ Date! 0#$03$2014


About UCLA! %ounded in 11, &'(A is one o) the ten *am+uses o) the &niversity o)
'ali)ornia system. ,he *am+us has a *urrent enrollment o) more than 35,000
under-raduate and -raduate students in over 100 areas o) study. As a leadin- +u.li*
resear*h university lo*ated in (os An-eles, one o) the most hetero-eneous re-ions in
the /orld, &'(A is dedi*ated to tea*hin-, resear*h and +u.li* servi*e /hile *reatin-
an environment that *ele.rates the ri*h diversity o) our *am+us and the *ommunities
/e serve.

About the Graduate Division! ,he &'(A 0raduate 1ivision (///.-dnet.u*la.edu!
is res+onsi.le )or the overall 2uality and +ro-ress o) -raduate edu*ation at &'(A. As
the administrative *ore )or -raduate +ro-rams, the 1ivision oversees all +ro*esses
*on*ernin- -raduate student )ello/shi+s$s*holarshi+s, admissions and outrea*h3
oversees student and a*ademi* a))airs )or *ontinuin- -raduate students3 *ondu*ts
institutional resear*h3 and +rovides servi*es )or +ostdo*toral and visitin- s*holars. ,he
division mana-es a .ud-et o) $55 million )or student su++ort needs and $3 million in
o+eratin- )unds and is *om+rised o) a++ro4imately 40 )ull-time em+loyees.

%he osition!
&nder the -eneral su+ervision o) the 5ana-er o) %ello/shi+s 6 %inan*ial Servi*es, the
Administrative Analyst /ill +rovide administrative servi*es and in)ormation re-ardin- all
&niversity and e4tramural )ello/shi+s and other student-su++ort o++ortunities
administered throu-h the unit. ,he Administrative Analyst must demonstrate leadershi+
in the *reation, develo+ment, and im+lementation o) +oli*ies and +ro*edures /ith re-ard
to )ello/shi+ nominations, revie/, a++roval and administration. ,he essen*e o) this
+osition is administerin- all )ello/shi+ *om+onents in a timely and a**urate manner as
/ell as +rovidin- in)ormation7in +erson (one-on-one and -rou+!, on the +hone, in
*orres+onden*e, and in re+orts and +u.li*ations7.y assessin- the need, sele*tin- the
a++ro+riate means, *arryin- them out and evaluatin- the im+a*t and a++ro+riateness o)
the latter. A su.set o) duties involves maintainin- the inte-rity o) o))i*e data.ases
re2uired )or the do*umentation and tra*8in- o) all )ello/shi+ nominations, o))ers and
*ommitments.
&uali"ications!
S8ill in readin- le-islative, -overnmental and a-en*y do*uments and
summari9in- their main +oints.
S8ill in or-ani9in- and +rioriti9in- duties and assi-nments /ith )re2uent
interru+tions, distra*tions, and heavy /or8loads, /ith minimum su+ervision to
meet deadlines.
S8ill in /ritin- *on*ise and -rammati*ally *orre*t .usiness *orres+onden*e,
memos, +ro*edures, and manuals.
S8ill in analy9in- in)ormation, +ro.lems, situations, +ra*ti*es or +ro*edures to
de)ine the +ro.lems or o.:e*tive. ;denti)y relevant *on*erns or )a*tors,
+atterns, tenden*ies and relationshi+s, )ormulate lo-i*al and o.:e*tive
*on*lusions, and re*o-ni9e alternatives and their im+li*ations.
A.ility to )ollo/ and /or8 throu-h tas8s assi-ned in an e))i*ient manner.
A.ility to ma8e oral -rou+ +resentations to +rovide in)ormation and e4+lain
+ro*edures and +oli*ies.
<no/led-e o) relational data.ase mana-ement systems and a.ility to desi-n
te*hnolo-y-driven solutions )or administrative and resear*h issues.
1emonstrated a.ility to /or8 .oth inde+endently and in a team-oriented
environment.
'ene"its! ,he &niversity o))ers a *om+etitive .ene)its +a*8a-e, /hi*h in*ludes
medi*al, dental, and vision *overa-e, disa.ility and li)e insuran*e, a de)ined .ene)it
retirement +lan and o+tional retirement savin-s +lans 8no/n as 403(.! and 45#(.!
+lans. ,he a++ointee /ill also a**rue hours )or va*ation and si*8 leave on a monthly
.asis. ,he 0raduate 1ivision also +rovides )undin- )or sta)) develo+ment. %or )urther
in)ormation, +lease visit ///.*hr.u*la.edu, or *onta*t our =ud-et 6 Personnel >))i*e
at (310! 825-2#55, or email tmonsanto?-rad.u*la.edu.

Apply! %or a more *om+lete :o. des*ri+tion and to a++ly )or this +osition +lease visit
the :o. o++ortunities +a-e at 'am+us @uman Aesour*es /e.site ///.*hr.u*la.edu
and loo8 )or re(uisition )*+,-- in the :o. listin-s.

The University of California is an affirmative action/equal opportunity employer. The
University undertakes affirmative action to assure equal employment opportunity for
minorities and women, for persons with disabilities, and for covered veterans.
University policy is intended to be consistent with the provisions of applicable State
and Federal laws. nquiries re!ardin! the University"s equal employment opportunity
policies may be directed to the UC#$ Staff $ffirmative $ction %ffice &'()* +,-.)/,(.
Under Federal law, the University of California may employ only individuals who are
le!ally able to work in the United States as established by providin! documents
specified in the mmi!ration 0eform and Control $ct of (,1/.