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A Feasibility Study: The Upgrading of the

Johannesburg Urban Collar

Project Number 001.088P

Project Charter
Revision 01 19 November 2013



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Project Charter
Approval of the Project Charter indicates an understanding of the purpose and content described in
this deliverable. By signing this deliverable, the project sponsor agrees that work should be initiated
on the A Feasibility Study: The Upgrading of the Johannesburg Urban Collar and the resources
described within should be committed.
This Charter is recommended by:
Name Title Signature Date
Christopher de Wet Project Leader
Michael Loewke Project Member
Yashmee Bhana Jogessar Project Member
Craig Baker Project Member
Michael Savvides Project Member
Siyasanga Sobetwa Project Member
Shiva Y Subramoney Project Member

Approved by:
Project Sponsors ____________________
Adv. Alistair Glendinning





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Contents
SECTION 1. OVERVIEW ................................................................................................................ 5
1.1 Brief Project Scope .................................................................................................................... 5
1.1.1 Project Objective ........................................................................................................... 5
1.1.2 Project Stakeholders ..................................................................................................... 5
1.1.3 Stakeholder Needs ........................................................................................................ 5
1.1.4 Stakeholder Requirements ............................................................................................ 5
1.2 Assumptions ............................................................................................................................... 6
SECTION 2. DELIVERABLES ....................................................................................................... 7
2.1 Final Deliverable ........................................................................................................................ 7
1.1.1 Definition of Final Deliverable ..................................................................................... 7
1.1.2 Stakeholders Criteria for Acceptance .......................................................................... 7
2.2 Organizational Deliverables ....................................................................................................... 8
2.3 Organizational Goals ................................................................................................................. 8
SECTION 3. MILESTONES ............................................................................................................ 9
3.1 Project Milestones ...................................................................................................................... 9
3.2 Project Status Reports .............................................................................................................. 10
3.3 Project Deadline ....................................................................................................................... 10
SECTION 4. ORGANIZATION AND STAFFING ..................................................................... 11
4.1 Organizational Priorities .......................................................................................................... 11
4.2 Organizational Constraints ....................................................................................................... 11
4.2.1 Staffing Limit .............................................................................................................. 11
4.2.2 Spending Limit ........................................................................................................... 11
4.3 Project Team ............................................................................................................................ 12








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SECTION 1. OVERVIEW
1.1 Brief Project Scope
1.1.1 Project Objective
Provide innovative financial methods for the upgrading of the Johannesburg Urban Collar by the 29
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of November 2013. The upgrading of the Johannesburg Urban Collar must set out a comprehensive
framework to manage and minimize the effects of bad debts payment by residents in the area, crime
including the hijacking of buildings, and general area degradation in order to improve the banks view
of the area.
1.1.2 Project Stakeholders
a. City of Johannesburg municipality
b. Persons living, working and visiting the area
c. Banks and other investors
1.1.3 Stakeholder Needs
a. Provide innovative financial solutions in order to improve the economic, social and financial
viability of the Johannesburg Urban Collar.
b. The financial solutions should reduce bad debt repayment of people living in the area, reduce
crime and eliminate hijacking of buildings.
c. As a result of a and b :
Improve economic activity of the area
Improve social status of the area
Increase in people who can pay off debts to move into the area to stay
1.1.4 Stakeholder Requirements
a. A number of possible solutions are to be provided in order to improve the urban collar.
b. The feasibility study must particularly focus on minimizing and managing bad debt
repayment of people living in the area, reduce crime and eliminate hijacking of buildings
c. The feasibility study must be able to be used by technocrats or lay persons.

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d. The feasibility study must be socially, environmentally and culturally acceptable to all
stakeholders.
e. Where possible, the The feasibility study must provide jobs for local unskilled and skilled
labour.

1.2 Assumptions
The following assumptions were made:
a. When considering the environment this implies consideration of the social and economic
environment.
b. The cost of implementing the Management and Monitoring Plan is significantly important to
the stakeholders.
c. The feasibility study is only applicable to Johannesburg Urban Collar.
d. The engineers that are appointed from the consulting firm to compile the feasibility study are
qualified to complete the work but are inexperienced. This project will form part of their
practical training and is fundamental to their development as project managers.
e. The resources and hours available on this project are limited as it is charged to the company
overheads, therefore the appointed engineers will gain experience in resource management.
f. The contract between the client and the consultant will be selected and set up by the
appointed engineers, thus giving them exposure to the Law of Contracts and the suitability of
various contracts.
g. South Africa is a developing country and job creation is a vital outcome of all projects.







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SECTION 2. DELIVERABLES
2.1 Final Deliverable
2.1.1 Definition of Final Deliverable
Compile a report which will contain the feasibility of various solutions which would improve the
Johannesburg Urban Collar. The report shall contain sufficient information and techniques to improve
the economic activity, reduce crime and improve social status of the Urban Collar.
2.1.2 Stakeholders Criteria for Acceptance
The following stakeholder criteria are required for acceptance:
a. Any solution considered to minimize and manage the effects crime. This will be determined
through extensive research and engineering judgement.
b. Checklists will be used to measure the potential of each solution to guarantee that all basic
living condition requirements, as stipulated in the constitution. Any solution that meets 100%
of the requirements on the checklist will be further considered.
c. The solutions deemed acceptable according to points a. and b will be assessed and the most
feasible chosen
2.2 Organizational Deliverables
a. Establish a framework/template, which is based on acceptable project management practices,
to effectively and correctly complete non-profit projects
b. Create a Project Management methodology/approach for producing implementation plans of a
similar nature.
c. Implicit marketing within a new sector (government projects) through the success of the
Implementation Plan and stakeholder satisfaction.
d. Develop a database of information pertaining to the current situation and potential solutions in
the company library.




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2.3 Organizational Goals
a. Be a part of the development of the country.
b. Experience in government projects.
c. Improved understanding of:
Project Management Principles, Techniques and Tools and effective use thereof.
Managing cost constraints as this is a pro-bono project and the costs to company must
be kept to a minimum.
Managing time constraints due to the limited number of hours available.
The benefits and constraints of each type of contract commonly used on non-profit,
small, government projects.
The effects of climate change, specifically water scarcity, and how to minimize and
manage these effects. Hence, improving the awareness of the environment and
designing engineering systems that are in line with sustainable development
principles.








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SECTION 3. MILESTONES
3.1 Project Milestones
The following is a summary of the expected milestones of the project:
a. Background Research
b. Detailed Scope of Work (SOW)
c. Project Management Plan (with subsidiary plans - Project scope management plan, Schedule
management plan, Cost management plan, Quality management plan, Process improvement
plan, Staffing management plan, Communication management plan, Risk management plan,
Procurement management plan)
d. Logical Framework Approach (LFA)
e. Work Breakdown Structure (WBS)
f. Scheduling (Ganatt Chart, CPN)
g. Surveys/Interviews
h. Studies and Analysis of Alternative Solutions
i. Detailed description of solutions Part 1-3
j. Develop layout of the solution
k. Determine the Expected Cost of the proposed solution
l. Determine the Expected Time Frame of the solution
m. Compile the Report
n. Submit the Report to the Client





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3.2 Project Status Reports
Type of Report Required By Frequency Content
Progress Report Project Leader Monthly Progress to date with quality
checks.

Timesheets Scheduler and Weekly Hours spent during the week
Project Leader on the project.

Meeting Minutes Team Within two Details of the meeting
days of the (duties, deadlines, problems)
meeting.

3.3 Project Deadline
The report containing the feasibility study must be handed over to the Client on the 29
th
of
November 2013.








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SECTION 4. ORGANIZATION AND STAFFING
4.1 Organizational Priorities
Priorities listed in descending importance:
a. Lower Costs
b. Innovative solutions
c. Earlier Delivery
Since the feasibility study is a pro-bono project it is deemed that the lowest possible cost-to-company
is of most importance. Increasing the features is classified as being slightly less important because the
stakeholders needs and requirements still need to be satisfied. Early delivery requires additional
resources and funding, therefore it is of least importance.

4.2 Organizational Constraints
4.2.1 Staffing Limits
The following staffing limits apply:
a. Staffing quantity limits of: no less than 5 team members and no more than 7 team members.
b. Staffing time limit of 200-300 hours.
4.2.2 Spending Limits
The spending limit for internal costs is R900,000-00.
No external costs are expected.






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4.3 Project Team
Project Leader:
Christopher de Wet


Project Members:
Siyasanga Sobetwa
Yashmee Bhana Jogessar
Michael Leowke
Michael Savvides
Shiva Y Subramoney