HINDUSTAN INSECTICIDES LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

Udyogamandal-683 501, Via Cochin, Kerala, India
Phone:04840-2545121 to 2545122 & 2545123
Fax No.0484-2545464, E-Mail: hiludl@dataone.in
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OUR REF.NO: CP-4/APBL-ETP/2011

27.10.2011

SUB: Repairing damaged acid proof lining work in Equalization tank ETP
Sealed tenders are invited for the above work:

GENERAL TERMS AND CONDITIONS OF TENDER

1.

The tender should be submitted in the prescribed tender schedule enclosed, in a sealed envelope,
super scribed tender for Repairing damaged acid proof lining work in Equalization tank ETP

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With Due Date and time 15.11.2011 2.00 PM

The tender should be accompanied by an Earnest Money Deposit of Rs. 6, 270 /- by way of
Demand
Draft
drawn
in
favour
of
Hindustan
Insecticides
Limited
payable
at
Kalamassery/Udyogamandal. This will bear no interest and will be returned except in the case of
the successful tenders as soon as tenders are finalized.
Tenders received without receipt for Earnest Money will not be considered. NA
Incomplete, or conditional tenders differing from the details specified are liable to be rejected.
No modification to the tender will be entertained, unless specifically asked for & agree to by the
company.
The tender amount/rates should be given in figures as well as in words. If there is any
cutting/overwriting/erasing, this should be attested with full signature of the tenderer.
The tender should be on unit rate/lumpsum basis as per schedule attached.
Tenders received late, unsealed and without superscription are liable to be rejected.
The company reserves the right to accept or reject any or all tenders without assigning any reason.
The tender will be opened at 15.11.2011, 02.30 pm Hrs. on in the presence of such tenders as are
present on the occasion.
Only experienced contractors need submit tender. Tenderers should submit a list of construction
works, jobs of similar magnitude, carried out by them along with the tender with documentary
evidence.
Tender should be valid for acceptance for a period of three months from the date of opening of
tender.
The successful tenderer will have to deposit a further sum of Rs..N.A ....................................within one
week from the date of intimation of acceptance his tender to make up the security deposit of Rs. N.A
which will bear no interest. Failing this his earnest money will be forfeited.
Security Deposit in the case of the successful tender and can be returned, on receipt by us of a bank
guarantee form a scheduled bank, in the prescribed form acceptable, to us N.A
No claim for rate enhancement/price revision should be considered during the pendancy of the
contract.

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The successful tenderer hereinafter called contactor shall also execute an agreement in appropriate
stamp paper for the due fulfillment of the contract within the period to be specified in the letter to
the contractor intimating acceptance of the tender. The contractor shall have to pay all stamp duties,
Lawyers fees and other expenses incidental to the execution of the agreement.
Contractor will not be allowed to sublet the contract to other parties.
Contractor will be permitted to work normally during the regular working hours. i.e. 8 a.m. to 12 noon
and 12.30 pm to 5.30 pm. Contractors are cautioned that if any breaches regarding restrictions on
smoking etc. are committed by him or his workmen the contract is liable to be terminated without
notice, besides the contractor having to make good loss if any measured by the company.
Any loss/damage sustained to the company (HIL) due to any act or omission on the part of the
contractor or his men, will have to be made good to the company by the contractor.
The contract will be governed by the standard conditions of contract ,which may be seen at our office.
A copy of the same will have to be signed by the contractor in token of acceptance only after which
the order for work will be issued.
The work will have to be executed to the satisfaction of the company.
If the contractor becomes insolvent or otherwise becomes unable to carry out the work or if without
the written consent of HIL the contractor assigns of sub-lets the contractors in the event of the
failure or delay on the part of the contractor to fulfill his obligations in the execution of the contract
to the satisfaction of HIL , HIL reserves right to terminate the contract and make alternative
arrangements to get the work done through other means .In such an event the security deposit will be
forfeited without prejudice to HILs further right to claim compensation from the contractor for the
loss .If any incurred by HIL as a result of the contractors failure to fulfill his obligations under the
contract. The damages so claimed by HIL consequent to the termination of contract will be in addition
to the liquidated damages recoverable by HIL as mentioned in clause 26.The contractor shall have no
claim to compensation for any loss that may accrue from any material he may have collected or
engagements he may have entered into on account of this work.
Materials to be supplied by the contractor for the work will have to be got approved by the company
before commencing the work.
Cement required for the work will be issued from Company Stores and recovery made from
contractors bill at the rate of Rs..................per bag of 50 kg.
Time shall be regarded as the essence of the contract and the contractor shall complete the work on
the date stipulated. Failure on the part of the contractor to complete the work on the date stipulated
in the work order for the completion of the work shall entitle HIL to recover from the contractor by
way of ascertained liquidated damages a sum equivalent to 2% of the contract value of the works for
each month or part thereof for which the contractor is in default, in any case damages so recovered
shall not exceed 10% of the value of the works.
The work should be taken up immediately and completed within (as per terms and conditions attached)
months/days from the date of issue of work order. If the contractor fails to commence the work
within 7 days from the date of receipt of order, the security deposit will be forfeited and order
cancelled unless prior permission is obtained from the company.
The contractor shall not engage labours with criminal records of affiliation to banned political
organisation under them for work within the factory premises. The contractor shall give a certificate
to this effect along with the names and addresses of labourers to the security officer.
a) Any further information if required can be had from our office during working hours before due
date.
b) One copy of this terms and conditions should be submitted along with the tender duly signed.

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The contractor will be liable in respect of any claims arising out of Workmens Compensation Act and
any other legislation for the time being in force applicable to such employees and to insure their
employees under Personal Injuries (Compensation Insurance) Act, 1963, and intimate Hindustan
Insecticides Limited, the name of the Government Agent with whom the insurance Under Personal
Injuries (Compensation Insurance) Act, 1963, as are required to be supplied under the said Act and
the scheme framed thereunder. The contractor should indemnify Hindustan Insecticides Limited
against any claims made or action taken against it in respect of their failure to adhere to the
provisions of the said Act and the scheme.
It shall be the responsibility of the contractor to arrange relief measures in the event death of
contractors labour while on duty and immediate ex-gratia payment of Rs.500/- made to the
dependants of contractors employee(s) so deceased. Such ex-gractia payment will however be made
by HIL, initially and recovered subsequently from the contractor.
Employees Provident Fund Scheme:

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Employees who have completed three months continuous service or has actually worked for not less
than 60 days during a period of three months or less with the contractor or any other contractor in
connection with the companys work are eligible for admission to the scheme. The employees
contribution is at 10% of his wages and the employer is to contribute an equal amount.
ESI Scheme:

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The contractor shall insure his employees under the employees State Insurance Scheme as per
Provisions of the Employees State insurance Act (as amended from time to time) and also register his
employees who are eligible for the benefit of employees Provident Fund Scheme as per rule under the
Employees Provident Fund Act.

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Persons engaged for work by the contractor in the factory will be permitted to enter the factory for
Work only after registering them under the ESI Scheme. For the purpose, they may contact the
Welfare section of the Company.
The names and ESI registration numbers of the workers should be furnished in the prescribed form
to the Security Office and pass obtained for their entry, into the factory.
Attendance particulars and wage statement in respect of workers should be submitted on
Monthly basis, or immediately after the work is over, whichever is earlier to the Welfare
Section,for the recovery of both Employers and Employees contributions form the contractors
Bill and remittance of the same to the ESI Corporation.

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The bill will be settled only if the above requirements are met by the contractor.
In case the contributions are not remitted to the ESI corporation on the stipulated dates due to
Delayed submission of Attendance particulars and wage statements by the contractors the penalty
imposed by ESI Corporation, will be recovered for the Contractors bill.
In case there is impersonation or the Attendance particulars and Wage Statements furnished by the
Contractors, are not true or the contractors violate any statutory provisions in regard to contract
labour or any rules and regulations framed by the Company from time to time in the matter, the
contractor will be held responsible for all the consequences arising therefrom, apart from black listing
them from taking contract in the Company.

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Income tax Deduction: In view of the enactment of Govt. Of India for deduction of Income Tax at
source, deduction will have to be made as per provisions in the relevant Act in the bills of the
contractor and credited to the Contractors account. For this purpose permanent account number
may be furnished in the tender.
Work Contract Tax: Work Contract Tax if any, as per rules of Govt. Of India/Kerala Govt. The same
will be recovered from the Contractors bill, without any prior intimation.
During the pendency of the contract, HIL reserves the right to cancel a part or whole of the order
without assigning any reason, on one months notice without any cancellation charges.
All disputes and difference arising between the parties in respect of this contract or breach thereof
will be decided by arbitration by General Manager HIL, or any one appointed by him. The arbitration is
to be proceeded under the Indian Arbitration Act and the rules framed thereunder. The decision of
the arbitrator on all questions, including questions as to whether there is concluded contract, will be
final and binding on all parties to the proceedings. This is subject to Indian Arbitration Act.
Jurisdiction: The Courts of Law in Ernakulam District, Kerala shall have jurisdiction for disputes
arising out of this tender/contract.

DY COMMERCIAL MANAGER
I/We hereby agree to abide by the above terms and conditions.

Signature

Date:..............................................
Place: .............................................

Name
Address

HINDUSTAN INSECTICIDES LIMITED

UDYOGAMANDAL P.O
Schedule attached to Tender Notice No: CP-4/APBL ETP/2011 Dated 27.10.2011
SR
NO

Description of work

Qty

Unit

1.

Dismantling existing damaged acid proof lining

including mastic and stacking the serviceable
materials like bricks etc if any including the disposal
of unserviceable materials at site shown by site in
charge within a distance of around 500 m. Complete
Plastering the wall surface with CM 1: 4 (1 Cement:
4 River sand), 12 mm thick including chipping and
removal of old cement plaster at all heights.
Complete include material and labour except
cement (Cement will be supplied by HIL free of cost
from stores but transportation from available place
to required site lies in the scope of contractor.
Labour charges for painting floors/walls surface with
two coat of acid /alkali resistant anticorrosive
bituminous paint over plastered surface. At all
heights etc. Complete
Providing and laying mastic of 12 mm thick including
melting and applying over the painted surface in
floor and side walls at all heights with necessary
cleaning of the surface etc. Complete include
material and labour.

205

Sqm

210

Sqm

210

Sqm

210

Sqm

Labour charges for acid proof brick lining work in

floors and side walls at all heights including bedding
and joining acid resistant bricks with cement acid
resistant potassium silicate powder and solution
after necessary cleaning of the surface etc.
Complete.
Labour charges for pointing the acid proof brick
lining with furacin powder and solution. Complete.

250

Sqm

355

Sqm

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6.

Rate (Rs)

Amount (Rs)

TOTAL AMOUNT (Rs)

RupeesONLY
SERVICE TAX: .% (INCLUDED/EXTRA) Please submit tax reg certificate (copy) with your offer .
If N.A please submit declaration for non applicability of TAX
SIGNATURE:
NAME & ADDRESS:
PLACE/DATE

HINDUSTAN INSCETICIDES LIMITED UDYOGAMANDAL P.O

Terms and Conditions attached to Tender notice No: CP-4/APBL-ETP/2011 Dated 27.10.2011
1. Materials like River sand, Mastic required for the work lies in scope of contractor. All other
materials like cement OPC, Paint, Acid proof bricks, Cement acid resistant SWK powder and
solution, Furacin powder and solution only will be supplied by HIL free of cost from stores but
transportation from stores to required site lies in scope of contractor.
2. All tools and tackles required for the work lies in the scope of contractor.
3. River and Sand brought for the work must be of good quality which is free from clay, debris. Sand
to be sieved if required lies in scope of contractor.
4. The work must be completed within thirty days from the date of site clearance.
5. The work must be carried out without affecting plant/production/men and machinery.
6. The work must be carried out without affecting pollution control activities.
7. The contractor will be liable for any damage / loss made for the company during the work.
8. Each day safety permit must be taken by the contractor. The safety of workmen employed by the
contractor fully lies in scope of contractor. The Workmen employed by the contractor must strictly
follow safety norms. They must wear PPEs during the work.
9. Covering the tank with tarpaulin sheets and necessary scaffolding, platform and other arrangements
required for the work etc. lies in scope of contractor.
10. The contractor must make his own arrangement to keep the material/tools brought by him in his
own safe custody.
11. The contractor must visit site and make full awareness regarding site condition and work to
be carried out before submitting quotation.
12. The melting of mastic is allowed only at permitted location by HIL inside the company.
13. The debris generated during the work must be cleaned on daily basis. Site must be free from debris.
The debris collected must be removed and disposed safely at site shown as per the direction of
Engineering in charge.
14. Payment will be done subjected to actual measurements taken at site for the work carried out at site
in two running bills after 50% and 100% completion of work.
15. The validity of the work order is one year from the date of work order.
16. The work must be carried out in the presence of supervisor.
17. The Contractor must give guarantee for six months to the work executed at site from the date of
completion of job.
18. SD 10% will be deducted and will be released only after six months from the date of
completion of job.
COMMERCIAL MANAGER
--------------------------------------------------------------------------------------------------------------------------------I/We agree to abide by the above terms and conditions
SIGNATURE
NAME & ADDRESS:
PLACE /DATE