Repot Lastly

ENGLISG LANGUAGE PROFICIENCY II (WAJ3103) 2012
NORMAISAH BINTI MOHD SARIJIL

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1.0 INTRODUCTION
Reports are formal and informative accounts of specific topics. While reports
give information about specific happenings, articles give information about current or
social issues.
Reports can be in the following genre:
General reports
Newspaper reports
Book reports
Police reports
Minutes of meetings
School reports
minutes of meetings of societies or clubs
annual reports of school societies or clubs
reports of incidents within the school compound
Reports Format
Minutes of Meeting Format
name of society as heading
date of meeting and place
time for meeting
record of attendance
passing of minutes of previous meeting read out, proposed and
seconded and passed
matters arising
reports on current projects
time meeting was adjourned
signed by the secretary and president
approved by the teacher advisor


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Newspaper Report Format
Headline, name of writer
Begin with the important facts about place, date, time, names of people
involved and the event
Details of event
Write in simple, clear and accurate language

Book Report Format
Title of book, name of author, characters
Storyline of book
Synopsis of story
Opinion of Book
Write in simple and clear language
Police Reports Format
Title of report and name of person making report
Describe exactly as the event or accident happened
Describe in simple and accurate language

Complaint Reports Format
The person who is receiving the reports, details and title of report
Describe the problem and gives suggestions
Write in simple and clear language

Survey Reports Format
The person who is receiving the reports and details
Describe the survey in simple and accurate language


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2.0 FEATURES OF EACH REPOTS


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2.1 Complaint Report

Attention:
The principal,
SMK Sri Maju,
Kota Bharu,
24 APRIL 2008
Report On The School Canteen

Based on our findings and the complaints made by the
students about the school canteen, a number of
problems have been identified and the committee has
come up with some suggestion to improve the existing
conditions.
1. Problem:
There is only one food counter serving 1 300
students. This is why there such a rush every
day during interval. There are only four people
to serve the food if the student queue up, there
is not enough time for them to get their food,
find a place to sit and eat their food in peace.
This is the main reason why they push to get to
the front.

Address or
the person
who is
receiving the
report
Date
Title
Introduction
Presentation
of problem
and
suggestion

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Suggestion:
Two more counters should be opened and
more people employed to served the food.
There should be two different break times for
the student so that the number of students in
the canteen at one time will be reduced.

2. Problem:
The menu is displayed on the wall, but for the
past two weeks we have found that there is no
variety in the food sold. Every day the students
are served the same type of fried noodles and
cakes. The quantity is to small considering the
price the students pay.
Suggestion:
The canteen operation should stick to the menu
and the price list that is displayed and the offer
the variety that is shown on the menu. There
must be a standard measurement for portion
served so that students get their moneys worth.
3. Problem:
Only soft drink are sold. These drink are not
healthy at all. They do not have any nutritional
benefits.

Presentation
of problem
and
suggestion

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Suggestion:
Drinks such as soya bean milk, iced lemon tea
and beverages like Milo and Horlicks should be
included.
4. Problem:
The floor is grimy and dirty with rubbish strewn
everywhere. There are too many plastic bags
all over the place. The stinks are always
clogged and the student cannot wash their
hands properly.

Suggestion:
The canteen floor should be washed every day
when the interval is over. All the rubbish should
be cleared. The stinks should be washed hourly
to prevent clogging. A fine should be imposed
on students who litter. The canteen operator will
have to reduce the use of plastic bags for the
sale of small items like curry puffs.

Presentation
of problem
and
suggestion

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In conclusion, we have several
recommendations to make. The canteen
operators should meet with student
representatives who can voice the grievances
and put forward the suggestions of the
students. After all, they are providing a service
and the students are their customers. We
should also consider having more caterers
brought in competition should improve the
quality and variety of the food sold in the
canteen.
Reported by,
........................
JAYA MALAR DASS
I Lead Prefect
Smk Sri Maju

Conclusion
Writer
signature
Writer name
Writers
designation

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2.2 Survey Report

To,
Mrs Annie Len,
Teacher-in-charge,
English Language Society.

A survey was carried out among the Form 3
students to find out the number of students who are
interested in going on a trip after PMR examination.
The result showed that 100 students from Form
3 Mawar, Melor , and Anggerik are interested.
The three places suggested for the trip were
Rantau Abang, Pulau Perhentian, and the National
Zoo. 25 students are in favour of going to Rantau
Abang to watch turtles lay eggs on the beach. They
are willing to pay RM75 each for the trip. Majority of
the students prefer to go to Pulau Perhentian for
picnicking and swimming. They do not mind having to
pay RM60 each. 11 students choose the National Zoo
as they want to learn more about animals. They only
need to pay 20 each.

Address or
the person
who is
receiving the
report
Detail of
survey

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Finally, it has been decided that a trip be made
to Pulau Perhentian. The RM60 fare per student
includes transport (bus fare) and meals. The bus will
leave the school compound at 7.00 a.m. and return by
9.00 p.m the same day.

Reported by,
.....................
LAU WEE LIN
Secretary,
English Language Society.

Conclusion
Writer
signature
Writer name
Writers
designation

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2.3 Newspaper Report

Title
Din and Pollution Ire Residents
Tawau, Saturday Residents of Hibiscus
Garden held a peaceful demonstration against the
noise and air pollution from the construction site of a
multi-level market on a plot of land beside their
housing estate in Tawau here today.
The group of residents from Hibiscuis Garden
said they were badly affected by the recent increase in
noise and air pollution caused by the irresponsible and
inconsiderate contractor of the new market. Work on
the project started about six months ago. The
residents are happy about having an indoor market
but they have to put up with a lot of inconvenience and
they are highly irritated and disturbed.
There is incessant noise from the generators ,
cement mixers, earth movers and heavy vehicles .
Work is carried out throughout the day and into the
night and the residents have not had any peace and
quiet since work on the project started. The noise from
the piling machines is unbearable and while babies cry
a lot, school children cannot concentrate on their
studies.

Place and date
also summary of
report
Body of report:


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The environment is heavily polluted from the
black smoke emitted by the machinery and the dust
created by the earth movers. The residents claim that
due to this people are failling sick more often. There
are sleepless nights and it is a strain on them. Some
people have moved out of the area.

There is incessant noise from the generators ,
cement mixers, earth movers and heavy vehicles .
Work is carried out throughout the day and into the
night and the residents have not had any peace and
quiet since work on the project started. The noise from
the piling machines is unbearable and while babies cry
a lot, school children cannot con The contractor does
not seem too overly concerned about safety. Mounds
of earth are found along the road and especially
around the playground . This has caused
inconvenience to pedestrians who have to walk
around them and get their shoes muddy. Some
children have fallen over these mounds of earth. The
work site is not screened off and the residents are
worried for their safety.
The residents handed a list of demand to the
official of Department of Environment who had been
invited to the demonstration. The residents want the
department to issue a warning to the contractor to be
more disciplined. There should be better supervision
of the work-site. All worked should stop by 6.00 p.m.
and the machinery should be properly maintained so
the environment will not be so polluted. The lorries
should be well covered and not litter roads with earth.
Finally,
The residents dispersed after their list of demands was
accepted by the contractor and witnessed by the
Body of report:

Ending


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2.4 Report Of Minute Of Meeting

Minutes of Editorial Board of Form 5 Year Book
Day/Date : Wednesday, 11 March
Time : 3.00 p.m.
Venue : School Library
Attendance : All committee members

The meeting of the editorial board was chaired by
Priscilla Thomas of Form 5 Science 1. She started the
meeting by thanking the committee for the vote of
confidence in her. She reminded the committee that
the year book was a joint effort snd everyone has an
important role and responsibility to see that its comes
into fruition. She gave a list of topics for discussion by
the board:
allocation of work among committee members
name of year book
time of publication
contents of magazine
design for cover
sponsorship to cover publication cost

Title
Date and time
Place
Attendance
Introduction

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Allocation of work for committee members
There are eight committee members altogether and
each member was allocated work that covered the
process of getting the articles to the final publication of
the year book.
1. Articles and editing of articles for year book
This task was given to Tong Siew Kheng (5
Sc.1) and Yazid Razif (5 Sc. 2). They will be
responsible for getting students to contribute
articles and selecting and editing the articles.
The contributed articles will have to be typed
according to certain specifications. They will
seek the views of other students regarding the
inclusion of jokes.
2. Photography The task of taking class and
individual photographs was given to Samuel
Chandra (5 Arts 1) and Lina Abdullah ( 5 Arts
1). Both of them are members of the
Photography Club, so they are the best choice.
They will set up a schedule for the photography
seccions.
3. Layout of year book The final layout of the
year Mansor (5 Arts2) and Siva J. (5 Arts 2).
4. All these sub-committees are allowed to get
other students to help them in their work.

Body of report:


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Name of year book
The committee discussed several suggestions for a
name of the year book The Beacon, Guiding Light
and The Jewel. The final choice was The Jewel but
the final decision depends on the class teachers.

Time of publication
It was agreed that the year book will be published by
the first week of October.

Contents of Year Book

It was agreed that the articles should cover Arts and
Science topics and in the three languages, Bahasa
Malaysia, English and Mandarin. There will only be a
maximum of ten book. There will be a poetry corner to
cater to the budding poets.

Body of report:


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Design for cover

The editorial board proposed to hold a cover-
designing competition and the designing competition
and the design adjudged the best will be used. The
contest will be opened to Form 5 students only.

Sponsorship to cover publication cost

It was suggested that the cost would be covered by
sponsorship by the PIBG and advertisements. The
chairman and I, as secretary, were given the honour of
being in charge of this task.

The meeting adjourned at 5.00p.m. The
committee will meet in a months time to view the
progress of all the sub-committes.

Fiona Koh
(FIONA KOH)
Secretary

Body of report:

Conclusion
Signature

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2.5 Event Report
To : The Chairman
Leo Club
SMK Alishan PJ
From : Azlan Shamsuddin
Secretary
Date : Monday 19
th
2010
Title : A Charity Event

Even & Date & Time
Blind Leading The Blind Charity Walk was
held on Sunday, 18
th
March 2007 in the morning. This
was no ordinary walk: participants were required to be
blindfolded while walking a distance of 3 km on the
streets of the city. The only comfort from this challenge
was to be guided by a sighted person. The event first
started four years ago.
Organizers & Objectives & Sponsors
Petaling Jaya Lions Club organization the event
as part of the Sight First Campaign. The campaign is a
long-term commitment by the organization to fight
preventable and reversible blindness. The
organization wants to create greater awareness on the
importance of eye care and promote piety among the
young for the aged and parents.
Address or
the person
who is
receiving the
report
The person
who is send
the report
Date
Title
Body of report:


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The event was to raise money through public
donations and corporate sponsorship to be donated to
the Malaysian Association for the Blind (MAB) and the
Tun Hussien Onn National Eye Hospital (THONEH) to
fund contract operation for the poor to restore their
eyesight.
Participant
Petaling Jaya resident from all walks of life
made up the bulk of the participants. They same in
pair as each participant had to be guided by a sighted
person. This was the person the blindfolded participant
had to trust his or her life with on that day. They were
joined by the PJ Mayor and a group of visually
impaired participant from a number of associations for
the blind.
Route
The march began at the Dewan Sivik car park.
The 1,500 strong group was lead by a band from
Sekolah Mengah Assunta.
The route took them past famous PJ landmarks
: PJ Hilton, Hotel Singgahsana, Taman Jaya LRT, Wat
Chetawan Siamese Buddhist Temple, Jalan Gasing
and SMK Assunta.
At a halfway point near the PJ Drive-in A&W
Restaurant, the participant paused for refreshments
and swapped blindfoldeds.
Body of report:


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End of The Walk
In about an hour, the walk was over. The
participants were given goodie bags, drinks and
treated to a lucky draw.
Comments by Participants
Some participant felt that there was a tendency
to bump into the person in front science the participant
were moving quite closely together.
Others felt it was quite scary initially. It felt as
though there was always some kind of danger in front
of them.
Some said they could now appreciate having
good eyesight and be able to see.
Some others felt a total dependence on their
guides who gave instruction or information: there is a
drop. We are now crossing the road.
All in all, despite the initial daunting prospect,
the participants had a fulfilling day.

Body of report:


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Past Successes & Future Plans
The Club had been able to raise more than 300,
000 in the past years. In collaboration with the
community service THONEH, sight had been restored
to 600 cataract patients and 5000 had benefitted from
eye screenings in Peninsular Malaysia
The PJ mayor is very supportive of the event
and the MBPJ has adopted the Blind Leading The
Blind Charity Walk as an annual event to be held
every second Sunday of March.

Reported by
Azlan Shamsuddin
Blind Leading The Blind participant
Conclusion
Signature
and writer
name

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3.0 GRAPHIC ORGANIZER


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3.1 Graphic Organizer of Din and Pollution Ire Residents


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3.2 Graphic Organizer of Minutes of Editorial Board of Form 5 Year Book

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4.0 WRITE A REPORT
4.1 IPTHO English Drama Night

To : The Chairman
Of Unit English Department
From : Normaisah Mohd Sarijil
Secretary
Date : 16
th
July 2012
Title : IPTHO English Drama Night

On 15
th
July 2012, Institut Pendidikan Tun Hussein Onn (IPTHO) had an
English Drama Night. This event was held by IPTHO English Department for the
entire PISMP Semester 2 IPTHO student except TESEL group. Every unit in PISMP
Semester 2 student send participate for the Drama Night. Drama night was a night of
drama competition.
The event starts at 8.30 p.m at Balai Siswa (BalSis). There are 11 groups that
participate. Each group was given maximum 20 minute to present their drama. There
are three jury panels to judge the participant. The jury was English Lecture in IPTHO.
The themes for drama night competition are free. Every unit or group can
think and up with their own idea to present their drama. All participate present their
drama smoothly as they already practice many time before the Drama Night.
The first group present their drama was from unit Pendidikan khas their drama
was about the bad people who flash back about the entire bad thing he had done.
The next group was unit RBT 1, RBT 2, then Pendidikan Agama 1, Pra Sekolah,
Matematik 1, until the last group that is matematik 2.


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This event was a good event for the IPTHO student it develope healthy
competition between group and student. Beside that, this event let the student to be
creative and let the student show their telent in acting. The coorperation among
student was really good and amaizing.
The last participate present their drama at 12.00 a.m. The Drama Night end at
12.30a.m. Participant and the committe clean the BalSis before all back to hostel.

Reported by,

____________________
Normaisah Bt. Mohd Sarijil
Secretary of English Society


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5.0 CONCLUSION

There are many type of report that was use in everyday life. Reports are very
important method of gaining and giving information. Although they may be presented
orally, at a meeting for example, reports are usually presented in writing. The
ultimate purpose of any report is to provide the foundation for decisions to be made
and action taken.
Report was made to make sure that everything that already done in an
association has a record. So that they can refer to the record if anything happen.
Usually report was writing for someone to take attention or for someone to take
action. Therefore, report is very important.


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6.0 REFLECTION

Based on this coursework project, I learn many new things. Through this
project, I am exposed to the format and type of report. I learn that there is many type
of report that were use daily. Five of the reports are survey report, event report,
minute of meeting report, complaint report and newspaper report. Each report has
different key feature, however they still have similarity such as date, signature, title of
the report and others.
From this assignment I learn the differences between five reports. From this
assignment I also learn to make a graphic organizer for the report that I have
choose. The report that I choose was minute of meeting report and newspaper
report. From the report I take the main point and I make a graphic organizer.
I learn the way to write an event report from this assignment. The report that
happen in IPG Kampus Tun Hussien On. I choose to write report on the sport day
that occurs on 27 February 2012.
This project also will soon benefit our career as it teach us how write a report.


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7.0 REFERENCES

Chin, K. S. (2000). Nexux-SPM 4,5 English 1119. Petaling Jaya: Sasbadi Sdn. Bhd.
Christine Tan, Y. F. (2011). 150 Model Essays for SPM English. Johor Bahru:
Penerbitan Pelangi Sdn Bhd.
Maryann Sebastian, S. D. (2003). EKsplorasi KBSM form 4. Selangor: Penerbit Fajar
Bakti Sdn. Bhd.
Mee, M. Y. (2001). Target Vista- SPM KBSM 4,5 Enlish 1119. Kuala Lumpur:
Sasbadi Sdn. Bhd.
Yap, J. (2004). Handbook for Writing and Summary. Selangor: Setia Emas Sdn Bhd.


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8.0 APPENDIX

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ENGLISG LANGUAGE PROFICIENCY II (WAJ3103) 2012

NORMAISAH BINTI MOHD SARIJIL

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