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EHP4 for SAP ERP

6.0
June 2009
English
Foreign Trade Export
Processing (118)
SAP AG
Dietmar-Ho-Allee !6
69!90 "all#orf
German$
%usiness Pro&ess Do&umentation
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Copyright
. /o$right 2009 SAP AG. All rights reser0e#.
1o art of this u2li&ation ma$ 2e rero#u&e# or transmitte# in an$ form or for an$ urose 3ithout the
e)ress ermission of SAP AG. (he information &ontaine# herein ma$ 2e &hange# 3ithout rior noti&e.
Some soft3are ro#u&ts mar4ete# 2$ SAP AG an# its #istri2utors &ontain rorietar$ soft3are &omonents
of other soft3are 0en#ors.
5i&rosoft6 "in#o3s6 E)&el6 7utloo46

an# Po3erPoint

are registere# tra#emar4s of 5i&rosoft /ororation.
8%56 D%26 D%2 9ni0ersal Data2ase6 S$stem i6 S$stem i:6 S$stem 6 S$stem :6 S$stem )6 S$stem ;6
S$stem ;!06 S$stem ;96 ;!06 ;96 iSeries6 Series6 )Series6 ;Series6 eSer0er6 ;<=56 ;<7S6 i:<7S6 S<>906
7S<>906 7S<4006 AS<4006 S<>90 Parallel Enterrise Ser0er6 Po3er=56 Po3er Ar&hite&ture6 P7"ER6?6
P7"ER66 P7"ER:?6 P7"ER:6 P7"ER6 7enPo3er6 Po3erP/6 %at&hPies6 %la#e/enter6 S$stem
Storage6 GP'S6 HA/5P6 RE(A816 D%2 /onne&t6 RA/'6 Re#2oo4s6 7S<26 Parallel S$sle)6 5=S<ESA6 A8@6
8ntelligent 5iner6 "e2Shere6 1etfinit$6 (i0oli an# 8nformi) are tra#emar4s or registere# tra#emar4s of 8%5
/ororation.
Ainu) is the registere# tra#emar4 of Ainus (or0al#s in the 9.S. an# other &ountries.
A#o2e6 the A#o2e logo6 A&ro2at6 PostS&rit6 an# Rea#er are either tra#emar4s or registere# tra#emar4s of
A#o2e S$stems 8n&ororate# in the 9nite# States an#<or other &ountries.
7ra&le is a registere# tra#emar4 of 7ra&le /ororation.
918@6 @<7en6 7S'<!6 an# 5otif are registere# tra#emar4s of the 7en Grou.
/itri)6 8/A6 Program 1eigh2orhoo#6 5eta'rame6 "in'rame6 =i#eo'rame6 an# 5ulti"in

are tra#emar4s or
registere# tra#emar4s of /itri) S$stems6 8n&.
H(5A6 @5A6 @H(5A an# ">/ are tra#emar4s or registere# tra#emar4s of ">/
B
6 "orl# "i#e "e2
/onsortium6 5assa&husetts 8nstitute of (e&hnolog$.
Ja0a is a registere# tra#emar4 of Sun 5i&ros$stems6 8n&.
Ja0aS&rit is a registere# tra#emar4 of Sun 5i&ros$stems6 8n&.6 use# un#er li&ense for te&hnolog$ in0ente#
an# imlemente# 2$ 1ets&ae.
SAP6 R<>6 SAP 1et"ea0er6 Duet6 PartnerE#ge6 %$Design6 SAP %usiness %$Design6 an# other SAP
ro#u&ts an# ser0i&es mentione# herein as 3ell as their rese&ti0e logos are tra#emar4s or registere#
tra#emar4s of SAP AG in German$ an# other &ountries.
%usiness 72Ce&ts an# the %usiness 72Ce&ts logo6 %usiness72Ce&ts6 /r$stal Reorts6 /r$stal De&isions6
"e2 8ntelligen&e6 @&elsius6 an# other %usiness 72Ce&ts ro#u&ts an# ser0i&es mentione# herein as 3ell as
their rese&ti0e logos are tra#emar4s or registere# tra#emar4s of %usiness 72Ce&ts S.A. in the 9nite#
States an# in other &ountries. %usiness 72Ce&ts is an SAP &oman$.
All other ro#u&t an# ser0i&e names mentione# are the tra#emar4s of their rese&ti0e &omanies. Data
&ontaine# in this #o&ument ser0es informational uroses onl$. 1ational ro#u&t se&ifi&ations ma$ 0ar$.
(hese materials are su2Ce&t to &hange 3ithout noti&e. (hese materials are ro0i#e# 2$ SAP AG an# its
affiliate# &omanies *DSAP GrouD, for informational uroses onl$6 3ithout reresentation or 3arrant$ of
an$ 4in#6 an# SAP Grou shall not 2e lia2le for errors or omissions 3ith rese&t to the materials. (he onl$
3arranties for SAP Grou ro#u&ts an# ser0i&es are those that are set forth in the e)ress 3arrant$
statements a&&oman$ing su&h ro#u&ts an# ser0i&es6 if an$. 1othing herein shoul# 2e &onstrue# as
&onstituting an a##itional 3arrant$.
. SAP AG Page 2 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Icons
Icon Meaning
/aution
E)amle
1ote
Re&ommen#ation
S$nta)
E)ternal Pro&ess
%usiness Pro&ess Alternati0e<De&ision /hoi&e
Typographic Conventions
Type Style Description
Example text "or#s or &hara&ters that aear on the s&reen. (hese in&lu#e fiel#
names6 s&reen titles6 ush2uttons as 3ell as menu names6 aths an#
otions.
/ross-referen&es to other #o&umentation.
E)amle te)t Emhasi;e# 3or#s or hrases in 2o#$ te)t6 titles of grahi&s an# ta2les.
E@A5PAE (E@( 1ames of elements in the s$stem. (hese in&lu#e reort names6
rogram names6 transa&tion &o#es6 ta2le names6 an# in#i0i#ual 4e$
3or#s of a rogramming language6 3hen surroun#e# 2$ 2o#$ te)t6 for
e)amle6 SEAE/( an# 81/A9DE.
Example text
S&reen outut. (his in&lu#es file an# #ire&tor$ names an# their aths6
messages6 sour&e &o#e6 names of 0aria2les an# arameters as 3ell as
names of installation6 ugra#e an# #ata2ase tools.
EXAMPLE TEXT
Ee$s on the 4e$2oar#6 for e)amle6 fun&tion 4e$s *su&h as F2, or the
ENTER 4e$.
Example text
E)a&t user entr$. (hese are 3or#s or &hara&ters that $ou enter in the
s$stem e)a&tl$ as the$ aear in the #o&umentation.
<Example text>
=aria2le user entr$. Pointe# 2ra&4ets in#i&ate that $ou rela&e these
3or#s an# &hara&ters 3ith aroriate entries.
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Contents
! Purose.................................................................................................................................. :
2 PrereFuisites.......................................................................................................................... :
2.! 5aster Data an# 7rgani;ational Data............................................................................. :
2.2 %usiness /on#itions........................................................................................................ G
2.> Roles............................................................................................................................... G
2.4 Preliminar$ Stes............................................................................................................ +
> Pro&ess 70er0ie3 (a2le......................................................................................................... 9
4 Pro&ess Stes...................................................................................................................... !0
4.! Sales 7r#er Entr$.......................................................................................................... !0
4.2 Deli0er$ /reation........................................................................................................... !>
4.> /he&4ing %at&hes......................................................................................................... !:
4.4 /he&4ing 'oreign (ra#e 8nformation............................................................................. !6
4.: Pi&4ing *7tional,.......................................................................................................... !G
4.6 Assigning Serial 1um2er............................................................................................... !+
4.G Pro 'orma %illing........................................................................................................... !9
4.+ Printing /ustoms Do&uments........................................................................................ 20
4.9 Posting Goo#s 8ssue..................................................................................................... 2!
4.!0 %illing......................................................................................................................... 24
4.!! Posting 8n&oming Pa$ment........................................................................................ 2:
4.!2 /reating 8ntrastat < E)trastat...................................................................................... 2:
: Aen#i).............................................................................................................................. 2+
:.! Re0ersal of Pro&ess Stes............................................................................................ 2+
:.2 SAP ERP Reorts......................................................................................................... >0
:.> 9se# 'orms................................................................................................................... >!
:.4 'reFuentl$ As4e# Huestions.......................................................................................... >!
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Foreign Trade Export Processing
1 Prpose
As mar4ets 2e&ome in&reasingl$ glo2al6 an# 2usiness stru&tures more &omle)6 the nee# for
a&&ura&$ in han#ling the foreign tra#e nee#s of a 2usiness is gaining rai#l$ in imortan&e.
SAPIs 'oreign (ra#e</ustoms ali&ation *'(, ro0i#es the tools that $ou nee# to &omete
effe&ti0el$ in to#a$Is fast-a&e# mar4et. 8t is #esigne# to hel $ou meet the rai#l$ &hanging
foreign tra#e reFuirements of $our 2usiness.
(his s&enario #es&ri2es the stes in0ol0e# in re&ei0ing &ustoms forms6 an# ho3 the s$stem
erforms &omleteness &he&4s to ma4e sure that all essential information is in the s$stem.
(he #o&ument e)lains ho3 eas$ reorting is 3ith 8ntrastat an# E)trastat6 on&e $ou ha0e
maintaine# the ne&essar$ settings an# master #ata.
! Prere"isites
!#1 Master Data and $rgani%ational Data
S&P 'est Practices Standard (ales
Essential master an# organi;ational #ata 3as &reate# in $our ERP s$stem #uring the
imlementation hase6 su&h as the #ata that refle&ts the organi;ational stru&ture of $our
&oman$ an# master #ata that suits its oerational fo&us6 for e)amle6 master #ata for materials6
0en#ors6 an# &ustomers.
(his master #ata usuall$ &onsists of stan#ar#i;e# SAP %est Pra&ti&es #efault 0alues6 an#
ena2les $ou to go through the ro&ess stes of this s&enario.

&dditional Master Data (De)alt (ales)
Jou &an test the s&enario 3ith other SAP %est Pra&ti&es #efault 0alues that ha0e the
same &hara&teristi&s.
/he&4 $our SAP E// s$stem to fin# out 3hi&h other material master #ata e)ists.
*sing +or $,n Master Data
Jou &an also use &ustomi;e# 0alues for an$ material or organi;ational #ata for 3hi&h
$ou ha0e &reate# master #ata. 'or more information on ho3 to &reate master #ata6
see the 5aster Data Pro&e#ures #o&umentation.
9se the follo3ing master #ata in the ro&ess stes #es&ri2e# in this #o&ument-
Master -
$rg# data
(ale Master - $rg# data details Co..ents
5aterial H!! (ra#ing Goo# for Reg. (ra#ing
*5RP lanning,
no Serial no#/ no 0atch
See se&tions Business
Conditions an# Preliminary
Steps.
5aterial H!2 (ra#ing Goo# for Reg. (ra#ing
*reor#er oint lanning,
See se&tions Business
Conditions an# Preliminary
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Master -
$rg# data
(ale Master - $rg# data details Co..ents
no Serial no#/ no 0atch Steps.
5aterial H20 (ra#ing Goo# for Reg. (ra#ing
*reor#er oint lanning,
,ith serial n.0ers1 no
0atch
7nl$ use if $ou ha0e a&ti0ate#
the 2uil#ing 2lo&4 Serial Number
Management (126).
See the se&tions Business
Conditions an# Preliminary
Steps.
5aterial H2! (ra#ing Goo# for Reg. (ra#ing
*reor#er oint lanning,
no Serial no#/ 0atch
controlled (Exp# Date)
7nl$ use if $ou ha0e a&ti0ate#
the 2uil#ing 2lo&4 Batc
Management (11!).
See se&tions Business
Conditions an# Preliminary
Steps.
5aterial H22 (ra#ing Goo# for Reg. (ra#ing
*reor#er oint lanning,
no Serial no#/ 0atch
controlled (FIF$ strategy)
7nl$ use if $ou ha0e a&ti0ate#
the 2uil#ing 2lo&4 Batc
Management (11!).
See se&tions Business
Conditions an# Preliminary
Steps.
5aterial '29 'inishe# Goo# 5(S for
Pro&ess 8n#ustr$ *PD
lanning,
no Serial no#/ ,ith 0atch
(Exp# Date)
7nl$ use if $ou ha0e a&ti0ate#
the 2uil#ing 2lo&4 Batc
Management (11!).
See se&tions Business
Conditions an# Preliminary
Steps.
5aterial '!26 'inishe# Goo# 5(S for
Dis&rete 8n#ustr$ *PD
lanning,
,ith Serial no#/ ,ith - ,-o
0atch (FIF$ strategy)
7nl$ use if $ou ha0e a&ti0ate#
the 2uil#ing 2lo&4 Serial Number
Management (126).
See se&tions Business
Conditions an# Preliminary
Steps.
Sol#-to
art$
!0000: <
!000!0
/ustomer 9S (ra#e <
/ustomer Euro (ra#e Portugal
Shi-to
art$
!0000: <
!000!0
/ustomer 9S (ra#e <
/ustomer Euro (ra#e Portugal
Pa$er !0000: <
!000!0
/ustomer 9S (ra#e <
/ustomer Euro (ra#e Portugal
Plant !000 *!!00,
Storage
Ao&ation
!0>0<
!040*!!>0<
!!40,
Shiing
Point
!000 *!!00,
Sales
organi;atio
!!00
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Master -
$rg# data
(ale Master - $rg# data details Co..ents
n
Distri2ution
&hannel
!0
Di0ision !0
!#! 'siness Conditions
(he 2usiness ro&ess #es&ri2e# in this Business Process "ocumentation is art of a 2igger
&hain of integrate# 2usiness ro&esses or s&enarios. /onseFuentl$6 $ou must ha0e &omlete#
the follo3ing ro&esses an# fulfille# the follo3ing 2usiness &on#itions 2efore $ou &an start going
through this s&enario-
'siness condition Scenario
Jou ha0e &omlete# all rele0ant stes #es&ri2e# in
the %usiness Pro&ess Do&umentation Prere#$
Process Steps (1%&).
PrereF. Pro&ess Stes *!:4,
(o run through this s&enario6 the materials must 2e
a0aila2le in sto&4. 8f $ou use tra#ing goo#s *HA"A,
$ou &an either-
run through the Pro&urement 3ithout H5
*!>0, ro&ess or
&reate sto&4 using transa&tion 58G7 *for
#etails see &hater Preliminary Steps,.
Pro&urement 3ithout H5 *!>0,
(o run through this s&enario6 the materials must 2e
a0aila2le in sto&4. 8f $ou use finishe# goo#s *'ER(,
$ou &an either-
run through the 5a4e-to-Sto&4 Pro#u&tion -
Dis&rete 8n#ustr$ *!4:, ro&ess *for material
'!26, < the 5a4e-to-Sto&4 Pro#u&tion -
Pro&ess 8n#ustr$ *!46, ro&ess *for material
'29, or
&reate sto&4 using transa&tion 58G7 *for
#etails see &hater Preliminary Steps,.
Ma'e(to(Stoc' Production ( "iscrete
)ndustry (1&%) (material *126)
Ma'e(to(Stoc' Production ( Process
)ndustry (1&6) (material *2+)
!#2 3oles
*se
(he follo3ing roles must ha0e 2een installe# to test this s&enario in the SAP 1et"ea0er
%usiness /lient *1"%/,. (he roles in this %usiness Pro&ess Do&umentation must 2e assigne#
to the user6 or users6 testing this s&enario. Jou #o not nee# these roles if $ou are not using the
1"%/ interfa&e. 8nstea#6 use the stan#ar# SAP G98.
Prere"isites
(he 2usiness roles ha0e 2een assigne# to the user 3ho is testing this s&enario.
'siness role Technical na.e Process step
Emlo$ee SAPK1%PRKE5PA7JEE-S
Assignment of this role is
ne&essar$ for 2asi&
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
'siness role Technical na.e Process step
*Professional 9ser,
fun&tionalit$.
Sales A#ministrator SAPK1%PRKSAAESPERS71-S Sales 7r#er Entr$
"arehouse /ler4 SAPK1%PRK"AREH79SES/AERE-S Deli0er$ /reation
"arehouse /ler4 SAPK1%PRK"AREH79SES/AERE-S Deli0er$ /hange
Sales A#ministrator SAPK1%PRKSAAESPERS71-S /reate ro forma %illing
/ustoms Agent SAPK1%PRK/9S(75SAGE1(-S Print /ustoms Do&ument
"arehouse /ler4 SAPK1%PRK"AREH79SE/AERE-S Post Goo#s 8ssue
%illing A#ministrator SAPK1%PRK%8AA81G-S %illing
/ustoms Agent SAPK1%PRK/9S(75SAGE1(-S /reate 8ntrastat < E)trastat
!#4 Preli.inary Steps
8n or#er to run through this s&enario6 the materials must 2e a0aila2le in sto&4.
Procedre
!. A&&ess the transa&tion &hoosing one of the follo3ing na0igation otions-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Materials Management )n-entory
Management .oods Mo-ement .oods Mo-ement
(M)./)
Transaction code 58G7
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Consumption and 1rans2ers
/ter .oods Mo-ement
2. 7n the 58G7 o0er0ie3 s&reen6 ma4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Business
1ransaction
A01 Goods
Receipt
Sele&t A0! L Goo#s Re&eit
from the !
st
#ro#o3n 2o)
Business
1ransaction
R10 Other
Sele&t R!0 L 7ther from the
2
n#
#ro-#o3n 2o)
Mo-ement 1ype
561
:6! L Re&eit er initial entr$
of sto&4 2alan&es into unr.-
use
>. /hoose Enter.
4. 7n the .oods 3eceipt /ter s&reen6 &hoose the Material ta2 age6 then ma4e the follo3ing
entr$ an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Material
<Material number>
:. 7n the .oods 3eceipt /ter s&reen6 &hoose the 4uantity ta2 age6 then ma4e the follo3ing
entr$ an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
4ty in 5nit o2 Entry
10000
6. 7n the .oods 3eceipt /ter s&reen6 &hoose the 0ere ta2 age6 then ma4e the follo3ing
entries an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
Plant
<lant>
Storage ,ocation
<!tora"e location>
Aean "5 < 3<o Aean "5
G. 7n the .oods 3eceipt /ter s&reen6 &hoose the Batc ta2 age6 then ma4e the follo3ing
entr$ an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
"ate o2
manu2acture
Enter the &urrent #ate or a
#ate in the ast
7nl$ rele0ant for material
H22 an# '29
+. 7n the .oods 3eceipt /ter s&reen6 &hoose the Serial Numbers ta2 age6 then ma4e the
follo3ing entr$ an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
Create Serial
Nos$
6utomatically

7nl$ rele0ant for material


H20an# '!26
9. /hoose Enter.
!0. Sa0e $our entries.
3eslt
(he Fuantit$ of !0000 has 2een oste#.
'inan&ial ostings-
Material De0ited &cconts Credited &cconts Cost Ele.ent - C$ $09ect
(ra#ing Goo#
*HA"A,
22+000 (ra#ing
goo#s
2299G0 8n0ent o3n
ro#u&ts
none
'inishe# Goo#
*'ER(,
220000 'inishe#
goo#s
2299G0 8n0ent o3n
ro#u&ts
none
2 Process $vervie, Ta0le
Process step External
process
re)erence
'siness
condition
'siness role Trans:
action
code
Expected
reslts
Sales $rder
Entry
5aterial
a0aila2le
Sales A#ministrator =A0!
Delivery
Creation
"arehouse /ler4 =A!0/
Chec; 'atch
Deter.ination
%at&h
management
"arehouse /ler4 =A021
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Process step External
process
re)erence
'siness
condition
'siness role Trans:
action
code
Expected
reslts
a&ti0e an#
material
&lassifie#.
Chec;
Foreign Trade
In)or.ation
"arehouse /ler4 =A021
Pic;ing
(optional)
"arehouse /ler4 =A067
&ssign Serial
7.0er
Serial
num2er
management
a&ti0e
"arehouse /ler4 =A021
Create pro
)or.a 'illing
%illing A#ministrator ='0!
Print Csto.s
Doc.ent
/ustoms Agent =8%4
Post 6oods
Isse
5aterials
a0aila2le to
shi
"arehouse /ler4 =A067
'illing G8 has 2een
oste#
%illing A#ministrator ='04
Incoming
Payment
Accounts
Receivabl
e (157)
Create
Intrastat -
Extrastat
/ustoms Agent E1GR
4 Process Steps
4#1 Sales $rder Entry
*se
8n this a&ti0it$6 $ou 3ill enter a sales or#er.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics Sales and "istribution Sales /rder
Create
Transaction code =A0!
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
8f $ou ha0e installe# the s&enario 3ebate Processing7 *ree .oods in $our s$stem6
an# $ou use material H!!6 the follo3ing 3arning ma$ aear- Minimum #uantity
1$888 PC o2 2ree goods as not been reaced$ /hoose Enter to &onfirm this 3arning.
8f $ou #o not 3ant to use Aean "arehouse 5anagement *"5,6 &hoose a storage
lo&ation Sipping 9:o ,ean 0M *for e)amle6 18&8, 0ia the follo3ing ath- .oto
)tem Sipping. Enter the sele&te# storage lo&ation *for e)amle6 18&8, in fiel#
Stor$ ,ocation.
2. 7n the Create Sales /rder7 )nitial s&reen; enter the follo3ing #ata-
Field na.e Description *ser action and vales Co..ent
/rder 1ype
OR
Stan#ar# 7r#er
Sales
/rgani<ation
<!ales or"ani#ation>
"istribution
Cannel
<$istribution
channel>
"i-ision
<$i%ision>
>. /hoose Enter.
4. 5a4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sold to party
100005
9S &ustomer
Sip to party
100005
P/ number Enter a P7 num2er
/rder reason
Material
Number
<Material number>
4uantity 1 *ie&e,
:. /hoose Sa-e.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role Sales A#ministrator
*SAPK1%PRKSAAESPERS71-S,
'siness role .en Sales Customer Coc'pit
2. 5a4e the follo3ing entries an# &hoose "isplay Customer-
Field na.e Description *ser action and vales Co..ent
Customer
Number
100005
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SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
>. 7n the Customer Coc'pit screen6 sele&t the follo3ing otion-
Field na.e Description *ser action and vales Co..ent
/ter 6cti-ities
&reate Order
Sele&t /reate 7r#er from the
Dro-Do3n 5enu
4. 7n the Create Sales /rder screen6 ma4e the follo3ing entries an# &hoose Start-
Field na.e Description *ser action and vales Co..ent
Sales "ocument
1ype
OR
Stan#ar# 7r#er
Sales
/rgani<ation
<!ales
or"ani#ation>
"istribution
cannel
<$istribution
channel>
"i-ision
<$i%ision>
:. 7n the Standard /rder7 Ne9 screen6 ma4e the follo3ing entries an# &hoose Enter-
Field na.e Description *ser action and vales Co..ent
P/ number Enter a P7 num2er
Material
<Material number>
/rder 4uantity
1
8f $ou ha0e installe# the s&enario 3ebate Processing7 *ree .oods in $our s$stem
an# $ou use material H!!6 the follo3ing 3arning ma$ aear- Minimum #uantity
1$888 PC o2 2ree goods as not been reaced$ (o s4i this 3arning6 &hoose Enter.
8f $ou #o not 3ant to use Aean "arehouse 5anagement *"5,6 &hoose a storage
lo&ation Sipping 9:o ,ean 0M *for e)amle6 18&8, 2$ sele&ting the item an#
&hoosing the Product 6-ailability tab on the s&reen se&tion ne)t to the )tem
/-er-ie9 se&tion. Enter the sele&te# storage lo&ation *for e)amle6 18&8, in fiel#
Storage ,ocation.
Jou &an ersonali;e the sales or#er s&reen 2$ hi#ing or #isla$ing &ertain ta2
ages. 'or e)amle6 if $ou 3ant to hi#e the ta2 age Pricing6 right-&li&4 the ta2 an#
&hoose 5ser Settings =ide 1ab >Pricing?$ Alternati0el$6 &hoose More to get a o-
u in 3hi&h $ou &an a## or remo0e all a0aila2le ta2 ages for that s&reen area.
6. /hoose Sa-e "ocument$ 5a4e a note of the sales or#er num2er- KKKKKKKKKK
3eslt
(he sales or#er is &reate#.
. SAP AG Page !2 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
(he rintout of the or#er &onfirmation is e)e&ute# automati&all$ an# imme#iatel$
*see settings in SAP G98 transa&tion ==!> for 7utut ($e %A00 an# #efaults in
$our user settings in transa&tion S9>,.
Jou also ha0e the ossi2ilit$ to start the rintout manuall$-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution Sales /rder
"isplay
Transaction code =A0>
!. Enter the or#er num2er on the "isplay Sales /rder7 )nitial Screen$ 'rom the menu6
&hoose Sales "ocument )ssue /utput 1o$
2. Sele&t the line 3ith message t$e B688.
>. /hoose Print.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role Sales A#ministrator
*SAPK1%PRKSAAESPERS71-S,
'siness role .en Sales Sales /rders Sales /rder Processing
/rders
!. /hoose the 6ll Sales /rders ta2 age or the 6ll Sales /rders #uery *refresh the &urrent
Fuer$ if ne&essar$,.
2. 5ar4 $our sales or#er an# &hoose So9 /rder Con2irmation as P"*.
>. 7n the Con-ert Spool to P"* s&reen6 &hoose Print.
4#! Delivery Creation
*se
8n this a&ti0it$6 $ou 3ill ro&ess the #eli0er$ #ue list in or#er to &reate the #eli0er$ #o&ument.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics ,ogistics Execution /utbound Process
.oods )ssue 2or /utbound "eli-ery /utbound "eli-ery
Create Collecti-e Processing o2 "ocuments "ue 2or
"eli-ery Sales /rder )tems
Transaction code =A!0/
2$ 7n the Sales /rder )tem s&reen6 ma4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sipping point
<!hippin" point>
. SAP AG Page !> of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
"eli-ery
creation dates
(*rom)
<Enter deli%er'
creation date>
(he sales or#er item #eli0er$
#ate must 2e eFual to or greater
than the #eli0er$ &reation #ate
*'rom,
"eli-ery
creation dates
(1o)
<Enter deli%er'
creation date>
(he sales or#er item #eli0er$
#ate must 2e eFual to or less
than the #eli0er$ &reation #ate
*(o,
@$ /hoose Execute.
&$ Sele&t $our sales or#er an# &hoose Create "eli-ery in te Bac'ground$
%$ Set the &ursor on the line 3ith the green light an# &hoose "etails. 8n the #ialog 2o) $ou 3ill
see the num2er of the #eli0er$ 3hi&h has 2een &reate#.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound "eli-ery
2$ 7n the "eli-ery "ue /rders ta2 age6 ma4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sipping point
<!hippin" point>
@$ /hoose 6pply *refresh the &urrent Fuer$ if ne&essar$,.
&$ Sele&t $our or#er $ou &reate# in the re0ious ro&ess stes.
%$ /hoose Creation in Bac'ground $
6$ Jou &an see message- "eli-ery Adeli-ery numberB as been sa-ed.
3eslt
A #eli0er$ #o&ument is &reate#. %at&hes 3ere automati&all$ #etermine# in &ase materials H2!6
H226 '296 an# '!26 3ere use#. 8f Aean "5 has 2een set u6 a "5 (7 *"arehouse
5anagement (ransfer 7r#er, is &reate#6 rinte# an# automati&all$ &onfirme#. Pi&4ing &an 2e
#one using the rinte# (7.
(he rintout of the transfer or#er is e)e&ute# automati&all$ an# imme#iatel$.
Jou also ha0e the ossi2ilit$ to start the rintout manuall$-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics ,ogistics Execution /utbound Process .oods
)ssue 2or /utbound "eli-ery Communication : Printing
Single Print Pic' "ocument
Transaction code A(>!
. SAP AG Page !4 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
!. Enter the "arehouse 1um2er an# (7 1um2er *$ou &an fin# this num2er using
transa&tion =A021 an# &he&4ing the #o&ument flo3,6 an# then &hoose Enter$
2. (o start the rint ro&ess6 &hoose 1rans2er order Print$
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping 1rans2er /rders
Print 1/ Manually
!. Enter the "arehouse 1um2er an# (7 1um2er *$ou &an fin# (7 num2er using
'siness role .en 0areouse Management Sipping /utbound "eli-ery
"isplay "eli-ery an# &he&4ing the #o&ument flo3 of $our out2oun# #eli0er$, an#
&hoose Enter$
2. (o start the rint ro&ess6 &hoose More 1rans2er order Print from the menu.
4#2 Chec;ing 'atches
*se
8n this a&ti0it$ $ou 3ill &he&4 the 2at&h #etermination in the #eli0er$.
Prere"isites
(his ste is to 2e use# if 2at&h management has 2een a&ti0ate#6 an# the material has 2een
&lassifie#.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics Sales and "istribution Sipping and
1ransportation /utbound "eli-ery Cange Single
"ocument
Transaction code =A021
2. 7n the Cange /utbound "eli-ery s&reen6 enter the out2oun# #eli0er$ num2er6 an# &hoose
Enter.
>. 7n the Pic'ing o0er0ie3 s&reen6 sele&t the 2at&h num2er from the inut hel *'4 L
/onsignment sto&4 at &ustomer, for the materials to 3hi&h $ou nee# to assign 2at&hes.
4. Sa0e $our #eli0er$.
:. /onfirm an$ s$stem messages 3ith Enter 3here ali&a2le.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
. SAP AG Page !: of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,)
'siness role .en 0areouse Management Sipping /utbound
"eli-ery
2. Sele&t the ta2 age "ue 2or Post .oods )ssue .
>. Enter the Sipping Point : 3ecei-ing Pt7 an# &hoose 6pply *refresh the &urrent Fuer$ if
ne&essar$,.
4. Sele&t $our Deli0er$.
:. /hoose Cange.
6. 8n the Batc Split )ndicator &olumn6 &hoose Batc Split Exists.
G. 8n the Batc fiel#6 &he&4 the 2at&h num2er assignment.
3eslt
%at&h num2ers are assigne# to the materials.
4#4 Chec;ing Foreign Trade In)or.ation
*se
8n this a&ti0it$ $ou 3ill &he&4 the foreign tra#e information in the #eli0er$.
Procedre
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution Sipping and
1ransportation /utbound "eli-ery Cange Single
"ocument
Transaction code =A021
2. 7n the Cange /utbound "eli-ery s&reen6 enter the out2oun# #eli0er$ num2er6 an# &hoose
Enter.
>. Sele&t a #eli0er$ item 2$ #ou2le-&li&4ing an# go to the *oreign 1rade : Customs ta2 age.
Here $ou &an see the automati&all$ e)traolate# items for the 8ntrastat < E)trastat reorting
of $our #eli0er$.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound
"eli-ery
2. Sele&t the ta2 age "ue 2or Post .oods )ssue.
. SAP AG Page !6 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
>. Enter the Sipping Point : 3ecei-ing Pt7 an# &hoose 6pply *refresh the &urrent Fuer$ if
ne&essar$,.
4. Sele&t $our #eli0er$.
:. /hoose "isplay.
6. Sele&t a #eli0er$ item 2$ #ou2le-&li&4ing an# go to the *oreign 1rade : Customs ta2 age.
Here $ou &an see the automati&all$ e)traolate# items for the 8ntrastat < E)trastat reorting
of $our #eli0er$.
3eslt
(he 8ntrastat < E)trastat #etails are assigne# to #eli0er$.
4#< Pic;ing ($ptional)
*se
(he i&4ing ro&ess in0ol0es ta4ing goo#s from a storage lo&ation an# staging the right Fuantit$
in the i&4ing area 3here the goo#s 3ill 2e reare# for shiing.
Prere"isites
(his ste is to 2e use# if lean "5 has not 2een a&ti0ate#.
Procedre
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution Sipping and
1ransportation /utbound "eli-ery ,ists and ,ogs
/utbound "eli-ery Monitor
Transaction code =A067
2$ 7n the /utbound "eli-ery Monitor s&reen6 &hoose *or Pic'ing.
@$ 7n the /utbound "eli-eries 2or Pic'ing s&reen6 ma4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sipping point
<!hippin" point>
/nly Pic'ing
9itout 0M

&$ /hoose Execute.
%$ Sele&t $our #eli0er$ note an# Coose Subse#uent *unctions Pic'ing /utput$
6$ 7n the /utput 2rom Pic'ing s&reen6 sele&t $our #eli0er$ note an# &hoose Execute$
. SAP AG Page !G of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound "eli-ery
2$ 7n the Pic'ing ,ist (9itout 0M) ta2 age6 ma4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sipping point
<!hippin" point>
@$ /hoose 6pply *refresh the &urrent Fuer$ if ne&essar$,.
&$ Sele&t $our #eli0er$ note an# &hoose "isplay$
%$ 'rom the menu &hoose6 MoreC Subse#uent *unctions /utput 2rom Pic'ing$
6$ (o &onfirm the #ialog 2o)6 &hoose Enter.
!$ 7n the /utput 2rom Pic'ing s&reen6 &hoose Execute$
D$ 7n the /utput 2rom Pic'ing s&reen6 sele&t $our #eli0er$ note an# &hoose Execute$
3eslt
(he i&4ing list EE00 has 2een rinte#6 an# the i&4ing Fuantit$ at #eli0er$ item le0el has 2een
u#ate# 3ith the reFueste# #eli0er$ Fuantit$.
4#= &ssigning Serial 7.0er
*se
8n this a&ti0it$ $ou assign serial num2ers to the materials.
Prere"isites
(his ste is to 2e use# if serial num2er management has 2een a&ti0ate#.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics Sales and "istribution Sipping and
1ransportation /utbound "eli-ery Cange Single
"ocument
Transaction code =A021
2$ 7n the Cange /utbound "eli-ery s&reen6 enter the #eli0er$ num2er6 an# &hoose Enter.
. SAP AG Page !+ of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
@$ Sele&t the material to 3hi&h $ou nee# to assign a serial num2er6 an# &hoose Batc Split *for
e)amle6 Material *126,. 8f the material is not 2at&h &ontrolle# *H20,6 &hoose )tem "etails
instea# of Batc Split.
&$ 7n the "eli-ery EEE Cange7 )tem "etails s&reen6 sele&t the 2at&h $ou nee# to assign a
serial num2er to an# &hoose Extras Serial Numbers$ 8f the material is not 2at&h-&ontrolle#
*H20,6 &hoose Extras Serial Numbers$
%$ 8n the Maintain Serial Numbers #ialog 2o)6 sele&t the serial num2er from the inut hel. 'or
testing uroses6 &hoose a serial num2er from the sele&tion list that has a lant an# storage
lo&ation assigne# to it. 5a4e sure that the serial num2er &omes from the 2at&h #etermine# in
ste 4.> in &ase the material is 2at&h-&ontrolle# *for e)amle6 '!26,.
6$ Sa0e $our #eli0er$.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound
"eli-ery
2$ Sele&t the ta2 age "ue 2or Post .oods )ssue.
@$ Enter the Sipping Point : 3ecei-ing Pt7 an# &hoose 6pply *refresh the &urrent Fuer$ if
ne&essar$,.
&$ Sele&t $our #eli0er$.
%$ /hoose Cange.
6$ Sele&t the material to 3hi&h $ou nee# to assign a serial num2er6 an# &hoose Batc Split *for
e)amle6 Material *126,. 8f the material is not 2at&h &ontrolle# *H20,6 &hoose )tem "etails
instea# of Batc Split$
!$ 7n the "eli-ery EEE Cange7 )tem "etails s&reen6 sele&t the 2at&h $ou nee# to assign a
serial num2er to an# &hoose MoreC Extras Serial Numbers. 8f the material is not 2at&h
&ontrolle# *H20,6 &hoose MoreC Extras Serial Numbers.
D$ 8n the Maintain Serial Numbers #ialog 2o)6 sele&t the serial num2er from the inut hel. 'or
testing uroses6 &hoose a serial num2er from the sele&tion list that has a lant an# storage
lo&ation assigne# to it. 5a4e sure that the serial num2er &omes from the 2at&h #etermine# in
ste 4.> in &ase the material is 2at&h &ontrolle# *for e)amle6 '!26,.
+$ Sa0e $our out2oun# #eli0er$.
3eslt
Serial num2ers are assigne# to the materials.
4#> Pro For.a 'illing
. SAP AG Page !9 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
*se
8n this a&ti0it$ $ou 3ill han#le the 2illing. 9suall$ $ou 3oul# ha0e to erform ro forma 2illing for
the &ustoms authorities in a first ste. Aater in the ro&ess ho3e0er6 $ou 3ill &reate the final
2illing #o&ument.
Procedre
!. A&&ess the transa&tion &hoosing one of the follo3ing na0igation otions-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution Billing Billing
"ocument Create
Transaction code ='0!
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role %illing A#ministrator
*SAPK1%PRK%8AA81G-S,
'siness role .en Sales Billing Create Billing "ocument
2. 7n the Create Billing "ocument s&reen6 enter the follo3ing #ata-
Field na.e Description *ser action and vales Co..ent
Billing 1ype
() ro (orma *n% +
$l%
/hoose the entr$ from the
inut hel.
"ocument
<,umber o+ 'our
deli%er'>
>. /hoose Enter an# sa0e the 2illing #o&ument.
8f 2at&h management has 2een a&ti0ate#6 t3o or more items aear in the 2illing
#o&ument #een#ing on the num2er of 2at&hes that ha0e 2een #eli0ere#.
3eslt
(he s$stem generates a ro forma in0oi&e for 2illing.
4#8 Printing Csto.s Doc.ents
*se
1ormall$6 $ou 3oul# &reate $our &ustoms #o&uments 2ase# on $our ro forma in0oi&e. (he
message t$e $ou nee# #een#s on the &ustoms regulations of $our &ountr$. 8n German$6 for
e)amle6 $ou nee# a &ustoms #e&laration to transfer $our goo#s to a thir#-art$ &ountr$. 1o
&ustoms #o&uments are reFuire# for goo#s transa&tions 3ithin the E9.
Procedre
!. A&&ess the transa&tion &hoosing one of the follo3ing na0igation otions-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
. SAP AG Page 20 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
S&P ECC .en ,ogistics Sales and "istribution *oreign
1rade:Customs Communication : Printing
Communication : Printing Printout *oreign 1rade
"ocument *irst Processing
Transaction code =8%4
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role /ustoms Agent
*SAPK1%PRK/9S(75SAGE1(-S,
'siness role .en *oreign 1rade Periodic "eclarations Print
1ransaction7 )nitial Procg
2. 7n the *oreign 1rade7 Print *oreign 1rade /utput F *irst Processing s&reen6 enter-
Field na.e Description *ser action and vales Co..ent
"ocument
<,umber o+ 'our pro +orma
billin" document>
>. /hoose Execute.
4. 7n the *oreign 1rade7 Print *oreign 1rade /utput F *irst processing s&reen6 $ou shoul# get
three items for $our sales or#er-
a. /ertifi&ate of origin
2. E)ort #e&laration
&. 8n0oi&e
1ote that there are onl$ t3o entries for the Portuguese &ustomer as the e)ort
#e&laration is onl$ nee#e# for 9.S. &ustomers.
:. Jou &an onl$ &hange #ata for the e)ort #e&laration. (herefore6 sele&t the item for the e)ort
#e&laration6 an# &hoose *orm data.
6. 7n the Print Pre-ie9 o2 Aprinter nameB Page 8881 o2 8881 s&reen6 &hoose6 for e)amle6
one of the #ifferent a##ress no#es on the left han# si#e for fiel# NG 2 Sender : Exporter. 8n
the Cange 2orm data #ialog 2o) $ou &an &hange the a##ress #ata of the shi-to art$.
G. After ha0ing &hange# the #ata6 &hoose 3e2res.
+. Go 2a&4 an# &hoose Print or Print pre-ie9.
9. 8n the Select output -ersion #ialog 2o)6 &hoose Hersion to #isla$ the &hange# #ata.
3eslt
(he &ustoms #o&uments are &reate#.
4#? Posting 6oods Isse
. SAP AG Page 2! of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
*se
8n this a&ti0it$6 $ou 3ill ost the goo#s issue.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics ,ogistics Execution /utbound Process
.oods )ssue 2or /utbound "eli-ery /utbound "eli-ery
,ists and ,ogs /utbound "eli-ery Monitor
Transaction code =A067
2. /hoose *or .oods )ssue.
>. 5a4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
Sipping point
<!hippin" oint>
4. /hoose Execute.
:. Sele&t the rele0ant #eli0er$.
6. /hoose Post .oods )ssue. */hoose to#a$Is #ate in the #ialog 2o).,
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound
"eli-ery
2. Sele&t the ta2 age "ue 2or Post .oods )ssue.
>. Enter the Sipping Point : 3ecei-ing Pt7 an# &hoose 6pply *refresh the &urrent Fuer$ if
ne&essar$,.
4. Sele&t $our Deli0er$.
:. /hoose .oods )ssue.
3eslt
(he goo#s issue is oste#.
'inan&ial ostings-
Material De0ited &cconts Credited &cconts Cost Ele.ent - C$ $09ect
(ra#ing Goo#s
*HA"A,
600020 (ra#ing
goo#s 3<o aa
22+000 (ra#ing
goo#s
none
'inishe# Goo#
*'ER(,
:24000 8n0.&hg.sale
o3n r#
220000 'inishe#
goo#s
none
. SAP AG Page 22 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Delivery 7ote
(he rintout of the #eli0er$ note is e)e&ute# automati&all$ an# imme#iatel$ *see
settings in SAP G98 transa&tion ==2> for 7utut ($e AD00 an# #efaults in $our
user settings in transa&tion S9>,.
Jou also ha0e the ossi2ilit$ to start the rintout manuall$-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics ,ogistics Execution /utbound Process
.oods )ssue 2or /utbound "eli-ery /utbound "eli-ery
"isplay
Transaction code =A0>1
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound "eli-ery
"isplay "eli-ery
!. Enter $our out2oun# #eli0er$ on the "isplay /utbound "eli-ery s&reen an# &hoose from
the menu *1"%/- MoreC, /utbound "eli-ery )ssue deli-ery /utput$
2. Sele&t the line 3ith message t$e AD00 L Deli0er$ 1ote.
>. /hoose Print.
r
'ill o) @ading
(he rintout of the 2ill of la#ing is e)e&ute# automati&all$ an# imme#iatel$ *see
settings in SAP G98 transa&tion ==2> for 7utut ($e J%A! an# #efaults in $our
user settings in transa&tion S9>,.
Jou also ha0e the ossi2ilit$ to start the rintout manuall$-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics ,ogistics Execution /utbound Process
.oods )ssue 2or /utbound "eli-ery /utbound "eli-ery
"isplay
Transaction code =A0>1
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role "arehouse /ler4
*SAPK1%PRK"AREH79SE/AERE-S,
'siness role .en 0areouse Management Sipping /utbound "eli-ery
"isplay "eli-ery
!. Enter $our out2oun# #eli0er$ on the "isplay /utbound "eli-ery s&reen an# &hoose from
the menu *1"%/- MoreM, /utbound "eli-ery )ssue deli-ery /utput$
2. Sele&t the line 3ith message t$e J%A! L %ill of Aa#ing.
. SAP AG Page 2> of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
>. /hoose Print.
4#1A 'illing
*se
8n this a&ti0it$6 $ou 3ill han#le the 2illing.
Procedre
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
!. A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
S&P ECC .en ,ogistics Sales and "istribution Billing Billing
"ocument Process Billing "ue ,ist
Transaction code ='04
2. Enter an$ rele0ant sear&h &riteria6 sele&t the deli-ery(related flag an# then #esele&t the
/rder(related flag. 1o3 &hoose "isplayBill,ist *'+,.
>. Sele&t a ro3 an# &hoose )ndi-idual Billing "ocument.
4. /hoose Sa-e.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
1$ A&&ess the transa&tion &hoosing the follo3ing na0igation otion-
'siness role %illing A#ministrator
*SAPK1%PRK%8AA81G-S,
'siness role .en Sales Billing
2$ 7n the Billing s&reen &hoose Billing "ue ,ist ta2 age *refresh the &urrent Fuer$ if
ne&essar$,.
@$ Enter the rele0ant sear&h &riteriaN sele&t the "eli-ery(3elated flag. /hoose 6pply$
&$ 5ar4 the lines 3ith the sales #o&uments $ou 3ant to 2ill then &hoose Billing in Bac'ground.
%$ (he s$stem 3ill ro0i#e $ou 3ith a list of the &reate# 2illing #o&uments.
3eslt
(he s$stem generates an in0oi&e for 2illing an# osts the 0alues to the se&ifie# a&&ounts. Jou
&an see the finan&ial information 2$ &hoosing 6ccounting /-er-ie9. (here $ou &an fin# the
a&&ounting #o&ument6 the &ontrolling #o&ument an# the rofita2ilit$ anal$sis #o&ument. Jou &an
also see the #o&ument flo3 2$ &hoosing "isplay document 2lo9.
'inan&ial ostings-
Material De0ited &cconts Credited &cconts Cost Ele.ent - C$
$09ect
(ra#ing Goo#
*HA"A,
24!000 'oreign
re&ei0a2les
:0!000 Sales re0enue
for.
:0!000
'inishe# Goo#
*'ER(,
24!000 'oreign
re&ei0a2les
:0!000 Sales re0enue
for.
:0!000
. SAP AG Page 24 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
(he rintout of the in0oi&e is e)e&ute# automati&all$ an# imme#iatel$ *see settings
in SAP G98 transa&tion ==>> for 7utut ($e RD00 an# #efaults in $our user
settings in transa&tion S9>,.
Jou also ha0e the ossi2ilit$ to start the rintout manuall$-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution Billing Billing "ocument
"isplay
Transaction code ='0>
!. Go to transa&tion ='0>. 7n the "isplay Billing "ocument s&reen6 &hoose Billing
document )ssue /utput to from the menu.
2. Sele&t the line 3ith message t$e 3"88.
>. /hoose Print.
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role %illing A#ministrator
*SAPK1%PRK%8AA81G-S,
'siness role .en Sales Billing Cange Billing "ocument
!. Enter the 2illing #o&ument num2er.
2. /hoose More C Billing "ocument )ssue /utput to.
>. Sele&t the rele0ant outut an# &hoose Print.

4#11 Posting Inco.ing Pay.ent
&cconts 3eceiva0le (1<>)
*se
8n this ro&ess $ou 3ill ost the in&oming a$ment.
Procedre
9sing the master #ata from this #o&ument6 &omlete all the a&ti0ities #es&ri2e# in the %usiness
Pro&ess Do&umentation of the s&enario 6ccounts 3ecei-able (1%!) *&haters Post )ncoming
Payment 2rom Customer Manually6 6utomatic Clearing o2 /pen )tems in Customer 6ccounts6
Manual Clearing o2 /pen )tems in Customer 6ccounts,.
4#1! Creating Intrastat - Extrastat
*se
8n this ste $ou 3ill ro&ess $our statisti&s for the E9.
. SAP AG Page 2: of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
8ntrastat &omrises the goo#s traffi& 3ithin the E9. E)trastat &omrises the goo#s traffi& 2et3een
E9 &ountries an# non-E9 &ountries.
Procedre
!. A&&ess the transa&tion &hoosing one of the follo3ing na0igation otions-
$ption 15 S&P 6raphical *ser Inter)ace (S&P 6*I)
S&P ECC .en ,ogistics Sales and "istribution *oreign
1rade:Customs Periodic "eclaration Coc'pit Periodic
"eclaration
Transaction code E1GR
$ption !5 S&P 7et8eaver 'siness Client (S&P 78'C) via 'siness 3ole
'siness role /ustoms Agent
*SAPK1%PRK/9S(75SAGE1(-S,
'siness role .en *oreign 1rade *oreign 1rade:Customs Periodic
"eclarations
2. 7n the *oreign 1rade7 Periodic "eclarations s&reen6 &hoose Create periodic declarations.
>. 7n the ne)t s&reen6 #ou2le-&li&4 the entr$ .ermany in the Extrastat fol#er *or alternati0el$6 in
the )ntrastat fol#er,. 7n the right-han# si#e of the s&reen6 &hoose the "ispatc:Export ta2
age an# &hoose Step1$
4. 7n the Extrastat7 Select "ata 2or Export to Non(E5 Countries s&reen6 ma4e the follo3ing
entries-
Field na.e Description *ser action and vales Co..ent
Billing "ocument
<,umber o+ 'our
billin" document>
Company Code
<&ompan' code>
Plant
<lant>
)n-oices
3eporting Mont the &urrent month
3eporting Iear the &urrent $ear
Country o2 "ec$
$E
"ecl$ Currency
E-R
,og 1ype
.
)ssue 0arnings
)ncompl$

)ssue 6ddnl )n2o
)ncompl$

:. /hoose Execute.
6. 7n the Periodic "eclarations F EE136S161 Export F Selection log s&reen6 &hoose the
)ncompletion log. Jou &an ro&ess in&omlete items on this s&reen. Sele&t the entries6 an#
&hoose Correct error. Jou ma$ nee# to ma4e a##itional entries on item le0el for the 2illing
#o&ument.
. SAP AG Page 26 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
G. /orre&t an$ errors that ma$ ha0e o&&urre#6 an# &hoose the entr$ Create 2ile:dis'ette in the
fol#er Subse#uent 2unctions on the left han# si#e.
+. 7n the EE136S1617 *ile Creation 2or )mport : Export F .ermany s&reen6 enter the follo3ing
#ata-
Field na.e Description *ser action and vales Co..ent
3eporting Mont the &urrent month
3eporting Iear the &urrent $ear
Company Code
<&ompan' code>
Plant
<lant>
Material Number num2er for $our #ata
me#ium
Jou re&ei0e the material
num2er from the
statisti&al offi&e.
)ssue log @
Create 2ile @
*ile Name 2or
/utput
'or e)amle-
Extrastat/00/1002
Enter a name for the
outut file.
*ederal State o2 tax
o22ice
'or e)amle- 0) 7nl$ for 8ntrastat
9. /hoose Execute.
!0. (he file is &reate#6 ho3e0er $ou still nee# to &reate the #is4ette. /hoose Create dis'ette.
!!. 5a4e the follo3ing entries-
Field na.e Description *ser action and vales Co..ent
1ype o2 data 2ile D@ E)trastat German$
Src 2ile 'or e)amle-
E)trastatK0>K200G
Enter a name for the
outut file.
1arget dri-e / /hoose from the inut
hel.
Subdirectory Enter a #ire&tor$ or at
least- O.
1arget 2ile 'or e)amle-
E)trastat>0G
Enter a name for the
outut file.
)ssue log @
Copy 2ile @
!2. /hoose Execute.
3eslt
(he file is &reate# in .as& format6 an# a re0ie3 of the file is #isla$e#.
. SAP AG Page 2G of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
< &ppendix
<#1 3eversal o) Process Steps
8n the follo3ing se&tion $ou &an fin# the most &ommon re0ersal stes that ena2le $ou to re0erse
some of the a&ti0ities #es&ri2e# re0iousl$ in this #o&ument.
Sales $rder Entry
Transaction code (S&P 6*I)
=A0!
3eversal- "elete Sales "ocument
Transaction code (S&P 6*I) =A02
'siness role Sales A#ministration
'siness role .en Sales Sales /rders Sales /rder Processing
Cange Sales /rder
Co..ent /hoose the menu Sales "ocument "elete.
Delivery De @ist
Transaction code (S&P 6*I)
=A!0/
3eversal- "elete "eli-ery
Transaction code (S&P 6*I) =A021
'siness role "arehouse /ler4
'siness role .en 0areouse Management Sipping /utbound
"eli-ery Cange "eli-ery
Co..ent /hoose the menu /utbound "eli-ery "elete. Ste
re0ersal of transfer or#er not ossi2le6 2ut the 3hole
#eli0er$ #o&ument &an still 2e #elete# 0ia =A021.
Chec; 'atches
Transaction code (S&P 6*I)
=A021
3eversal- Edit Batc Number
Transaction code (S&P 6*I) =A021
'siness role "arehouse /ler4
'siness role .en 0areouse Management Sipping /utbound
"eli-ery Cange "eli-ery
Co..ent
&ssign Serial 7.0er
. SAP AG Page 2+ of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
Transaction code (S&P 6*I)
=A021
3eversal- Edit Serial Number
Transaction code (S&P 6*I) =A021
'siness role "arehouse /ler4
'siness role .en 0areouse Management Sipping /utbound
"eli-ery Cange "eli-ery
Co..ent
'illing
Transaction code (S&P 6*I)
='04
3eversal- Cancel Billing document
Transaction code (S&P 6*I) ='!!
'siness role %illing A#ministrator
'siness role .en Sales Billing Cancel Billing "ocument
Co..ent Go to transa&tion ='!!6 enter the rele0ant 2illing #o&ument
num2er6 &hoose Enter an# sa0e $our result. An in0oi&e
&an&ellation #o&ument has 2een &reate# 2alan&ing the
original in0oi&e.
Post 6oods Isse
Transaction code (S&P 6*I)
=A067
3eversal- 3e-erse .oods )ssue
Transaction code (S&P 6*I) =A09
'siness role "arehouse /ler4
'siness role .en 0areouse Management Sipping /utbound
"eli-ery Cange .oods )ssue 2or "eli-ery Note
Co..ent
Create Intrastat - Extrastat
Transaction code (S&P 6*I)
E1GR
3eversal- Cange )ntrastat : Extrastat
Transaction code (S&P 6*I) E1GR
'siness role /ustoms Agent
'siness role .en *oreign 1rade *oreign 1rade:Customs Periodic
"eclarations
Co..ent
. SAP AG Page 29 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
<#! S&P E3P 3eports
*se
(he ta2le 2elo3 lists the reorts that $ou &an use to o2tain a##itional information on this
2usiness ro&ess.
Jou &an fin# #etaile# #es&ritions of the in#i0i#ual reorts in the follo3ing %PD
#o&uments6 3hi&h ro0i#e a &omrehensi0e &omilation of all imortant reorts-
'inan&ial A&&ounting- S6P E3P 3eports 2or 6ccounting (221)
Aogisti&s Pro&esses- S6P E3P 3eports 2or ,ogistics (222)
1ote that the #es&ritions of some reorts6 that are an in#isensa2le art of the ro&ess flo36
ma$ 2e lo&ate# #ire&tl$ in the se&tion 3here the$ 2elong.
3eports
3eport title Transaction
code (S&P 6*I)
'siness role
(78'C)
'siness role
.en (78'C)
Co..ent
Aist of Sales
7r#ers
=A0: Sales 5anager
*SAPK1%PRKSAAE
SPERS71-5,
Sales Sales
7r#ers Reorts
Aist of Sales 7r#ers
A list of all
sele&te#
sales or#ers
is #isla$e#.
Aist %illing
Do&uments
='0: Sales 5anager
*SAPK1%PRKSAAE
SPERS71-5,
Sales Sales
7r#ers Reorts
Aist %illing
Do&uments
A list of all
sele&te#
2illing
#o&uments is
#isla$e#.
8n&omlete SD
Do&uments
=.02 Sales 5anager
*SAPK1%PRKSAAE
SPERS71-5,
Sales Sales
7r#ers Reorts
Aist of 8n&omlete
Sales 7r#ers
A list of all
in&omlete
#o&uments on
the 2asis of
the se&ifie#
sele&tion
&riteria is
#isla$e#.
Assignment
Ai&ense to
Do&ument
=E29 Sales A#ministrator
*SAPK1%PRKSAAE
SPERS71-S,
Sales A##itional
8nformation
Assigne#
Do&uments for Ea&h
Ai&ense
A list of all
assigne#
#o&uments on
the 2asis of
the se&ifie#
sele&tion
&riteria is
#isla$e#.
/he&4 of
/ustomer
5aster
Regar#ing
Aegal /ontrol
=8+> /ustoms Agent
*SAPK1%PRK/9S(
75SAGE1(-S,
'oreign (ra#e
5onitoring /he&4
/ustomer
5aster<Aegal /ontrol
/onsisten&$
&he&4 of
&ustomer
master
regar#ing
legal &ontrol.
. SAP AG Page >0 of >!
SAP Best Practices 'oreign (ra#e E)ort Pro&essing *!!+,- %PD
<#2 *sed For.s
*se
'orms 3ere use# in some of the a&ti0ities of this 2usiness ro&ess. (he ta2le 2elo3 ro0i#es
#etails of these forms.
Co..on )or.
na.e
For. type *sed in process
step
$tpt
type
Technical na.e
7r#er
/onfirmation
Smart
'orm
Sales 7r#er Entr$ %A00 J%AAKSD7R/
Deli0er$ 1ote Smart
'orm
Post Goo#s 8ssue AD00
J%AAKSDDA1
Pro forma 8n0oi&e Smart
'orm
Pro 'orma %illing RD00 J%AAKSD81=
(ransfer 7r#er SAP S&rit Deli0er$ J%KA=S(AE81PEA
Pi&4 Aist SD SAPs&rit Pi&4ing *otional, EE00 J%KSDKP8/EKS81GA
%ill of Aa#ing Smart
'orm
Post Goo#s 8ssue J%A! J%AAKSD%AD
Sales 8n0oi&e Smart
'orm
%illing RD00 J%AAKSD81=
E)ort De&laration SAPs&rit Print /ustoms
Do&uments
'EE@ J%KE@P7R(KE9D/
/ert. of 7rigin E9 SAPs&rit Print /ustoms
Do&uments
'E/7 J%KE@P7R(K'E/7
<#4 Fre"ently &s;ed Bestions
Bestions &ns,ers
8 ha0e no sto&4 a0aila2leN
ho3 &an 8 a## moreQ
Go to transa&tion 55%E to &he&4 the sto&4 for $our material.
De&i#e ho3 mu&h $ou nee# an# &reate ne3 sto&4 for $our
lant6 using transa&tion 5%!/.
Ho3 &an 8 transfer goo#s
from one storage lo&ation to
anotherQ
9sing transa&tion 58G76 a&tion A0+ (ransfer Posting.
Do 8 al3a$s nee# to #o a
transfer or#er manuall$Q
1o. Jou &an set the s$stem to automati&all$ generate a
transfer or#er.
Do 8 nee# the 7ut2oun#
Deli0er$ 5onitor to ost the
goo#s issueQ
1o6 $ou &an #o it #ire&tl$ from the #eli0er$6 3hen &reating or
&hanging it.
. SAP AG Page >! of >!