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OUMH 2203
ENGLISH FOR WORKPLACE COMMUNICATION
NAMA PELAJAR
NO. MATRIKULASI
650723015148002
650723-01-5148
NO. TELEFON
016-7189793
E-MEL
ptlim9793@yahoo.com
PUSAT PEMBELAJARAN
OUMH 2203
CONTENT
1.0
Introduction
2.0
Content
4-5
2.2 Problem
5-6
2.3 Solution
2.3.1 Improvement of Storage
7-8
8-13
Conclusion
3.1 Evaluation of changes
4.0
14
3.2 Recommendation
14-15
References
16
OUMH 2203
Prepared for
Alvin Wong , Managing Director
The Fortune Textile Industrial
Jalan Tanjung Laboh,
83000 Batu Pahat
By
Lim Poh Tin
Factory Manager
The Fortune Textile Industrial
Jalan Tanjung Laboh,
83000 Batu Pahat
10 November 2012
To
From :
Date :
10 November 2012
OUMH 2203
Subject
1.0 INTRODUCTION
As an Occupational Health manager of the factory, I had a tour to the factory the past
few days. While I was looking at the Material and Handling department, I discovered
that the operators of that department didnt abibe the safety regulations as stipulated.
They were ignoring the safety regulations at their work. Handling and storing materials
involves diverse operations such as storage of corrosive chemicals , presence of large
quantities of dry fabric or paper can increase the risk and spread of fires.
The efficient handling and storing of materials is important to industry. These operations
provide a continuous flow of raw materials, parts, and assemblies through the
workplace, and ensure that materials are available when needed. Yet, the improper
handling and storing of materials can cause costly injuries.
Nowadays, machiner have become larger, speedier and more sophiscated and they also
introduced now potential hazards. As workers have to cope with mechanization and the
demand for increasing productivity, work stress, largely unrecognized or ignored,
exerted an increasing influence on their well being.
Environmental concern raised by the textile industries stem from two sources, the
processes involved in textile manufacturing and hazards associated with the way the
products are used. Therefore, the workers encounter various types of factory accidents
or health danger due to lack of proper safety rules. I wrote this report to you with the
purpose to propose a permanent solution that prevents recurrence of the actual causes of
hazards in the factory.
Management is rmly committed to a policy enabling all work activities to be carried
out safely, and with all possible measures taken to remove (or at least reduce) risks to
the health, safety and welfare of employees, contractors, authorised visitors, and anyone
else who may be affected by our operations. We are committed to ensuring we comply
with the Workplace Health and Safety Act 1995, the Workplace Health and Safety
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OUMH 2203
Regulations 1998 and applicable codes of practice and Malaysian Standards as far as
possible.
2.0 CONTENT
2.1 Present Situation
1
2.2 Problem
1
The walkways and doorways in the factory are fulled of boxes, extension cords
and litter even at the stairways.There are also stacked up with boxes. Nobody is
responsibility for cleaning the oors, clearing work areas and walkways. The
workers have no adequate space to enable ease of movement. The tread on stairs
are not adequate to minimise slipping too. Employees expose to many potential
hazards like moving industrial equipment or slick areas. A hazard is something
that can cause harm if not controlled. The outcome is the harm that results from
an uncontrolled hazard.
OUMH 2203
These can cause crush injuries, lacerations, bruising, sprains and strains to the
part of the body that is hit or trapped. In case of a dangerous situation such as
fire, the workers will not be able to escape quickly.
2
Not all material can be manually lifted. Carts, bins, hand trucks, dollies, and fork
lifts are all mechanical aids that can only help transport a load without putting
undue strain on the back. Pushcarts and bins only can be useful for light,
awkward material handling tasks, while hand trucks and forklifts just can help to
move heavier, stackable material. Our factory is lack of mechanical aids for
loading the heavier materials.
2.3 Solution
2.3.1
Improvement of Storage
Stored materials must not create a hazard. Storage areas must be kept free from
accumulated materials that may cause tripping, fires, or explosions, or that may
contribute to the harboring of rats and other pests. When stacking and piling
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OUMH 2203
Dyes, chemicals and other auxiliaries should be stored in a separate work area
and access to this area should be limited to trained personnel. The storage area
should be kept relatively cool and dry and all items must be recorded in a log
book and clearly labelled. Internationally recognized symbols should be used
and all factory workers should be train to recognize them. The storage areas,
balances and all utensils should be kept clean for safety reasons and to avoid
cross contamination.
2.3.2
respect
to those
new worker, we should introduce them to the workplace: the facilities, their
fellow workers, work times and meal breaks. This is only an induction. In an
induction, we must also tell the workers how to work safely and how to report a
problem, incident or injury. It is a good idea to formalise the inductions and
structure them in a way we can keep track of.
2.3.3
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Showing the employee how to avoid unnecessary physical stress and strain.
Because of the high incidence of back injuries, safe lifting techniques for manual
lifting should be demonstrated and practiced at the work site by supervisors as
well as by employees.
2.3.4
( SAMPLE )
SLIPS, TRIPS AND FALLS CHECKLIST
OUMH 2203
Company/workplace: ____________
Floors
Are oors free of water, ice, oil or other uids?
Yes
No
Are oor surfaces even ( e.g. no loose tiles or carpet that is torn or has ridges or holes)?
Are ramps designed to prevent slips and falls?
Yes
No
Yes
No
______________________________________________________________________
Housekeeping
Are walkways and doorways clear of boxes, extension cords and litter?
Yes
No
Yes
No
Are the responsibilities for cleaning oors, clearing work areas and walkways clearly
specied?
Yes
No
______________________________________________________________________
Stairs
Are stairways kept clear of boxes, extension cords and litter?
Yes
No
Yes
No
Yes
No
Yes
No
______________________________________________________________________
Lighting
Are work areas, walkways and stairs well lit?
Yes
No
Does the lighting enable workers to move between indoor and outdoor tasks safely?
Yes
No
______________________________________________________________________
Footwear
Is the footwear worn by workers suitable for the workplace?
Yes
No
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( SAMPLE )
MANUAL HANDLING CHECKLIST
Date checklist completed: ________________________________________________
Date checklist to be reviewed: ____________________________________________
(annually or when there is a change to the workplace)
Name of person who completed checklist:___________________________________
Position title: _____________
Company/workplace: _______________
______________________________________________________________________
Work tasks
Can all materials be lifted and carried easily?
Yes
No
Are mechanical aids (such as trolleys and hoists) available and used?
Yes
No
Are workers trained in manual handling techniques and the use of mechanical aids?
Yes
No
______________________________________________________________________
Work equipment
Are work benches a comfortable height?
Yes
No
No
Is ofce equipment (such as computer keyboards and screens) adjusted to avoid body
strain?
Yes
No
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No
_____________________________________________________________________
Work organization
Are tasks rotated to avoid repetitive work?
Yes
No
No
No
_____________________________________________________________________
Work area
Do workers have adequate space to enable ease of movement?
Yes
No
No
Is there sufcient area around machines or equipment to enable access for maintenance
and repair?
Yes
No
Electrical Checklist
Electricity has the potential to seriously injure and kill. As electricity is invisible,
it is even more dangerous. As the manager of a small business, we are
responsible for ensuring the electrical ttings and electrical equipment in the
workplace is safe, and inspected and maintained regularly. We should involve
our workers in lling out the checklist. The sample of electrical checklist as the
following:
______________________________________________________________________
( SAMPLE )
ELECTRICAL CHECKLIST
Date checklist completed: ________________________________________________
11
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Company/workplace:________________
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*For specialized advice about electrical safety, contact a licensed electrical contractor.
Make sure all power points, light ttings and switches are in a safe place and
free from obvious defects .We should check for damaged insulation, water leaks,
burn marks, bent or loose pins or ttings. Always get a licensed electrical
contractor to check our electrical switchboards and equipment in the factory.
Inspecting and maintaining electrical equipment regularly are needed in order to
prevent workers electrocution incident. A significant contribution to safety in the
factory can be made by personnel being dressed appropriately.
2.3.5
Knowledge of the basic anatomy of the spine, the muscles, and the joints of the
trunk, and the contributions of intra-abdominal pressure while lifting.
Recognition of the physical factors that might contribute to an accident, and how
to avoid the unexpected.
Use of safe lifting postures and timing for smooth, easy lifting and the ability to
minimize the load-moment effects.
Use of handling aids such as stages, platforms, or steps, trestles, shoulder pads,
handles, and wheels.
3.0 CONCLUSION
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3.1.2
With the Safety Standards that have improved, the staffs will be working
under a safe environment. They wont be stressful all the time throughout
the working days.
3.1.3
3.1.4
After carrying out the well-planed storage, the employees will be able to
work in a systematically arranging materials workplace.
3.2. Recommendation
3.2.1
3.2.2
3.2.3 The management should provide rubber boots to workers in the olyeing
department so as to reduce the risk of falls as the floor is wet all the time.
Workers dealing dyestufts or chemicals should be provided with glover
and facial masks to aviod coming in contact which can cause serious skin
problems.
3.2.4
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Potential Staffs
Evaluated by Assessors
Persons appointed by
branch manager
Evaluation
Not qualify
Results
Re-trained
Transfer to
another
department
suitable for
the staff
Evaluation
Report
Or
Approval by
Branch
Manager
3.2.4
Mr. Selva from the Materials and Handling Department who had attended
Handling Management Course last year and he also had 8 years experiance
in a textlie firm. He would be the best person to prepare the training manual
for inspection, handling and preservation and conduct trainning for all the
relevant staffs as well.
( 2754 words )
REFERENCES
15
OUMH 2203
H & S Executive (2002) COSHH A Brief Guide to the Regulations What You Need to
Know About the Control of Substances Hazardous to Health Regulations.
Badger, I. (2003). English for work: Everyday business English. UK :Pearson Education
Limited.
Jaya Poshani Ponnudurai.(2010). English for Workplace Communication: Business
Reports.Selangor. Meteor Doc. Sdn. Bhd.
WEBSITE
1
http://www.osha.gov/doc/outreachtraining/htmlfiles/mathan.html
http://www.ehow.com/about_5176090_problems-textile
industry.html#ixzz2ANnWTCvo
http://en.wikipedia.org/wiki/Occupational_safety_and_health
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