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The reason for undertaking the project
The reason I am undertaking this project is in order for me to be able to try and
promote the H10 business. I have been asked my Mr Gilbert to create this project to
try and gain enough profit from one hotel to be able to upgrade this three star hotel
to a four star hotel. Once the hotel has been upgraded the profit which will be made
will go towards building a new hotel in a new location. In this project I present the
hotel in a way which will interest potential guests and make them want to stay in
this hotel.
The expected benefits to the organisation
H10 will benefit from this project in a number of ways. First of all more guests will be
staying at this particular hotel and therefore the hotel will be making more profit.
Secondly as the hotel make enough profit the three star hotel will be made into a
four star hotel, this will encourage a wider range of people to stay at the hotel and
also encourage more guests to visit. Another benefit to H10 will be that as the hotel
starts to make more profit H10 will be able to start discussing locations for a new
hotel. Over all a new hotel will be a huge success for the business and will make H10
a group of over 40 hotels all over the world.
The objectives of the project
The objective of the project will be to create a presentation which will encourage
more guests to stay at a particular hotel. The presentation will give potential guests a
good insight as to what the hotel has to offer and will also offer a gallery of pictures
which show a true likeness of the hotel as well as a video which shows many hotels
in the H10 group. In the future if this project is very successful the same idea could
be used to turn another three star hotel into a four star hotel. The H10 Company
would then be able to build lots more hotels and become an even more successful
business. I will list the objectives that I will try to meet in this project; I will then
explain why these objectives are so important in making this presentation a success.
1. I will try to provide images that give a true likeness of the hotel. I will do
this in order for the customers of this hotel to be able to see what the
inside of the hotel is like and what the surroundings of the hotel are before
they decide to visit this accommodation.
2. I will make sure that all information which I publish is true at the time of
releasing this presentation. I will do this to make sure that I do not give any
false information which could lead guests to believe incorrect information
about this hotel.
3. I will ensure that the presentation is easy to navigate around. I will do this
to make sure that everyone feels ease using this project. I would like every
age group to be able to access this piece whether it is at home or via their
local library.
4. I will make sure that when I give information about the company H10 I
include information about other hotels; this will not only promote my
chosen hotel but will also represent other hotels all over the world.
5. I will make sure that when I write about the area in which the hotel is
located I mention possible bad points as well as the good points about the
hotels location.
6. I will make sure that all of the features of the hotel that I mention in this
presentation are correct and accurate at the time of releasing this
presentation.
7. I will make sure that the review of the hotel that I use is a real review taken
from a secure website, I will do this in order to make sure that it is from a
real customer of the hotel so that other potential customers ill be able to
relate to it.
Key success criteria
My key success criteria will outline the things that will make my project a success. I
will outline this bellow and then try to meet these whilst completing the project in
order to make it a success.
• I will have a set date by which the project should be completed
• A maximum cost for the presentation overall
• How much profit the hotel will make
• How much it will cost to refurbish certain parts of the hotel
• How it will be distributed amongst travel agents
• How long it will take after the presentation has been released for it to have
its full effect.
• The text that is in the project should be 100% accurate at the point of
release.
• The images used in the presentation should show a true likeness of the hotel
at the time of release.
The constraints
The presentation which I will create should be able to run on most computer
systems. It should be able to run on a standard windows operating system. It should
be able to run on computers which are older as well as the new models. There will
be a master back up of this presentation in order for me to insure that it can be
uploaded in to many places and not be changed or slowed down. The purchase of
flash will not be necessary in order for guests to be able to view this presentation.
This presentation will be easy to use and will require no knowledge of computers in
order for users to be at ease using this presentation, this will allow older users as
well as new users to be able to use this system.
Areas of risk
There are certain areas of risk whilst I am doing this project. For example my client,
Daniel Gilbert could fall ill at anytime in this project, he therefore may not be able to
come to meetings and give me the go ahead for the project to carry on, it could
therefore be put on hold. Another risk would be if I took ill, in this case I wouldn’t be
able to carry on work on the project and work on the presentation would stop until I
regained full health. Another risk which we may encounter would be if the computer
which I am working on was to stop working. This would put the project on hold as I
wouldn’t be able to do any work on the presentation, I will therefore try to keep my
computer in top condition.
The project roadmap i.e. a rough estimate of what will be delivered when
In order for my project to be a success I have split the time that I will use up into
sections I have done this in order to keep on track with my project and to try and get
the project done before the date of hand over to the client. Below I will show the
main tasks which I have split it up into.
Task Name Duration Start Finish
Analysis 15.25 Days 04/09/2008 25/09/2008
Initial Design 4 Days 08/09/2008 12/09/2008
Prototyping & 73 days 12/09/2008 23/12/2008
Formative testing
Summative Testing 10 Days 24/12/2008 06/01/2008
Documentation 6 Days 07/01/2008 14/01/2008
Hand Over 2.25 Days 27/01/2009 28/01/2009
Resource requirements i.e. people, Material, Equipment and time
In this project I have certain resources. First of all I have Mr Bryan and Mr Deacon;
these people will be my senior project manager and my assistant senior project
manager. They will both be able to help to me complete my project by giving me
advice and guidance when it comes to questions which I may have. I will also have
Darminder Atker, he will be my peer reviewer and will be able to help me use flash if
I get stuck, he will also be able to advise me on designs of the presentation. The
other resources which I will have will be the computers which I will use whilst
creating this project.
The project’s stakeholders
Faye Inglesant‐ Project Manager
Faye is the project manger in this project; she was approached by Daniel Gilbert and
asked to create a presentation in order to advertise a specific hotel. Faye is a student
at Wyggeston & Queen Elizabeth 1 College where she is currently studding A2
Applied ICT.
Daniel Gilbert‐ Client
Daniel is the customer in this project; he gives the go ahead for each section and
makes sure that the project is being completed the way he wants it to be. He will
give the initial designs the go ahead and make up the specifications which Faye will
then have to incorporate into the project.
Mr Bryan‐ Senior Project Manager
Mr Bryan is Faye’s ICT teacher and will therefore be around most of the time to
make sure that the project is on track. He will also be able to give advice to Faye on
how she can improve certain aspects of her project.
Mr Deacon‐ Assistant senior project manager
Mr Deacon is the assistant to Mr Bryan; he will be available if Mr Bryan isn’t. He will
be able to take up the role of Mr Bryan or sit in on meetings as well as Mr Bryan. He
will also be able to advise Faye on the running of the project and give help if she had
queries.
Darminder Atker‐ Peer Reviewer
Darminder will be able to give Faye advice on the initial designs and on how to
create the project. He will also be able to help if she needs help using flash or any
other program.
Interim review points
The interim review points which I will use will be meetings. I will have a meeting to
present the initial plan and the scope document. I will then have 4 updated plan
meetings. There will then be one last meeting for the end of project review meeting,
this will be where we review the objectives and discuss whether the project has
been a success.
The project deliverables, i.e. the product (s)/services(s) to be produced
Once I have finished the project I will give my client a copy of the presentation on a
compact disc. This presentation can then be easily distributed amongst travel agents
and other companies. Each time the presentation is sent out it will be sent on a CD,
therefore when the company shows this presentation to a potential customer the
travel agent can show this presentation via the internet or the disc. This Compact
disc will also feature getting started with instructions and a brief user guide.
The quality criteria that the deliverables must meet
• The CD Rom should be auto play
• The Presentation should load up within 30 seconds
• The user guide and the getting started with instructions should be well laid
out
• The getting started with instructions should include, software needed,
optimum pixels and operating system that the presentation will run on.
• The presentation should be within the size limit of 30MB
The target completion date
The completion date for this project is 27/01/2009. By this date everything will be
complete and ready to hand over to my customer.