Psa Bulletin06 2014

1
Bulletin 06-2014
20 May 2014

PSA Proposed Staffing Pattern
On 16 May 2014, the Proposed Staffing Pattern for the Philippine Statistics Authority
(PSA) was presented by the World Bank Technical Assistance (WBTA) Team
1
to the
PSA Executive Committee
2
. Currently on its second iteration, the proposed staffing
pattern contains the staff composition (number and salary grade) of the various
offices, divisions and units at the Central Office and at the Field Office. It also shows
a comparison of the number of staff as proposed and as per the approved
rationalization plan (RAT Plan) and also the number of warm bodies/filled positions
by office, division and unit.
As the final staffing pattern is expected to be finalized by May 30, 2014, the PSA
Executive Committee is now sharing the proposed staffing pattern with all PSA staff
to elicit their comments and suggestions. The staff can send their comments and
suggestions to psacmt@gmail.com and/or to their respective PSA area heads, e.g.,
PSA-Quezon Avenue to IDNS Romeo S. Recide (rsrecide@gmail.com) not later than
May 22, 2014, 12:00 noon. The comments will be discussed at the PSA ExeCom
meeting with the WBTA Team on May 23, 2014, 11:30AM at the PSA-Makati
Operations Room.

General Principles and Guidelines
The proposed staffing pattern was developed following the general principles and
guidelines shown in Table 1 below.

Table 1. General Principles and Guidelines for the Proposed Staffing Pattern
Principles and guidelines Remarks
Starting points
1. Starting point is the approved RAT Plan or
Plantilla document, whichever is more
consistent.
For NSO and BAS, plantilla document
was used. For NSCB and BLES, RAT
Plan document was used.
2. Proposed staffing pattern must not cost more
than the approved RAT Plan or plantilla
positions (not warm bodies). Using RAT
This ceiling includes the budget for
positions which are Co-Terminus with

1
The World Bank Technical Assistance Team is composed of Mr. Tomas P. Africa, Ms. Fiel Pizarro,
and Dr. Karl Kendrick Chua.
2
The PSA ExeCom is composed of National Statistician Lisa Grace S. Bersales, Interim Deputy
National Statisticians Romeo S. Recide, Lina V. Castro, Paula Monina G. Collado, and former Bureau
of Labor and Employment Statistics OIC-Director Ma. Teresa V. Peralta.
2

Principles and guidelines Remarks
Plan, this amounts to PHP 978 million in
basic pay and PHP 1,560 million in total
personal service cost.
the Incumbent (CTI).
If budget is breached, cut positions
across the board (i.e., equal percentage
or heads as needed) to meet the
budget.
3. All current positions are abolished and the
PSA has a free hand in proposing the new
staffing pattern. Consultants work will
generally not include any matching from old
to new positions.
This is to ensure objectivity in the
proposed staffing pattern.
Office and positions
1. Office size and staffing pattern will primarily
follow the offices function and outputs.
In the absence of other information, we
assume that optimal size of division is
established in the RAT Plan
justification.
2. The allotment of staff to each office will
follow the Department of Budget and
Management (DBM) guidelines (EO 366,
Occupational Services, Occupational
Groups, and Index of Occupational
Services).

3. Observe ratio of 1 administrative staff to 3
technical staff (as advised by DBM
Occupational Position, Compensation and
Classification Bureau).
Proposed staffing pattern has 1:2 ratio.
DBM requests PSA to consider
abolishing SG 1-4 positions and
outsourcing their functions.
4. Offices whose work are technical in nature
will follow diamond structure. Support offices
will follow pyramid structure.
There are some exceptions. Example:
Statistical Methodology will have a high
level structure.
5. Try to standardize division level staffing
count and pattern within an Assistant
National Statistician office to manage span
of control. From here, the size can be
adjusted depending on specific needs.
This would enhance discipline in the
staffing pattern and help to ensure
management effectiveness.
6. Observe straight listing of staff at the
provincial level to provide operational
flexibility.
This would allow a region to optimize
the allocation of staff depending on
province size.
7. Qualification standards (QS) are used as
needed to determine optimal staffing
requirement per office.

8. Simplify position titles for technical staff.
Rationalize near duplicate positions.

9. For small divisions, remove admin staff.
Retain only for medium to large divisions.
This follows DBM guidelines on
rationalization.
3

For high-level office structure, the DBM guidelines below were followed:
Table 2. DBM Guidelines on Structure of High-Level Office
Salary
Grade level
Office
Max
Number of staff
Details
30
Office of the
National Statistician
8
NS (Director VI),
Executive Assistant (EA) IV, Statistician III,
EA II, SAA III, Administrative Officer (AO) II,
AA III, Aa V
29
Office of the Deputy
National Statistician
4
DNS (Director V),
EA III, AA III, Aa IV
28
Office of the
Assistant National
Statistician
2
ANS (Director IV)
AA III
27 Unit 7
Director III,
AA III +specialized staff
26 Region 2
Director II,
AA I

In the construction of a Division, the following structures were considered:
Pyramid
o Traditional model, many low level staff and decreasing number of staff
with increasing salary grade.
o Retain for support offices and offices that perform manual processing.

Diamond
o Proposed model for technical offices. The bulk of staff are middle to
senior level technical staff. Very few or no admin staff.

High level (special case only)
o Proposed model for Statistical Methodology Unit. There are staff at SG
25 and up doing highly technical research work.

4

Proposed Staffing Pattern at the Central and Field Office
The succeeding sections present the proposed staffing pattern at the central office
and at the field office for comments of all concerned.

1. Staffing Pattern at the Central Office

1.1. Units under the National Statistician

1.2. Units under the Assistant National Statistician for Macro-economic Accounts

Mgt Technical
total
Senior Middle Junior Admin Proposed
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
(22) SG1021 SG1621 SG1315 SG1012 SG19 SG130 SG130 SG130
LegalService 3 3 1 0 2 1 7 7 3
ManagementandCorporate
Planning
2 7 4 2 1 1 10 13 8
StatisticalMethodology 4 2 2 0 0 1 7
InternationalCooperation 2 4 3 1 0 1 7
InternalAudit 2 3 1 1 1 2 7
Proposedtotal 13 19 11 4 4 6 38
Oldplantilla/RATPlantotal
(includingdissolveddivisions)
3 10 2 3 5 7 20
Warmbodiestotal(including
dissolveddivisions)
1 5 1 1 3 5 11
ProposedstaffingpatternforPSA
Division
Mgt Technical
total
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
AssistantNationalStatisticianfor
MacroeconomicAccounts
1 0 0 0 0 1 2 2 2
ProductionAccounts 2 13 7 4 2 0 15 13 7
ExpenditureAccounts 2 13 7 4 2 0 15 13 10
IncomeAccounts 2 13 7 4 2 0 15 10 4
SatelliteAccounts 2 13 7 4 2 0 15 11 6
Environment&DisasterRisk
ReductionStatistics
2 13 7 4 2 0 15
FarmEconomicsStatistics 2 26 14 8 4 2 30 51 30
Proposedtotal 13 91 49 28 14 3 107
12 84 19 24 41 4 100
dissolveddivisions)
6.5 50.5 18 10.5 22 2 59
Division
5

1.3. Units under the Assistant National Statistician for Economic Sector Statistics

1.4. Units under the Assistant National Statistician for Social Statistics

Mgt Technical
total
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
EconomicSectorStatistics
1 0 0 0 0 1 2 2 1
PriceStatistics 2 26 14 8 4 2 30 145 97
ServicesStatistics 2 26 14 8 4 2 30 56 41
IndustryStatistics 2 26 14 8 4 2 30 62 36
TradeStatistics 2 24 10 9 5 14 40 0 0
CropsStatistics 2 17 9 6 2 1 20 37 17
Livestock&PoultryStatistics 2 17 9 6 2 1 20 26 13
FisheriesStatistics 2 17 9 6 2 1 20 37 23
Proposedtotal 15 153 79 51 23 24 192
15 158 20 48 90 192 365
dissolveddivisions)
11.5 98.5 18 24.5 56 118 228
Division
Mgt Technical
total
Senior Middle Junior Admin Total Old
plantilla/
RATPlan
total
Warm
body
total
SocialStatistics
1 0 0 0 0 1 2 9 7
IncomeandEmploymentStatistics 2 26 14 8 4 2 30 34 24
DemographicandHealthStatistics 2 21 12 6 3 2 25 21 15
SocialDevelopmentStatistics 2 21 12 6 3 2 25 21 15
Poverty&HumanDevelopment
Statistics
2 13 7 4 2 0 15 14 11
LaborStandardsandRelations
Statistics
2 13 7 4 2 0 15 18 18
EmploymentDemandStatistics 2 13 7 4 2 0 15 9 8
Proposedtotal 13 107 59 32 16 7 127
19 69 27 26 16 38 126
dissolveddivisions)
16 56 24 20 12 26 98
Division
6

1.5. Units under the Assistant National Statistician for National Censuses

1.6. Units under the Assistant National Statistician for Standards

Mgt Total
technical
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
NationalCensuses
1 0 0 0 0 1 2
CensusOperation&Coordination 2 17 9 6 2 1 20 0 0
Service&IndustryCensus 2 17 9 6 2 1 20 24 17
Population&HousingCensus 2 17 9 6 2 1 20 28 21
Agriculture&FisheriesCensus 2 17 9 6 2 1 20 63 42
Proposedtotal 9 68 36 24 8 5 82
9 87 12 28 47 19 115
dissolveddivisions)
8 60 11 15 34 12 80
Division
Mgt Total
technical
plantilla/
RATPlan
total
Warm
bodies
total
Standards
1 0 0 0 0 1 2 2 2
StatisticalPolicies&Programs 2 17 9 6 2 1 20 7 5
StatisticalStandards 2 8 5 2 1 0 10 3.5 2
StatisticalClassifications 2 13 7 4 2 0 15 3.5 2
Total 7 38 21 12 5 2 47
5 10 7 1 2 1 16
dissolveddivisions)
3 7 5 1 1 1 11
Division
7

1.7. Units under the Assistant National Statistician for Information Technology and
Dissemination

1.8. Units under the Assistant National Statistician for Civil Registration

Mgt Total
technical
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
InformationTechnologyand
Dissemination
1 0 0 0 0 1 2 2 2
SystemsDevelopment 2 27 22 0 5 1 30 48 34
SystemsOperationand
Infrastructure
2 27 14 4 9 11 40 58 39
KnowledgeManagement&
Communication
2 15 5 5 5 3 20 68 42
SystemsQualityAssurance 2 12 9 0 3 1 15
GeoSpatialInformation
Management
2 12 8 1 3 1 15
Registers&DatabaseManagement 2 12 9 0 3 6 20
Proposedtotal 13 105 67 10 28 24 142
11 104 34 45 25 107 222
dissolveddivisions)
7 69 24 28 17 71 147
Division
Mgt Total
technical
plantilla/
RATPlan
total
Warm
body
total
CivilRegistration
1 0 0 0 0 1 2 2 2
CivilRegistrationRecords
Management
2 13 4 4 5 10 25 139 97
VitalStatistics 2 12 6 4 2 1 15 59 39
CitizensServices 2 30 10 10 10 28 60 0 0
CivilRegisterProgram
Development
2 24 8 8 8 14 40 0 0
Proposedtotal 9 79 28 26 25 54 142
3 18 4 6 8 179 200
dissolveddivisions)
3 13 3 3 7 122 138
Division
8

1.9. Units under the Assistant National Statistician for Central Support

2. Staffing Pattern at the Field Office
3

Office of the Regional Director
Director (SG 26) +Secretary (SG 7)

Statistical Operations and Coordination Division
Division chief is Stat H (SG 24)

Civil Registration and Administrative Support Division
Division chief is Registration Officer (RO) V (SG 24)
Civil Registration Section, headed by RO III (SG 18)
Administrative Support Section, headed by Accountant III (SG 19)

Provincial offices (straight listing), let n be number of provinces per region
n division chiefs (Stat H)

Note: sections are for internal coordination only

3
Sections are for internal coordination only
Mgt Total
technical
total
Old
plantilla/
RATPlan
total
Warm
bodies
total
CentralSupport
1 0 0 0 0 1 2 4 4
HumanResources 2 20 6 6 8 8 30 46 18
Budget 2 12 3 6 3 4 18 16 10
Accounting 2 12 6 0 6 10 24 20 12
GeneralServices 2 15 5 4 6 201 218 169 115
Proposedtotal 9 59 20 16 23 224 292
10 54 9 21 24 191 255
dissolveddivisions)
8 27 4 11 12 124 159
Division
9

Table 3. Field office staffing rule for management and technical staff

SG Positions Rule
Number of
positions
26
Regional Director
(Director II)
1 per region
17
24 Statistician H
1 per region
1 per province
17+86=103
22 Statistician G None
0
18 Statistician E
4 per region (one each MS, ES, SS,
NC)
17*4=68
15 Statistician C 2 per region; ratio for province
34+203=237
11 Statistician A 2 per region; ratio for province
34+301=335
24 Chief Admin Officer 1 per region
17
19 Accountant III 1 per region
17
16 Accountant II 1 per province; double NCR
81+10=91
18 Registration Officer III 1 per region
17
14 Registration Officer II
1 per region
1 per province
17+86=103
10 Registration Officer I 1 per region; ratio for province
17+149=166

Table 4. Field office staffing rule for other officials (1/2)

SG Positions Rule
Number of
positions
12 Information Systems Analyst I 2 per region, 1 per NCR district
34+5=39
11 Information Officer I 1 per region
17
8 Cartographer II 1 per region
17
18
Administrative Officer V
(HRMO II)
1 per region
17
11
Administrative Officer II
(HRMO I)
1 per province
86
15
Administrative Officer IV
(Budget Officer II)
1 per region
17
11
Administrative Officer II
(Budget Officer I)
1 per province
86
14
Administrative Officer III
(Cashier II)
1 per region
17
10
Administrative Officer I
(Cashier I)
1 per region, 1 per province
17+86=103

10

Table 5. Field office staffing rule for other officials (2/2)

SG Positions Rule
Number of
positions
14 Administrative Officer III (Supply
Officer II)
1 per region 17
10 Administrative Officer I (Supply
Officer I)
1 per province 86
10 Administrative Officer I (Records
Officer I)
1 per region 17
12 Administrative Assistant VI
(Computer Operator III)
1 per region 17
9 Administrative Assistant III
(Computer Operator)
1 per province 86
9 Administrative Assistant III (Sr.
Bookkeeper)
1 per region;
1 per province
17+86=103
8 Administrative Assistant II
(Disbursing Officer II)
1 per region;
1 per province; double NCR
17+81+10=108
7 Administrative Assistant I
(Secretary I)
1 per region 17
6 Administrative Aide VI (Data
Entry Machine Operator I)
2 per region;
34+81+2+10=127
6 Administrative Aide VI
(Cash Clerk II)
1 per region;
17+81+1+10=109
4 Administrative Aide IV 2 per region;
Triple for NCR, III and IV
28+18=46
3 Administrative Aide III 2 per region;
28+18=46
1 Administrative Aide I 2 per region;
28+18=46

Table 6. Ratio rule for provincial offices for Stat II, Stat I and RO I
Region Stat II Stat I RO I Region Stat II Stat I RO I
NCR 41 60 30 7 15 22 11
1 8 11 5 8 10 14 7
2 12 16 8 9 9 13 7
CAR 9 13 6 10 11 16 8
3 21 30 15 11 12 17 8
4A 28 41 20 12 11 15 7
4B 9 12 6 ARMM 8 10 5
5 11 15 8 13 8 11 5
6 14 19 10 Total 237 335 166
11

Filled positions and vacancies

In the proposed staffing pattern, a total of 3,687 positions is proposed. Compared to
the existing warm bodies/filled position of 2,967, this translates to a difference of 720
vacant/unfilled positions (Table 7).

With this, the staff are assured that there are more than enough positions available
for them. Staff who are holding positions other than that of a Planning Officer or
Executive Assistant and Board Secretariat, will not run out of jobs. However, there
will be a relatively few staff who will be affected due to the renaming of positions, but
only in terms of the position title - there will be no changes in salary.

Table 7. Number of Filled, Proposed and Vacant Positions
Position
Warm/
Filled Proposed
Vacancy/
Unfilled
Upper management 28 37 9
Statisticians 916 1,281 363
Statistical Coordination Officer* 712 - (712)
Labor and Employment Officer* 36 - (36)
Registration Officers 6 359 353
Archivist 6 0 (6)
IT 70 198 128
Legal 0 3 3
Accounting 18 122 104
Internal Auditor 0 4 4
Planning Officer 1 5 4
Administrative Officer 83 511 428
Executive Assistant and Board
Secretariat 5 5 -
Others 9 24 15
Administrative Assistants 370 555 185
Administrative Aides 705 583 (122)
TOTAL 2,967 3,687 720
* SCOs and LEOs will be renamed to Statistician; in some instances there will be
changes from SCO IV to Statistician III but the salary grade will be that of SCO IV

Next Steps
With the proposed staffing presented above, the staff are encouraged to send their
comments and suggestions to psacmt@gmail.com or to respective PSA area heads,
e.g., Ma. Teresa V. Peralta (terevperalta@gmail.com) for PSA Intramuros, not later
than 12:00 noon of May 22, 2014. All comments and suggestions will be treated with
utmost confidentiality.
12

The comments and suggestions will serve as basis in the refinement of the proposed
staffing pattern which is expected to be finalized by May 30, 2014. The refined/final
version of the staffing pattern to be submitted to the DBM for approval, will be posted
on the PSA CMT Intranet at http://intranetcmt.psa.gov.ph/

Psa Bulletin06 2014

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