Summing Formulas

Excel SUM Formula Probably, the most widely used Excel formula, the SUM function in Excel is
specifically designed to add values from different ranges, or one range. he SUM formula can be
typed into a cell in Excel, or inserted via the !nsert Function tool to the left of your Formula bar.
Excel "utosum Function #ecause adding numbers is probably the most common function that
Excel is used for, Excel has a built$in Feature called "utoSum located on the Standard toolbar.
"rray Formulas in Excel ! strongly suggest you read this very important information on using array
formulas in your spreadsheets. "rray formulas can let you specify more then one criteria to Sum,
"verage, %ount etc by. Many examples of how to use them.
Excel %onditional Sum &i'ard he %onditional Sum &i'ard is an "dd$!n to Excel that is used to
summari'e values in a list based on set criteria.
Sum &ith Multiple %riteria Examples of Excel formulas to sum a range of cells that meet multiple
criteria. ,(SUM, SUMP)*(U% and SUM with an !F function+formula.
Sum Every nth %ell
Sum nth ,argest+Smallest
Sum %ells by %olor
!ncrease+(ecrease -alues !f you have values on an Excel &or.sheet that you need to
permanently increase, or decrease you can use Paste Special. /o Excel formulas needed0
Excel Subtotals !n Excel we can use the Subtotals feature found under (ata on the &or.sheet
Menu #ar to Subtotal a table of data.
#old Excel Subtotals 1ere is how we can use %onditional Formatting in Excel to automatically
bold the results of Subtotals.
Ma.ing the SU#*", Function (ynamic 1ow to use the one function 2not feature as above3 to
perform a chosen operation on only visible cells after using "uto Filter.
Excel (ata ables (ata ables are a range of cells that are used for testing and analy'ing
outcomes on a large scale.
Sum #etween (ate )anges
counting Formulas. (o this often4 Free %ustom Excel Functions "dd$in
%ount &ith Multiple %riteria Examples of Excel formulas to count a range of cells that meet
multiple criteria. ,(%*U/, (%*U/", and SUM with an !F function+formula.
%ount Each !tem *nly *nce %ount repeats in range one$time only.
%ount &ords in a %ell Unli.e Microsoft &ord, Excel does not give us a ready made way to find
out the number of words in a cell, or a range of cells containing text, or words. hese Excel
formulas show you how.
%ount of Each !tem in a ,ist &ith the aid of "dvanced Filter and the %*U/!F we can get a count
of each item that appears in a list.
%ount #etween (ate )anges
,**5UP 6 )EFE)E/%E Formulas. (o this often4 Free %ustom Excel
Functions "dd$in
-,**5UP Perhaps one of Excels most commonly used Excel Formulas is the -,**5UP. !t is
also possibly the Excel formula that most people have problems understanding.
Stop 7/+"0 !n -loo.up
Excel 1,**5UP "nother one of Excels most commonly needed Excel Formulas is the
1,**5UP.
,eft ,oo.up in Excel Excel is very rich in ,oo.up formulas, with perhaps the -,**5UP being the
most popular. 1owever, the draw$bac. with all Excel8s ,oo.up formulas is that they will only loo.
in the left most column and return the result from the corresponding cell to the right. here are
times when users need to loo.up data in any column of table and return the corresponding cell to
the left.
Excel ,oo.ups &ith "rray %onstants &ould li.e to show you what ! call9 !n$%ell$,oo.ups. hese
are the perfect replacement for multiple nested !F functions.
(ynamic Formulas )ather than bog you Spreadsheet down with hundreds, if not thousands of
formulas, use a single formula with flexible and changeable "rguments. !n this example ! will use
the !/(E:+M"%1 functions nested together. ;ou can also instruct the end formula to return the
corresponding cell, to the match, on the left or right. 1owever, the the same principles can apply
to most Excel formulas.
!/(E:+M"%1 Functions &hile the -loo.up Function is very useful, it cannot loo. in any
%olumn, only the <st. "lso, it cannot offset x columns to the left or return the value x rows before
or after the found value. "n !/(E: 6 M"%1 combo will allow for all of this flexibility.
Find /th *ccurrence in Excel "s you may already .now, we can use -,**5UP, or
!/(E:+M"%1 to locate the first occurrence of a specified value in a list, or table of data.
1owever, Excel has no ready made formula that allows us to locate say the second, or third
occurrence etc of a specified value.
Excel ,oo.up able -,oo.up is the perfect Excel formula for numerical values contained in a
range. 1owever if you tried to use -,oo.up with text in a table, it8s use would be limited, For
example surnames such as Smith, Smithson, Smithy, Smithson$=acobs would create problems.
(ynamic Excel ,oo.ups hese are very handy for when you loo.up data but cannot be sure
which column your returned data should come from. !n other words, users may have inserted a
column within the table.
,oo.up 6 )eturn %orresponding )esult &hile we can use any of the lin.s above for loo.up
formulas, all re>uire a table of cells in a &or.sheet. !f you only have small number of items to
return based on the value of another cell, we can do the loo.up without leaving the cell0
Excel 1yperlin.s 1ow to get the most from hyperlin.s. 1yperlin.s that still wor. when a
&or.sheet name changes. %reate a hyperlin. to a %hart Sheet
1yperlin. to ,oo.up )esult Excel is >uite rich in ,oo.up type formulas, some of the more popular
ones are -,**5UP , !/(E:+M"%1 and 1,**5UP . hese all do a great ?ob in loo.ing up a
value we specify and then return a corresponding result. 1owever, it8s often the case that we
need to go to the row containing the found value, or its offset return.
(ynamic )eports 1ere you can see how we can the (atabase functions to produce dynamic
reporting from a table of data.
Multi$able ,oo.up Use the (ependent -alidation ,ists method to tell Excel to loo.up any chosen
item in any table you tell it.

!F Formula. (o this often4 Free %ustom Excel Functions "dd$in
/ested !F Formula ,imitation *ne limitation of Excel is that we can only nest Excel formulas up to
@ levels. his is particularly limiting when trying to add nested !F Functions+Formulas that re>uire
greater than @ conditions.
@ /ested !F Formula ,imitation &or.around A
)*U/(!/B 6 PE)%E/"BES. (o this often4 Free %ustom Excel Functions "dd$in
)ound Excel /umbers Methods and Excel Formulas for rounding numbers in Excel
Percentages in Excel " percent is a ratio of a number to <CC and is usually expressed using the
percent 2D3 symbol. !n Excel, a number can be expressed in a few different ways and used to
calculate a percentage in Excel.
Excluding EE)*S. (o this often4 Free %ustom Excel Functions "dd$in
"verage Excluding Eeros Excel has a built in formula+function that ma.es averaging a range of
cells easy. 1owever, the Excel formula "-E)"BE does not exclude 'eros.
Minimum Excluding Eeros Excel has a built in formula+function that ma.es finding the minimum
value in a range of cells easy. 1owever, the Excel formula M!/ does not exclude 'eros.
tips and tric.s
Fuic. 6 (irty ips For Microsoft Excel
Efficient Excel Spreadsheet (esign his page is a must read for anyone with the tas. of
designing and setting up an Excel spreadsheet. !t tal.s about formatting, layout and calculation
speed.
Excel ips and ric.s his page consists of many tips and tric.s you can use in Excel, from
shortcut .eys to wor.ing with formulas and functions. !f you .now of a good one, please let us
.now0
1andy 1ints For Spreadsheets 1ere you will find out how to use Excels %onditional Formatting
and (ata -alidation. !t explains in detail how you can use these great Excel features to wor. with
duplications in your spreadsheets. #est of all it shows how they can be used to prevent them0
Excel Formulas his page will ta.e you to lots of examples of Excels Formulas. !t includes
formulas for dates, times, text and numbers. Each page also includes some formula tips and
tric.s.
/ifty Excel Formulas (ownload a &or.boo. full of nifty Excel formulas9 For ,ast -alue, %lose
Match, "utoFilter ,oo.up 6 Much More
Excel resources
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Excel Formula Errors "s soon as you have discovered how to use formulas in Excel, you will
li.ely need to lean how to correct or hide formula errors.
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and 7/+"
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Excel Forum F"F ,ist of the most popular as.ed >uestions in the Excel help forum . Excel
Formulas through to Excel -#" macro code.
Excel Fre>uently "s.ed Fuestions and "nswers . "n ever growing list of popular >uestions and
answers.
See also9 Excel resources
%harts
Excel %harts 1ere are many examples that can be used to create Excel charts with a difference.
he Excel charting pages listed here show many different charting techni>ues, examples and
solutions.
Excel %hart ips and ric.s here are many little .nown tric.s that can be used with Excel charts
and these are ?ust some of them. !f you want your chart to update automatically, not plot 'eros, or
have scrolling charts etc, then you will find it here0
See also9 Excel resources
commission+tax formulas. (o this often4 Free %ustom Excel Functions "dd$in
%alculate Sliding Scale ax %alculating tax, or commission that is based on a sliding scale, or by
brac.et, can be complicated. he Excel formula here is one that can be used using Excel8s built in
function+formulas. hat is, the !F function+formula and the SUM function+formula.
%alculate Fixed )ate ax he Excel formula -,oo.up can be used to loo. for numeric values in
lists and tables and to use those values in a calculation. " perfect example of how -,oo.up can
be used to glean information is to wor. out how much tax you are re>uired to pay.
P!-* "#,ES
Excel Pivot ables a.e the F)EE online tutorial on Excel Pivot ables. (ownload the Excel
&or.boo. examples are more.
Pivot able utorial
Pivot able Brouping Problems
%alculated Fields in Pivot ables "dd your own custom calculations in Pivot ables.
Brouping Pivot able (ata Brouping Pivot able (ata. 1ow to Broup so you don8t get9 %annot
Broup that Selection