Microsoft word 2003 Training Center.

Creating New Document (ဖု ိင္အသစ္ျပဳလု ပ္ျပီး စာစိစာရု ိက္ျခင္း)

From File Menu. (Alt+F)
1. Click New (or) Ctrl+N (or) Click New button on the standard Tool bar.
Saving Document (ဖု ိင္ သိမ္းဆည္းျခင္း)
1. From File Menu, (Alt+F)
2. Click Save (or) Ctrl+S (or) Cilck Save button on the standard Tool Bar.
3. Type the File Name.
4. Click Ok button (Or) Press Enter Key.

Opening Document (ဖု ိင္ဖြင့္ျခင္း )

1. From File Menu. (Alt+F)
2. Click open (or) Ctrl+S (or) Click Open button on the Standard Tool Bar.
3. Select the File Name to open.
4. Click Open button (or) Press Enter Key.

Closing Docunment (ဖု ိင္ ပိတ္ျခင္း)

1. From File Menu,
2. Click Close (or) Ctrl+W

Inserting Page Number (စာမ်က္ႏွာအမွတ္တ ပ္ျခင္း)

1. From Insert Memu,
2. Select Page Number.
3. Set Page No.Position and Alignment
4. Click Format Page No.Format (optional)
5. Click Ok button (or) Press Enter.

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Inserting Symbols (သေကၤတမ်ားထည့္ သြင္းျခင္း )
1. From Insert Menu
2. Click Symbol
3. Select Symbol Font
4. Click Insert Button (or) Press Enter.

Inserting Word Art (စာလုံ းအလွဆင္ျခင္း)

1. From Insert Menu,

2. Click Picture -> Word Art
3. Select Word Art Style
4. Click Ok button
5. Type the text in the text box.
6. Ok button (or) Press Enter.

Bullet and Numbering (စာေၾကာင္းမ်ားေရွ႔တြင္သေကၤတ နံ ပါတ္တ ပ္ျခင္း)

1. Select the Lines to put Bullets & Numbering.
2. From Format Menu,
3. Click Bullet & Numbering.
4. Click Bullet or Number Tab.
5. Select Bullet Or Number Style
6. Ok Button or Enter.

Format Painter (ပုံ စံ ကူ းျခင္း)

1. Select the Text.
7. Click on Format Painter Button on the Tool bar.
8. Hold down Mouse left Button and select the text to copy style.

Header & Footer

1. From the view Menu,
2. Click Header and Footer
3. Type The Header in the Header Box.
4. Use the down Arrow Key to move to Footer.
5. Type The Footer in the Footer Box.
6. Click Close Button on the Header & Footer Bar.
OR Double Click on the Header Or Footer Area on the page.

Columns Style Paragraph

1. From Formant Menu.
2. Click Column
3. Select No. of Column (s) and Set Columns Spacing
4. Click Ok button Or Press Enter.

Changing Case (စာလုံ းပုံ စံ ေျပာင္းျခင္း)

1. Select the text to Change case
2. From Format Menu.
3. Select Change Case
4. Click on radio button to select case.
5. Click Ok button OR Press Enter.

Drop Cap (ေရွ႔စလုံ း အၾကီးေျပာင္း)

1. Select the beginning Character.
2. From Format Menu,
3. Select Drop Cap

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 4. Select Dropped Or In Margin, and Font
5. Set lines to drop and Distance From text.
6. Click Ok Button Or Press Enter.

Page Background
1. From Format Menu,
2. Click Background -> Select Background Color.
Zoom In/out page (စာမ်က္ႏွာခ်ဲ့ ။ ခ်ဳံ ႔)
1. Hold down Ctrl + Mouse Scroll Button

Page Border, Shading, Borders (စာမ်က္ႏွာကု ိေဘာင္ခတ္ျခင္း)

2. Select the Paragraph Or Table to shade
3. From Format Menu,
4. Click Border and Shading.
5. Cilck Borders
6. Click Ok button Or Press Enter.

Page Border
1. Fro Format Menu,
2. Click Border and Shading.
3. Click page Border
4. Select Style, Color, Width Or Art.
5. Click Ok button Or press Enter.

Shading
1. Select the paragraph or Table to shade
2. From Format Menu,
3. Click Border and Shading.
4. Click Shading
5. Select Shading Color in Fill Color Box
6. Click Ok button Or press Enter.

Saving File with password (လုံ ခ်ဳံ ဖု ိ႔ အတြက္သိမ္းဆည္းျခင္း )

1. From File Menu, Click Save As.
2. Click Tools from the save as dialog box.
3. Select and click Security Option.
4. Type the password in password to Open box and click ok.
5. Retype password in the Confirmation Box and Click Ok.
6. Click Save Or press Enter.

Formatting Page (စာမ်က္ႏွာခ်ိန္ကုိက္ျခင္း)

1. On the File menu, click Page Setup.
2. Click the Margins tab.
3. Set top. Bottom, Left, Right margins or Orientation
4. Click Ok or press Enter.

Setting Paper Size

1. On the File Menu, Click Page Setup.
2. Click the paper tab.
3. Click down Arrow and select paper Size.
4. Click Ok or Press Enter.

WORKING WITH TEXT ( စာမ်ား၊စာပု ိဒ္မ်ား ပုံ စံ အမ်ဳိးမ်ဳိးျပဳလု ပ္ျခင္း)

Formatting Text (Font, Size, Color, Style, Effects)

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 1. Select the text to Format.
2. From the Format Menu, Select font. (or) Ctrl+D
3. Click Font Tab and Select the Options.

Character Spacing
1. Select the text to format.
2. From the Format Menu, Select Font. (or) Ctrl+D
3. Click Character Spacing Tab.
4. Click Spacing Down Arrow to Select spacing.
5. Click Ok or Press Enter.

Find and Replace Text

1. place the cursor at the beginning of the paragraph.
2. From Edit Menu, Click Replace. (or) Ctrl+H
3. Type the Text in find What Box.
4. Type the Replacement Text in the Replace with Box.
5. Click Replace (or) Replace All.
Go To Specify Place ( မိမိသြားလု ိေသာစာမ်က္ႏွာအား သြားျခင္း )
1. From Edit Menu, Click Go to (or) Ctrl+G (or) F5
2. Select the Title from Go to what box.
3. Type the relative value in box.
4. Click Go to button (or) Press Enter.

Adding Auto Text (အလု ိအေလ်ာက္ ေပၚရန္စာလု ိးမ်ားထည့္သြင္းျခင္း )

1. From Insert Menu, Select Auto Text-> Click Auto Text
2. Type the Auto Text in the entries box.
3. Click add button.
4. Click Ok button (or) Press Enter.
Defining Auto Correct Word s (မွားရု ိက္မိလု ိ႔ အလု ိအေလ်ာက္စာလုံ းလဲေပးရ န္ထည့ ္သြ
င္း)
1. From Tools Menu, Select Auto Correct Options.
2. Type the Replace Word in the Replace box and
Correct word in the box.
Click Add button.
Click Ok button (or) press Enter.
မွတ္ခ်က္
Replace text as you type ကု ိ အမွန္ျခစ္ျပထားမွသာလွ်င္ စာလုံ းကု ိလဲေပးမည္ျဖစ္သည္။

Spelling Check (စာလုံ းေပါင္းမွားျပင္ျခင္း)

1. Right click on the Incorrect word.
2. Click on the correct word to replace.
(OR)
1. Hold Down Alt+ F7 keys
2. Select the correct word and press Enter.

Inserting Table (ဇယားဆြဲျခင္း )

1. From Table Menu
2. Click Insert >>Table
3. Set No. of Columns and Rows.
4. Click Ok button Or Press Enter.
Or
1. Click on the Insert table Button from the tool bar
2. Hold down Mouse Left Button to select table range.
3. Release Mouse Left Button.

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Table & formula

Name Eng Bur Math bio total average

Mg mg 65 45 24 98 12.33
Shwe shwe 30 38 47 84 199 49.75
Tin Tin 37 28 98 87 62.5

1. Place the cursor in the cell to output result.

2. From Table Menu Select -> Formula.
3. In Formula Dialog Box, type the Formula in the box.
4. Click Ok Button (Or) Press Enter.

Formula Examples
To Calculate Mg Mg Total Marks
=sum (left) (or) =sum (b2:e2)
To calculate shwe shwe Average Marks
= (f3/4) (or) =average (b3:e3)

To Calculate Tin Tin Subject Maximun Marks

=max (above) (or)
=max (B4:e4)

To calculate Subject Minimum Marks

=min (above) (or)
=min (b4:e4)

To Define Own Formula မိမိတြက္ခ်က္လုိသည့္အတု ိင္း ေဖာ္ျမဴလာထည့္သြ

င္းနည္း
= (F4/4) F4 cell ၏တန္ဖုိးကု ိ ၄ျဖင့္စားလု ိက ထည့္သြင္းတဲ့ ဥပမာ။
= (B2*B4) B2 cell ႏွင့္ B4 cell ေျမာက္လုိက္တဲ့ ပုံ ေသနည္း။
= (B2-c2) b2 cell value မွ c2 cell value ကု ိ ႏု တ္လုိက္ တဲ့ ပုံ ေသနည္း။
= (B2+C2+d2+e2)

Inserting/ Deleting Columns/ Row s

1. Select the Column /Row to insert/Delete
2. Mouse Right Click
3. Select and Click Insert/Delete Columns/Rows.

To adjust column Width/Row’s height (ညွိျခင္း)

1. Select Columns/Row to Adjust width /height
2. Right click On the Selection
3. Select & Click Distribute Columns Evenly/Distribute Rows Evenly

To Align Text in the cells (အစိတက်ညွိျခင္း)

1. Select the Cells to Align Text.
2. Right Click on the Selection.
3. Select Cell Alignment -> Click Desire Alignment.

Merge Cells
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 1. Select the cells to merge.
2. Right Click on the selection.
3. Select and Click Merge Cells.

Text Direction (ဇယားပုံ စံ ေျပာင္းထည့္သြင္းျခင္း )

1. Select Cells to apply Text Direction.
2. Right Click on the Selection and click Text Direction.
3. From the text Direction Dialog box, select Orientation.
4. Click Ok button (or) press Enter.

Splitting Cell ဆဲကြက္စာထဲတြင္ Columns ႏွင့္ Row ထပ္မံ ခြဲျခင္း။

1. Place the cursor in the cell to split.
2. Right Click on the cell and click Split Cell.
3. From the dialog box, set the Number of Columns and Rows to Split.
4. Click Ok button (or) Press Enter.

Table Properties
1. Select the table
2. From Table Menu -> Click Table Properties (or)
Right Click on the selection & Select and Click Table Properties.

Showing Tool Bars (ဘားတန္းမ်ားဖြင့္ထားလု ိျခင္း )

1. From view Menu, Select Toolbars.
2. Click on the Name of Toolbar to show.

Hiding Tool bars (ဘားတန္းမ်ားကု ိ ပိတ္ျခင္း)

1. From View Menu, Select Toolbars.
2. Remove Checked Mark on Name of Toolbar to hide.

Common Short Cut Keys ( အသုံ းမ်ားေသာ တြဲႏွိပ္ ခလု တ္မ်ား)

Short Cut Key Action (လု ပ္ေဆာင္မႈ)
(တြဲႏွိပ္ရေသာခလု ပ္မ်ား )
Ctrl+S (F12) Saving Document (ဖု ိင္သိမ္းဆည္းျခင္း)
Ctrl+O Opening Document (ဖု ိင္ဖြင့္ျခင္း )
Ctrl+P Printing Document (ပတင္တာေပၚတြင္ပုံႏွိပ္ျခင္း )
Ctrl+W Closing Document (ဖု ိင္ပိတ္ျခင္း)
Ctrl+N Creating New Document( ဖု ိင္အသစ္ျပဳလု ပ္ျခင္း)
Ctrl+B Bold (စာလုံ းထူ မဲျခင္း)
Ctrl+I Italic (စာလုံ းေစာင္းျခင္း)
Ctrl+U Underline (ေအာက္ခံ မ်ဥ္းတားျခင္း)
Ctrl+J Justify Paragraph( စာပု ္ိဒ္ဘယ္ည ာညွိျခင္း)
Ctrl+E Align Center( စာပု ိဒ္၊စာေၾကာင္း-ဗဟု ိသု ိ႔ညွိျခင္း)
Ctrl+R Align Right( စာပု ိဒ္၊စာေၾကာင္း ညာညွိျခင္း)
Ctrl+L Align Left (စာပု ိဒ္၊စာေၾကာင္း ဘယ္ညွိျခင္း)
Ctrl+] Increase Font Size By 1point (စာလုံ းအရြယ္အ စား ၁ၾကီးျခ်င္း
Ctrl+[ Decrease Font size by 1(စာလုံ းအရြယ္အ စား ၁ေသးျခင္း
Ctrl+Shift+> Increase Font Size by 2(စာလုံ းအရြယ္အ စား ၂ၾကီးျခင္း
Ctrl+Shift+< Decrease Font Size bY2(စာလုံ းအရြယ္အ စား ၂ေသးျခင္း
Ctrl+C Copy (ေရြးခ်ယ္ထားေသာ အရာမ်ား ကူ းယူ ျခင္း)
Ctrl+X Cut (ေရြးခ်ယ္ထားေသာ စာမ်ားကု ိ ဖ်က္၍ကူ းျခင္း)
Ctrl+V Paste(ယာယီမွတ္ည ဏ္မွအရာမ်ားအားျပန္ယူျခင္း)
Ctrl+Z Undo( လု ပ္ေဆာင္လုိက္ေသာအရာကု ိ ပယ္ဖ်က္ျခင္း)
Ctrl+Y Redo (ပယ္ဖ်က္လ ုိက္ေသာအရာမ်ားကု ိ ျပန္ေခၚျခင္း)

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Ctrl+A

Select All(အားလုံ း ကု ိေရြးခ်ယ္ျခင္း )

Ctrl+Shif+F Select Font( စာလုံ းေျပာင္းေသာေနရာသု ိ႔)
Alt+Underlined Activating Menu (မီနယူ းေခၚျခင္း)
Character
Alt+Once Deactivating Menu (မီနယူ းပိတ္ျခင္း)
Ctrl+= Subscript Normal Script (ထပ္ကိန္းသေကၤတႏွင့္ သာမန္ပုံစံ )
Ctrl+Shit += Subscript Normal Script (အေျခသေကၤတႏွင့္သာမန္ပုံစံ )
Ctrl+M Increase Indent (ေဘးလြတ္တ ုိးျခင္း )
Ctrl+Shift+M Decrease Indent (ေဘးလြတ္ေလ်ာ့ ျခင္း )
Ctrl+K Inserting Hyperlink (အင္တာနက္စာမ်က္နွာမ်ားႏွင့္ဆက္သြယ္ )
Ctrl+D Format Font (စာလုံ းပုံ စံ ေျပာင္းရန္)
Ctrl+F Find word (စာလုံ းရွာရန္)
Ctrl+H Replace Word (စာလုံ း အစားထု ိးရန္)
Ctrl+G (F5) Go to specify target. (ရည္ညြန္းေသာေနရာသု ိ႔သြားရန္ )
Ctrl+2 Line Spacing (2.0) စာေၾကာငး္၂ေၾကာင္း အခ်ဲရု ိက္ျခင္း
Ctrl+5 Line Spacing (1.5) စာေၾကာင္း ၁.၅ေၾကာင္ ခ်ဲရု ိက္ျခင္း
Ctrl+1 Line Spacing Normal (စာေၾကာင္းသာမာန္ အေနအထားရု ိက္)
Ctrl+F2 Print Preview (ပရင္တာမထု တ္မီ ေပၚမည့္ပုံ စံ အားၾကည့ ္ျခင္း)
F7 Checking Spelling (စာလုံ းအမွားအမွန္ စစ္ေဆးျခင္း)
Page Down View page downward (စာမ်က္ႏွာ၏ေအာက္ဖက္ၾကည့ ္ျခင္း)
Page Up View page upward (စာမ်က္ႏွာ၏အေပၚဖက္အ ားၾကည့ ္ျခင္း)
Ctrl+F1 Closing Task pane (စာမ်က္ႏွာ၏ ႏွေဘးမွ ပိတ္ျခင္း)
Shift+F3 Changing case

Add or Remove Toolbars: Word Performance (ေဆာင္ရြက္ခ်က္ )

Right Click on the Menu Bar and Check the Adjust Auto Recover to recover document in
desired toolbars and uncheck the toolbars to case of computer crash or power outage. Click
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be removed from view.
Create a custom Toolbars.
To make using word more efficient, create a
custom toolbar of commonly-used individual
tasks. Click view on the Menu Bar. Go to
Toolbars and click Customize. Under the
Toolbar tab click “New” Once the toolbar is
named a toolbox will appear on the work
area. Add desired buttons to the toolbar using
instructions on the right.
Show keyboard Shortcuts in Screen Tips:
Right-Click on the Menu Bar and Click
Customize. Under the Options tab. Click the
box next to “Show Shortcut keys in screen
Tips”.
To Add a button: Open view, chose
Toolbars. Then Customize. Click the
Commands Tab. And Select the appropriate
category for the button to add. Find the
desired button and click and hold down the
mouse button. Drag the icon to the desired
toolbar and release mouse. The icon will
drop-in place.
To Remove a button: Open view, choose
Toolbars, and then Customize. Find the
desired button is hidden by the Customize
dialogue box, click and drag the box. Now
click and drag the button to the document
area to remove the button from view.
Show Toolbar Buttons All on One Rows:
Click on the far right stripe of the toolbar
(toolbar Options) And click “Show Buttons
on One Row” in the dialog box.
Word Appearance (စာလုံ း ျဖစ္ေပၚပုံ )
Change Default Font: Click Format, Font.
Choose the Font type. Size and other Styles
wanted and click the Default box. Click yes
in the dialogue box.
Change Measurement of Ruler: On the
Tools Menu Click Options and then click the
General tab. Change the default unit of
measurement.
Change Document view: Click appropriate
view Button on the lower left of the
Document window for desired view. Reading
Layout view is especially Helpful when
previewing a document.
Print Preview: click the icon on the toolbar.
tools. Options, and under the Save tab put in
how often word will save an Auto Recover
point.
Protect your computer from harmful
macros: Click Tools. Options and under the
Security tab click Macro Security button. Set
Security to “high”.
Track Changes to a Shared Document: Press
<Ctrl+Shift>+<E> Or click Tools and Click
track changes.
Secure a Document: Click Tools. Options
and under the Security tab: Assign a password
under to Open and password must be entered
to read (open) the document. Assign a
password under password to Modify and
password must be entered to edit document,
But it can be opened as a read-only without
one. If the assigned password is forgotten the
document cannot be recovered.
Have Secure Document Automatically
Expire: Click permissions on the Standard
Toolbar. Click Restrict permission to this
document” then Click More Options “click”
This document expires on” and specify a date.
Ideal for limited time offers or time-sensitive
documents. Note: Recipient Must have office
2003 to open (or office 2003 viewer). And
document will Not open on a Mac.
Use AutoText for commonly used phrases
Type commonly used phrase, say
Montgomery Avenue Savings Bank.
Highlight the text. On the Menu Bar click
Insert\ Auto Text\ Click new. In the create
Auto Text dialogue box click Ok. The next
time Mont is typed the Auto Text appears.
The Helpdesk
Use the Status Bar. Double-click any item on
the Status bar. Any location item opens find
and replace. Double Click the language to
change Language. Double Click the spelling
and Grammar to resolve errors. If status bar is
not visible. Click tools on the menu bar,
Use Mail Merge Wizard For Mass Mailings
And labels-even group E-mailings. Click tools
on the Menu Bar. Point to letters and mailings
and click mail Merge wizard, Follow the step
by step instructions.
Remove Formatting: Press <ctrl+A> to
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Show or Hide Office Assistant: On the Menu
Bar Click Help and click Show Office
Assistant (if hidden) or Hide office Assistant
(if visible).
Move a Toolbar: Click and Drag the shaded
line on the left of the toolbar to move.
Word Tips Importing and Exporting Files
To open a file that isn’t a word Document
Click File on the menu bar, click open and
Change the files of type to All Click on
desired file.
To make a word Document compatible with
earlier versions of word or other word
processing programs. Click File on the Menu
Bar, Click Save As, and change the save as
type to desired format.
Turning off Auto-Correction
Turn off Automatic Spelling Correction and
Capitalization by clicking tools on the Menu
Bar. Then click Autocorrect options. Under
the Autocorrect tab select or de-select desired
corrections to be handled automatically.
Turning Off Auto-Bullets
Turn Off Automatic Bullets and Numbering
By clicking tools on the Menu bar, then click
Auto Correct Options. Under the Auto
Format as you type tab de-select “Automatic
Bulleted lists” and Automatic Numbered
lists”. Click ok to close.
Inserting a picture file
To insert clip-Art or a picture file: Place the
Insertion point (cursor) at desired picture
location. Click insert on the Menu bar, click
picture, click either clip Art from file. Click
on Desired picture.
Quick Text merging
Instantly Merge contents of multiple files:
Create a new document (or use a Pre-existing
one) and then minimize the window.
Navigate to the second document is explore
(probably in my document) drag the filename
to the Minimized document. Content is
automatically copied to the minimized
document at the insertion point.
Task Panes
If Task pane is not visible: Right- Click on
the Menu bar and click on task pane. To
Switch the task pane in view, click on the
task pane named in the task pane title bar, to
select all text. Press <ctrl+ Shit+N to remove
all formatting.
Using Undo: Errors can be corrected by using
Undo. To Undo more than one action at once.
Click the arrow next to the undo Button on
the Standard Toolbar. Click and Drag the
actions to undo and release the Mouse.
Change Page Size and Orientation: Click
File, Page Setup. Chooses desired page Size
and Orientation.
Correct Spelling: Right-Click on the
Misspelled word and choose correct spelling
options.
Add Words to the Dictionary: Click Tools,
options and Spelling and Grammar Tab. Click
Custom Dictionaries. Click Modify. Type the
new word to add to the Custom Dictionary in
word box and Click add.
Change the Look of a paragraph: place
cursor anywhere in paragraph. Choose format
from the main Menu, choose paragraph and
adjust settings.
Add watermarks to Documents: Especially
useful when collaborating. Click Format on
the Main Menu. Point to Background and
click printed watermark.
To insert a picture as a watermark, Click
picture watermark and select picture. To insert
text as a watermark, click text watermark and
select or enter desired text. To see watermark
press on print previews.
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Choose which pane you would like to work
with
(In the illustration it’s going from new
document to mail merge.) the task pane will
change to the selected layout. You can also
quickly navigate between often-used views by
using the navigation buttons under the pane
title bar.
Quickly Search for office templates online
When connected to the internet, quickly find
hundreds of document templates: in New
Document view pane, enter search criteria in
search Office online computer and Intranet
can also be searched.
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reveal the list of available panes:

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