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Chapter 1
A Propose PC-based Professor Locator and Log-In System for CEIT
Introduction
Siena College of Taytay, formerly St. Catherine Academy, is a
Kindergarten through Education Institution located in Taytay, Rizal. It was
founded in 1957 by the Dominican sisters. One of the Siena College Taytays
buildings is St. Dominic, where Engineering Professors are located. Professors are
one of the busiest people in the College of Engineering and Information
Technology of Siena College of Taytay. They often go from one classroom to
another to attend classes and other activities for their work. Because of the hectic
schedules of the CEIT professors, sometimes they forgot to notify the faculty that
they will be away.
For years, students often go inside the faculty to ask if a certain professor
is around. Such situation may disturb the professors who are preparing a lecture
for their respective classes or checking quizzes and/or major exams of the
students under them. As we all know, the faculty room is not a place for the
students to stay in. Most of the time students who are asking for their respective
professors from the student assistant stays inside the faculty room for prolonged
period of time instead if going outside and wait for their professors to go inside
the room assigned to them.
With these things going on most of the time, students are sometimes
becoming a source of disturbance not only for their respective professor but to the

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other professors who are also inside the faculty computing grades or doing any
other thing related to their profession.
These are the reasons why the proponents proposed the CEIT Professor
Locator to know if the professors are available on that time or not or whether they
are in school or if they are absent for the day. The aim of the study is to create a
system to identify the location of the professor easily without asking the student
assistant or any other people inside the faculty room and to minimize as well the
disturbance caused by the students who are asking for where the professor is. The
study will also show the schedule of the CEIT professors for the whole week
including the room number assigned for each subject they handle. The locator
system will display the location of a certain professor in the display monitor
outside the faculty, so the students will easily find their professors. The study
will provide an easy, quick and convenient way for everyone to track down the
location of a certain professor within the boundaries of 2
nd
floor, St. Dominic
Bldg.
Statement of the Problem
General Problem
How to design a device that can easily locate and visually identify the
location of CEIT professor without disturbing people in the faculty office?



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Specific Problem
The following are the specific problems of people who are looking for the
professors:
1. How to save time looking for the professors of CEIT department?
2. How to easily locate the rooms of the professors?
3. How to avoid asking people in the office just to find out whether
professors are already in the school or not?
Conceptual Framework

Figure1. Conceptual Diagram of Propose PC-based Professor Locator and Log-in
System for CEIT

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The figure shows the Input-Process-Output (IPO) of the project. These are
the elements of the system, the input of the system would be the ID number of the
professor and the output is displayed on the LCD screen. Information such as the
professors name, room location, schedules are the details will be displayed in the
monitor.
From the beginning of the process, the professor will have to scan their ID
so that it will save the room location of the professor into the server. In case the
professor misplaced or forgot their ID, they can use the numeric keypad provided
to input their ID number as an alternative input device.
If a guest wants to see the professor, they will have to go in front of the
faculty where the monitor is located for them to see the room location of the
professor. They can click the picture of the professor to see their schedule of
classes, or notice that they will attend other business outside or inside the school.
As for the chairpersons view, it is the same as looking at the monitor outside the
faculty.
Objective of the Study
General Objective
To develop a project that will help those people who are looking for the
professor easier.



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Specific Objective
Listed below are the specific objectives of the study:
1. To create a system that will help save time in searching for the professor.
2. To make a system that could track the location of the professor easier.
3. To implement a system that will help to avoid disturbance on the queries
of students to their professors.
Significance of the Study
This section creates a perspective for looking for the importance and
beneficiaries of the study. It points out how the study helps everyone in the CEIT
Department:
CEI T Chairperson & Professors
The chairperson and the professors will be the main beneficiaries of the
system. The system will help them with following:
The disturbance caused by the students or visitors who are inside the
faculty room will be minimized.
The chairperson or other professors will have the idea where their fellow
professors room location.
The chairperson can monitor the attendance of the professor easier.
The chairperson or other professors knows the schedules of the fellow
professors.

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Students
For the side of the students, their benefits to the system are the following:
The students will track the professor faster and easier.
The students will identify if the professor is in the school or not.
The students will see the schedules of the professors.
Scopes and Limitations
The scopes of the system are the following:
Students
The system has LCD Touch screen Monitor which displays the professors
schedules and which room are they located.
The system allows the faculty to leave a remarks or any related matter for
the students to be informed.
Faculty
The system has a Barcode Scanner that can scan the barcode of IDs.
The system provides a Numeric Keypad can be used to input the ID
number of the professor in case they misplaced or forgot their ID.
The system provides a Finger Print Scanner so that only the professors
have the authority to input in the LCD Touch screen Monitor.
The system can record the log-in and log-out time of the professors per
room.

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The system records the schedules of the professors.
The system use biometrics as security for log-in.
The system includes the summary of the professors log-in/out, daily and
monthly attendance.
The system includes the summary per room usage.
The limitations of the system are the following:
It only covers the 2
nd
floor of St. Dominic Building.
The system is implanted for CEIT Department of Siena College Taytay
only.
Non-Professors has limited access to the system, they could only look for
the schedules and the room location of the professors.
Definition of Terms:
Biometric - pertaining to, noting, or using a person's unique physical and other
traits for the purposes of identification and security.
Locator - The act or process of locating.
Barcode Scanning-means translating optical characters printed on the back of
different commercial products. Bar codes usually represent a product identity
code provided by a manufacturing organization for the purpose of product
categorization.
Barcode-it is used to read data and information based upon the widths of those
small black lines.

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Fingerprint - An impression on a surface of the curves formed by the ridges on a
fingertip, especially such an impression made in ink and used as a means of
identification.
Fingerprint Scanner-device that scans a fingerprint and keeps a record of it.



















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CHAPTER 2
REVIEW OF RELATED LITERATURE AND STUDIES
In this chapter, the focus is on various literatures and studies that explain
the concepts of different locator system. Similarities and differences of these
literatures and studies to the proposed project will be discussed within this
chapter.
Precision Personnel Locator System
The latest development in the Worcester Polytechnic Institute (WPI) and
Precision Personnel Locator (PPL) is The RF-based PPL system is being
developed for tracking of first responders and other personnel in indoor
environments. The system assumes no existing infrastructure, no pre-
characterization of the area of operation and is designed for spectral compliance.
Recent testing with wider bandwidth (150MHz) ranging signals has shown sub-
meter positioning accuracy of a transmitter even in difficult indoor environments
with high multi-path all receivers being placed outside the building.
As part of the testing and evaluation, fire fighters from the local Worcester
fire department provided feedback on various systems aspects: the suitability of
the locator devices worn by the first responders, the incident commanders display
unit, the improvement in situational awareness, and the suitability for both search
and rescue operations. The system has also been extended to provide basic
physiological information from the users, and a preliminary evaluation is also
included. (URL 1)

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Active Badge Location System
Efficient location and coordination of staff in any large organization is a
difficult and recurring problem. Hospitals, for example, may require up-to-date
information about the location of staff and patients, particularly when medical
emergencies arise. In an office building, a receptionist is usually responsible for
determining the location of staff members in some organizations, public address
systems are provided to help a receptionist locate employees but, more frequently,
a telephone is used to contact all the possible locations at which the required
person might be found. These solutions can cause a great deal of irritation and
disruption to other employees; a solution that provides direct location information
is more desirable.
Location information for office staff that is available in a computer-
readable format can also be used to improve the operation of the office telephone
system. Integration of telephone systems with computer systems is also important
in the development of the automated office. Much work hasalready been
undertaken integrating digital voice and computer data into a single network, but
there has been less commercial effort invested in improving the telephone
interface. Although these interfaces are functionally sophisticated, they are cryptic
and their operation is difficult to remember. (URL 2)



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A Short-Range Locator System for Detecting Trapped Miners
As part of the Bureau of Mines health and safety research program, a
short-range locator system, capable of locating miners who have become trapped
following a mine accident, has been devised.
The system consists of a lightweight, low-power radio transmitter
incorporated into a miner's cap lamp battery and a directional receiver carried by
rescuers. Prototype transmitters have been constructed, and the propagation of
their signals has been investigated.
The detect ability of the signal in underground coal mines has also been
investigated, This research indicates that a short-range location system would
serve as an economical and practical means of locating miners from within the
mine following an accident. (URL 3)
Online detainee locator
A system used by the US immigration and customs enforcement which is
use to locate a detainee which is currently under the custody of ICE. You can
search using the A-number of a detainee which is recommended by the ICE or
you can search by their biological information. The system cannot provide records
of person below 18 years of age.
The online detainee locator provides a search bar to search for the location
of a certain detainee. Since the US keeps records of their detainees, the locator is

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a must have for them. The locator recommends the used of the A-number for easy
searching of the detainees.(URL 4)
National Housing Locator
HUDs NHL is a response to lessons learned from Hurricane Katrina and
related disasters. It complements HUDs proven housing and emergency disaster
voucher programs and is designed to be a single, Internet-based website that will
assist individuals and families in finding rental housing in a Presidential-declared
or local disaster.
The NHL is a searchable, web-based clearinghouse of available rental
housing nation-wide. It allows HUD and its business partners, in particular State
Housing Authorities, public housing authorities, and other critical First
Responders, to deliver housing assistance by rapidly locating rental housing and
available government-owned single family homes for sale during emergency. The
NHL uses a rental housing industry standard for requesting data, and collects
available responses to a housing request from private and public housing locators
across the country. A selected housing query through a website sends the
requester to the private or public housing locator providing the data. The original
data provider provides the details on the rental, points of contact and other value
added resources. (URL 5)



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New locator system for North Luzon Express Way (NLEX)
The AVLS, which is used by the most modern expressways overseas, is a
combination of hardware, software and maps that enables traffic specialists in a
control room to track down patrol vehicles deployed on the thoroughfare in real
time.This allows them to immediately dispatch the nearest patrol car to the area
where the accident happened, Aberilla said. (URL 6)
UCB ultrasound Personal Locator System
The system consists of one to five small ultrasound emitting devices
(locators) and one ultrasound receiving device. Each locator is worn on an
individuals clothing and produces a distinct pattern that is emitted every few
seconds. The ultrasound receiver, mounted on the wall of a room, detects the
pattern from the ultrasound emitting locator. If the identifying signal pattern
emitted from a particular locator is received a certain number of times during a
minute, that locator, and presumably the person wearing it, is recorded as being
present in the room during that minute. Preliminary tests show good results, with
a 93% accuracy rate in field trials as measured against direct observation. Future
improvements include a stand-alone feature for the receiver, better current
consumption, reduction of sensitivity, and more field testing. (URL 7)




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Synthesis
Cited literature and studies show the different kinds of locator system that
already exist. Literatures explain how inventing machines evolved through ages
of innovation. In foreign literatures especially locator system, it covers a large
variety of services it can bring to the people.
The proposed project is similar to these cited literatures and studies in
terms of undergoing enhancements. The basic features of a locator machine are
included like guide information of looking for something. However, the proposed
project is far different from these literatures and studies in terms of using
manageable barcode scanner for the professors location.
Since the study that the researchers are proposing is similar to the basic
concepts of the cited literatures and studies conducted, these existing studies may
contribute to the recreating of the current study being done by the proponents. The
proponents believe that the current enhancements of the proposed study will be
beneficial to Siena community.









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CHAPTER 3
RESEARCH METHODOLOGY
Prototyping is a method used by designers to acquire feedback from users
about future designs. Prototypes are similar to mock-ups, but are usually not as
low-fidelity as mock-ups and appear slightly later in the design process.
(Soegaard, 2009)
The proponents decided to use a prototyping model which was developed
on the currently known requirements. This model includes Communication,
Quick Plan, Modelling Quick Design, Construction of Prototype, Development
Delivery and Feedback that helps the researchers to gather information and come
up with this project. The figure below shows the model diagram that the
researchers used.

Figure 2 Prototyping Model Diagram (B.B. Agarwal, S.P. Tayal, M. Gupta)
The prototyping method starts from communication where the proponents
will talk about necessary topics of the project followed by a quick plan in which a

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plan on designing the project will be formulated, the third step is modelling quick
design where the initial design of the project will be created, and next step is
creating the prototype in which the final design and function of the machine will
be created the last step is development delivery and feedback this is where the
machine will be tested by the beneficiaries and their feedbacks on the machine
will be given to the proponents for further improvements.
Project Design
The proposed system will be implemented with these expected functions
and specifications:
To begin, the professor will have to scan their ID at the barcode scanner
located in each room to store their location. In case the professor forgot or lost
their IDs the system provides a manual process in which the professors could
input their unique codes through the use of number pad. When someone wants to
meet a professor, a monitor that contains the professors information and location
is located near the door of the CEIT office. So the student will know the location
of the professor without asking or looking all around the CEIT department
The system will provide a daily attendance module for the professors of
the CEIT department. The module will record the time of log-in and log-out of the
professors. The monitor will also display the schedule of a subject assigned to a
specific room for the week.
The fingerprint scanner provided, will allow the professors to leave a note
telling whether they are busy or available to accept questions from students or

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guests. Upon scan of the finger print of a certain professor, their profile will
appear and they can leave a note.
Project Development
The proponents used the prototyping technique to develop the design
project. It is a process of implementing the easiest way of gathering information
to achieve the satisfactory of the people who using the system. The proponents
studied different kinds of variation to manage the pattern of locating numbers of
people who where it from.
The following are the step by step phase of project development which
was done by the proponents:
Phase I: Communication
The proponents gathered information by asking questions to students and
school staff to have an idea on how the proponents system will work well. The
proponents earn their knowledge by listening and applying all the opinions of
their adviser and fellow students of the school by communicating with each other
for this kind of system.
Phase II: Quick Plan
The proponents have conducted interviews to the beneficiaries of the
proposed project to know their opinion and insights about the project. Also the
proponents conducted a brainstorm to know what will be the outcome of this
system, and so the proponents provided new ideas to enhance and improve the

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existing system. Observing similar existing systems will help the proponents to
improve it. The proponents conducted several interviews on a number of users
representing the departments or aspects of the existing system. Through this, the
researchers provided ideas to enhance and make the existing system more
significant. Data gathering and observations of the existing system are conducted
to help the researchers surface further development of the system.
Phase III: Modelling Quick Design
The appearance and display of the system will be designed in a user
friendly manner. A monitor will be placed outside the faculty room for the
students to see easily if their respective professors is already on the school or will
be absent for the day. A scanner will be placed outside each room for the
professors to log in and update their location that is displayed in the monitor, a
numeric keypad that will also be placed outside the room in case the professors
left their ID, this will serve as an alternative way of logging in and out.
Phase IV: Construction of Prototypes
It is where the prototype of the machine will be created, the appearance,
display and functioning system of the machine will be designed and created. After
the system is created, the proponents will do several test to determine bugs and
errors.
Phase V: Development Delivery and Feedback

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After completion of the prototype, the proponents conducted a
demonstration that will test the design, speed and accuracy of the project. As the
system appear not exactly as like a perfect system, the proponents still find some
variety of errors or bugs that may affect the working process of this system. After
testing, the researchers distributed questionnaires for the evaluation of the
prototype to assess the whole system.
Operation procedure
The Propose PC-based Professor Locator and Log-in System for CEIT
will be located at the 2
nd
floor of St. Dominic of Siena College Taytay to help the
guests or students of the professor to know their location easier and to show their
schedules.
In this section, the proponents will explain the steps on how the system
works:

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Figure 3.1 Storing of Room Location, Schedules and Notice of the Professor.
This figure shows how the professor stores their room location, schedules
and notice to the system. If the professor arrives at the CEIT Department, the first
place that they will go is the faculty office to prepare for their class. If, any
circumstances that the professor unexpectedly has to attend other business like
meetings, they will have to encode a memo so that it will leave a notice that they
are away. In order to save their room location, the professor should swipe their ID
then input what room location they will enter. In case they forgot or lost their ID,

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they can input their ID number in the numeric keypad provided. If they are
entering the faculty office, instead of barcode scanner, finger print scanner is
provided outside the faculty and input what would be their status. (E.g. Idle, Busy
or etc.).

Figure 3.2 Displaying of Room Location, Schedules and Notice of the Professor
This figure shows the displaying of the room location, schedules and
notice of the professor to the guests or students who seek for them. If the guest
arrives at the CEIT Department and is looking for the professor, the monitor
outside the faculty shows them the room location of the professor for them to
know where is the exact room of the professor. The guest can also see the

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schedules of the professor by clicking the professors picture. The schedules and
any notice in case the professor left the school earlier will be displayed.
Evaluation Procedure
The proponents will make an evaluation procedure that will determine the
effectiveness of the prototype in its operation in the CEIT department. The
proponents will prepare the prototype for the evaluation procedure
The proponents will provide survey form for students and the professors.
The proponents will take 50% of the population of the students and professors to
test the efficiency, effectiveness and user friendliness of the prototype.
The overall performance of the prototype will be determined by the
following criteria selected by the proponents. The criteria are: accuracy, speed,
convenience, design, and user friendliness.














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Evaluation criteria for faculty
members:
Accuracy 30%
Speed 20%
User friendliness 20%
Design 20%
Convenience 10%
Total 100%
Evaluation criteria for CEIT
students:
Accuracy 35%
Speed 25%
Design 25%
Convenience 15%
Total 100%

Accuracy- the machine functions with less errors, it shows the exact room
number where the professor logged in.
Speed-the machine updates the location of the professor on the display
monitor right after they scan their ID or input their employee number in the
numeric keypad.
Design- includes the appearance of the machine and the interface in the
display monitor.
Convenience- the machine helped the students to find their professor
easier

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User friendliness- the machine has easy to use tools which would help the
users to use it without a hassle.

Equivalent Grade:
Excellent = 100%-90%
Very Good = 90%-80%
Good = 80%-70%
Poor = 70%-60%
Needs Improvement = 60% and below










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References
Book Sources
Software Engineering and Testing (B.B. Agarwal, S.P. Tayal, M. Gupta)
Internet Sources
[URL1] http://www.cdc.gov/niosh/mining/UserFiles/works/pdfs/ri8844.pdf
[URL 2http://www.wpi.edu/Images/CMS/PPL/ION-GNSS_SessD3_Sept2007.pdf
[URL 3] http://alumni.media.mit.edu/~dmerrill/badge/Want92_ActiveBadge.pdf
[URL 4]http://locator.ice.gov/olds/homepPage.do
[URL 5] http://hudapps.hud.gov/nhls/
[URL 6] http://newsinfo.inquirer.net/83555/new-locator-system-brings-aid-to-
helpless-motorists-on-nlex
[URL 7] http://ehs.sph.berkeley.edu/hem/?page_id=16