Single Point Mooring System Project for Visakh Refinery of HPCL
Operation & Maintenance of Single Point Mooring System INTEC Doc. No:21534102-501-ITB-011 Date: 06.02.2010 Rev 0
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TENDER DOCUMENT FOR OPERATION AND MAINTENANCE OF SINGLE POINT MOORING SYSTEM OF VISAKH REFINERY OF HINDUSTAN PETROLEUM CORPORATION LIMITED (HPCL)
RFQ NO: 21534102- 501-ITB-011 Date: 06.02.2010
HINDUSTAN PETROLEUM CORPORATION LTD
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INDEX SECTION NO: TABLE OF CONTENTS 1 NOTICE INVITING TENDER 2 INSTRUCTION TO BIDDERS 3 SPECIAL CONDITIONS OF CONTRACT (SCC) 4 SCOPE OF WORK 5 SCHEDULE OF PRICE
TABLE-1 TOTAL PRICE FOR OPERATION & MAINTENANCE TABLE-2A for Main Items TABLE-2B for Optional/additional items
TABLE NO: 3A BREAK UP OF VALUE PER YEAR FOR ITEM 1 OF TABLE NO. 2A OF SCHEDULE OF PRICE.
TABLE 3B: BREAK-UP OF VALUE PER YEAR FOR ITEM 2 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE
TABLE 3C: BREAK-UP OF VALUE PER YEAR FOR ITEM 3 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE
TABLE 3D: BREAK-UP OF VALUE PER YEAR FOR ITEM 4 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE
TABLE 3E: BREAK-UP OF VALUE PER BOOM & EQUIPMENTS/ACCESSORIES FOR ITEM 5 & 6 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE
TABLE 3F: BREAK-UP OF VALUE PER YEAR FOR ITEM 7 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE FORMAT A CIF VALUE OF IMPORTED ITEMS.
FORMAT B - EXCISE DUTY FOR INDIGENOUS SUPPLY. 6 CHECKLIST 7 ANNEXURES
Annexure -1 Acknowledgement Annexure -2 Undertaking by bidder Annexure -3 Format for Exemptions & Deviations Annexure -4 Cut out slip Annexure -5 Terms of Payment Annexure -6 Loading Factors HINDUSTAN PETROLEUM CORPORATION LTD
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8 GENERAL CONDITIONS OF CONTRACT (GCC) and other documents 9 DOCUMENTS
1) TERMINAL AND PIPELINE GENERAL LAY-OUT 2) TURRET BUOY GENERAL ARRANGEMENT 3) FLOATING HOSE STRINGS LAYOUT 4) SUBMARINE HOSE STRINGS LAYOUT 5) PLEM GENERAL ARRANGEMENT HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 1
NOTICE INVITING TENDER
HINDUSTAN PETROLEUM CORPORATION LTD
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Notice Inviting Tender (NIT)
Sealed BIDs under Two bid system (PART I UNPRICED BID and PART II PRICED BID) are invited from Bidders meeting both the Technical & Financial Pre-qualification criteria mentioned below for Operation and maintenance of Single Point Mooring System of Visakh Refinery of Hindustan Petroleum Corporation Ltd.
The details of the BID are as follows:
1) RFQ Number 21534102-501-ITB-011 2) Tender Name Operation and maintenance of Single Point Mooring System of Visakh Refinery of Hindustan Petroleum Corporation Ltd. 3) Tender Fee Rs.10,000 for Indian Bidders USD 250 for Foreign Bidders 4) Tender issue date Sale Period 06.02.2010 08.02.2010 to 03.03.2010 5) Tender Due Date 14:30 hrs (IST) on 04.03.2010 6 a) Tender opening date and time (PART I UNPRICED) 6 b) Venue Bid submission shall be only at HPCL office in Mumbai at the address mentioned below:
Mr. N Vibhoosana Raj Senior Manager-Materials, Central Engineering, Petroleum House, Hindustan Petroleum Corporation Ltd 17, Jamshedji Tata Road, Churchgate, Mumbai-400 020.
Bid opening will be at 15:00 hrs (IST) on 04.03.2010 in presence of attending bidders at HPCL Office in Mumbai. 7) Pre-Bid meeting venue 16.02.2010; 10: 00 Hours IST
Bidders to meet in the office of Mr. Rambabu (DGM-Projects), Hindustan Petroleum Corporation Ltd, Visakh Refinery, Visakhapatnam 8) EMD Amount Rs. 26,00,000 for Indian Bidders USD 58,000 for foreign bidders HINDUSTAN PETROLEUM CORPORATION LTD
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9) Pre Qualification Criteria. Bidders who intend to participate shall meet the following minimum requirements and only such bidders shall be pre qualified for this tender. Bidders are requested to submit documentary proof of having met the technical & financial criteria. 1) Technical criteria Applicants shall have experience of having successfully carried out and completed similar work during the last 7 years ending last day of the month previous to the one in which applications are invited, which experience should be any one of the following:
a. Three similar completed works, each costing not less than the a mount of Rs. 6.40 Crores ( USD 1,450,000 for Foreign Bidders) or b. Two 2 similar completed works, each costing not less than the amount of Rs.8 Crores ( USD 1,800,000 for Foreign Bidders) or c. One similar completed work costing not less than the amount of Rs.12.80 Crores ( USD 2,900,000 for Foreign Bidders)
1. Bidder should be established marine services company for minimum of past 7 years. 2. Bidder should have marine operation experience. 3. Bidder or its technical collaborator must have experience in providing diving services for SPM / CBM related operation for minimum of five years 4. Bidder must themselves be the vessel owner and operator of marine spread or have confirmed arrangement for hire of such vessels on long term basis. 5. Bidder must have capability for pipeline inspection by diving and sonar / sub-bottom profiling survey means.
2) Financial criteria
Annual turnover of the bidder shall be more than Rs 16 Crores (USD 3,600,000 for Non- Indian bidders) in any one of the previous 3 (three) preceding financial years.
Bidders fulfilling the above Technical and Financial criteria will only be considered for further evaluation. 3) Parties who are affiliates of one another can decide which Affiliate will make a bid. Only one affiliate may submit a bid. Two or more affiliates are not permitted to make separate bids directly or indirectly. If 2 or more affiliates submit a bid, then any one or all of them are liable HINDUSTAN PETROLEUM CORPORATION LTD
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for disqualification. However upto 3 affiliates may make a joint bid as a consortium, and in which case the conditions applicable to a consortium shall apply to them.
Affiliate of a Party shall mean any company or legal entity which: (a) controls either directly or indirectly a Party, or (b) which is controlled directly or indirectly by a Party; or (c) directly or indirectly controlled by a company, legal entity or partnership which directly or indirectly controls a Party.Control means actual control or ownership of at least a 50% voting or other controlling interest that gives the power to direct, or cause the direction of, the management and material business decisions of the controlled entity.
4) Bids may be submitted by:
a) a single person/ entity (called sole bidder); b) a newly formed incorporated joint venture (JV) which has not completed 3 financial years from the date of commencement of business; c) a consortium (including an unincorporated JV) having a maximum of 3 (three) members; d) an Indian arm of a foreign company.
5) Fulfilment of Eligibility criteria and certain additional conditions in respect of each of the above 4 types of bidders is stated below, respectively:
a) The sole bidder (including an incorporated JV which has completed 3 financial years after date of commencement of business) shall fulfil each eligibility criteria.
b) In case the bidder is a newly formed and incorporated joint venture and which has not completed three financial years from the date of commencement of business, then either the said JV shall fulfil each eligibility criteria or any one constituent member/ promoter of such a JV shall fulfil each eligibility criteria. If the bid is received with the proposal that one constituent member/ promoter fulfils each eligibility criteria, then this member/promoter shall be clearly identified and he/it shall assume all obligations under the contract and provide such comfort letter/guarantees as may be required by Owner. The guarantees shall cover inter alia the commitment of the member/promoter to complete the entire work in all respects and in a timely fashion, being bound by all the obligations under the contract, an undertaking to provide all necessary technical and financial support to the JV to ensure completion of the contract when awarded, an HINDUSTAN PETROLEUM CORPORATION LTD
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undertaking not to withdraw from the JV till completion of the work, etc.
c) In case the bidder(s) is/are a consortium (including an unincorporated JV), then the following conditions shall apply:
1) Each member in a consortium may only be a legal entity and not an individual person;
2) the Bid shall specifically identify and describe each member of the consortium;
3) the consortium member descriptions shall indicate what type of legal entity the member is and its jurisdiction of incorporation (or of establishment as a legal entity other than as a corporation) and provide evidence by a copy of the articles of incorporation (or equivalent documents);
4) One participant member of the consortium shall be identified as the Prime member and contracting entity for the consortium;
5) this prime member shall be solely responsible for all aspects of the Bid/Proposal including the execution of all tasks and performance of all consortium obligations;
6) the prime member shall fulfil each eligibility criteria;
7) a commitment shall be given from each of the consortium members in the form of a letter signed by a duly authorized officer clearly identifying the role of the member in the Bid and the members commitment to perform all relevant tasks and obligations in support of the Prime/lead member of the Consortium and a commitment not to withdraw from the consortium;
8) No change shall be permitted in the number, nature or share holding pattern of the Consortium members after pre-qualification, without the prior written permission of the Owner.
9) No change in project plans, timetables or pricing will be permitted as a consequence of any withdrawal or failure to perform by a consortium member;
10) No consortium member shall hold less than 25% stake in a consortium; HINDUSTAN PETROLEUM CORPORATION LTD
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11) Entities which are affiliates of one another are allowed to bid either as a sole bidder or as a consortium only;
12) Any person or entity can bid either singly or as a member of only one consortium.
d) In case the bidder is an Indian arm (subsidiary, authorized agent, branch office or affiliate) of a foreign bidder, then the foreign bidder shall have to fulfill each eligibility criteria. If such foreign company desires that the contract be entered into with the Indian arm, then a proper back to back continuing (parent company) guarantee shall be provided by the foreign company clearly stating that in case of any failure of any supply or performance of the equipment, machinery, material or plant or completion of the work in all respects and as per the warranties/ guarantees that may have been given, then the foreign company shall assume all obligations under the contract. Towards this purpose, it shall provide such comfort letter/guarantees as may be required by Owner. The guarantees shall cover inter alia the commitment of the foreign company to complete the entire work in all respects and in a timely fashion, being bound by all the obligations under the contract, an undertaking to provide all necessary technical and financial support to the Indian arm or to render the same themselves so as to ensure completion of the contract when awarded, an undertaking not to withdraw from the contract till completion of the work. 10) Period of Contract 3 (Three) years from the date of Letter of Intent (LOI)/Fax of Acceptance (FOA)-(Initially Contract will be for a period of 1 year and will be further extended for two years on satisfactory performance of the Contractor.) 11) Submission of BIDs: Bids complete in all respect shall be submitted as per Instruction to Bidders in the Tender document. Tenders submitted not in the manner detailed are liable to be rejected at the sole discretion of HPCL/INTEC. 12) BID Validity Bids shall be kept valid for a minimum period of 4 (FOUR) months from bid due date or extended bid due date. 13) HPCL/INTEC takes no responsibility for delay, loss or non-receipt of bidding documents sent by post / courier. Telex/telegraphic/Tele-fax/E-mail bids shall not be accepted. Bids not received by the bid due date/ closing date and time (both late and delayed) shall be rejected and representative(s) of such bidders will not be allowed to attend the Tender opening. 14) HPCL/INTEC will not be responsible for any costs or expenses incurred by the bidder in HINDUSTAN PETROLEUM CORPORATION LTD
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connection with preparation or submission of bids, participating in discussions etc. including costs and expenses related with visits to the site(s). 15) The Tender document is non-transferable. 16) NO Purchase preference will be given to Indian Public Sector Enterprises (PSE). 17) HPCL/INTEC reserves the right to accept or reject any or all the bids or make any change in the terms and conditions of the bid document, at their sole discretion without assigning any reason whatsoever.
HPCL/INTEC also reserves the absolute right to reject any or all bids at any time solely based on the past unsatisfactory performance by the bidder / bidders in HPCL, the opinion / decision of HPCL/INTEC regarding the same being final and conclusive. 18) The complete tender documents will be available with
Mr. N Vibhoosana Raj Senior Manager-Materials, Central Engineering, Petroleum House, Hindustan Petroleum Corporation Limited, 17, Jamshedji Tata Road, Mumbai- 400 020. Phone no: 022 22863409 e-mail: nvraj@hpcl.co.in
on all working days (Monday to Friday except holidays). A complete set of tender is being issued herewith. 19) Bidders are requested to acknowledge receipt of this tender document along with all enclosures and send their acknowledgement as per Annexure 1. Bidders may fax their confirmation at least 7 days prior to bid closing date regarding their participation in the subject bid. The correspondence address is as follows: Mr. N Vibhoosana Raj Senior Manager-Materials, Central Engineering, Petroleum House, Hindustan Petroleum Corporation Limited, 17, Jamshedji Tata Road, Mumbai- 400 020 Phone: 022 22863409 e-mail: nvraj@hpcl.co.in
HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 2
INSTRUCTION TO BIDDERS HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc. No:21534102-501-ITB-011 Date: 22.01.2010 Rev 0
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TABLE OF CONTENTS
2.0 Definitions and interpretations
2.1 General
2.1.1 Project Management Consultant (PMC)
2.1.2 Cost of Bidding
2.1.3 Bid Fee
2.1.4 Contents of Bidding Documents
2.1.5 Clarification on Bidding Documents
2.1.6 Addendum / Corrigendum to Bidding Documents
2.1.7 Language of Bids
2.1.8 Corrections in Bid
2.1.9 Confidentiality of Bid Document
2.1.10 Process to be confidential
2.1.11 Wrong Information
2.1.12 Clarification of Bids
2.1.13 Company Documents
2.1.14 Pre- bid meeting
2.1.15 Correction of errors in Price Bids
2.1.16 Owners right to accept / reject any or all bids
2.1.17 Firm offer
2.1.18 Form of Bid/Additional requirement
2.1.19 Indian Laws HINDUSTAN PETROLEUM CORPORATION LTD
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2.1.20 Local Conditions
2.1.21 Transfer of Bidding Documents
2.1.22 Inspection of Work Site
2.2 Procedure for bid submission and Award
2.2.1 Submission of bids
2.2.2 Signing of Bid
2.2.3 Delayed/Late / Incomplete Bids
2.2.4 Bid currencies and payment
2.2.5 Bid validity
2.2.6 Bid Opening
2.2.7 Deviation to Bid Requirement
2.2.8 Bid Evaluation Criteria
2.2.9 Conditions of rejection of bid
2.2.10 Modification and withdrawal of bids
2.2.11 Notification of award
2.2.12 Signing of contract agreement
2.2.13 Security Deposit
2.3 Information to bidders
2.3.1 Environmental conditions
2.3.2 Other details
HINDUSTAN PETROLEUM CORPORATION LTD
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2.0 DEFINITIONS AND INTERPRETATION The following words and expressions shall have the meanings hereby assigned to them except where the context otherwise requires provided that if any interpretation is required under any circumstance, the decision of the OWNER/COMPANY with regard to the same shall be final and binding on the parties. The following shall be read in conjunction with Definitions mentioned in GCC. a. The COMPANY / OWNER shall mean Hindustan Petroleum Corporation Limited, Petroleum House, 17, Jamshedji Tata Road, Mumbai- 400 020, India b. The CONTRACTOR shall mean the person or persons, firm or company whose Tender has been accepted by OWNER and includes the Contractors Legal Representatives, his Successors and permitted Assigns. c. CONSULTANT/PMC shall mean the Project Management Consultant to the OWNER for this Project who is INTEC Asia Pacific SDN BHD. d. The Tender/ Bid shall mean the tender / bid submitted by the CONTRACTOR for acceptance by OWNER. e. The OWNERS REPRESENTATIVE shall mean the person designated as such by the OWNER and shall include his Authorized Nominee or Agent, provided however that the OWNERs Representative to be so designated by OWNER may be one person for certain aspects of this Agreement and another person for other aspects of WORK covered by this CONTRACT. f. The PROJECT MANAGER shall mean Manager-in-Charge at this Project designated by PMC or his Successor or his Authorized Nominee. g. The ENGINEER-IN-CHARGE shall mean the person nominated from time to time by the OWNER and shall include those who are expressly authorized by OWNER to act for and on its behalf for operation of this CONTRACT. h. ENGINEER-IN-CHARGES REPRESENTATIVE shall mean any Resident Engineer or Assistant to the Engineer-in-Charge appointed from to time by the Engineer-in-Charge to perform the duties set forth in the Tender Document whose authority shall be notified in writing to the CONTRACTOR by COMPANY/ Engineer-in-Charge. HINDUSTAN PETROLEUM CORPORATION LTD
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i. The SUB-CONTRACTOR shall mean any person or firm or company (other than the CONTRACTOR) to whom any part of work has been entrusted by the CONTRACTOR, with the written consent of the Engineer- in-Charge, and the Legal Representatives, Successors and permitted Assigns of such person, firm or Company. j. The WORK shall mean all services and supplies to be provided by the Contractor under the Contract which may include all things, matters and facilities to be surveyed, designated, engineered, procured, fabricated, loaded out, tied down, sea fastened, towed out, transported, installed, tested, commissioned, maintained and made good, operated and guaranteed by contractor in accordance with the CONTRACT and shall include all extra, additional, altered, or substituted works as required for the purpose of the CONTRACT. k. The CONTRACT shall mean the agreement between OWNER and CONTRACTOR for the execution of the WORK including therein all documents such as the Notice Inviting Tender (NIT), Instructions to Bidders, General Conditions of Contract, Special Conditions of Contract, Specifications, Drawings, General Requirements, Time Schedule, Schedule of Prices, Letter of Acceptance of Tender, Agreed Variations, if any etc. l. The CONTRACT DOCUMENT shall mean collectively the Tender/Bid Documents, Drawings, Specifications, General Conditions of Contract, Special Conditions of Contract, Schedule of Rates/Prices, Instruction to Bidders, Letter of Acceptance of Tender, Agreed Variation, if any and other documents constituting the Tender and acceptance thereof. m. PLANT/EQUIPMENT shall mean means all Plants, Barges, Vessels/Floating crafts, equipments, tools, appliances, things, facilities, machinery, apparatus of whatever nature needed, in or about the work or temporary works (as hereinafter defined) or execution of works covered under the contract but does not includes materials or other things intended to form or forming part of the permanent installation/works. n. TEMPORARY WORK shall mean all temporary works of every kind required in or about the execution, completion or maintenance of the WORK. o. SPECIFICATIONS shall mean all directions, various technical specifications, provisions and requirements attached to the CONTRACT, which pertain to the method and manner of performing the WORK to the quantities and qualities of the WORK and the materials to be furnished under the CONTRACT for the WORK as may be amplified or modified by HINDUSTAN PETROLEUM CORPORATION LTD
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Owner/PMC. Drawings for the performance of the CONTRACT in order to provide the unforeseen conditions or in the best interests of the WORK. It shall also include the latest edition including all addenda/corrigenda of relevant Specifications and Codes. p. DRAWINGS shall include maps, plans, sketches and tracings or prints thereof with any modifications approved by writing by the owner/PMC/Engineer-in-Charge and such other Drawings as may from time to time be furnished or approved in writing by the Owner/PMC/Engineer-in-Charge. q. SITE shall mean the land and water and other places on, under in or through which the work is to be carried out and any other lands, water or places provided by Owner for the purpose of the CONTRACT together with any place designated in the CONTRACT as forming part of the SITE. r. Notice in Writing or Written Notice, shall mean a notice written, typed or printed form sent (unless delivered personally) or otherwise proved to have been received by registered post / courier / fax to the last known private or business address or registered office of the CONTRACTOR and shall be deemed to have been received in the ordinary course of post as if it would have been delivered. s. The COMPLETION CERTIFICATE shall mean certificate to be issued by the Engineer-in-Charge when the WORK has been completed as per the CONTRACT. t. Approved shall mean approved in writing including subsequent written confirmation of previous verbal approval and Approval means approval in writing including as aforesaid. u. The Alteration/Variation Order means an order given in writing by the Engineer-in-Charge to effect additions to or deletions from and alterations in the WORK. v. Fax/Letter of Acceptance shall mean the first intimation by FAX/Letter by OWNER to the successful bidder whose tender has been accepted. The date of issue of the Fax of acceptance shall be reckoned as the commencement date of the contract. w. Superintendent(s) means those person(s) designated in writing by the contractor to the OWNER as being in full charge of each spread performing works at the site. HINDUSTAN PETROLEUM CORPORATION LTD
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x. Day means a Calendar day of twenty four (24) consecutive hours beginning at 0000 hrs (midnight) and ending at 2400 hrs (midnight) as referred to local time at the site. y. Demobilisation of any Spread means removal of all that spread from the site and clean up and restoration as stipulated in the contract, as applying to that part of the site in which that spread was employed. z. Demobilisation of the Contractor means removal of all things forming part of the Mobilisation of the contractor including all temporary facilities, return of personnel and equipment and the clean up and restoration of the site as required in this contract. aa. Inspector(s) means the person or persons of independent agency designated by the OWNER in writing to the contractor to observe test, record and report to the OWNER quality surveillance of the contractors work. bb. Kick-off Meeting means a meeting convened by the OWNER to discuss and finalize the work execution plan and procedures with the contractor. cc. Commissioning means completion of unloading of first crude oil tanker as required by the contract documents. dd. Mobilisation of any Spread means performance by the contractor of all those things necessary for the spread to be fully ready to execute work at the site satisfying all work pre-requisites stipulated in the contract as certified by PMC/ Third Party Inspection and Certification Agency. ee. Mobilisation of the Contractor means performance by the contractor of all those thing necessary to be fully ready to execute work at site satisfying all work pre-requisites stipulated in the contract. Mobilisation of the contractor shall include but shall not be limited to providing of all transport from points of origin to site, all equipment and materials for operation & maintenance of SPM facility, all personnel, satisfaction of Government requirements, all logistical support to the operations and maintenance and setting up at site in a condition of full readiness to execute work. ff. Monsoon Season means that portion of the year between 16th June through 15th September (both days inclusive) when monsoon, storms and high seas are of such frequency and intensity at offshore site location that construction work cannot be scheduled with any assurance. HINDUSTAN PETROLEUM CORPORATION LTD
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gg. Start Date of Contract The date from which the Contract shall be considered operative. This will be the date of acceptance of FOA by the Contractor hh. Spread shall mean that combination of construction equipment including all necessary work cranes, lifting aids, welding stations, inspection stations, field joint coating stations etc. and whatever is required to execute the works and personnel as defined in the contract and Schedule of Rates and Prices capable of performing specific portion of the work. ii. Third Party means any group, agency, person or persons who may be engaged in activity associated with the work specified but who shall remain at arms length from the work and who shall not have a direct responsibility or authority under the terms of this contract, or any contractual relationship to the COMPANY, the contractor or the contractors sub-contractor for the works. jj. Vendor when used in connection with materials/plants/equipments/spare parts procurement, means the equipment/materials manufacturer, supplier (authorized and approved by the equipment(s) manufacturer) of materials/plants/equipments/ spare parts to the contractor. kk. Free issue materials are the Material which the COMPANY has agreed to supply free of cost to the CONTRACTOR. ll. Surplus Material All materials and supplies, which are surplus upon and which shall, after completion of contract period shall be returned to the COMPANY mm. Warranty Surveyor Any marine surveyor appointed by COMPANY for insurance warranty or other purposes nn. Contract Period The period through which the Contract shall be effective. The Contract Period shall be for Three Year extendable by two more years at the discretion of COMPANY on mutual agreement. HINDUSTAN PETROLEUM CORPORATION LTD
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2.1 GENERAL The Instructions to Bidders have been detailed out in order to facilitate the Bidders to submit their Bids considering various aspects spelt out in the subsequent paragraphs. Instructions are in addition to the General Instructions to Bidders regarding submission of tender given in Cl. 3 of General Conditions of Contract (GCC) and the instructions mentioned below will take precedence over the instructions contained in Cl 3 of General Conditions of Contract to the extent of contradiction. 2.1.1 PROJECT MANAGEMENT CONSULTANT (PMC) M/S INTEC Asia Pacific SDN BHD, Kuala Lumpur, Malaysia is the Project Management Consultant (PMC) of the OWNER and will be performing various actions in relation to the bidding process and in the evaluation of the bids for and on behalf of the OWNER. 2.1.2 COST OF BIDDING The Bidder shall bear all costs associated with the preparation and submission of tender, attending bid meetings and visiting site or any other location in connection with bidding and HPCL hereinafter referred to as the OWNER will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process. Each Bidder accept and agrees, as a condition of submitting its tender that it waives any or all claims against OWNER/PMC, its Co-ventures and their affiliates, for remuneration or restitution relating to its costs and expenses in. 2.1.3 EARNEST MONEY DEPOSIT (EMD) Bids without EMD prescribed in NIT will be considered as incomplete and are liable for rejection at the sole discretion of HPCL/INTEC. EMD shall be in the form of crossed Demand Draft drawn in favour of Hindustan Petroleum Corporation Ltd; payable at Mumbai. 2.1.4 CONTENTS OF BIDDING DOCUMENTS The Bidder is required to examine carefully all instructions, conditions, forms, drawings and specifications and terms given in the Bidding Documents. Failure to furnish all information required by the Bidding Document or not responsive to the requirements of the Bidding Document will be at the Bidders risk, and may result in rejection of the bid.
HINDUSTAN PETROLEUM CORPORATION LTD
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2.1.5 CLARIFICATION ON BIDDING DOCUMENTS All questions and results for interpretations or clarifications relating to bid document shall be addressed in writing by fax /e-mail at the address mentioned below: M/s. INTEC Asia Pacific SDN BHD Attn: Mr. Satish Chandran 10th floor, Menara Aik Hua, Changkat Raja Chulan, Kuala Lumpur, Malaysia Telephone : 00603 2032 2488 Fax : 00603 2032 3488 e-mail : 21534102.visakh@intec.com
and a copy to
Mr. N Vibhoosana Raj Senior Manager-Materials, Central Engineering, Petroleum House, Hindustan Petroleum Corporation Limited, 17, Jamshedji Tata Road, Mumbai- 400 020
Telephone : 022 22863409 e-mail : nvraj@hpcl.co.in The OWNER / PMC will respond in writing or by fax / e-mail to any such request for clarification which they receive earlier than 7 days prior to the deadline for the submission of bid. Any such inquiries and all replies there to will be circulated to all bidders (without identifying the source of enquiry), unless a bidder request that such enquiry is to be treated as confidential. If confidentiality is requested, OWNER/PMC shall decide, in its sole opinion and without giving reasons, whether such inquiry should be treated as confidential. If the decision is not to treat the inquiry as confidential, Bidder will be given the option of withdrawing the inquiry or confirming that the inquiry as well as the reply may be circulated to all Bidders. If deemed appropriate by OWNER / PMC, a reply may be furnished or subsequently repeated in the form of a written addendum to the bid document. 2.1.6 ADDENDUM / CORRIGENDUM TO BIDDING DOCUMENTS At any time prior to the deadline for opening of Bids, the OWNER/PMC may, for any reason whether at their own initiation or in response to a clarification requested by a prospective Bidder(s), modify the Bidding Documents by the issuance of an Addendum(s) / Corrigendum(s). The Addendum(s) / HINDUSTAN PETROLEUM CORPORATION LTD
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Corrigendum(s) will be sent in writing or by Fax/e-mail to all Bidders and will be binding upon them. Bidders shall promptly acknowledge receipt of these by Fax/e- mail to the OWNER/PMC and shall enclose one copy of such Addendum(s) / Corrigendum(s) along with the Bid. All such Addendum(s) / Corrigendum(s) issued shall form part of Bidding Documents. All addenda/corrigenda issued during the time of bidding will be deemed to have been taken into account in the bid and such addenda/corrigenda will be incorporated in to the Purchase Order. 2.1.7 LANGUAGE OF BIDS The bid prepared by the Bidder and all correspondence and documents relating to the bid, exchanged by the Bidder and the OWNER/PMC, shall be written in the English language. All information in the Bid shall be in English language. Information in any other language shall be accompanied with its translation in English. Failure to comply with this condition shall disqualify a BID. In the event of any contradictions between meanings as derived from various languages of the BID, the meaning as derived from English language copy of the BID, the meaning as derived from English language copy of the Bid shall govern. 2.1.8 CORRECTIONS IN BID All changes / alterations / corrections in the BID shall be signed in full by the person or persons signing the Bid, with date. No erasure, use of correction fluid and / or overwriting is permitted. All blank spaces shall be filled in by typewriter or in ink and inter-lineation, alterations or erasers, if any occur, shall be formally explained over the signature of authorized representative. Non compliance/violation of this requirement may be cause for the rejection of bid. 2.1.9 CONFIDENTIALITY OF BID DOCUMENT The bidder shall not disclose any information contained in the bid document or otherwise supplied in connection with this bid to any third party, except for the purpose of preparing its bid and shall require any such third party to treat such information as confidential. 2.1.10 PROCESS TO BE CONFIDENTIAL After the opening of bids, information relating to the examination, clarification, evaluation and comparison of bids and recommendations concerning to award of contract shall not be disclosed to Bidders. Canvassing in any form by the Bidder or by any other Agency on behalf of the Bidder after submission of the Bid may disqualify the said Bid. Any effort by a Bidder to influence the OWNER/PMC in the process of examination, clarification, HINDUSTAN PETROLEUM CORPORATION LTD
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evaluation and comparison of Bids, and in decisions concerning award of contract, may also result in the rejection of the said Bid. 2.1.11 WRONG INFORMATION If the Bidder deliberately gives wrong information in their Bid to create circumstances for the acceptance of their Bid, OWNER/PMC reserves the right to reject such Bids without any reference to the Bidder. 2.1.12 CLARIFICATION OF BIDS In the event of finding any discrepancies in or omissions from the Bid Documents, or should the Bidder be in doubt as to the meaning of such documents, Bidder shall immediately notify HPCL/INTEC, either by facsimile or letter, at the address shown in point no. 2.1.5 above, who will thereupon, if required, send necessary written instructions to all Bidders. Any such request shall reach HPCL/INTEC not later than seven (7) days prior to the closing date/bid due date. As part of examination, evaluation and comparison of Bids, Owner/PMC may at their discretion, ask Bidders individually for clarification or call them for discussion at HPCL/INTEC office of theirs Bids. While seeking technical clarifications, bidders shall be advised to indicate any financial implications, if any, arising out of such clarifications in a separate cover superscribed with PRICE IMPLICATION DUE TO TECHNICAL AND/OR COMMERCIAL CLARIFICATIONS. The same along with the price bid will be opened. The priced quotations of the bidders whose offers are technically unacceptable will not be opened and their bids shall not be considered further. For Techno-Commercial clarifications, bidders shall normally be given a cut off date for furnishing clarifications. Clarifications received after the specified cut off date are liable not to be considered for evaluation. Technical Query (TQ)/Commercial Query (CQ) will be issued to bidders through E-Mail. Reply of TQ/CQ will also be received through E-Mail, as far as possible. However price implication, if any shall be received in sealed envelope only. Wherever revised offers have been called for based on change in technical specification / scope of supply, the revised offers will only be considered. 2.1.13 COMPANY DOCUMENTS The Survey studies performed by COMPANY and any other information provided by COMPANY/PMC are for information purposes only. BIDDER shall verify this information through their own sources prior to using it for preparation of Bidders PROPOSAL. COMPANY/PMC shall not be held responsible for any errors or omissions in this information provided to BIDDER. Errors and / or contradictions HINDUSTAN PETROLEUM CORPORATION LTD
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in the documents /specifications should be brought to the notice of the OWNER/PMC before the opening of price bids. Errors/ omissions / contradictions brought to notice after opening of price bids, shall not be reason for change/variation order. 2.1. 14 Pre-Bid Meeting COMPANY/PMC will arrange a pre-bid meeting at the date, time and venue as specified in NIT, a pre-bid meeting concerning the RFQ, which shall be held at COMPANY/PMCs sole discretion. At least seven (7) working days prior to any meeting to be held upon Bidders request, BIDDER shall submit to COMPANY/PMC an agenda of all subjects to be discussed including a brief summary of each subject. BIDDER shall be permitted to represent at this meeting by a maximum no of 3 (three) personnel, whose names and designation shall be sent along with Bidders request for such a meeting. COMPANY/PMC shall not permit any such clarification meeting to be used as a means of negotiation with respect to the proposed CONTRACT and / or any of its terms and conditions and the Price. All expenses incurred by BIDDER for the clarification meeting(s) shall be at Bidders own account 2.1.15 CORRECTION OF ERRORS IN PRICE BIDS OWNER/PMC will check Price Bids for any arithmetic errors in computation and summation. OWNER/PMC will correct errors as follows: If some discrepancies are found between the quoted rates by bidders given in words and figures of the amount in the tender, the following procedures shall be applied: a) Where there is a difference between rates in figures and words, the rate which corresponds to the amount worked out by the tenderer shall be taken as correct. b) When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect, the rate quoted by the tenderer shall be taken as correct. c) When it is not possible to ascertain the correct rate in the manner prescribed above the rate as quoted in words shall be adopted. d) Where there is a discrepancy between the lump sum prices and price break up, in that event lump sum prices will be considered final and break up of prices adjusted accordingly. HINDUSTAN PETROLEUM CORPORATION LTD
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2.1.16 OWNERS/PMCs RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS Notwithstanding what is stated above, OWNER/PMC reserves the right to accept or reject any or all Bids at any time prior to the award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected Bidder for Owner/PMCs action. 2.1.17 FIRM OFFER The prices quoted by bidders shall remain firm, fixed and valid until completion of the Contract performance to the satisfaction of the OWNER and will not be subject to escalation/variation on any account. It may be noted that no deviation on this account will be acceptable and offer not containing firm price may not be considered for evaluation. 2.1.18 FORM OF BID / ADDITIONAL REQUIREMENT The forms given in the tender Document are the minimum requirements to be furnished by the bidder. Additional information, if required, can also be attached with the form. 2.1.19 INDIAN LAWS Bidder is reminded that they will be subject to Indian Laws, Government of India rules and regulations / guidelines, practices and conditions as applicable from time to time. All matters shall be subject to jurisdiction of Indian courts only. 2.1.20 LOCAL CONDITIONS It will be imperative for each bidder to fully inform themselves of all local conditions and factors which may have any effect on the execution of the contract as described in the Bidding Documents. In their own interest, the bidders are particularly requested to familiarize themselves with the Income Tax & Withholding Tax, Insurances, the Companies Act, the Customs & Excise duties, Service Tax, Works Contract Tax and other related acts and laws prevalent in India. 2.1.21 TRANSFER OF BIDDING DOCUMENTS Transfer of Bidding Documents Purchased by / issued to one Bidder to another Bidder is not permissible. Similarly, transfer of Bid submitted by one Bidder to another is also not permissible. HINDUSTAN PETROLEUM CORPORATION LTD
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2.1.22 INSPECTION OF WORK SITE BIDDER is advised that it is fully responsible for conducting any additional investigation at site that BIDDER deems necessary to submit the proposal. BIDDER shall be deemed to have inspected and examined the WORK SITE and to have full and complete knowledge of the surface and subsurface conditions existing at the WORK SITE and its surroundings, and to have satisfied themselves before submitting BIDDERs proposal as to the nature of the ground and the subsoil, prevailing sea states during various periods of the year and to have taken into account by information in connection therewith which may have been provided by or on behalf of COMPANY. BIDDER shall have satisfied itself as to the form and nature of the WORK SITE, the extent and nature of the WORK and MATERIALS necessary, the means of communication with access to the work site, the availability of port facilities and marine conditions at the port, details of the road and highway network, accommodation etc. BIDDER may require and in general to have obtained all necessary information as to the risk, contingencies and all other circumstances influencing or affecting BIDDERs proposal. COMPANY/PMC shall not be liable for any claims from successful BIDDER by reason of any error, insufficiency or omission due to the information provided by the COMPANY/PMC. 2.2 PROCEDURE FOR BID SUBMISSION & AWARD 2.2.1 SUBMISSION OF BIDS All bids shall be prepared by typing or printing with indelible black ink and shall be submitted. All Addendum(s) / Corrigendum(s) to Bidding Document issued by OWNER/PMC, if any, must be signed and submitted along with the Bid. The Bid submitted by the Bidder shall take into account all such Addendum(s) / Corrigendum(s). Bidder shall at the time of submission of un-priced Bid, include as part of their bid, the original copy of the bid document duly filled, signed and stamped on each page in token of Bidders acceptance. However, Bidder is required to go through these documents and give an undertaking that these documents have been fully read and understood by the Bidder and their Bid has been prepared accordingly. Bidder shall further undertake that in the event of their bid being considered for award of work, the Bidder shall sign and stamp each page of these documents as part of the contract. The undertaking shall be in the format enclosed as Annexure-2. HINDUSTAN PETROLEUM CORPORATION LTD
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Bids complete in all respects, shall be submitted in TWO parts (PART I & PART II) in two separate sealed envelopes in the following manner. A) PART-I The PART-1 termed as UNPRICED BID shall contain the following:- 1. Bid Document duly signed and stamped on all pages. 2. Letter of submission of Tender. 3. Format as per Cl. 1 of GCC duly filled/ signed by the Bidder. 4. Information about bidder. 5. Previous experience of the bidder 6. All techno commercial information excluding the price 7. Addendum(s)/corrigendum(s), Bid clarifications if any. 8. All documentary evidence in support of the bidder having satisfied the prequalification criteria as mentioned in Section 1. 9. Power of Attorney in the name of the person who has signed the bidding documents. 10. Partnership Deed in case of Partnership Firm or Memorandum and Articles of Association in case of Limited Company. 11. Details of proposed equipment, tools & tackles 12. Deviations (if any) - Bidders are requested to submit their bid strictly based on the terms, conditions and specifications contained in the Bid document. However, in case of any unavoidable deviations the same has to be specified in separate sheet as per format attached as Annexure 3. HPCL/INTEC reserves the right to evaluate the offer containing deviations having financial implications after adding cost of such deviations as determined by HPCL/INTEC. OWNER/PMC also reserves the right either for acceptance or rejection of deviations if any, stipulated by the Bidders. 13. Details of concurrent commitments of the bidder. 14. Proposed work plan indicating important details. 15. Earnest Money Deposit (EMD) in the form of Demand Draft. HINDUSTAN PETROLEUM CORPORATION LTD
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16. Latest Solvency certificate from a bank indicating amount to which the bidder is solvent to prove the financial stability to carry out the work. 17. Acknowledgement as per Annexure 1 18. Checklist as per section 6 19. One copy of Schedule of Price as per SECTION 5, prepared for this contract with price blanked out. Note: Price data should not be given at any part of this un-priced bid. Un- priced bid containing price data is liable for rejection at the sole discretion of HPCL/INTEC. All these documents are to be enclosed in a sealed envelope and super scribed as Operation and maintenance of Single Point Mooring System of Visakh Refinery of Hindustan Petroleum Corporation Ltd, RFQ No: 21534102-501-ITB-011 (CONFIDENTIAL) due on 15.02.2010 Technical/Un-priced Bid PART-I. BID DOCUMENT (ORIGINAL) PLUS THREE COPIES OF ALL ATTACHMENTS SHALL BE SUBMITTED IN SEALED COVERS AS MENTIONED ABOVE. All pages of the bidding document shall be duly signed by an authorized representative of the bidder and further the company seal shall also be affixed on all pages as token of acceptance failing which HPCL/INTEC has the right to reject the offer. B) Part- II The PART II termed, as PRICED BID shall contain SCHEDULE of PRICES as per Section 5. This should be put in a sealed envelope and super scribed as Operation and maintenance of Single Point Mooring System of Visakh Refinery of Hindustan Petroleum Corporation Ltd, RFQ No: 21534102-501-ITB-011 due on 15.02.2010 (CONFIDENTIAL) Priced Bid- PART - II. Price bid shall contain ONLY one set of the PRICE SCHEDULE marked ORIGINAL duly signed and stamped on all pages. This shall not stipulate any conditions. Price bid containing any stipulations is liable to be rejected at the sole discretion of HPCL/INTEC. C) The two sealed envelopes (Envelope 1 containing PART-I (UNPRICED BID) and Envelope 2 containing PART-II (PRICED BID) should be submitted HINDUSTAN PETROLEUM CORPORATION LTD
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together in another sealed envelope. The single envelope shall be pasted with CUT OUT SLIP as per Annexure-4. Note: Price bids containing overwriting / cuttings / erasures in the quoted price and in case these are not attested by the signatory of the bid, such prices are liable to be rejected at the sole discretion of OWNER/PMC, without giving any further notice. D) The bid shall be sent by courier to Mr. N Vibhoosana Raj, Senior Manager- Materials, Central Engineering, Petroleum House, Hindustan Petroleum Corporation Limited, 17, Jamshedji Tata Road, Mumbai- 400 020,India E) The bid documents has to reach above mentioned HPCL office at Mumbai on or before the due date and time specified in the Notice Inviting Tender. The time and date hereafter referred to as the bid closing date/bid due date. 2.2.2 SIGNING OF BID a) The Bid must contain the name, designation, residence and place of business of the person or persons submitting the Bid, and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed or printed below their signature. b) Bid by a partnership firm must furnish full names of all partners and be signed in the Partnership name, followed by signatures, and designations of authorized partners or other authorized representatives. The Partnership Deed / Agreement should also be furnished. c) Bids by Corporation / Company must be signed in the legal name of the Corporation / Company, by the President / Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such Corporation / Company, with the seal of the Company / Corporation. d) A bid by person, who affixes to his signature the word President, Managing Director Secretary, Agent, or other designation without disclosing his Principal, will be rejected at the discretion of OWNER/PMC. e) Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the Bid. f) The Bidders name stated in the Bid shall be the EXACT LEGAL NAME OF FIRM / COMPANY / CORPORATION, etc. as registered or incorporated. HINDUSTAN PETROLEUM CORPORATION LTD
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2.2.3 DELAYED/LATE / INCOMPLETE BIDS Any bid received by the OWNER/PMC after the deadline for submission of bids prescribed above (due to any reason whatsoever) will not be considered for opening. Also incomplete bids may not be considered for evaluation at the sole discretion of OWNER/PMC. 2.2.4 BID CURRENCIES AND PAYMENT a) Indian Bidders: For Indian bidders, the prices shall be quoted in Indian Rupees only and all payments shall be made in Indian Rupees only.
b) Non-Indian bidders: i) Non-Indian bidders shall quote in US Dollars for goods and services which they will supply / render from outside India.
ii) The part of contract price the contractor envisages to spend in India through the Indian sub-contractors / Indian associate company shall be quoted in Indian Rupees and payment shall be made to the contractor in Indian Rupees only. Payment to the contractor shall be made in currency (ies) in which the contract price has been indicated limited to the amount mentioned against each currency. 2.2.5 BID VALIDITY Bid validity shall be 4 (Four) months from bid due date / extended bid due date. Bidders shall not be entitled during the said period to revoke or cancel the Bid or to vary the same or any term thereof without the consent in writing of OWNER/PMC. For varying any term in regard thereof, the Bidders Earnest Money Deposit / Bid Bond may be forfeited, at the sole discretion of OWNER/PMC. OWNER/PMC may require the bidder to extend the validity beyond the period mentioned above. In such cases, any increase/decrease in price due to validity extension will be considered for evaluation, provided such increase/ decrease is submitted before the price bid opening. 2.2.6 BID OPENING Only the Un-priced Part, i.e., Part I of the Bid shall be opened on the bid due date in the presence of authorized attending representatives of Bidders as mentioned in Notice Inviting Tender. The Bidders representatives who are present HINDUSTAN PETROLEUM CORPORATION LTD
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shall sign a Bid Opening Statement evidencing their attendance. Not more than two representative of each Bidder shall be permitted to attend the Bid opening. During opening of un-priced part (Part I), only the name of Agencies, who have quoted and details of EMD furnished by them will be read out and no other information, whatsoever, will be given. The price bid i.e. Part II will be kept unopened until necessary technical and commercial clarifications, by way of technical/commercial memorandum and/or discussions are completed. Price part i.e. Part II, of only such bidders, who are pre- qualified and are technically and commercially acceptable, shall be opened at a later date to be intimated by the Owner/PMC. 2.2.7 DEVIATION TO BID REQUIREMENT Bidder must submit the offer in line with the bid stipulations without taking any deviation. The Bidder is cautioned that any exceptions taken to the following Terms and Conditions included in this Bid document may result in rejection of the Bidders proposal. i) Contract period. ii) Schedule of Prices iii) Termination and Suspension clause iv) Security Deposit v) Scope of work / supply vi) Arbitration vii) Mobilization advance in excess of 5% Exceptions, clarifications, queries and deviations, to terms and conditions other than those mentioned above, if unavoidable, bidders may stipulate the same as per format given in Annexure-3. This shall form part of unpriced bid (Part-I). Bidder shall note that clarifications / queries / deviations mentioned elsewhere in the offer shall not be given any cognizance. Bidder shall, however, note that OWNER/PMC reserves their right not to seek any clarification on deviations sought by the bidder and to evaluate their offers on as received basis. HINDUSTAN PETROLEUM CORPORATION LTD
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2.2.8 BID EVALUATION CRITERIA The bids received from the bidders shall be evaluated on the basis of the Bid Evaluation Criteria (BEC) as mentioned hereunder. OWNER/PMC reserves the right to change any criteria of Bid evaluation at their discretion. However, any such change will be intimated to all the bidders. 2.2.8.1 Bids without Earnest Money deposit (EMD) will be considered as non-responsive and such bids are liable for rejection at the sole discretion of OWNER/INTEC. In case the bidder, in their covering letter to the bid, stipulates that EMD has been forwarded separately and in case the EMD is not received before the un-priced bid opening, their offer will be rejected at the sole discretion of OWNER/PMC. 2.2.8.2 If any price is indicated in the Part 1 (Unpriced Bid) of the Bid, such tenders shall be rejected straight away without further notice.
2.2.8.3 If a bidder fails to respond to clarifications/required information within the cut-off period, their bid will be rejected or will be valuated on the basis of available data, at OWNER/PMCs sole discretion. 2.2.8.4 Determination of Responsiveness (i) For the purpose of this clause, a substantially responsive bid is one which comprises all information / documents (i.e. project management, planning and scheduling, HO and field setup, procurement, inspection and expediting, coordination with Owner/PMC, QA/QC program, consent letters of the sub- contractor/ backup consultant / licensor etc) and which conforms to the terms and conditions and specifications of the Bidding Document without material deviation or reservation. A deviation or reservation is one which affects in any substantial way the scope, quality or performance of the works or which limits in any substantial way or is inconsistent with the Bidding document, the OWNERs right or CONTRACTORs obligation, and which would affect unfairly the competitive position of Bidders presenting substantially responsive bids. (ii) Only those bids, which are complete in all respects and are in accordance with the terms and conditions and technical specifications of the Bidding document, shall be considered for evaluation. Such bids shall be deemed to be under consideration immediately after opening of Bids. (iii) Bidder will not be permitted to change the substance of the Bids after opening of Bids. HINDUSTAN PETROLEUM CORPORATION LTD
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(iv) If a Bid is not substantially responsive to the requirements of the Bidding documents, it may be rejected at the sole discretion of OWNER/PMC. 2.2.8.5 After opening of priced bids, all the prices will be checked for arithmetic errors, if any. Item rates which have not been quoted for in the first instance, irrespective of whether these are incidental to the categories of works for which rates have already been quoted or belong to separate categories, will not be called for from the bidders. The prices of such bidders will be evaluated based on loading by the highest quoted item rate by any bidder for such item. Item for which rates are not quoted by the bidders will be evaluated as deemed fit by OWNER/PMC. However, in case a bidder has not quoted rates for any items, which amount to 10% of OWNER/PMCs estimate or more, such bids shall be considered incomplete and shall be rejected.
2.2.8.6 The prices quoted by the bidders who have retained deviations to the terms and conditions for which loading basis has been specified in the Bid documents or such deviations which are otherwise considered acceptable and can be quantified, shall be loaded accordingly. The prices quoted by all the tenderers shall be loaded for the deviations to the terms and conditions and/or technical specifications as per the loading factors given in Annexure 6. If any loading factor other than those specified in the Annexure 6 is required, they will be intimated to the bidder before opening of priced bids. 2.2.8.7 Criteria for Loading & Evaluation (i) Base Price The total price for the complete work as quoted in the Schedule of Prices shall be taken as base price for evaluation. (ii) The Bids received and accepted will be evaluated by Owner/PMC to ascertain the respective position of the best evaluated Bid in the interest of Owner for the complete work covered in bidding document. 2.2.8.8 FOREIGN EXCHANGE COMPONENT For the purpose of evaluation of Bids, Foreign Exchange (TT selling rate) as intimated by Scheduled Bank / published in Economic Times, on the day prior to opening of Price Bid will be considered. 2.2.9 CONDITIONS FOR REJECTION OF BID The following conditions would lead to the forfeiture of Bid. a) If the bid is withdrawn during the validity period or any extension thereof. HINDUSTAN PETROLEUM CORPORATION LTD
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b) If the bid is varied or modified in a manner not acceptable to the COMPANY/PMC during the validity or agreed extension validity period duly agreed by the bidder or after issue of FOA/LOA by COMPANY and prior to signing of the Contract. c) If the successful bidder is seeking modifications to the agreed terms and conditions after issue of FOA/LOA. d) Any effort by the bidder to influence the COMPANY/PMC on bid evaluation, bid comparison or Contract award decision. 2.2.10 MODIFICATION AND WITHDRAWAL OF BIDS (i) In case any clarifications are sought by the COMPANY/PMC after opening of tenders, then the replies of the bidder should be restricted to the clarification sought. Any bidder who modifies their bid (including a modification which has the effect of altering the value of their offer) after opening of Techno-contractual bids without specific reference by the COMPANY/PMC shall render the bid liable to be rejected without notice and without further reference to the Bidder. (ii) No bid may be withdrawn in the interval between the deadline for the submission of bids and the expiration of the period of the bid validity specified by the bidder on the bid form. Withdrawal or unsolicited modification of a bid during this interval shall result in the bidders forfeiture of its bid security. 2.2.11 NOTIFICATION OF AWARD Prior to the expiring of the period of Bid validity prescribed by the OWNER/PMC, the OWNER will notify the successful Bidder by Fax of Acceptance (FOA) that their Bid has been accepted. This notification of award shall contain the sum, which the OWNER will pay to the successful bidder in consideration of the execution and completion of the work as per Contract. OWNER will be the sole judge in the matter of award of Contract and the decision of OWNER will be final and binding. 2.2.12 SIGNING OF CONTRACT AGREEMENT Detailed letter of acceptance (LOA) along with all its enclosures shall be issued to the successful bidder after issue of Fax of Acceptance by the OWNER. The successful bidder shall sign Agreement with the OWNER within 10 days from the date of issue of detailed letter of acceptance on a non-judicial stamp paper. The cost of non-judicial stamp paper shall be borne by the BIDDER. HINDUSTAN PETROLEUM CORPORATION LTD
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Upon execution of agreement by the successful Bidder, OWNER will return the EMD of unsuccessful Bidders. 2.2.13 SECURITY DEPOSIT The successful bidder is required to make security deposit to the OWNER as specified in clause 4 b) of HPCLs General Conditions of Contract. 2.3 INFORMATION TO BIDDERS 2.3.1 Following are the environmental conditions prevalent at Visakhapatnam:
TABLE 1
ENVIRONMENTAL CONDITIONS FOR 1-YEAR RETURN PERIOD SPM OPERATIONAL CONDITIONS
Water Depth (CD) 10m 20m 30m 35.5m (SPM) Storm Surge, m NA NA NA NA Significant Wave Height, H s , m 2.4 2.7 3.2 3.1 Spectral Peak Period , T p, s 6.8 7.2 7.9 7.7 Maximum Wave Height, H max, m 4.0 4.5 5.3 5.1 Maximum Wave Period, T max, s 6-8 6-8 8-10 8-10 Predominant Wave Direction (N) 90-180 180-225 Wind Speed, m/sec 12.5 Surface Current, m/sec 0.4 0.9 1.2 1.2 Mid Depth Current, m/sec 0.4 0.8 0.8 0.8 Bottom Current, m/sec 0.4 0.5 0.6 0.6 Current Direction (N) 30-60 and 180-270
TABLE 2 ENVIRONMENTAL CONDITIONS FOR CYCLONIC CONDITIONS Water Depth (CD) 10m 20m 30m 35.5m (SPM) Storm Surge, m 2.77 2.34 1.92 1.72 Significant Wave Height, H s , m 6.3 9.7 10.7 11.3 HINDUSTAN PETROLEUM CORPORATION LTD
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Spectral Peak Period , T p, s 11.0 13.5 14.2 14.6 Maximum Wave Height, H max, m 10.4 16.0 17.7 18.6 Maximum Wave Period, T max, s 10-12 12-14 12-14 12-14 Predominant Wave Direction (N) 90-180 180-225 Wind Speed, m/sec 57 Surface Current, m/sec 1.14 1.79 2.31 2.53 Depth Average Current, m/sec Refer Note 1 0.67 1.05 1.36 1.49 Bottom Current, m/sec 0.46 0.71 0.92 1.01 Current Direction (N) Omni Directional Note 1: Depth average current shall be used for pipeline and SPM design Note 2: The configuration of the underbuoy hoses is proposed to be lazy S type due to severe environmental condition. TABLE 3 WATER LEVELS Parameter Value Highest Astronomical Tide (HAT), m +2.04 Mean High Water Springs (MHWS), m +1.52 Mean High Water Neaps (MHWN), m +1.08 Mean Sea Level (MSL), m +0.84 Mean Low Water Neap (MLWN), m +0.54 Mean Low Water Spring (MLWS), m +0.09 Mean Lower Low Water Springs (MLLWS),m +0.02 Lowest Tide, m -0.35 Chart Datum, m 0.00 TABLE 4 SEAWATER TEMPERATURES Parameter Value Surface Temperature at Extreme High ( o C) 31.7 Surface Temperature at Extreme Low ( o C) 25.0 Maximum Sea Bottom Temperature ( o C) 29.9 Minimum Sea Bottom Temperature ( o C) 24.0 HINDUSTAN PETROLEUM CORPORATION LTD
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TABLE 5 SEAWATER PROPERTIES Parameter Value Mean Density (kg/m 3 ) 1021 Kinematic Viscosity (cm 2 /Sec) 0.85 x 10 -2
TABLE 6 SPM LOCATION Description Latitude Longitude Northing (m) Easting (m) SPM Location 17 o 39 8.5 83 o 18 55.3 1953230.46 745640.92 Water Depth 35m below CD
2.3.2 Bidder shall collect other details pertaining to geographical location, general climate, wind speed & direction, air temperature, relative humidity, cloudiness, rainfall, depressions & cyclonic storms, visibility, special weather phenomena, wave climate, ocean currents etc at Visakhapatnam from their own sources.
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SECTION 3
SPECIAL CONDITIONS OF CONTRACT (SCC) HINDUSTAN PETROLEUM CORPORATION LTD
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1. Special Conditions of the Contract (SCC) shall be read in conjunction with the General Conditions of Contract, Specifications, Drawings and other documents forming part of this contract wherever the context so requires. 2. Notwithstanding the sub-division of the documents into these separate sections and volumes every part of each shall be deemed and be supplementary to and complementary of every part and shall be read with and into the contract in so far as it may be practicable to do so. 3. Where any portion of the General conditions of Contract is repugnant to and at variance with any provisions of the Special conditions of Contract, then the provisions of the Special Conditions of Contract shall be deemed to override the provisions of the General Conditions of Contract and shall to the extent of such repugnance or variations prevail. 4. Wherever it is mentioned in the tender documents that the contractor shall perform certain work or provide certain facilities, it is understood that the contractor shall do so at their cost, being deemed to be part of the relevant item in the Schedule of Rates whether expressly stated or not. 5. The materials, design and workmanship shall satisfy the relevant Indian/ASME/API/BIS/OISD/OCIMF or any other standards, specifications contained herein and codes referred to. Where the specifications stipulate requirements in addition to those contained in the standard codes, these additional requirements shall also be satisfied. 6. The questionnaire enclosed as Annexure A to H to be filled in by the bidder. Failure to fill the questionnaire therein may make the tender liable for rejection. 7. Due consideration i.e first right of refusal, will be given to Vessels/Boats with Indian Flag as per the S.D. Circular-2/2002 dated 08.11.02 issued from the office of the Director General of Shipping, Mumbai and any amendments issued subsequently thereof. 8. GENERAL General Conditions of Contract (GCC) are applicable for Security Deposit and other conditions except for defect liability period. The Compensation for failure/omission shall be as detailed vide Para 13 below.
9. MATERIALS SUPPLY - OWNER'S RESPONSIBILITY Owner's responsibility shall be confined to supply of the following materials to Contractor for rendition of services free of cost at Owners Warehouse at Visakhapatnam: Spare parts of SPM Mooring Hawser system Links, Shackles, Thimbles, Pins, Nylon hawsers, lace on floats, chafe chain, wire pendent with connected shackles, pick up rope & messenger rope. Floating Hoses and its accessories - Hoses, snubbing chain with connectors, master links & shackles, pick up chain with connectors, master links & shackles, butterfly HINDUSTAN PETROLEUM CORPORATION LTD
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valves, blind flanges, O rings, Cam lock coupling, Marine Breakaway Coupling & its floats, winker lights etc. Under Buoy Hoses and its accessories Hoses, FADs, Umbilical with supports & floats Special purpose Grease for SPM Bearing and Grease for Winch wire Pull Rope for securing the additional length of the floating hose when smaller tankers are berthed at SPM Paint for SPM system. DCP/ CO2 fire extinguishers installed inside the buoy and onshore control room. Supply as spares, specialized bolts and nuts (Teflon coated/SS), gaskets for permanent installations HPCL scope of services shall include the following: i) Operation of onshore system shall be by HPCL this will include operation manpower at SPM control room and onshore pipeline valve operation, pig receiver pumps, lighting etc ii) The Contractor's scope for operation on tanker and SPM shall be limited to hose pick up and connection and disconnection, assist in hawser pick up and connection, continuous diving support during offloading operation which will also include inspection of hoses (floating and underbuoy) before, during and after offloading, valve operation and providing operating and maintenance assistance to HPCL personnel during SPM operation. iii) The operation staff for supervision, monitoring and control of offloading on SPM/Tanker shall be by HPCL. Maintenance contractor shall arrange movement of HPCL/their representatives to and fro from shore to SPM as and when required in the launch. iv) All tanker related coordination with VPT, tanker master etc.shall be by HPCL. v) All statutory requirements for tanker offloading, customs etc. shall be directly handled by HPCL.
10. CONDITION FOR OWNER- SUPPLIED MATERIALS The contractor shall be responsible at their own initiative and cost to take delivery of the materials to be supplied from Owners Warehouse (vehicle arranged by contractor shall have a flame arrestor to enter into owner ware house premises) and to transport the same to the job site for replacement, utilization, fabrication, erection etc. via road/port/sea. Contractor shall mobilize crane lifting machinery/slings/lifting tools etc, at owners warehouse for safe shifting of materials from owners warehouse to contractors vehicle. In case any assistance is required in this regard, owner may provide required machinery subject to availability of the same on chargeable basis, which is at the discretion of the Engineer in Charge. On completion of the works or upon prior termination of the contract, the contractor shall forthwith at their own risk and cost, return the materials (all empties, used spares, pipes and other surplus materials including but not limited to salvageable wastage remaining in the hands of the contractor) to the Owners Warehouse as directed by engineer-in-charge. HINDUSTAN PETROLEUM CORPORATION LTD
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If, in the opinion of the owner, any surplus material, returned by the contractor is not in good condition, or is unusable, the owner may reject the same in which event the contractor shall be deemed to have failed to return to the owner the surplus material(s) in which case the original cost/ assessed cost of the material shall be recovered from contractor. Engineer in charge decision is final in calculating the cost of damage. The contractor shall return all empty packing cases, wood packing which had contained materials issued by the owner to Owners Warehouse as directed by the engineer-in-charge. All materials issued by the Owner to the Contractor shall be preserved against deterioration and corrosion while under Contractors custody. Any damages/ losses suffered, on account of non-compliance with requirements stipulated herein, shall be considered as losses suffered due to willful negligence on the part of the Contractor and they shall be liable to compensate for the losses suffered at penal rates to be determined by the Engineer-in-Charge and his decision with regard to the rates charged for the purpose of recovery shall be final and binding on the Contractor. Various equipments and materials intended for maintenance of SPM System will be received by Owner in unpacked, skidded, crated, packed or loose condition and will be stored in the Owners Warehouse and materials will be issued to the Contractor in as received condition. All materials issued to the Contractor shall be duly protected with the appropriate preservative coating which should be examined while receiving the materials from Owners Warehouse and subsequently renewed from time to time by the Contractor wherever necessary. The Contractor shall be responsible for procuring these preservatives and applying them at their cost, if such protective coating of the equipment and materials are damaged while in their custody. In particular, the following aspects, but not limited to them, are brought to the Contractors attention: o The Contractor shall check condition of the valves, fittings and special tools to ensure that they are not subject to corrosion. Any such conditions when detected should be brought to notice of the Engineer-in-Charge and remedial measures should be taken by the Contractor at their own cost as directed. o All machined surfaces shall be properly greased and should be maintained and protected from damages. o Opening of equipment, machinery, valves, hose flanges etc. shall be kept blocked / covered with blinds to prevent entry of foreign matter. o Rotating machinery e.g. motors etc. should be as far as possible kept repackaged in the packing cases in covered container. o When machinery including all electrical and instrumentation panels, motors etc., are stored in the open, they should be covered by sufficient tarpaulin to prevent rain/sea water & dust entry and subsequent damage of the same. o As far as possible materials/ equipment shall be transported to the site of use from the storage point just prior to their actual use and shall not be left lying around indefinitely. Instructions of the Engineer-in-Charge shall be followed strictly in this regard. HINDUSTAN PETROLEUM CORPORATION LTD
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o At the end of every month, the Contractor shall submit an account for the materials issued to them by the Owner in the format prescribed by the Engineer-in-Charge.
11. TOOLS/ TACKLES/ EQUIPMENTS SUPPLY - CONTRACTOR'S RESPONSIBILITY All the equipments, tools, tackles, field instruments, consumables, etc. which are not specifically indicated in Owners Scope of Supply but are required for successful completion of the works as per specification, drawing etc., shall be included in the Contractors Scope of Supply. General minor oil spill combating materials / equipments like oil soaking blankets, oil dispersants etc. Lube oil/crank casing oil for winch operation inside buoy deck Nitrogen cylinder/portable Nitrogen cylinder for manual operation of PLEM valves All general purpose lubricants and greases required for the execution of the work Periodic refilling of DCP and or CO2 fire extinguishers located on SPM Buoy and SPM control room as per manufacturers requirement All consumable including greases, lube oil, nitrogen, general purpose bolts, nuts and gaskets, maintenance tools and tackles other than provided on buoy, arrangement for battery charging in case solar charging fails or inadequate due to weather conditions, all testing equipments etc. shall be by the Contractor The Contractor's responsibility shall extend to all matters and things expressed or implied within the Scope of Work. The Contractor shall maintain a day to day account of all materials/fuel indicating the receipt(s), daily consumption(s) and balance of each material/ fuel and category thereof. Such account shall be prescribed by the Engineer-in-Charge and shall be supported by all documents necessary to verify the correctness of the entries in the account. Such account shall be maintained at Contractors relative office(s) and vessel/ boat(s) and shall be open for inspection and verification (by verification of documents in support of the entry as also by physical verification of the stock) at all times by the Engineer-in-Charge with authority at all times to enter in to or upon any godown or other place(s) or premise(s) where the materials or any part of them are laying or stored and to inspect the same himself and or through his representative(s). The Contractor shall at all times be exclusively responsible for loss(s), damage(s), deterioration, misuse, wastage, theft or other application or mis-application or disposal of the materials or any of them contrary to the provisions hereof and shall keep the Owner indemnified from and against the same and shall forthwith at his own cost and expenses replace any such material, lost, damaged, deteriorated, misused, wasted, stolen, applied, mis-applied and/or disposal as aforesaid with other material of equivalent quality and quantity delivered to site at the Contractors risks and costs in all respect. If the Contractor shall default in replacing any material lost, damaged, deteriorated, misused, wasted, excess used, stolen, misapplied or disposed of within the provisions hereof, or shall fail to return to the Owner any surplus material or empties within the HINDUSTAN PETROLEUM CORPORATION LTD
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provisions hereof, the Contractor shall be liable to pay to the Owner the cost of such material or empties delivered at Owners stockpile / godown plus departmental charges calculated at 25% (twenty five percent) of the said cost determined by the Engineer-in-Charge, and the decision of the Engineer-in-Charge as to such cost shall be final and binding upon the Contractor. The Owner shall not be responsible for any delay in the supply of any materials by the Contractor within the scope of supply and the Contractor assumes full responsibility for any and all delays in the supply of any materials within the scope of supply and no such delay or failure in respect thereof shall anyway render the Owner liable for any claim or damages or compensation notwithstanding that an increase in the time of performance of the Contractor is involved by virtue of the delay or failure and notwithstanding that any labour, machinery or equipment brought upon the site by the Contractor or any sub-Contractor is rendered idle by such delay or failure and the Contractor undertakes to indemnify and keep indemnified the Owner from and against any and all transactions, demands and proceedings whatsoever or the resultant costs (including between attorney and client), charges and expenses and losses and damages incurred by such delay or failure. Without prejudice to the generality of the foregoing, it is specifically declared that except in the case of force majeure as hereinafter referred to, any delay or failure by the Contractor to supply, any materials within the Contractors scope of supply shall on no account constitute a ground extension of time for performance or completion of any work(s). Subject to the provisions of the GCC, Contractor shall also, within the scope of work, be and remain at all time exclusively responsible to provide all materials, tools, inputs, utilities and consumables and other items and things whatsoever, required for or in connection with the rendition of services as listed below: o Diving Services at SPM and also along the sub-sea pipeline. o Sub-sea pipeline Maintenance Work. o Contractor's Maintenance vessel & Support Vessel from time to time. o Consumables required for running the contract and also for maintaining of Contractors vessels. o Services as per scope of work. o Operation of Oil spill combating equipment when the need arises (major leak) under the supervision of VPT personnel or Coast guard Personnel. All ropes/tools/web slings / aids/grease gun/ grease samples drawing tools/grease sample tubes/measuring meters/authorized calibrated tapes/ authorized calibrated pressure gauges/graph paper books, scaffolding pipes, Equipments/tools/bolts/nuts/gaskets/Pressure recorder connected with pressure Test, Vacuum test & continuity test equipment, etc and other than mentioned under else where in the tender for any work that HPCL may assign shall be arranged by the contractor.
If for the rendering of services, Owner finds it necessary to do so, Owner may at its discretion and convenience provide labour, machinery and/or equipment to the HINDUSTAN PETROLEUM CORPORATION LTD
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Contractor for the performance of the work and/or testing of the works. The terms and conditions for provision and/or hiring of such labour, equipment, machinery shall, be specified by Owner.
Owner shall be entitled at its discretion at any time during the performance of the services without notice of Contractor, to suspend or withdraw without use (surplus) by Contractor of any labour, equipment or machinery supplied or procured by Owner, and no such suspension or withdrawal shall form the basis of any claim of Contractor against Owner for compensation or damages or otherwise, or constitute a ground for extension of time for completion.
Contractor shall arrange water supply & its storage at vessel/ boat(s) and power supply at their own cost for execution of work. OWNER shall not be responsible for supplying water and Contractor shall ensure timely and adequate supply of water. DG set of suitable capacity may be installed and operated by the contractor at their cost. OWNER shall not be responsible for power supply and contractor shall ensure proper supply of electricity to meet the work schedule. The electrical works shall be carried out through Licensed Electrical personal only.
Contractor shall arrange at his cost the compressed air required for charging of HPU system used for the remote hydraulic operation of PLEM valves and also operation of air winch, pneumatic tools etc.
12. PERFORMANCE OF SERVICES
Contractor shall within 7 (seven) days from issue of acceptance of LOA, name a Supervisor with adequate experience in SPM Operation & Maintenance, constantly in attendance at the SPM site who shall assume responsibility for the services on behalf of Contractor. Said Supervisor of Contractor shall be the representative of the Contractor for and relative to all actions and transactions and dealings on behalf of Contractor and to whom labour, materials, equipment and/or machinery procured or supplied by Owner may be given and to whom all plans, designs, drawings and Instructions or other documents or communications for or relative to the services may be given, with the intent that all transactions and dealings had with the said Supervisor shall be deemed to be with Contractor, and any and all plans, drawings, designs, instruction, documents or communications, and/or labour, materials, equipment or machinery delivered to said Supervisor shall be deemed to be delivered to Contractor, Contractor's representative shall be English speaking. During tanker offloading at SPM, the Supervisor shall guide the crew on board tanker in safe hose handling/ connection/ disconnection activities. He shall be able to supervise all the maintenance jobs & Inspections at SPM site. The HINDUSTAN PETROLEUM CORPORATION LTD
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Supervisor nominated by Contractor is accepted subjected to approval of Engineer-in- Charge.
In addition, the contractor shall also nominate a Deputy Supervisor (which nomination shall also be subject to approval of the Engineer-in-Charge) to deputize for the Supervisor during periods of absence.
Owner has the right to convene regular meeting and Supervisor of the contractor shall take part in the meeting without fail and minutes of meeting to be signed by representative of the Contractor. A senior representative of the contractor must attend the meeting, as & when the owner desires, at his own cost. During the major maintenance period of SPM, senior representative of the contractor must be at site along with the Supervisor at his own cost for close supervision and timely completion of scheduled activities. Progress report during the major maintenance period at SPM must be sent to Engineer-in-Charge on daily basis.
Contractor shall plan and organize all operations taking into account all suspension or shut downs necessitated by weather conditions (foreseen or unforeseen) and the existence of adverse weather condition shall on no account entitle the Contractor to claim any idle charges or additional compensation.
The Contractors Supervisor shall communicate and contact Engineer-in Charge or his authorized representative on daily basis irrespective of whether any job or no job concerning the contract.
13. TIME FOR COMPLETION
The date of commencement of contract is from the date of issue of Letter of Intent (LOI) by HPCL. The contract shall be for a period of 3 (Three) years commencing from the date of issue of LOI. The Contract for services is an indivisible service contract for three years with a right to the Owner to extend the contract up to two more years only if and after the Contractor has duly and faithfully, completed full services required to be performed to the satisfaction of owner and rendered by Contractor under the Contract for the entire term.
During the technical evaluation of the bid, if OWNER desires, bidder shall offer the Maintenance vessel & Support vessels as per tender conditions for physical verification with all supporting documents.
Maximum period allowed for mobilization shall be 20 days from date of issue of LOI. However the contractor shall offer all their resources i.e. Vessels, equipments, tools & manpower as per contract at least 10 days prior to date of mobilization for inspection/verification by owner & third party appointed by Owner in this regard in HINDUSTAN PETROLEUM CORPORATION LTD
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INDIA. All the cost associated with the inspection by third party shall be borne by contractor.
In case of delay in mobilization of all the resources as per the provisions of the tender, the OWNER at its sole discretion may cancel the LOI and the bidder shall be delisted.
14. PENALTY FOR NON-PERFORMANCE
The following penalty clauses shall be applicable for non-performance of work as per tender after commencement of the contract. The amount shall be deducted from running account bill of corresponding month. S. No Event Deduction i) For omission or failure to perform any Item of Weekly Check List. 1/2% (Half percentage) of the total annual contract value under SOP Item 3&4 of Table 2A for each item of Weekly checklist not performed. ii) For omission or failure to perform any Item of Monthly Check List 3/4% (three Fourth percentages) of the total annual contract value under SOP Item 3&4 of Table 2A for each item of Monthly checklist not performed. iii) For omission or failure to perform any Item of Half Yearly Check List. 1% (One percentage) of the total annual contract value under SOP Item 3&4 of Table 2A for each item of Half yearly checklist not performed. iv) For omission or failure to perform any Item of Annual Check List. 1.5% (One and Half percentage) of the total annual contract value under SOP Item 3&4 for each item of yearly checklist not performed. v) vi) For omission or failure to render operation service for Tanker berthing/discharge. Cost of demurrage of crude oil tanker on hourly pro-rata basis plus 1% (One percentage) of the annual contract value under SOP Item 2 of Table 2A, for each Tanker calling at the SPM in respect of which berthing/discharge operation services are delayed /not rendered by Contractor. The following demurrage rates will be considered for each type of tanker for effecting the deductions: LR1 - 15,000 US$ PDPR LR2/Suez Max - 30,000 US$ PDPR HINDUSTAN PETROLEUM CORPORATION LTD
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VLCC - 45,000 US$ PDPR vii) For omission or failure to render any other services. Cost and supervision charge of rendition of service through any other vessel, method or Agency. viii) For withdrawal of maintenance vessel without appropriate replacement Pro-rata cost of vessel charges as per SOP Item 1 of Table 2A for the period the vessel is kept away from the service. ix) For delay in Re-deployment of the maintenance vessel within the specified/granted time schedule for its withdrawal for dry-dock repair Pro-rata cost of the vessel charges as per SOP Item 1 of Table 2A for the extended period x) Withdrawal of Support Vessel from services without appropriate replacement. Pro-rata cost of the support vessel charges as per SOP Item 1 of Table 2A for the period the support vessel is kept away from the service. xi) Non-availability/ non- functioning of required equipments/ tools for maintenance activities as per tender conditions 2% (Two percentage) of the annual contract value under SOP Item 4 of Table 2A for each occasion. xii) For delay in mobilizing the dumb barge Rs 25,000 per day xiii) For delay in mobilizing the ROV Rs 25,000 per day
The deduction in respect of an omission or failure to perform/render services not specified above shall be as specified or calculated by the Engineer-in-Charge.
Nothing in the foregoing clauses shall prevent Owner from exercising its rights of termination of Contract for any omission or default by Contractor if owner be entitled to terminate the Contract therefore in accordance with the provision in this behalf elsewhere herein.
15. ESCALATION
The quoted rates shall consider cost of all escalations (foreseen and unforeseen) including but not limited to increase in Government taxes and duties, labour costs and material cost or costs of other inputs whatsoever, except the following.
a) FUEL ESCALATION The variations to cover increase/decrease in the fuel cost shall be considered on the basis of the following formula: E = (F/100) X (I/100) X (D/365) X 100 HINDUSTAN PETROLEUM CORPORATION LTD
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Where as E = Percentage of variation of the Total Annual contract value F = Fuel factor in percentage as quoted by bidder I = Percentage of variation in bulk fuel rates at Visakhapatnam D = Number of days for which the increased/decreased fuel cost is being claimed/ refunded for the relevant year.
If there is more than one fuel variation during the year, variations shall be separately calculated for the period covered by each increase/decrease. The applicable date for the calculation of any variation shall be first of the month following the application of the relative increase/decrease in price (s) subject to there being a time log of not less than 15 (fifteen) clear days between the date of application of the increase/decrease and the first of the following month, and if the time lag is less than that specified, then the applicable date shall be the day next following the expiry of 15 (fifteen) clear days from the date of application of the increase/decrease.
Basic Fuel Cost (Diesel) for working out the offer cost (Base Cost) shall be taken as Rs. 35.36 per liter.
b) ESCALATION ON VESSEL HIRE CHARGES In case contract is extended/ renewed for two more years after initial three years, 5% increase will be considered towards vessel hire charges for the extended period. The escalation shall be applicable on the vessel component of the Lumpsum annual contract value as given in Schedule of Price. The increase shall be one time applicable for next two years & to be given only after completion of initial three years of the Contract.
c) ESCALATION ON BALANCE SERVICES Escalation/ de-escalation in the balance charges, i.e total annual charges minus fuel charges minus vessel hire charges, shall be considered as per the general increase in the RBI index reference Consumer Price Index numbers for Industrial Workers All India.
Escalation (in %)= (RBI index March 2012 RBI index March 2009) X 100 (RBI index March 2009)
The increase shall be one time applicable for the extended period of contract of two years & to be given only after completion of initial 3 years of the contract. RBI index of the month in which contract is awarded and the same month after 3 years shall be considered.
16. VESSEL MOVEMENTS
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Support vessel/maintenance vessel/vessels designated for SPM operation and maintenance are expected to be at SPM site always and the same shall not be permitted to come to shore without prior permission of Engineer-in-charge. Failing to this will be considered as failure in rendering the duty for the day and accordingly penalty clause, as applicable, would be applied.
The Support vessel shall, whenever required, transport OWNER and OWNERs representative from shore to SPM and back. All expenditures in this regard shall be borne by the Contractor. The OWNER may call the additional twin screw engine boat offered by Contractor for transportation between shore and SPM only when Support vessel is engaged in operational or maintenance activities at offshore.
Bunker/potable water/provision/material in requirement for daily needs of maintenance vessel shall be lifted at contractors cost and vessels shall be moved from SPM for that purpose with prior permission from Engineer-in-charge. If Engineer-in-charge demands an alternate vessel for the above said movement, contractor shall deploy the same without fail.
Maintenance vessel & support vessel are permitted to jetty for transport of material from owners ware house to jetty or from SPM to owners ware house. All the cost incurred towards the transporting of materials/spares/any other equipment required for SPM operation & Maintenance shall be borne by contractor including material handling charges. Coordination at port area/ owners ware house shall be done by contractor. The port charges viz. port dues, berth hire and pilotage charges incurred by Contractor in connection with services shall be born by the Contractor.
17. REPORTS AND RECORDS: Contractor has to make arrangements to send the report/s pertaining to SPM inspection as & when carried out through e-mail to Engineer-in-Charge on the same day from offshore without fail. All these reports shall be compiled and convert into a month report in the booklet report (in the format prescribed by Engineer-in-charge) and also in soft copy (CD) shall be jointly prepared by Contractor in respect of all services performed and/or required to be performed by Contractor, including (but not limited to) for day-to-day, weekly, monthly, quarterly, half yearly and annual maintenance and inspections and shall be signed on each page by Contractor's representative. Five (5) copies of such booklets along with one CD are to be submitted to Engineer-in-Charge by 5th day of every month by contractor. In case of any major maintenance (scheduled/unplanned) carried out by contractor, all the details of the activities performed/ carried out shall be made in a detailed report format and shall be submitted to Engineer-in-Charge within a week time of completion of the major maintenance jobs. Owner has the right to change the frequency of inspection of any equipment/item or add any new item for inspection during the course of contract for any reason.
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18. DIVING: Contractor shall provide suitable diving equipment of superlite 17A/B model with all necessary connected equipment. Diving is expected to be carried out at least one hour on continuous basis for each diving and accordingly DCC has to be maintained. The following are minimum requirements connected with diving equipment: Diving launch & recovery equipment (Mini Air Basket deployment for 2 divers) Helmet with an umbilical made up for air/gas supply hoses, communications cable, pneumo-fathometer, video camera, light and safety line etc. Minimum 3 sets shall be available. Decompression chambers Air compressors Two Diver Radios with battery back up Divers Air/Gas Manifold/control system Pneumo Box/es Diving umbilical of 175 M Umbilical of 3 sets with stand Diving work shall be carried out in accordance with the diving operations Special Regulations (latest edition) made under the Factories Act of United Kingdom or any other international standard like IMCA approved by the Engineer- in-Charge. The Bidder may have their own Diving Team or it may be outsourced. The bidder shall enclose the credentials & an agreement with the outsourced agency to the effect that it shall undertake to provide its Diving Team if the work is awarded to the Bidder.
Before any diving is undertaken, Contractor shall furnish the Engineer-in-Charge two copies of the Code of signals to be employed and shall have a copy of such code prominently displayed on all crafts from which diving operations take place.
All necessary personnel safety equipments, considered adequate by the Engineer-in- Charge shall be made available by Contractor for use of divers, whether employed by Contractor for Owner, and shall at all time be maintained in a condition suitable for immediate use. Contractor shall take necessary steps to ensure proper use of equipment by divers using the equipment.
19. TIDE GAUGE: Contractor shall at all times during the performance of marine works provide and maintain three tide gauge boards clearly marked in meters, sub-divided into five centimeters graduations at locations and directed by the Engineer-in-Charge or the Site Engineer. The zero of the tide gauge shall be set at Indian Mean Sea Level.
20. MARINE PRECAUTIONS: Contractor shall, in addition to any other applicable marine regulations, at their own cost provide/equip himself with all navigation aids provided for by the Rules/Regulations of the Mercantile Marine Department, and shall keep Owner, Owner's servants, agents and HINDUSTAN PETROLEUM CORPORATION LTD
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consultants indemnified from and against all consequences of any breach of infringement thereof.
Should any vessel, plant, equipment and/or machinery sink through any cause, the Contractor shall forthwith remove the same at their own cost, and leave the sea-bed free of any obstruction to the satisfaction of the Engineer-in-Charge.
In addition to the above, Contractor shall in the performance of marine works observe all international precautions, safety measures and conventions as may be reasonably expected of an international Contractor of repute performing such works.
21. SAFETY & POLLUTION CONTROL In addition to the provisions of General Conditions of Contract, Contractor shall take all reasonable precautions to avoid pollution or contamination of the air, land or water arising out of the performance of the work. Should there be a discharge or escape of appreciable quantity of pollutants or contaminants during performance of its obligations under this Contract which occurs as a result of activities of Contractor or its sub- Contractor, the Contractor shall immediately take all action necessary to contain, control, recover or disperse the substance and to eliminate the safety and environmental risks and correct the damage resulting there from.
22. PENALTIES FOR VIOLATION / NON-ADHERENCE SAFETY PROCEDURES
With a view to improve the safety aspects of execution of the job based on the job requirements following penalties will be imposed for violation of safety procedures: Sl. No Nature of Violation Penalty a For non use of PPE (Personal Protective Equipment) Rs. 1,000/- per occasion b Working without clearance Rs. 5,000/- per occasion c Violation of applicable safety, health and environment related norms Rs.10,000/- per occasion d Violation of applicable safety, health and environment related norms resulting in 1)Any physical Injury
2) Fatal accident Rs. 500/- per occasion
0.5% of the contract value (maximum of Rs. 2 lakh) per injury + Rs. 5000/-
1% of the contract value (maximum of Rs. 10 lakh) per fatality + Rs. HINDUSTAN PETROLEUM CORPORATION LTD
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5000/- e) Hot work without proper Clearance / permit Rs. 10,000/- per occasion f) Inadequate or non-availability of First Aid Box Rs. 500/- per occasion
Aforesaid penalty clause is over and above the applicable statutory requirements In case of accidents depending on the seriousness of injury etc. in addition to the hospitalization / Treatment charges and Group insurance amount, compensation shall be paid by the Contractor to the affected person / his family members in presence of Engineer-in-charge as per Workmen Compensation Act and any other applicable Act / rules prevailing in the Country.
23. CO-ORDINATION WITH OTHER AGENCIES
Work shall be carried out in such a manner that the work of other agencies operating at the location is not hampered due to any action of the Contractor. Proper co-ordination with other agencies will be Contractors responsibility. Contractor shall also be fully responsible for proper co-ordination with local, State and Central agencies (controlling/governing/statutory) such as local Municipal Corporation, police, port trust, marine police, coast guard, Customs, Navy etc. Since the location of work is offshore, the Contractor shall at all time coordinate with Visakhapatnam Port Trust (VPT), Fisheries Department, local bodies, government agencies, statutory bodies etc. In case of any dispute, the decision of Owner shall be final and binding on the Contractor.
24. RESPONSIBILITIES OF CONTRACTOR The Contractor has to obtain all the requisite statutory approvals for the execution of the job under the scope of work.
Contractor has to obtain the clearances, if any from Ministry of Defence for the operation of their Vessels.
Contractor has to arrange Insurance for the Vessel / Boats owned / hired by them for the execution of the job.
Contractor shall use only certified Equipments such as Cranes / Lifting tackles etc. Requisite certification shall be available with the contractor in the Vessel / boat.
Contractor shall arrange for the proper direct communication facility on service boat, maintenance vessel, SPM buoy, tanker, onshore facility (control room) etc. to ensure direct uninterrupted communication between their staff and Owners personnel during offloading/ maintenance or idle period.
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Contractor shall make arrangements for the transportation of Owners representatives / Owner designated persons to SPM location and back as and when required.
The surveillance and safety of the SPM facilities and its accessories shall be the responsibility of the Contractor 24hours x365 days.
The Contractor shall not allow any visitors on the work or premises of the sites without approval of the Engineer-in-Charge.
Contractor shall not change the manpower designated for operation & maintenance of SPM without prior permission from Engineer-in-Charge. Contractor shall produce the manpower for an interview before mobilisation for verification purpose. Owner reserves the right to reject the persons designated for operation & maintenance of SPM by contractor based on the tender conditions. Attendance of manpower on board Maintenance vessel & support vessel including vessel crew shall be submitted to owner everyday.
Change in vessel crew shall be intimated to Engineer-in-charge, well in advance.
Successful bidder shall inspect the entire SPM system as part of takeover of SPM Operation &Maintenance contract from owner/the present contractor as per the instructions of Engineer in charge and report on findings shall be submitted to owner immediately.
Contractor shall maintain the list of equipment all the time on board the vessels brought for SPM Operation & Maintenance. Owner may conduct frequent checks on the availability of equipment as and when required.
25. LAWS/ARBITRATION
25.1 Applicable Laws All questions, disputes or differences arising under, out of or in connection with this contract shall be settled in accordance with laws of India (both procedural and substantive) from time to time in force and to the exclusive jurisdiction of the Courts in India. 25.2 Arbitration All arbitration proceedings shall be as per GCC. HINDUSTAN PETROLEUM CORPORATION LTD
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26. NOTICES
Any notice to be given under the contract shall be given by sending the same by personal delivery, post, telegram, telex or telefax to the address of the relevant party set forth below: To the COMPANY Senior Manager-Purchase at the address mentioned above and copy to Engineer in- charge. To the Contractor (Name of successful bidder will be incorporated) Any notice sent by telefax / telegraph/ telex shall be confirmed within 2 days after dispatch of notice sent by post. Any notice delivered personally or sent by telegraph, telex, telefax shall be deemed to have been delivered on the date of its dispatch. Either party may, by notice to the other party in writing, change its postal, cable or telex/telefax address for receipt of such notice. In this connection, notices shall include any instructions, orders and certificates to given under the contract. 27. LIABILITY OF GOVERNMENT OF INDIA It is expressly understood and agreed by and between CONTRACTOR and COMPANY that COMPANY is entering into this Agreement solely on its own behalf and not on behalf of any other person or entity. In particular, it is expressly understood and agreed that the Government of India is not a party to this Agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that COMPANY is an independent legal entity with power and authority to enter into contract solely in its own behalf under the applicable laws of India and general principles of contract law. CONTRACTOR expressly agrees, acknowledges and understands that COMPANY is not an agent, representative or delegate of Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any note, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, CONTRACTOR hereby expressly waives, releases and foregoes any and all action or claims, including cross claims, impleader claims counterclaims against the Government of India arising out of this contract and covenants not to sue the Government of India as to any manner, claims, cause of actions or things whatsoever arising of or under this agreement. HINDUSTAN PETROLEUM CORPORATION LTD
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28. PAYMENT
28.1 Contract Price The COMPANY shall pay to the CONTRACTOR in consideration of satisfactory completion of all the works covered by the scope of work under the contract the contract price as per the accepted Schedule of Price. The contract price is a firm price (except the fuel price variation as provided in the Contract) and the contractor shall be bound to keep the same firm and without escalation on any other ground (other than fuel price variation provided in the Contract) whatsoever until completion of entire works against this contract. Unless otherwise specified in the contract, cost of execution of works and tests etc. as specified in contract and all expenses, duties, taxes, fees, charges in relation to or in connection therewith including insurance risk of weather, constructional plant and equipment breakdown and site conditions etc. as per provisions of the contract, shall be deemed to be included in the contract price. Payment shall be made in the currency or currencies given in the schedule of prices for the work executed as per the procedure set forth in clause 28.2. Adjustment to contract price, if any, shall be made in accordance with provisions of contract. 28.2 Payment Procedure 28.2.1 Pending completion of the whole works, provisional progressive payments for the part of the works executed by CONTRACTOR shall be made by COMPANY on the basis of said work completed and certified by the COMPANYs representative as per the Payment Terms at Annexure 5. In case CONTRACTOR wishes to avail Mobilization Advance from OWNER against this work, the details of the same shall be as mentioned in Annexure 5. Certification of the work completed shall be made by the COMPANYs representative within 15 days of receipt of CONTRACTORs application for certification in case of Running Account Bill (R.A Bill) and 30 days in case of Final Bill. No payments shall become due and payable to CONTRACTOR until contract is signed by the two parties and CONTRACTOR furnishes to the COMPANY Security deposit (as per Clause 4.b) of GCC). Recoveries like Security Deposit, Mobilisation Advance with interest, Additional Security deposit towards ESI / PF and Secured Advances etc on a pro-rata basis as per the respective provision given in GCC shall be made from the above payment and other items dues from CONTRACTOR. 28.2.2 CONTRACTOR shall submit its invoice(s) once in each month along with five copies for the work completed and certified by COMPANYs representative as per agreed payment terms, with all required supporting documents and details of the said work to the COMPANYs representative for certification of the said invoice, HINDUSTAN PETROLEUM CORPORATION LTD
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for approval of the amount payable and any payment thereafter. CONTRACTOR shall submit separately in accordance with the clause 28.2.5 hereof a monthly invoice for extra work approved by the COMPANY. 28.2.3 The COMPANY shall arrange payment of the invoice within 15 (Fifteen) working days of receipt thereof by the COMPANY in case of R.A Bills and 30 days in case of Final Bill. In the event of the COMPANY objecting to any portion of work covered by the said invoice, such objection shall be communicated to CONTRACTOR within 10 (ten) working days from the date of receipt of invoice by the COMPANY at its office. CONTRACTOR shall have the right to claim the payment of such amounts objected by the COMPANY in subsequent invoice after removal of cause of such objection. 28.2.4 The payment against clear (undisputed bills/invoices) submitted by CONTRACTOR will be made by COMPANY within 15 working days from the date of submission of bill/invoices complete in all respects in case of R.A. Bills and 30 days in case of Final bill. Payment for amount objected to by COMPANY as referred to in Clause 28.2.3 shall be made in accordance with provision under this clause when the objection due to which the amount withheld by the COMPANY has been removed/settled and CONTRACTOR submits fresh invoice for the same. 28.2.5 Invoice for Extra work: No invoice for extra work/change order on account of change order will be submitted by CONTRACTOR unless the said extra work/change order has been authorized/ approved by the COMPANY in writing in accordance with contract. Payment against all these change orders/extra work shall be made within 90 days of receipt of invoice by COMPANY after the mutually agreed settlement or the completion of change order whichever is later. After due vetting of the documents for change in duties/taxes under change in law by COMPANY, invoice on account of change in duties/taxes under change in law shall be submitted by CONTRACTOR along with the necessary supporting documents in a single invoice after payment of all duties/taxes. HINDUSTAN PETROLEUM CORPORATION LTD
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28.2.6 All the payments by the COMPANY shall be remitted by Telegraphic/Telex transfer to CONTRACTORs bank account to be specified by CONTRACTOR in writing to the COMPANY before submission of the first invoice. The payment shall be made in currencies stated in the contract. The COMPANY shall be deemed to have arranged payment to CONTRACTOR on the date of transmission of the cable instruction by the COMPANYs bankers to CONTRACTORs bank in India. CONTRACTOR shall provide necessary details to facilitate e-payment. Bank charges of bank(s) in India shall be borne by COMPANY. CONTRACTOR has to bear fund transfer as well as bankers cheque charges. HPCL will not take any responsibility for delay in transmission of funds by Telex / Telegraphic due to whatsoever reasons. 28.2.7 In the event of COMPANY noticing at any time that any amount has been disbursed wrongly to CONTRACTOR or any other amount is due from CONTRACTOR to the COMPANY, the COMPANY may without prejudice to its rights recover such amounts by other means after notifying CONTRACTOR or deduct such amount from any payment due to CONTRACTOR. The details of such recovery, if any, will be intimated to CONTRACTOR. CONTRACTOR shall receive the payment of undisputed amount under subsequent invoice for any amount that has been omitted in previous invoice by mistake on the part of the COMPANY or CONTRACTOR. 28.2.8 The COMPANY shall not be responsible/ obligated for making any payments or any other related obligations under this contract to CONTRACTORs sub- contractors/vendors. CONTRACTOR shall be fully liable and responsible for meeting all such obligations and all payments to be made to its sub- contractors/vendors and any other third party engaged by CONTRACTOR in any way connected with the discharge of CONTRACTORs obligation under the contract and in any manner whatsoever. 29 SECURITY DEPOSIT / PERFORMANCE GUARANTEE 29.1 CONTRACTOR shall furnish to the COMPANY towards Security Deposit as specified in Clause 4 b) of General Conditions of Contract for due performance of the contract. The security deposit can be in the form of an irrevocable bank guarantee as per prescribed HPCL format. This irrevocable bank guarantee shall be drawn in favour of the COMPANY and shall be valid up to a period of the contract plus 90 days. Bank guarantee shall be from a scheduled / nationalized bank in India. In case of Foreign Bank Guarantees, the same shall be confirmed by a Bank located in India and acceptable to Owner (HPCL). HINDUSTAN PETROLEUM CORPORATION LTD
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29.3 The COMPANY shall have the right under this guarantee to invoke the bankers guarantee and claim the amount there under in the event of CONTRACTOR failing to honour any of the commitments entered into under this contract. In case CONTRACTOR fails to furnish the requisite bank guarantee as stipulated above, then the COMPANY shall have the option to terminate the contract and forfeit the bid security amount and no compensation for the works performed shall be payable upon such termination. 29.4 The bank guarantees shall be from a scheduled / nationalized bank in India. 30 DUTIES & TAXES It will be imperative for each bidder to fully inform themselves of all taxes, duties, levies, royalties etc which may affect the execution of the contract as described in the bidding documents. In their own interest, the bidders are particularly requested to familiarise themselves with the rules and regulations regarding but not limited to Income Tax / Withholding Tax, Insurance , Companies Act, Customs Duty, Countervailing Duty (CVD), various Cesses, Service Tax, Works Contracts Tax, Excise Duty, Local Taxes etc. It is the responsibility of the bidder that such factors have been properly been investigated and considered while submitting the BID. No claim whatsoever including those for financial adjustments to the contract awarded under the bidding documents will be entertained by the COMPANY and neither any change in time schedule of the contract nor any financial adjustments arising thereof shall be permitted by the COMPANY on account of failure of the bidder to appraise themselves of Indian & Local laws. CONTRACTORs quoted price shall be inclusive of all taxes and duties, including Works Contract Tax (WCT), Income Tax / Withholding Tax, Customs Duty / Excise Duty and all other charges, but excluding Service Tax, with respect to work rendered hereunder whether or not in effect on the date of this CONTRACT but that are imposed, directly or indirectly, prospectively or retrospectively by the Government of India or any other Government. CONTRACTOR before submission of First invoice for running payment shall register themselves and CONTRACTOR at their own cost with the Reserve Bank of India, Income Tax, Sales Tax, Excise /Customs Departments and such other Central or State Governments and all statutory bodies as may be required under the rules and regulations governing in India in connection with performance of the Work. 30.1 Customs Duty 30.1.1 Customs duty for imported materials shall be paid and borne by CONTRACTOR. It shall be the responsibility of CONTRACTOR to provide the requisite particulars HINDUSTAN PETROLEUM CORPORATION LTD
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and documents to the customs and other Government authorities and get the materials cleared and transported in time. CONTRACTOR shall be fully responsible for Port and Customs clearance including stevedoring, handling, unloading, loading, storage, inland transportation, if any of materials, equipments and plant to storage godown(s), yard(s), site(s) etc. CONTRACTOR shall be fully responsible for any delays, penalties, charges and losses, if any, in this regard. Should CONTRACTOR fail to provide the required descriptive catalogue, literature, drawings, box-wise packing list, invoices and any other relevant documents to the Customs authority and should the Customs duty be assessed and levied incorrectly due to such failure, the same shall be solely to CONTRACTORs account. In case CONTRACTOR, through oversight, negligence or for any other reason whatsoever, has raised the proforma invoice for the total CIF price of the imports mentioned at Format A of Schedule of prices but some consignments are left out and have to be imported assigning nil value in the relevant documents, the Customs duty and penalties/charges, if any, levied by the concerned authorities shall be solely to CONTRACTORs account. 30.1.2 Customs duty applicable on plant and equipment a) Customs duty, if any, of constructional plant and equipment which are floating craft/floating equipment (vessel, barges etc.) imported temporarily by CONTRACTOR for execution of works, is to be included in lump sum price of schedule of prices and shall be paid by CONTRACTOR directly to the custom authorities. CONTRACTOR shall provide requisite particulars and documents to the customs and other government authorities and get the clearance of constructional plant and equipment in time. CONTRACTOR/subcontractor shall re-export such constructional plant and equipment expeditiously after completion of works. The timely completion of all import formalities pertaining to clearance of customs, re-export formalities and other related activities shall be comply with solely by CONTRACTOR at their own cost. CONTRACTORs constructional plant & equipment, tools etc. may proceed directly to offshore site without entering Indian Port subject to CONTRACTORs taking necessary approval/authorization of Govt. of India without any liability to the COMPANY. In the event of change of legislation, relevant contract provisions shall be applicable. b) Customs duty leviable on constructional plant and equipments other than those covered under clause (a), tools and tackles, consumables, components HINDUSTAN PETROLEUM CORPORATION LTD
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and spares required for completion of works (which partly/wholly get consumed in process of fabrication, installation, pre-commissioning and commissioning) and imported temporarily by CONTRACTOR to be re- exported wholly/partly after use, is to be included in lump sum price of schedule of prices and shall be paid directly by CONTRACTOR to the customs authorities. Timely completion of all import formalities pertaining to clearance of customs, payment of customs duty, if any, actual re-export formalities and other related activities shall be complied with solely by CONTRACTOR at their own cost. The COMPANY shall in no way be responsible for any delays and losses encountered by CONTRACTOR in this regard. Save allowing the arrival of materials and equipment and goods, loaded on the marine spread/barges and constructional plant and equipment at site without touching Indian Port in which case the customs authority agrees to depute their officer(s) for examination of goods and constructional plant and equipment at site as and when request is made the custom clearance will have to be carried out by CONTRACTOR as per Indian Customs Law irrespective of whether customs duty is applicable or not applicable. However, IGM and bill of entry shall be filed with the custom authority by CONTRACTOR well in advance. 30.1.3 Customs duty applicable on as-built documents Customs duty on as-built documents/drawings and other project documentation required to be submitted in accordance with the contract, if any, shall be fully borne and paid by CONTRACTOR. The same shall be deemed to have been included in their lump sum price. 30.2 Income Tax and Withholding Tax 30.2.1 CONTRACTOR quote shall be inclusive of all Income tax and Withholding tax levied against them under Indian Income Tax Act 1961 or any amendment thereof and any other rules of the Republic of India up to the date of submission of bid on account of payments received by them from the COMPANY for work done under the contract. CONTRACTOR shall also be responsible for having their sub- contractor(s) bear all such taxes as levied or imposed on the sub-contractor(s) under their sub-contract(s) on account of payment received by the sub- contractor(s) from CONTRACTOR for works done under the sub-contract(s) for which COMPANY will in no case bear any responsibility. It shall be the responsibility of CONTRACTOR to submit to the concerned Indian authorities the returns and all other connected documents required for this purpose. CONTRACTOR shall also provide the COMPANY such information as it may be required in regard to CONTRACTORs details of payment made by the COMPANY under the contract for proper assessment of taxes and duties. CONTRACTOR and their sub-contractor(s) or their personnel shall bear all taxes, HINDUSTAN PETROLEUM CORPORATION LTD
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if any, levied on CONTRACTORs, sub-contractors and vendors personnel. The amount of tax withheld by the COMPANY shall at all times be in accordance with India Tax Law and the COMPANY shall furnish to CONTRACTOR a consolidated statement for the tax deducted at source and paid to the Tax authorities. Should CONTRACTOR fail to submit returns/pay taxes in time as stipulated under the Indian Income Tax Act or other rules of Republic of India and consequently any interest or penalty is imposed by the Indian Income Tax authority, the said interest/penalty shall be paid by CONTRACTOR only. The COMPANY shall, if so required by applicable laws in force, at the time of payment, deduct income tax payable by CONTRACTOR at the rates in force from the amount due to CONTRACTOR and pay to the concerned tax authority directly. CONTRACTOR shall agree that they and their sub-contractor(s) shall pay Indian Income Tax as may be imposed/ levied on them by the Indian Income Tax authorities for the payments received by them for the works under the contract. CONTRACTOR, their sub-contractor(s), vendor(s) and the personnel deployed by them shall comply with the Indian Income Tax Act in force from time to time. CONTRACTOR shall indemnify COMPANY against any and all liabilities or claims arising out of this contract for such taxes including interest and penalty which any such tax authority may assess or levy against the COMPANY/CONTRACTOR. 30.3 Service Tax Bidders quoted price shall be exclusive of Service Tax which shall be remitted by Bidder at the prevalent rate to the authorities and get reimbursed from COMPANY on submission of documentary proof thereof. 30.4 Works Contract Tax (WCT) This job will be considered as service contract and as such WCT may not be applicable. Bidders shall however ascertain about the applicability of WCT and confirm whether applicable or not. In case WCT is considered applicable the quoted amount shall be inclusive of WCT. Applicable WCT shall be deducted directly from CONTRACTORs bill and remitted to the concerned authorities by OWNER. In case contractor has not considered WCT and same becomes applicable during Contract execution, the Contractor has to bear same within the Contract Price and Owner shall not pay any extra amount towards WCT. In case of WCT applicability, the deduction towards WCT shall be made as per statutory requirement. HINDUSTAN PETROLEUM CORPORATION LTD
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CENVAT BENEFITS: Consignee name should be mentioned suitably, so that HPCL can avail Cenvat benefit, else HPCL shall deduct the cenvat from running bills. CONTRACTOR shall ensure that valid documents are provided to HPCL to avail cenvat benefit. The classification of goods as per Central Excise/ Customs tariff should be correctly done to ensure that Cenvat benefit is not lost by owner on account of any error. Customs duty on equipment: CONTRACTOR is liable to pay custom duty on the equipment brought into India for executing the work. CONTRACTOR shall be fully liable for observing the formalities in this regard as well as to pay the customs duty chargeable on the equipment, including any deposits payable for such purpose. No adjustments in the contract price shall be permissible for any change in duty drawback applicable in respect of equipment & machinery brought into India for the use in the work and for re-export of equipment and machinery on completion of work. 31 COMPLIANCE WITH LOCAL LAW & REGULATIONS 31.1 CONTRACTOR shall comply with all the laws, rules and regulations including but not limited to those related to security matters, Contract Labour Act, Minimum Wages Act, ESI/PF Act etc. and shall keep the COMPANY harmless and indemnified for any action brought against it for any violation/non-compliance of any of the acts etc. 31.2 CONTRACTOR shall give all notices and pay/bear all duties, taxes, charges, fees and expenses except where otherwise expressly provided in the contract required to be given or paid by any national or state statue, ordinance or other law or any regulation or by-law of any international, local or other duly constituted authority in relation to the performance of the works or of any temporary works and by the rules and regulations of all public bodies and companies whose property or rights are affected or may be affected in any way by the works or any temporary works. CONTRACTOR shall acquire all permits, approval and or licenses form all local, state or central government authorities or public sector undertakings in India, which such authorities require CONTRACTOR to obtain in their name and which are necessary for the performance of the contract including import licenses for materials and visas/clearance from security angle etc. for CONTRACTORs and sub-contractors personnel and entry permits for all imported constructional plant and equipment and shall acquire all other permits, approvals and/or licenses which are not the responsibility of the COMPANY and which are necessary for the performance of the contract. However, COMPANY shall assist CONTRACTOR and/or sub-contractor upon receiving written request from CONTRACTOR to acquire the necessary permit, approvals and/or licenses including work permit, visas and import licenses from all HINDUSTAN PETROLEUM CORPORATION LTD
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local, state or central Government authorities or public sectors to the extent of issuing recommendatory letters and documents mandatorily required to be submitted by COMPANY to the concerned authorities without assuming any liability whatsoever. 31.3 CONTRACTOR shall comply with and confirm in all respects and shall ensure that all their sub-contractors also comply with and confirm in all respects with the provisions of any statute, ordinance or law as aforesaid and the regulations or bye- laws of any international, local or other duly constituted authority which may be applicable to the works or to any temporary works and with such rules and regulations of public bodies and companies as aforesaid and shall be responsible for all costs arising from compliance and/or violation of the same and shall keep the COMPANY indemnified against all penalties and liabilities of every kind for breach of any statute, ordinance or law, regulations or bye-law 31.4 Without limitation of the generality of clause 31.3 CONTRACTOR shall observe and comply with and shall ensure that all their sub-contractors also observe and comply with the laws, regulations or requirements of any states which are littoral states with respect to any sea areas comprised at the site and of any international authority or international convention or other rule of international law or custom applicable thereto for establishing or regulating freedom of navigation on the high seas, conservation and protection of fisheries, policing and jurisdiction in territorial water and exercise of sovereign rights over the sea-bed. 31.5 Subject to provisions of the contract, CONTRACTOR shall defend, indemnify and hold the COMPANY harmless from and against all penalties, liabilities, damages, claims, fines and expenses of whatever nature arising out of or resulting form the violation of such laws or rules or regulation having the force of law within the scope of clause no. 31.3 and 31.4 by CONTRACTOR or their sub-contractors including their personnel. 31.6 All fossils, coins, articles of value of antiquity and structure and other remains or things of geological or archeological interest discovered at the site or during the works shall be the absolute property of the COMPANY. CONTRACTOR shall take reasonable precautions to prevent their workmen or any other persons from removing or damaging any said article or thing and shall immediately on discovery thereof and before removal acquaint the COMPANYs representative of the discovery and carryout at COMPANYs cost the disposal of it at the COMPANYs representatives orders at rates to be mutually agreed where such rates are not available in the contract. 32 LIQUIDATED DAMAGES HINDUSTAN PETROLEUM CORPORATION LTD
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The maximum liquidated damages that can be levied shall be limited as mentioned in the relevant clause of GCC. The COMPANY may without prejudice to its right to effect recovery by any other method, deduct the amount of liquidated damages from any money belonging to CONTRACTOR in their hands or which may become due to CONTRACTOR. Any such recovery of liquidated damages shall not in any way relieve CONTRACTOR from any of its obligations to complete the works or from any other obligations and liabilities under the contract. In case Bidder is proposing a deviation in the bid to the clauses regarding liquidated damages mentioned in GCC, the same shall be mentioned in their bid. In that case, the deviation will be loaded as per the loading factor mentioned in Annexure 6. 33 INSURANCE 33.1 Insurance and Liability 33.1.1 Before commencing the execution of WORK, CONTRACTOR without limiting or reducing in any manner any other provisions of the CONTRACT, and in particular any such provision pertaining to their obligation, liability or responsibility shall procure and maintain at their own cost and expenses the various insurance policies specified herein or the benefit of and in the joint names of the COMPANY and CONTRACTOR against all risks upto the contract value thereof or such additional sum as may be specified in the CONTRACT in such a manner that the COMPANY and CONTRACTOR are covered i) From the commencement of the WORK until the date of issue of certificate of completion for loss or damage arising from a cause, occurring prior to the date of issue of certificate of completion and for any loss or damage occasioned by CONTRACTOR in the course of any operations carried out by them. 33.1.2 Policies to be taken out by CONTRACTOR CONTRACTOR and the COMPANY shall be covered by insurances to be taken out and maintained by CONTRACTOR as set forth below: i) Workmans Compensation and/or Social Security Insurance and/or Employers Liability insurance and/or any other Insurance with statutory limits as required by the laws of India to provide for payment to their employees employed on or in connection with the WORK covered by this CONTRACT and /or their dependents. HINDUSTAN PETROLEUM CORPORATION LTD
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ii) Hull & Machinery Insurance covering all PLANT and EQUIPMENT provided by CONTRACTOR. iii) Automobile and Transportation Liability Insurance covering use of all automobiles and transport such as cars, trucks, excavators, side booms, cranes, aircraft, launches, tugs, etc. used by CONTRACTOR or their sub contractors (whether or not owned by them) in connection with the execution of the WORK. iv) Cargo Transit Insurance covering loss or damage of (a) materials etc. forming part of the WORK, occurring whilst in transit from CONTRACTORs, subcontractors, vendors/manufacturers works and/or warehouse until arrival at the site for the materials and (b) constructional plant & equipment to be provided by CONTRACTOR or its subcontractor(s). CONTRACTOR shall comply with all warranties stipulated by their insurers in the marine transit policy including but not limited to the approval of tug(s) and tow(s), towage arrangement, stowage, sea-fastening, packaging, marking, lifting, shifting, loading, unloading, skidding and launching at their own risk and cost. All free issue of Materials (FIM) from COMPANY is to be excluded. v) All Risks Physical Damage Insurance for the full replacement value and covering loss of or damage to PLANT and EQUIPMENT supplied and all other property belonging to or hired or used by CONTRACTOR or subcontractors at WORK SITE. vi) Comprehensive General Liability Insurance of appropriate amount for any one claim or series of claims arising out of an accident or occurrence in connection with the WORK resulting in bodily injury and/or personal injury including death and property damage or destruction to any person or property (including the property of COMPANY) which shall arise out of or in consequence of CONTRACTORs performance of the WORK. Such policy shall include Contractual Liability. 33.1.3 Policies to be taken out by COMPANY COMPANY shall at all time at their own expense provide and maintain the following insurance: a) Third party liability covering bodily injury or loss of human life (engineers and workmen not belonging to CONTRACTOR or subcontractors) and also covering the risks of damage of any others material, equipment and property during the execution of this CONTRACT. However, the value of third party liability for compensation for bodily injury / loss of human life HINDUSTAN PETROLEUM CORPORATION LTD
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and damage of equipment/ property shall not exceed US $ 5,000,000 (US Dollars Five Millions only) b) All Risk Insurance for all permanent installation of SPM system for or any such equivalent cover in conjunction with Hull & Machinery policy, against all risks of physical loss or damage to WORK for full replacement value which includes all CONSUMABLES and MATERIAL. This policy shall also include loss or damage due to pollution including third party liability, legal or statutory liabilities etc. c) COMPANY may at its option take O&M policy to take care risk against operation/ maintenance failure and loss arising from same including loss in profit. 33.1.4 CONTRACTOR shall obtain insurance from Nationalized Insurance Company to the satisfaction of Owner. In case of foreign bidders, they may consider internationally recognized rated Insurance / reinsurance firm or from company incorporated and registered in India or jointly with a company of international repute and an insurance company incorporated and registered in India which shall be accepted and approved by the Owner. The details indicating all terms and conditions, insurance coverage shall be furnished to COMPANY for its prior written approval. Without such approval of the COMPANY, CONTRACTOR shall not proceed for finalization of insurance policies. Approval by the COMPANY of any insurer or terms of insurance proposed by CONTRACTOR shall not relieve CONTRACTOR of any of its obligations or liability under or arising from this CONTRACT or generally at law. 33.1.5 CONTRACTOR shall name COMPANY as additional insured and shall include a cross liability provision on the policy specified in clauses 33.1.2 except for the workmens compensation and Employers Liability Insurances. All other insurances where COMPANY has not been named as additional insured with CONTRACTOR, the CONTRACTOR shall ensure that COMPANY obtains the benefit of such insurance policies. 33.1.6 COMPANY will name CONTRACTOR and their sub contractors as additional insured and shall include a cross liability provision on the policy specified in Clause 33.1.3. All other insurances where CONTRACTOR and their sub contractors has not been named as additional insured with COMPANY, the HINDUSTAN PETROLEUM CORPORATION LTD
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COMPANY will ensure that CONTRACTOR and their sub contractors obtain the benefit of such insurance policies. 33.1.7 The insurance cover taken by CONTRACTOR shall apply even when the loss or damage might have occurred due to the negligence of the COMPANY, its authorized representative or its workmen or any consultancy inspection or certification agency working for the COMPANY. CONTRACTOR shall in all respects comply with any conditions and fulfill the necessary requirements / obligations stipulated in the insurance policies including provisions relating to adequate fire fighting facilities, watch and ward, Approval of Warranty Surveyors, etc. so that any claim is not rejected. 33.1.8 The terms of insurance shall include a provision whereby in the event of any claim being brought or made against the COMPANY in respect of which CONTRACTOR would be entitled to receive indemnity under the policy, the insurer will indemnify the COMPANY against such claims and any costs charges and expenses in respect thereof. 33.1.9 All insurance policies of CONTRACTOR shall embody the following clause The insurers hereby waive their rights of subrogation against HINDUSTAN PETROLEUM CORPORATION LIMITED or any of their employees or their subsidiaries, affiliates or assigns 33.1.10 Without limitations of CONTRACTORs obligations and responsibilities, if CONTRACTOR sub-contracts any part of the work, the responsibility and insurance provisions of each sub-contract shall be consistent with the CONTRACT. CONTRACTOR shall be responsible and shall take out and maintain as its cost similar insurances as specified herein for sub contractors or any other third party connected with the performance of the WORK. This, however, shall not relieve CONTRACTOR from their responsibilities under this CONTRACT. Further any deficiencies in the coverage or policy limits of sub contractors insurances shall be the sole responsibility of CONTRACTOR. 33.1.11 In the event there is any misrepresentation, non-disclosure, breach of express/implied warranties, unlawful activity, breach/non-fulfillment of any terms and conditions of the policy or any willful misconduct on the part of CONTRACTOR which may result in automatic termination, expiry, or penalty under the policy, CONTRACTOR shall be solely responsible for the same, and bear all such consequences. Any breach of conditions and/or warranties of the insurance policies by CONTRACTOR and/or their sub contractors shall also be for the account of CONTRACTOR. Further in the event of CONTRACTOR having failed to insure (for whatever reason), or has inadequately insured, they alone shall bear the consequences of not being insured or protected. HINDUSTAN PETROLEUM CORPORATION LTD
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33.1.12 COMPANY will defend, indemnify and hold CONTRACTOR harmless from and against any losses, damages, cost or claims relating to COMPANYs property except in case of gross negligence or willful misconduct of CONTRACTOR, their sub contractor(s) their agents or employees, in which case CONTRACTOR shall be liable to bear any loss or damage occurring to the property of the COMPANY as a result of its gross negligence or willful misconduct, provided however, that such liability shall be limited to 100% of the contract price. Gross Negligence means: any act or failure to act (whether sole, joint or concurrent) by a person or entity which was intended to cause, or which was in reckless disregard of or wanton indifference to avoidable and harmful consequences such person or entity knew, or should have known, would result from such act or failure to act. Notwithstanding the foregoing, gross negligence shall not include any action taken in good faith for the safeguard of life or property. Willful misconduct means: International disregard of good and prudent standards of performance or proper conduct under the contract with knowledge that it is likely to result in any injury to any person or persons or loss or damage of property. 33.1.13 CONTRACTOR shall prior to commencing any relevant part of the WORK furnish to the COMPANY, copies of the cover notes / insurance policies / certificates of insurance from CONTRACTORs insurance underwriters evidencing the Insurance coverage required by clause 33.1.2. Policies and/or extension and/or renewal certificates or documents shall be furnished to COMPANY as and when applicable. CONTRACTOR shall cause the insurer to endorse such policies of insurances to provide COMPANY with not less than 30 (thirty) calendar days notice of any cancellation or material amendment thereof. If such insurance is cancelled, CONTRACTOR shall obtain other insurance immediately in accordance with clause 33.1.2 33.1.14 Necessary premiums for the Insurance Policies to be taken by CONTRACTOR and as required under the terms of such policies shall be paid by CONTRACTOR. CONTRACTOR shall produce a certificate from CONTRACTORs insurance underwriters to the effect that all premia under the policy have been paid and indicating validity of the policy. It shall be the responsibility of CONTRACTOR to pay the premium in time and to keep the policies of insurance, as required by the contract, valid throughout the period of execution of WORK. 33.1.15 Should CONTRACTOR at any time neglect or refuse to provide or renew any insurance required herein, or should any insurance be cancelled, COMPANY shall have the right to procure such insurance and, in such event, any sum so paid by COMPANY shall immediately become due and payable to COMPANY by HINDUSTAN PETROLEUM CORPORATION LTD
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CONTRACTOR. COMPANY shall be entitled to deduct such sums from any moneys due or which may become due to CONTRACTOR in addition to any other remedies COMPANY may have under this CONTRACT. However, if the policy lapses due to any reason, then the loss, damages and all liabilities on account of the policy having lapsed shall be to the account of CONTRACTOR, nothing in this clause shall be construed by CONTRACTOR as a waiver of their obligations to insure as required under the CONTRACT. Further nothing in this clause shall impose upon the COMPANY any obligation to insure on behalf of CONTRACTOR. The COMPANY may exercise its option to do so as stated herein but failure to exercise such option shall not entitle CONTRACTOR to seek damages from the COMPANY or eschew responsibilities under the CONTRACT including their duties to insure and keep valid insurance policies. 33.1.16 Notice of any occurrence which may give rise to any claim for loss or damage covered under the foregoing insurances shall be given by CONTRACTOR to COMPANY giving full details of such occurrence, without delay. CONTRACTOR, sub contractor, and COMPANY (including agents and designated representative) shall co-operate fully with Insurance carriers furnishing the insurance policies specified in Clause 33.1.2 in the event of claims. 33.1.17 CONTRACTOR shall lodge, whenever required, the necessary claim with the insurance company and shall settle any and all claims with the insurance company thereafter, keeping the COMPANY informed of all such action taken by CONTRACTOR. However, CONTRACTOR shall proceed with the repair and/or replacement of component/personnel and execution of the WORK and carry out the CONTRACT without waiting for the settlement of the claim. CONTRACTOR shall prepare and follow-up any claims made under the policies affected as required under CONTRACTOR at CONTRACTORs risk and cost. CONTRACTOR shall not give any release or make any compromise with the insurer without the prior written consent of the COMPANY, in respect of the insurance claims in which COMPANYs interest is involved, which consent shall not be unreasonably withheld. 34 FORCE MAJEURE The following provisions for Force Majeure shall be read in conjunction with GCC clause. 34.1 The term Force Majeure as employed herein shall mean act of God, revolt, riot, fire, flood, war, cyclone, typhoon and Acts and Regulations of respective Governments of the two parties, namely the COMPANY and CONTRACTOR. HINDUSTAN PETROLEUM CORPORATION LTD
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34.2 In the event of either party being rendered unable by Force Majeure to perform any obligation required to be performed by them under the contract, other than the obligation to make payments due and payable under this contract except when the COMPANY is physically prevented by a force majeure event from making payment, in which case the obligation shall be suspended the relative obligation of the party affected by such force majeure shall upon notification to the other party be suspended for the period of delay which is caused by such force majeure event. 34.3 Upon the occurrence of such cause upon its termination, the party alleging that it has been rendered unable as aforesaid thereby shall notify the other party in writing within seventy-two (72) hours of the alleged beginning and ending thereof giving full particulars and satisfactory evidence in support of its claim. 34.4 Time for performance of the relative obligation suspended by the force majeure shall then stand extended by the period of delay which is directly caused by force majeure event. The party who has given such notice shall be excused from the performance or timely performance of its obligations under the contract, for so long as the relevant event of force majeure continues and to the extent that such partys performance is prevented, hindered or delayed, provided the party or parties affected by the event of force majeure shall use reasonable efforts to mitigate the effect thereof upon its performance of the contract to fulfill its obligation under the contract. 34.5 Delay of non-performance by a party hereto caused by the occurrence of any event of force majeure shall not: a) Constitute a default or breach of the contract, b) Give rise to any claim for damages or additional cost or expense occasioned thereby, if such delay or non-performance is caused by the occurrence of an event of force majeure. Force majeure conditions are not payable under any circumstances. 35 GENERAL ENVIRONMENT REQUIREMENTS Contactor shall ensure efficient use of natural resources like water, fuel oil and lubricants. CONTRACTOR should ensure proper awareness to workers to maintain a green and clean environment in the work area. CONTRACTOR must collect and dispose of all the waste and scrap materials at the designated place only.
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SECTION 4
SCOPE OF WORK
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1.0 GENERAL The Scope of work (hereinafter collectively referred to as services) to be performed by the contractor shall include but not limited:- i) Arrangement/ provision / deployment of necessary Maintenance vessel/support vessel (s) along with its/ their crew and equipments necessary to perform the services. ii) Operation, maintenance and inspection of SPM terminal and connected accessories, as mentioned under detailed scope of work. iii) Supply of required sea going boats of twin engine with marine frequency communication facilities for tanker mooring operation. iv) Optional services for which separate rates are asked for.
2.0 DESCRIPTION OF SPM SYSTEM The SPM system consists mainly of: a) Turret buoy with a rotating circular buoy hull structure and static turret casing with a welded spider structure (Turret dimensions - Approx 10 M dia. x 12.5 M height) including connected product piping (24), with navigation equipment and mooring equipment. b) CALM Buoy with six anchor chains of each 92 mm dia and approx 430 M long c) 2 Floating Hose strings ( 16/24 Size) d) 2 Under buoy hose strings of 24 size HINDUSTAN PETROLEUM CORPORATION LTD
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e) Umbilical underside of the buoy hull to PLEM. f) Pipe Line End Manifold (PLEM) with two 48 Ball valves & two 24 Ball valves and facility for Pig launcher. g) Telemetry system including monitoring and control facility at onshore control room. h) Dual Mooring Hawser (18 Nylon braided) with chafe chain, lifting wire, pick up rope and messenger rope & pick up marker buoy.
CALM buoy description The CALM buoy (TURRET type) is supplied by M/s. Blue water Energy Services, The Netherlands. The Turret buoy consists of two structural components the turret structure(geo-static part) and the buoy body (rotating part).The turret structure is located in a moon pool in the centre of buoy body and connected thereto at deck level by means of a roller bearing. The connection between the piping sections in the turret and in the buoy body is made of means of fluid swivel also outfitted with a roller bearing. The tanker is moored to the buoy body via mooring hawser and can freely weathervane in response to the changing weather conditions thereby rotating the buoy body around the turret.
Buoy body - is circular in shape with 9 watertight compartments, each of them accessible via a manhole in the deck. Draught marks are provided on three sides of the buoy to enable the floating condition of the buoy. Turret assembly consists of turret shaft and a chain table or spider. The turret shaft is a large diameter tubular section, which has a flange at the topside to fit the main bearing and which is closed at bottom side by a diaphragm plate. The inner space is a dry compartment and is directly accessible from deck body. This compartment is housing all equipment related to Hydraulic Power Unit, which is required for the remote control of the valves in PLEM and a battery box.
The chain table is a box girder framing, which supports the chain stoppers through which the anchor chains are attached to moor the buoy at location.
Main bearing is a three race roller bearing and is mounted on reinforced, machined foundation flanges, fixed by high tension mounting bolts. The Bearing is the most critical mechanical components of the buoy. Internal seals are provided for protection of bearing against ingress of water and dust. Lubrication of bearing can be done through greasing points provided in the bearing rings. Grease sampling points are provided at bearing upper surface to monitor condition of bearing by analyzing the samples.
Deckhouse is fitted over central moon pool. Deckhouse has 2 doors in opposite direction. One of the doors near to the boat landing has been designed to enable transfer of equipment. Deckhouse provides space for and protects the turret, main bearing, HINDUSTAN PETROLEUM CORPORATION LTD
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product swivel, electrical equipment, winch and all other equipment against all weather influences.
On the roof of the deckhouse battery boxes, solar panel, navigational lights and antennas are located. The roof is accessible via ladder with safety cage. On the deck of the buoy hull, seven numbers of ten metric Ton SWL bollards are provided for mooring of small crafts such as support vessel/maintenance vessel alongside of boat landing platform.
Boat Landing is constructed with tubular steel members and galvanized gratings. Boat landing is provided with a ladder in a recess, with bollards for berthing support vessel/maintenance vessel and with a lifting device to facilitate the transport of equipment onto the buoy.
Mooring Lug On the deck body a mooring lug is provided for connecting the hawser. A protection frame is provided in case of failure of the hawser under tension.
Ancillary Equipments An air winch designed to operate at 8-10 bar (g) is provided on the buoy deck inside deckhouse. The compressed air required to run the winch has to be provided from the maintenance vessel/support vessel. The winch can be used for re- tensioning of the anchor chain, to pull in submarine and floating hose strings and to perform lifting operations for any buoy compartment such as swivel, valves, flexible joints etc. Navigation Aids Fog horn, navigation lamp and radar reflector are provided and mounted on the buoy. Power packs are installed in a large battery box. The batteries are re-charged by solar panels which are positioned on the deck house roof.
Safety Equipment consists of two fire extinguishers and two life buoys fitted with celled illuminating lights and buoyant life lines.
Pipe Line End Manifold (PLEM) PLEM anchored to seabed by 4 anchor piles is fitted with facility for pig launcher and sub-sea valves (48 two nos. and 24 two nos.). PLEM valves can be remotely operated from Master Telemetry Unit at shore tank farm control room/Portable Telemetry Unit on the tanker bridge/Remote Telemetry Unit inside Buoy compartment. To achieve this, umbilical is installed between buoy and PLEM running through one of the submarine hose string.
Hydraulic Power Unit (HPU) Hydraulic Power pack is provided for operation of double acting hydraulic actuators of the two 24 and two 48 PLEM valves. Capacity is for sizing two operations of all valves without charging. HPU consists of reservoir, pumps and accessories and a control panel mounted on a single support frame. Two pumps - one pneumatic for manual control and hand operated for back up service are HINDUSTAN PETROLEUM CORPORATION LTD
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provided. Air supply to drive pneumatic pump will be taken from air compressor positioned on Maintenance vessel/support vessel.
Telemetry Telemetry consist of Remote Telemetry Unit (RTU) on the buoy, Portable Telemetry Unit (PTU) for use on the tanker bridge and cargo control room and Master telemetry Unit (MTU) onshore. The system inside buoy compartment is powered from solar electrical power system.
3.0 DETAILED SCOPE OF WORK
The scope of work (hereinafter collectively referred to as Service) to be performed by the contractor shall include, but not limited to, the following: 3.1 PROVISION & OPERATION OF VESSELS a) Provision and deployment of one approved maintenance vessel, One support vessel along with required crews and equipments/tools/tackles necessary to perform operation, inspection & Maintenance and repair services, subject to the minimum requirement for maintenance vessel/ support vessel/manpower as specified in Exhibit A, B and C hereto. It is being understood that the said requirements are merely intended to express the minimum requirements and are not intended to convey that a vessel fulfilling such requirements is suitable for the performance of maintenance and repair services. The selection and provision of a suitable vessel and equipments for such performance shall be within the purview of the exclusive responsibility of contractor. b) Whenever Maintenance Vessel/ Support vessel experiences problems due to any reason the contractor shall forthwith provide and arrange a suitable alternative vessel/s approved by the Engineer-in-charge. Such approval shall not absolve the contractor of their full responsibility to provide a suitable vessel and should any vessel be found to be unsuitable by the Engineer-in-charge, penalty clause mentioned elsewhere in the tender shall be applicable.
d) The contractor shall submit their written request to the Engineer-in-charge, at least one month in advance, clearly specifying the date and period of withdrawal and redeployment of the vessel. Contractor shall offer new substitute vessel/s for inspection/verification of Engineer-in-Charge prior to deployment. After this inspection only, approval for new substitute vessel/s as per tender conditions shall be granted.
e) In the event of the approved Maintenance Vessel/support vessel being withdrawn or laid off for any unforeseen reasons, the contractor shall forthwith provide/arrange a suitable alternative vessel approved by the Engineer-in-charge, it being understood that any such approval shall not absolve the contractor of their full liability to provide a suitable vessel and to carry out the required services.
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f) The contractor shall be permitted to withdraw the support boat for its repair etc. provided permission is sought from Engineer-in-charge in writing well in advance and also a suitable replacement is arranged.
f) Contractor shall appoint one supervisor who has adequate experience in SPM Operation & Maintenance for the following activities: Supervision of shifting of hose connection crew/tool box on board the tanker before tanker berthing in coordination with Pilot/master of the vessel Supervision of hose connection operation after all fast Monitor the tanker discharge operation, ship manifold, tanker bow watch, floating hoses Supervision of hose disconnection operation. Supervision of SPM Inspection, Maintenance & Repair jobs.
g) The provision and deployment of manpower and personnel (including supervisor, divers and technical personnel) necessary for operating the Maintenance Vessel / Support vessel and equipment and the performance of the services, subject to the minimum requirements for manpower and personnel as indicated in Exhibit C hereto, it being understood that the requirements therein specified are merely the minimum indicative and are not intended to express the suitability or sufficiency of such manpower and personnel to perform the operation, maintenance and repair service. h) All other works and services as may be required to be performed at On-shore/jetty as well as at Off-shore by contractor for or in connection with the inspection, operation or maintenance of the SPM terminal system, the PLEM or the submarine pipeline including placing at owners disposal the contractors vessel/craft, equipment and personnel for use to meet owners emergency requirements. All the expenditure connected with this such as arrangement/clearances of berth at port area, suitable cranes for shifting and other necessary arrangements as required for the maintenance jobs. Failure of meeting any owners requirements, the same activity will be carried out by Engineer in charge, through any other agency/departmentally at the risk and cost of the contractor and all the incidental expenditure shall be deducted from the contractor. Engineer in charges decision will be final on the deduction amount for which the contractor shall abide by.
i) The contractor shall appoint at his cost minimum 2 (two) contract security men, preferably ex-army personnel approved by Owner and position them on board the Maintenance vessel/ support vessel at all times during the entire contract period and also any other personnel designated by the owner as & when required in this behalf. Contractor shall accommodate them on board the Maintenance vessel/ support vessel and shall provide tea/coffee/breakfast/lunch/dinner and the expenditure for this is included in the contractors scope. Also contractor shall permit them onboard Maintenance HINDUSTAN PETROLEUM CORPORATION LTD
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vessel/support vessel for watch keeping of SPM facility on round the clock basis and transport owners personnel or personnel designated by owner as and when required in connection with any inspection or other services. The schedule of transportation of such staff/ personnel shall be finalized by Engineer-in-charge.
j) Contractor shall allot two decent individual cabins with A/C for Owner and Owner has the right to hold these cabins under lock & key arrangement.
k) Contractor shall provide 24hours- 365 days proper direct communication facility between various vessels, offshore work site and onshore for efficient and uninterrupted communication during the execution of the contract.
l) Adequate office facility shall be provided for Owners representative on maintenance vessel with internet connectivity.
3.2 OPERATION OF SPM SYSTEM
i) Comply all the checks as per pre-berthing check list prior to tanker arrival. Inspect pick up rope/messenger rope/chafe chain/mooring Hawsers/ floating hoses/connected shackles, links, chains, pins etc. in order to ensure smooth tanker berthing and tanker discharge operation. Contractor has to ensure all the ropes connected with mooring hawser are free of entanglement/abnormality.
ii) Approach the tanker with hose connection crew and the tool box containing the required tools/Portable Telemetry Unit for tanker operation and shift the same to onboard the tanker safely in coordination with Pilot/ Master of the vessel.
iii) The hose connection crew (provided by Contractor) shall be guided by the nominated Contract Supervisor or Deputy Supervisor for safe and efficient operation. Any special instructions by Pilot/ Owners representative to Contract Supervisor in this regard shall be implemented.
iv) Towing/ keeping away the floating hoses/ strings hold the same in a loop without crossing the bending radius limits of hoses from the approach of the tanker during berthing.
v) Pick up the messenger ropes of mooring hawser assembly of both port side and star board side and handover the both messenger ropes to tankers simultaneously in clear manner free from fouling with the help of small crafts as required for berthing of the tankers by pilots of Visakhapatnam Port Trust.
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vi) After handing over the messenger ropes to tanker/all fast of tanker with SPM, towing the floating hose strings near to the mid ship manifold area safely.
vii) Handover the Rail hoses of floating hose strings to tankers derrick through pick up chain and connect the same to the tanker manifold including securing at bollards and bids with required tools and tackles as per OCIMF guidelines/procedure given by Engineer-in-charge and connect the floating hoses safely to ship manifold. Expected time for this activity shall be maximum 1.5 Hr. Contractor shall maintain 2 sets of all the tools required for hose connection/disconnection in the tool box for this operation. All the tools and tackles used for hose connection activity shall be approved by Engineer- in-charge before using the same for the hose connection activities.
viii) Opening, closing and operation of required valve(s) in SPM system /PLEM by manually//using portable nitrogen cylinder.
ix) Collection of crude samples from discharging vessel(s) as per owners direction and handing over the same to the owner latest by next day of tanker discharge completion. In case of urgency, crude oil samples are to be handed over to Tugs in which case contractor shall make an arrangement to collect samples from tugs at shore and hand over the same to the owner as per Engineer in charge instruction.
x) Monitoring tanker discharge operations closely by logging tanker manifold pressure hourly including observing the performance of the floating/ under buoy hoses and SPM system. Hose connection crew on board tanker shall keep a close watch at tanker bow in order to maintain adequate distance between Buoy and tanker. In case of abnormality, the same shall be brought to the notice of marine master/boarding officer/Pilot. During the tanker discharge operation, support vessel has to go round the SPM and floating hoses regularly and report the feedback to marine master/boarding officer. xi) Standby services during discharge operations and rendering of any service necessary for operation/ rectification etc to restore discharge.
xii) Disconnection of the hoses from the tanker manifold on completion of cargo discharge or as and when required due to the current and meteorological condition or otherwise.
xiii) Release the floating hoses safely and towing the floating hoses away from the tanker(s) during cast-off operations.
xiv) Taking over the tool box on de-mooring of the vessel(s) and removal of the messenger lines from mooring hawsers. HINDUSTAN PETROLEUM CORPORATION LTD
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xv) All other operations (other than tanker discharge operations) required to be performed for operating or in connection with the operation of the SPM Terminal.
xvi) For bad weather period, maintenance vessel will be utilized as an additional support for smooth berthing of the tankers/hose connection. Failure on the part of the contractor leading to the cancellation of the tanker/delay of the tanker due to non-availability of small crafts for handing over the messenger rope/s to tanker would entail for deduction as per applicable deduction clauses. In other situation, if it is decided to cancel berthing, it would not entail any deduction.
xvii) At all times both the Maintenance Vessel / Support vessel are to be positioned near the SPM for surveillance of SPM and connected system.
xviii) Pull back operation of Tankers at SPM location will be carried out using tugs supplied by VPT. In case of emergency, Maintenance vessel shall be used as pull back tug. All other operations related with SPM shall be with Contractor.
xix) Prior to tanker arrival, prevailing weather condition at SPM shall be communicated to Owner as per instructions of Engineer-in-Charge.
3.3 MAINTENANCE & REPAIR SERVICES
The Maintenance and Repair Services shall, without prejudice to the generality of the foregoing, include the following:
a) Inspection, maintenance and repair of the SPM Buoy & its accessories, under buoy submarine hoses, floating hoses, mooring equipments, anchor chains and PLEM, maintaining correct configuration of under buoy submarine hoses including replacement of under buoy submarine hoses, replace/repair/flushing/pressure testing/installation of umbilical and floating hoses, pressure testing, adjustment of anchor chains and replacement of anchor chains, making up of hose strings and hauling of hoses from the owners base/store and towing and/or otherwise transporting the same to the SPM location and connecting these to the SPM and/or PLEM and return the damaged hoses/spare hoses/material to owner ware house.
b) Moor the maintenance vessel/support vessel at the alongside of boat landing platform of buoy for undertaking diving activities. Locking of buoy is not permitted without prior permission of Engineer-in-Charge. In general diving activities are to be carried out without locking the buoy. Adequate fenders are to be provided on the HINDUSTAN PETROLEUM CORPORATION LTD
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Maintenance Vessel / Support vessel and also alongside of boat landing platform by the contractor.
c) All the tools and tackles shall be approved by Engineer-in-charge before using the same for inspection & maintenance related activities. Only load test certified lifting tools are allowed to be used by contractor and copy of the load test are to be maintained by contractor. One year is the normal validity of load test certificates and contractor has to get these certificates renewed after one year of load test of the tools.
d) The Contractor has to carry out all the maintenance services detailed elsewhere in the contract. However, these are not comprehensive and are subject to adjustments arising from experience and/or requirements from time to time. Further details are also available in the Operation and Maintenance Manuals prepared by Buoy manufacturer, the suppliers of the SPM, one copy of each Manual will be provided to the contractor for their reference after award of the work. These shall remain the property of owner, and shall be returned to owner on the termination of the contract.
e) Maintenance and inspection of the exposed submarine pipelines i.e. un-buried portions of the pipelines between SPM and LFP (Land Fall Point) which will be below the water line at Mean low water spring including checking the efficiency of the sacrificial anode system for cathodic Protection of the pipeline and taking up replacement of anodes. (The expected life of sacrificial anodes is 30 years approx.). About one to two km length of sub- sea pipeline will be inspected every month. f) In case of occurrence of any leak/ burst or any other defect necessitating installation of leak clamp or replacement of a pipe/ pipe piece, the contractor shall promptly arrange the services of expert(s) from a reputed agency (The Bidder should enclose a MOU with the agency along with the name of contact person, phone no., Fax No., E- mail address & their experience in similar works along with the offer. The MOU should have reference of the clauses for repair works.), mobilize all equipment, cofferdam, vessels, tools, & tackles, divers, as per requirement and carry out the pipe repair/ replacement work including such as locating exact leak point, installation of sacrificial anode, restoration of pipeline etc in the best under water workmanship and as per the direction of the Engineer-in-charge. The Contractor shall be paid for this activity at mutually agreed rates as & when such incidence occurs.
g) Under any circumstances, the shutdown period for off-shore line is required to be as minimum as far as possible. The maintenance shall be completed in all respect as per the mutually agreed method between the contractor & owner and shall be completed within the stipulated time which shall vary from case to case. The final decision of Engineer-in-Charge shall be binding on the contractor.
h) The collection from owners warehouse and transportation and storage of materials, spare part for replacement provided by owner with respect to maintenance and repair HINDUSTAN PETROLEUM CORPORATION LTD
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services. Contractor shall return the balance materials and replaced items as per direction of Engineer in Charge to Owners warehouse. A material log book with all the details such as material received, material consumed and balance material left shall be maintained by contractor.
j) All the maintenance jobs at offshore/SPM shall be carried out with the proper approved procedure. Contractor has to submit the detailed procedure to Engineer-in- charge well in advance prior to the commencement of job. The procedure will be reviewed by HPCL and finalized. Contractor shall mobilize their senior representative at SPM site whenever major maintenance jobs are planned in order to coordinate with all the crew/vessels/owner/port authorities etc and daily progress reports are to be given to Engineer-in-Charge with all details including manpower. Contractor has to follow the procedure approved by the HPCL. No deviation from the approved procedure is permitted. If found necessary, maintenance & inspection jobs shall be witnessed and closely monitored by Owner.
3.4 ROUTINE INSPECTION & MAINTENANCE PROCEDURES
This section describes the guide line procedures to be followed in the routine maintenance and inspection of SPM system and accessories. The formats of maintenance and inspections reports shall be prepared in accordance with these procedures and such formats shall have approval from the OWNER.
In order to facilitate routine maintenance and inspection of the SPM system, activities outlined in the following checklists are to be complied by the contractor. Sl. No. Type of Check List Time Frame for Submission 1 1 Pre-berthing Check List Handover to Boarding Officer prior to tanker berthing 2 2 Post Departure Check List Submit immediately after carrying out the same but not later than 8 hours 3 3 Daily Check List Everyday 4 4 Weekly Check List Every Monday 5 5 Monthly Check List 5 th day of every month 6 6 Quarterly Check List 5 th day of fourth month 7 7 Half-yearly Check List 5 th day of seventh month 8 8 Yearly Check List 5 th day of first month of subsequent year operation 9 5 Yearly Check List 5 th day of first month of Sixth year operation HINDUSTAN PETROLEUM CORPORATION LTD
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9 0 10 Immediately after bad weather, cyclone etc Immediately after carrying out the same
The checklists are designed to provide a continuous record of maintenance work undertaken and inspection carried out. Contractor shall submit the both soft & hard copies of reports as per above schedule. By the month end, all the hardcopies of all checklists pertaining to that month shall be made in a spiral bound/ book format of 5 hard copies and one soft copy of the entire inspections of particular month.
In addition to the program described in the checklists, a general visual inspection of the buoy should be carried out weekly to ensure the mechanical integrity of the system. This weekly inspection includes checks for loose bolting, leakage from the product system and a visual check of major components that are easily accessible, especially moving parts. Underwater inspection by divers and/or Remotely Operated Vehicle (ROV) is to be undertaken, as per the instructions of Engineer in Charge. Additional inspections may be conducted if doubts arise about the system integrity.
A brief description of the activities are given below. Detailed checklists are given in Exhibit D.
Buoy Body, Deckhouse and Turret General The buoy, deckhouse and turret, and associated equipment should be subject to a general inspection at regular intervals as specified by Engineer in Charge. In NORMAL operation conditions check the following: General condition of SPM buoy, deckhouse and turret conditions. General condition of the installed piping. General condition of the mooring lugs. Visible damage or corrosion. The working condition of the bilge pump should also be checked. Buoy Draft and Trim The draft of the buoy is to be monitored daily. However a visual inspection of the freeboard and trim should be undertaken every time the SPM buoy is utilized. These readings are to be carried out in calm sea conditions using the buoys draft marks. Any significant changes in draft are to be investigated against the as-built draft figures as causes could include a leak in the buoy or a fault in the anchor chain system. A general inspection is to be carried out above and below sea level. Any paint damage in the SPM system shall be reported by the contractor to the Engineer in charge at the earliest.
During the underwater part of the inspection, the condition of the anodes is to be checked and also their attachment to the buoy structure. The anodes are to be cleaned if necessary. HINDUSTAN PETROLEUM CORPORATION LTD
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The amount of marine growth on the buoy and chain stoppers is to be checked. Excess growth is to be removed using high pressure jetting system to ensure free rotation of the chain stoppers. Excessive amount of marine growth may also affect the buoy freeboard and trim.
The fenders on the boat landing structure are to be inspected for wear or damage.
SPM Buoy Body Compartments The nine (9) watertight compartments in the buoy are to be sounded and inspected. The compartments are accessible through a manhole and a fixed cat ladder. The sounding pipe enables checking the compartments for water without opening the manholes. Before sounding, the compartment must be depressurized by opening the vent plug. They are located next to the manholes in the buoy body, marked with an `S. Every month all water tight compartments shall be checked for any water/moisture presence. Presence of water inside the compartments/ballast tanks shall be drained out.
Damage to the topcoat paint may be touched up as required with the provided paint if the undercoats remain intact. Should the undercoat paint be damaged, the affected area must be completely retreated in accordance with the paint specification as per SPM Suppliers manual.
Detailed reports of inspections/findings and recommendations shall be submitted on completion of testing of buoy.
The following inspection procedures are to be followed: 1.WARNING Compartments may initially be pressurized. De-pressurize compartments via the venting plugs prior opening manhole cover. Venting plugs must be removed cautiously. Refer the Operating manual of SPM Supplier before entering the compartment.
Step Action 1. Loosen and partially unscrew the vent plug, next to the sounding pipe and adjacent to manhole cover. 2. When overpressure is equalized, remove sounding plug from the pipe. 3. Check if water is in compartment by using an appropriate line with indicating paste. Alternatively, a small weight on a line may be lowered down the sounding pipe. Listen for the impact sounds of the weight against the buoy bottom plate and hear of there is any sign of water in the compartment. Repeat until you are sure of your conclusion, in case of doubt go to step 5. HINDUSTAN PETROLEUM CORPORATION LTD
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4. After inspection, renew the plug O-rings as required and re-install plugs. 5. Remove the manhole cover and ensure the compartment is ventilated with fresh air and is gas-free. 6. Using a torch or suitable lamp, enter the compartment via the cat ladder fixed in the compartment, and carry out a thorough inspection of the compartment interior. Ensure that all safety precautions are taken as per Suppliers Operating manual 7. Undertaken remedial work when necessary. Water inside the compartment may be removed with the bilge pump facility. 8. After completion of the inspection renew the manhole seal and reinstall the cover. Make sure that the bolts are tightened properly to re-assuring a watertight closure between buoy body and manhole cover. 9. Any paint damage shall be reported and shall be painted at the earliest. Buoy Body and Deckhouse The access doors to the deckhouse are to be checked on a two weekly basis, in accordance with the checklists reproduced in this manual. Hinges are to be greased and door seals checked and repaired or replaced.
Toolbox hatch hinges and locking device requires little greasing regularly.
The deckhouse drains, located inside the deckhouse next to the chain hawse pipes are to be checked and the scuppers cleaned.
The ventilation louvers are to be checked and cleaned at regular intervals to maintain a free passage of ventilating air.
Inside the buoy body, in way of the overboard piping, the structure and profiles shall be checked yearly for any fatigue cracks, and paint damage that could indicate fatigue cracks.
Thickness survey and buoy body/deck house/turret/water tight compartments/ballast tanks shall be carried out every year using UT-meter without damaging the coating (contractor shall keep a working UT-meter with them for doing this activity.
Buoy body/deck house (external)/solar panels shall be cleaned with fresh water.
Damage to the topcoat paint may be touched up as required with the provided paint if the undercoats remain intact. Should the undercoat paint be damaged, the affected area must be completely retreated in accordance with the paint specification as per SPM Suppliers manual.
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2. CAUTION
Any serious salt build-up shall be rinsed out. Turret Maintenance for the turret is limited to checking the structure for corrosion and repairing damage to the paint system on a regular interval and also checking the cathodic protection.
Damage to the topcoat paint may be touched up as required with the provided paint if the undercoats remain intact. Should the undercoat paint be damaged, the affected area must be completely retreated in accordance with the paint specification as per SPM Suppliers manual. The turret seal between the turret and the buoy body is located at the bottom of the buoy body. The seal is below the water level and is not accessible from the top of the buoy. In general the turret seal requires no maintenance.
SPM Buoy Body Manholes Covers Maintenance requirements for the manhole covers at the buoy compartments involve regular checks for leakage, seal maintenance and lubrication of fixing bolting. In the event of structural damage or leakage in any one or more compartments, the OWNER shall be informed.
Buoy Trim Change If it is evident that during a maintenance visit or when preparing the SPM buoy for loading operations, that the draft or trim of the CALM buoy system has changed. Sound all buoy compartments for leakage. If any water is detected, following instructions as stipulated at the Yearly basis inspection/maintenance instructions.
On a Monthly Basis: Sound all buoy compartments for leakage. Measure buoys freeboard, trim and record results and compare with as-built data. Check condition of sounding pipe O-ring seal. Replace as required. Check tightness of manhole covers.
On a Six Monthly Basis: Complete all Monthly maintenance tasks listed above.
On a Yearly Basis: Complete all Monthly and Six Monthlies maintenance tasks listed above. HINDUSTAN PETROLEUM CORPORATION LTD
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Inspect interior of watertight buoy body compartments. Entering the buoy body compartments require special safety precautions. Pump out any water from the compartment and carry out any remedial work as required. Replace all manhole cover seals. After inspection, close the compartment. It is recommended to inspect the buoy body compartments one-by-one and close them immediately after completion of the inspection activities.
3. CAUTION
Re-installation of manhole covers requires special attention on re-ensuring that the gasket is replaced and that the bolts are tightened properly to establish a watertight connection between buoy body and manhole cover Check effectiveness of watertight connection by air leak testing procedure.
Air Leak Test Procedure
Apply a slight overpressure of 2 psig to the compartment via the sounding pipe and a pressure gauge/valve the test assembly.
Apply a soap solution around the manhole cover seal; hold the pressure for several minutes and check for bubbles indicating leakage through the seal. In case of any air leakage re-tighten the bolts until it is full closed/ watertight.
Pneumatic Winch and Lifting Beam Winch The winch is to be decommissioned and to be preserved after completion of use or maintenance activities.
The winch is located, within the deckhouse. The winch is to be checked every months for good working order with special attention given to: Air line lubrication system Air motor Gear box Wire
In order to comply with the suppliers maintenance instructions references are made to the winch MRB. HINDUSTAN PETROLEUM CORPORATION LTD
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4. CAUTION Air Filter Unit. Preventing that salted air moisture is building up on the inside of the air motor we advise to remove the air filter unit and to seal of the pen ended connection with a suitable plug.
Winch wire rope is to be lubricated/ preserved/cleaned with suppliers recommended lubrication brand every three months.
Lifting Beam The lifting beam with hoisting eye plate shall be visually inspected for wear and corrosion on a monthly basis.
The sheaves shall be treated with BP Energrease LS-EP2 or equivalent on a monthly basis.
The wire shall be treated with Shell Malleus Fluid C or equivalent on a monthly basis.
Main Bearing Greasing Special attention should be given to maintenance of the main bearing, as repair or replacement is a major operation.
The suppliers recommended grease should always be used and should never be mixed with other brands, unless approved by BES. The buoy should be rotated 40 degrees during the greasing operation. If, during a routine maintenance inspection of the grease system, defective parts are found, they are to be replaced immediately.
5. CAUTION To avoid contamination or water ingress, fresh grease must be stored in an on-shore warehouse in a closed container. Under no circumstances should the grease be stored on the SPM system. The tension in the bearing stud bolts is to be checked annually in accordance with the procedure outlined in SPM Suppliers Operating manual. If the inspection shows that any bolt is tensioned to less than 70% of the specified pre-load all bolts are to be checked.
Re-tensioned and a further inspection made after six months. If no further loss of pre- load is shown at this inspection, yearly inspections may be reinstated.
Immediately after installation, all bolts should be checked and, if necessary, re- tensioned. A subsequent inspection of at least three equally spaced inner and outer HINDUSTAN PETROLEUM CORPORATION LTD
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bearing ringbolts is to be undertaken after six months of operation. If no loss of pre- load has occurred, the yearly inspection routine may be initiated.
To compensate for settling phenomena, it is necessary to inspect and re-tighten the bolts using the same bolt tensioner at the initial assembly. This inspection is to be undertaken no later than 4 weeks after the initial tensioning.
6. WARNING When welding on the SPM buoy is required ensure that NO current passes through the main bearing. Four equally spaced earthing cables shall be used to connect the rotating the geostatic part during welding. The buoy body shall be in the locked position. The cables must be connected prior to the commencement of welding.
The seals are of vital importance as it prevents water and dirt from entering the main bearing. The seal must be checked regularly and very carefully to avoid possible problems with the main bearing at a later stage.
Grease Sampling
References are also made to the SPM maintenance and operation manual
On a yearly basis, grease sample should be taken from the main bearing with the help of required sample collection tools and sent for analysis, with a reference sample of clean, new grease.
A total of twelve grease sampling ports are provided on the buoy six on the upper bearing ring and six on the lower bearing ring. The points are coded as UBGS and LBGS.
An analysis of extruded grease is an effective method of monitoring the condition of the bearing and rollers, the presence of ferrous metals and other particles in the used grease indicating that the wear may be uneven and remedial action required. The results from the grease analysis shall be entered into the maintenance records.
Bearing degradation is dependent upon a variety of factors, including the number of rotations, axial wear, and the actual site conditions.
It is vital to ensure that the grease samples are not contaminated in any way by dirt, seawater, or foreign particles. Contamination of samples will, inevitably, produce spurious analysis results. Care should be taken when installing a new sample tube to HINDUSTAN PETROLEUM CORPORATION LTD
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ensure that dirt or foreign particles are not trapped within the tube. Grease sampling and collecting equipment are to be arranged by contractor.
Swivel Bearing Greasing
Special attention should be given to maintenance of the swivel bearing, as repair or replacement is a major operation.
The suppliers recommended grease should always be used and should never be mixed with other brands, unless approved by BES. The buoy should be rotated 40 degrees during the greasing operation.
If, during a routine maintenance inspection of the grease system, defective parts are found, they are to be replaced immediately.
7. CAUTION
To avoid contamination or water ingress, fresh grease must be stored in an on- shore warehouse in a closed container. Under no circumstances should the grease be stored on the SPM system.
Electrical System and Navigation Aids The system is to be checked as per check list for good working order with special attention given to: The solar panels, cleaning of the surface of the solar panels improves the reception of sunlight and increases the power generation. The fog horn.
8. CAUTION
All personnel on the buoy must be in the possession of ear protection equipment to be used during testing of the fog horn.
The provision for testing the fog horn is provided on the fog horn control panel. The battery load. The marine light and the availability of spare bulbs. The load monitoring system Visible observation for damage of the cable runs and watertight boxes.
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For maintenance instructions, reference should be made to suppliers documentation provided in the Reference manual of Ocean Technical Systems Ltd., Slip ring and Navigation Aids I&O Manual.
Electrical Components Associated with Electrical Systems
The electrical components associated with the electrical systems require special maintenance attention. Make sure that the control cabinets and electrical boxes are dry and free of moisture and seawater. The equipment shall be inspected and checked in accordance with the inspection checklist included in the O&M manual of SPM.
Navigation Equipment
Marine lights shall be visually inspected and subjected to a function test. Carry out a function test by covering the marine lights photocell with a cloth and confirm that the light illuminates. Check that there are spare white marine light bulbs available.
Safety Equipment The general condition of the life buoys and the fire fighting, safety equipment must be inspected once every three months. During this inspection the function of life buoy light must be checked. Replace the battery if necessary. Safety equipment should be re-certified as & when due for renewal.
9. CAUTION Buoy light should be checked for watertight enclosure. Fire Extinguishers shall be serviced/ replaced at regular intervals. Due date is mentioned on fire extinguisher. Contractor shall provide the details of expiry date in Inspection report.
Piping System General The buoy piping condition is to be checked on a regular basis, as indicated in the Checklists in the Appendices of this manual. Flanges are to be free of seepage and stud bolts tight and free of corrosion. An overall inspection of the piping system is to be undertaken after each offloading/loading. Each inspection shall, ensure that the flanges, valves, flexible joint and swivel are free from leakage, seepage or damage.
Product Swivel Regular inspections are to be made to detect leakage or oil seepage at the flange connections. Refer to manufacturers maintenance data for details. The swivel bearing is to be manually greased via the six grease points/nipples located on the fixed forged flange between the bearing bolts. HINDUSTAN PETROLEUM CORPORATION LTD
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Grease : BP Energrease LS-EP-2 Quantity : 70 grams/greasing point.
Rotate the buoy 40 degrees during the greasing operation. One leak detector plug is located on the fixed forged flange. Minor leakage through the leak channel may occur during pumping of product through the swivel. Dismantling of the swivel may be required if the product fluid is found to be leaking during inspection. The swivel seals may be replaced on-site, if the swivel unit is first dismantled. To replace the seals, it is necessary to disconnect the rotating part of the swivel and raise it to obtain the necessary clearance to reach the seal grooves. Should a seal change be required, it will be necessary to shut down the product system, closing the turret valves and ensuring that the system is completely flushed, vented, and certified free of hydrocarbons. The piping may be vented through the vent plugs on top of the buoy piping. Swivel seal replacement should be executed following an approved procedure and should be witnessed by a BES specialist.
Valves on the Buoy Body and in the Turret All ball valves on the buoy are geared, manually activated, by rotating their hand wheels.
The valves are to be actuated, either fully OPEN/CLOSE or vice versa and are normally locked in the OPEN position. At least every three months checks for corrosion or oil seepage at the flange connections are to be conducted.
Maintenance of valves is to be undertaken in accordance with the suppliers instructions. References to the valve MRB Supplier Valves & Controls.
Floating Hose Strings and Submarine Hose Strings
Inspection and Testing of the Floating Hose Strings Inspection and testing of the floating hose strings shall be in accordance with the manufacturers recommendations and the OCIMF Guidelines. Periodic inspections of the individual hoses are required to maintain class notation. Hoses that pass all applicable visual, vacuum and pressure testing may be retained in service.
Reference should be made to:
OCIMF Guidelines for the Handling, Storage, Inspection and Testing of Hoses in the Field, Second Edition, 1995.
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A routine visual inspection of the hose strings is to be made prior to first connection to the tanker manifold. The floating hose strings are to be examined by a service craft/dinghy.
Inspections of the hose strings are to comply with the requirements for Annual Classification Surveys and Special Periodical Surveys. The hoses and winker lights are to be inspected. Routinely at least once per month. After any period of severe weather. After any disconnection/reconnection of the hoses at the tanker mid ships manifold. After any other external event that might cause damage to the hose strings.
The entire length of the hose strings is to be examined from SPM flange to tanker manifold on the outer surface and at the end couplings and joints for damage or traces of oil seepage. Particular attention is to be given to the first-off-the-buoy hose, the tanker rail hose (including the butterfly valve) and the breakaway coupling. The support chains should be checked for adequate tension.
The purpose of the inspections is to detect: Signs of damage to the hose or connecting flanges. Abrasion, cuts, tears or any other deterioration to the hose outer carcass. Signs of leakage from connecting flanges. Corrosion of flange nipples or flange bolts or loss of coatings which could result in corrosion. Signs of bending/kinking of the hose below the acceptable bend radius.
All inspection results are to be documented. A record of inspection carried out is to be made available to the Surveyor on request during Class surveys.
Any damaged hose section is to be reported immediately. Damage found is to be repaired, and if considered critical, the damaged section is to be replaced before any service operation is undertaken. Insignificant damage is to be justified as such to the satisfaction of the Surveyor. Damaged hose sections will be examined for possible repair or tested for future reference.
Minor hose repairs such as superficial abrasions outer carcass or replacement of corroded flange bolting may be undertaken with the hose in-situ. Records of repairs are to be kept with the inspection records and made available to the Surveyor.
In-situ pressure testing of the hoses should be undertaken approximately every six months/as & when required depending upon local environmental conditions. Testing after periods of severe weather should also be considered. The test is to consist of HINDUSTAN PETROLEUM CORPORATION LTD
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raising the internal pressure of the hose to the rated pressure, or operating pressure plus 50% whichever is lower, and holding this pressure for a period of three hours. Visual inspection of the hoses should only commence when the pressure is established.
Operator should refer to the hose manufacturers instructions for the maintenance and inspection recommendations for floating hoses.
Inspection and Testing of the Submarine Hose The submarine hoses may be tested in situ with the agreement of the Class surveyor at intervals recommended by OCIMF. As a minimum, testing is to include visual and hydrostatic testing.
Inspections of the hose strings are to comply with the requirements for Annual Classification Surveys and Special Periodical Surveys. The hoses are to be inspected by ROV in bad weather or diver: After completion of every tanker operation and prior to commencement of tanker berthing operation After any significant storm. After any other external event which might cause damage to the risers.
The purpose of the inspection is to detect: Major damage to the end flanges/floats/FADs. Abrasions, cuts, tears or other deterioration of the outer carcass or the floats. Signs of leakage from flanges. Corrosion or loss of coating which could lead to corrosion. Bending or kinking from the allowable bending radius. Displacement from the installed position. Excessive marine growth. Missing bolts/nuts on the flanges
Every three months, hoses are to be cleaned with high pressure jetting system for removal of marine growth.
The entire riser length from SPM flange to the PLEM shall be inspected. The mid section of the hose strings should be checked to ensure that there are no abrasion/contact from the buoy mooring chains. Excessive marine growth on the hose strings shall be removed with soft brushes. The junction between the hose carcass and the hose end nipples should be checked for signs of disbandment, tearing or other damage caused by excessive movement.
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All inspection results are to be documented and video results of visual surveys maintained. For normal Class surveys, the inspections are to be witnessed or otherwise approved by the Surveyor.
Damage found is to be repaired, and if considered critical, the damaged section is to be replaced before any service operation is undertaken. Insignificant damage is to be justified as such to the satisfaction of the Surveyor. Repair to significant carcass damage is possible, but must be undertaken on the surface with special tools. In the event of significant damage, the hose should be replaced and the damaged hose inspected to determine if repair is viable. Minor repairs can be undertaken in situ. The Classification Society is to be copied with records of all minor repairs.
Configuration of the under buoy hoses shall be carried out every Month and the results shall be plotted on a graph sheet/CAD with all the relevant datas as specified by the Engineer in charge. Any discrepancies shall be rectified by adjusting the position of floats/adding new floats. Adjustments shall be verified again to ensure the required configuration.
Inspection and Testing of Hoses on Shore
The requirement for onshore inspection and testing of hoses varies according to location, use and the product carried by the string. In accordance with the current OCIMF guidelines, it is recommended that individual operators establish a statistical database of wear, damage and failure frequency rates by comprehensive testing, including burst testing. Such tests will determine the appropriate retirement criteria and an on-shore testing cycle. Until a database has been established, the hoses should be brought on shore for inspection and testing to the following schedule.
Type of hose Initial test interval Floating 1 3 Years Submarine 1 3 Years Tanker Rail 6 Months to 1 Year First off the Buoy 6 Months to 1 Year
In accordance with OCIMF guidelines, the following hose areas should be inspected on shore: Hose covers to be cleaned and checked for damage. Where damage has occurred, the extent should be determined and, if minor, repaired. If damage is extensive, hoses should be retired. Hoses to be checked for distortions, bulges or longitudinal ridges indicating a damaged carcass. If apparent, damaged areas should be marked and examined under pressure. Hoses with leaking tubes or ruptured reinforcements should be retired. HINDUSTAN PETROLEUM CORPORATION LTD
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All hose fittings should be cleaned and checked for damage and corrosion. A visual inspection of the interior hose liner should be made for damage or distortion.
In accordance with the current OCIMF guidelines, the following hose tests should be undertaken on shore:
These tests are to be undertaken in accordance with the test procedures outlined in the OCIMF Guidelines for the Handling, Storage, Inspection and Testing of Hoses in the Field, Second Edition, 1995.
Operator should also refer to the hose manufacturers instruction for the maintenance and inspection recommendations for hoses. References are made to MRB.
All arrangements and activities necessary for testing hoses On-shore and Off-shore shall be contractors responsibility. New hoses/bolts/nuts/gaskets/FADs are in the scope of owner and all other materials required for testing are in the scope of contractor.
Testing of Retired Hoses Destruction testing of retired hoses should be given consideration. These tests, either pressure bursting or sectioning will assist in determining hose service life and the required frequency of onshore testing or replacement. Double carcass hoses may be burst to test the effectiveness of the secondary carcass containment and the effectiveness of the primary carcass leak detection system.
Retirement decisions are often subjective. Experienced inspection personnel, good record keeping and selective hose burst testing will help in the making decision process. Excessive cover and or flotation damage. Excessive fitting corrosion. Exposed helical wire. Fluid leaking from cover/fitting interface. Permanent bore deformation e.g. kink, blister or bulges. Excessive elongation during pressure test. Lining collapse, blister or fluid drawback at fitting nipple end during vacuum test. Activated secondary carcass of double carcass hose. HINDUSTAN PETROLEUM CORPORATION LTD
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Disposal Dispose of hose in a land fill site or as advised by the local waste authority.
10. WARNING
Do NOT burn flexible hoses! Breakaway Coupling The coupling requires periodical maintenance or special inspections when installed in the hose string. Parting gap shall be measured at regular intervals. The unit should, however, be serviced when the hose string is renewed or brought on shore for testing. A full strip-down inspection is recommended after 36 months of service. Following the 36 months inspection/service, the following refurbishment actions are recommended. Cleaning Re-sealing Re-test valve assembly Re-set device Re-pressure test Re-paint assembly
Resetting the coupling after a hose parting or service may be undertaken without specialist tools. Hydro testing procedures and closure test procedures are provided in the manufacturers instructions. Procedures for full refurbishment of the coupling are provided in the manufacturers spare parts kit.
For details of this specific safety equipment, notice to the suppliers recommendations which are provided in the MRB.
Anchoring System
Once a year, a visual inspection shall be made of the anchoring system. Special attention shall be paid to the first two chain shackle links beyond the chain stoppers. To monitor the material wear on these shackles, shackle measures are to be taken when: Installation is completed, and Once every year.
The monitoring of the wear of the chains may give the operator of the SPM buoy facility some indication on the mooring condition. Measurements are to be recorded and kept for reference purpose.
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Every year, condition of all six anchor chains at touch down portion of sea bed shall be thoroughly checked by the diver.
A check shall be made on the chain tension. The correct chain tensions are obtained when the inclination of the chain from the horizontal, measured immediately below the chain hawse pipe, is within the designed tolerance of +1 o /-2 o . The chain angle itself is dependent on the actual water depth; see in Operation and Maintenance manual of M/s BES. The contractor shall provide and maintain the chain angle measuring equipment and use the same only after verification by the Engineer in charge. The position (precise location) of the SPM should be confirmed every year and after a severe, heavy storm.
Re-Tensioning of Mooring Lines
Re-tensioning of the mooring lines requires special attention and a procedure to execute in the field. To make sure that the buoy body is not turning during this operation the turret locking device must be in-place. Normally this operation involves air divers and the support of a service vessel, however BES shall be notified in advance prior starting such an operation.
SPM Buoy Mooring Equipment
Mooring Uni-joint References are made to Operation and Maintenance manual of M/s BES. Mooring uni-joint shall be lubricated through the grease nipples with BP Energrease LS-EP-2. Check the condition of the wooden protection positioned underneath the mooring uni-joint. Replace if required.
Mooring Hawser The soft mooring components are supplied in accordance with OCIMF standards. After each mooring the chafing chain shall be inspected, and replaced when a chain link is worn by more than 10%. The maintenance and inspection instructions shall be as per suppliers recommendations.
Cathodic Protection Cathodic protection for the SPM system is achieved by sacrificial anodes, which must be checked at regular intervals. Marine growth shall be removed and the anode thoroughly cleaned. Anodes shall be replaced when showing more than 95% degradation. The SPM buoy anodes and PLEM anodes are designed for a 30 years lifetime.
Monthly electrical potential readings shall be taken between the steel and a saturated Ag/Ag-Cl reference electrode. The measurement indicates the protection of the steel HINDUSTAN PETROLEUM CORPORATION LTD
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by the sacrificial anodes. The contractor shall provide and maintain the CP reading meters and use the same only after verification by Engineer in Charge.
Reading interpretation of steel potential in sea water:
0 0.65V Active corrosion 0.65 0.78V Partial Cathodic Protection 0.78 1.00 V Complete Cathodic Protection 1.00 1.50 V Over Protection
Measurement procedures shall be undertaken according to the guidelines provided by the manufacturer of the corrosion indicator unit. In the event of partial cathodic protection BES should be contacted.
PLEM Valves (Hydraulically Operated)
General The PLEM shall be inspected by divers and/or ROV.
The following tasks should be undertaken during the six monthly inspections:
Check PLEM piping, piping supports, and PLEM structure for mechanical damage. Check attachment of the PLEM to the top and bottom frame. Ensure that the PLEM is secured and that no distortion of the ballast block attachments has occurred. Check product piping flanges and hydraulic umbilical couplings for evidence of leakage. Where appropriate, check instrument mounting and connections. Remove any marine growth that may impede the function and operation of instruments. Check PLEM submarine hose string connections.
Valves
The hydraulically operated PLEM ball valves shall be function tested once every month either through HPU or using nitrogen. During the testing, the opening and closing times of the valves shall be recorded to monitor the condition of the valves and actuators. The valves are fitted with self lubricating bearings and require no additional lubricants. Maintenance of the subsea hydraulic actuators is limited to HINDUSTAN PETROLEUM CORPORATION LTD
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checking the hydraulic hoses and connections for leakage and damage. Portable Nitrogen cylinder used for operating the PLEM valves will be provided by Owner.
Hydraulic System and PLEM Umbilical
Hydraulic System
The Hydraulic Power Unit (HPU) provides power from the buoy body to actuate the PLEM valves through an umbilical hose. Normal working pressure: 150 200 bar (g.)
The HPU and the complete system shall be checked for leakages and the hydraulic fluid level shall be checked with the level gauge as per check list.
On a Two Weekly Basis Check all hoses and connectors for leakage Check oil level in the hydraulic fluid reservoir. Check accumulators for leakage.
On a Monthly Basis Check the quick connectors for leaks. Check hydraulic fluid level.
On a Three Monthly Basis Check accumulator bladders for leaks. Check re-test dates. Check integrity of filter housing. Function test hydraulic hand pump. Inspect protective coatings and paints. Function test hydraulic regulators, and ensure to leakage Check valves for leaks and ensure normal operation.
On a three monthly basis, each valve shall be operated through a complete cycle (close open close).
Additionally, on a three monthly basis, check/recharge the accumulator as required after operating the valves. This will require an air supply from and attendant service vessel to power the pump.
On a Six Monthly Basis Check electrical cables and connections. Inspect check valves for good operation. Check the integrity of enclosure and control box door seals. HINDUSTAN PETROLEUM CORPORATION LTD
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Clean breather fitter element. Inspect skid mounts for damage or corrosion. Check relief valves for leakage. Sample/analyze hydraulic fluid. Change as required. Check flow control valves for leaks. Check settings. Check vent caps.
On a Yearly Basis Replace filter elements. Clean/replace hydraulic fluid. Check/re-calibrate pressure gauges. Check relief valve and flow valve set points.
Records of tests should be maintained for future comparison and reference.
Umbilical The umbilical contains the hydraulic hoses that permit control/actuation of the PLEM valves. The umbilical is a maintenance free item, with a design life of 25 years. Checks of the connectors and clamps should however be inspected on a regular basis.
Umbilical Removal During submarine hose maintenance periods, the hose strings may be changed out and tested onshore. The umbilical shall be disconnected from the buoy and SUTU. This has to be secured safely on the deck of the Maintenance vessel without exceeding the bending radius. When on the surface, the umbilical shall be inspected for damage and re-clamped to the replacement submarine hose string for installation and re- connection under the buoy. Any repairs on the umbilical shall be carried out by contractor with all required equipment/tools/utilities and cost of the repair work is in the scope of contractor.
Further details of the change out procedure are provided in O&M manual of SPM
3.5 COMBATING OIL SPILLS
1. Whenever required transportation & storage of oil-spill-combating materials / equipments viz. Skimmers, Oil Boom reels with connected equipment/s, absorbent Pads / pillows, collapsible tank etc on board Maintenance Vessels which are needed for Tier-I spill (As referred in National Oil Spill Contingency Plan) in HINDUSTAN PETROLEUM CORPORATION LTD
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consultation with VPT and Coast Guard. The oil booms, skimmers etc. shall be supplied and maintained by VPT.
2. In case of any oil spill, taking the oil spill equipments from Shore/VPT/owner ware house and transporting / deploying them at leak site. Deployment of Oil Booms, recovery / storage of spilt oil by use of skimmers / tank and handing over to owner at owner ware house as per direction of Engineer-in-Charge.
3. The contractor shall deploy competent persons who are familiar and duly trained for the handling of oil spill combat equipment. Persons not familiar with the equipment should be given sufficient training for familiarization.
4. The Contractor shall mobilize 6 drums of Oil dispersant (Type 2/3) of 200 liters each & spraying arrangement on the Maintenance Vessel at the time of commencement of contract at his own cost. Relevant certificates of oil dispersants from manufacturer shall be submitted to owner prior to deployment of the same. The support vessel shall also be equipped with spraying arrangements for dispersants. Contractor shall keep all necessary PPEs for during the use of dispersants. The Contractor shall replenish the dispersant as per the consumption.
5. Contractor shall arrange transportation from SPM site to owner warehouse for shifting the collected oil on-board/ returning the owners material/ items removed from SPM system.
6. During the mock drill/oil spills at SPM, Contractor and his designated personnel shall follow offshore oil spill contingency plan (A copy of this will be provided to contractor) pertaining to SPM.
3.6 ONSHORE MAINTENANCE:
Contractor scope under maintenance shall also include complete Mechanical, Electrical and Instrumentation maintenance of complete onshore facility upto pig receiver area located on exit of the tunnel including pipeline and lighting in side the tunnel. This may include but not limited to following. maintenance of telemetry and control facility onshore located in onshore control roo Onshore electric motor operated valves Onshore electrical distribution and lighting system located in the Control Room HINDUSTAN PETROLEUM CORPORATION LTD
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Regular inspection and mechanical maintenance of onshore pipeline, valves etc. up to pig receiver area (including inside the tunnel), pig receiver, sludge drum etc., General area lighting system at entry and exit of tunnel including inside the tunneletc.
The contractor may assign separate team for onshore mechanical, electrical and instrumentation maintenance.
3.6 AS REQUIRED MAINTENANCE
Contractor shall have adequate equipment/tools/ tackles to efficiently change out the flange connections, floating hoses, under buoy hoses, etc. Contractor shall use hydraulic wrench/tools for bolts/nuts loosening/tightening for the flange connections to the required torque value. Underbuoy Hose Maintenance & Replacement a) Underbuoy hose strings shall be inspected for any kinking, chaffing, loose bolts and configuration after every extended period of bad weather and defects shall be made good at the earliest. b) The FADs mounted on the Double carcass subsea hoses shall be checked to ensure that there is no failure of the primary carcass. c) The following tests shall be conducted on any hose removed. In general, hoses removed shall be inspected and tested in the manner prescribed by the OCIMF standards and/or as per hose suppliers Manual. Hose floats shall be inspected and replaced wherever necessary, particular attention shall be paid to the condition of the float fasteners which shall be replaced if required. i. Pressure test ii. Vacuum test iii. Continuity test iv. FADs health test
Underwater photography and videography shall be available at all times at SPM site. All underwater inspection/ maintenance activities are to be recorded in video. After every recording, one CD of the recording shall be provided to owner for analyzing the recording.
Inspection, Testing & repair of Individual Hose:-
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Hoses in Storage All hoses (including both new and old serviceable hoses) which have been stored for more than six months are to be pressure tested at the rated pressure before being placed to service. In addition other hoses in storage shall also be pressure tested if required and desired by the Engineer-in-Charge. Rates for testing hoses shall be as per optional items of SOR.
Hoses in Service During the period when the hose is in use, if any damage on hose is observed and is considered critical to the service, the same shall be taken out from use for close examination / testing.
Hose repair In case the hoses are found to be repairable, the repair of the hose is to be carried out with the repair materials/kit supplied by Owner as per instruction of the Engineer-in- charge by the contractor.
Note: whenever hoses are planned to take on Maintenance vessel deck, Trolleys shall be used for rolling the hoses over to deck to avoid shaving/sliding of the hoses on deck of Maintenance vessel.
3.7 PERIODICAL INSPECTION OF HOSES:
Inspections and Tests:- All hoses being taken out from service shall have the following inspections and tests:- a) Visual inspection. b) Hydrostatic tests (including elongation check). c) Vacuum test. d) Electrical test.
Details of Inspections and Tests All hoses shall be taken to the testing yard at Owners warehouse/ SPM site and close examination conducted as Prescribed in A below after detachment of each hose length and removal of marine growth on the surface (In regard to hoses with floats, the inspections shall be carried out after detaching floatation units). A) Visual inspection (1) External check: Attention to be paid to: * Serious damage to hose cover and body (cuts, gouge or tears etc.) * Permanent deformation of hose body. * Cracks or craze on hose surface. * Damage to flange surface. HINDUSTAN PETROLEUM CORPORATION LTD
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(2) Internal check: Look into the end of hose assembly for irregularities in the lining or nipples by utilizing a flashlight. i) For linings: * Blisters, bulges, cracks or separation. * Tear, cuts or gouges. ii) For Nipples: * Cracks * Excessive corrosion.
B) Hydrostatic test: Each hose shall be tested with water to pressure rating of the hose being tested. The procedure is as follows: (1) Lay out the hose as straight as possible on supports that permit the hose to be elongated freely. (2) Put blind flanges on both ends and fill with water, vent to remove all air and apply a pressure of 0.7 bar (10 psi). (3) Measure the overall length of the hose assembly (X). (4) Increase the pressure over a period of five minutes from 0.7 bar (10 psi) to half of the rated pressure, hold this pressure for 10 minutes, then reduce the pressure over a period of five minutes to zero. (5) Raise the pressure over a period of five minutes to rated pressure and hold for 10 minutes. (6) Before releasing the full test pressure measure the overall length of the hose assembly (Y) to ascertain the temporary elongation and record the increase as percentage of the original length (X) measured at 0.7 bar (10 psi). (7) Reduce the pressure over a period of five minutes to zero. (8) After an interval of atleast 15 minutes, raise the pressure again to 0.7 bar (10 psi). (9) Measure the overall length of the hose assembly (Z) to ascertain the permanent elongation, record the increase as a percentage of the original length(X) measured at 0.7 bar (10 psi). (10) Reduce the pressure to zero and drain the hose.
Examination of elongation: (i) Temporary elongation (%) (T) = Y-X x 100 X (ii) Permanent elongation (%) (P) = Z-X x 100 X
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C) Vacuum test: (i) This test shall be carried out on hose removed from service for hydrostatic pressure tests.
(ii) Seal off both ends with transparent plexiglass plates of sufficient strength, using putty as a sealant or by bolting up using a soft rubber gasket. One plate shall be fixed for connection to a vacuum source. Lay a flashlight in this end with its beam directed towards the opposite end. An inspection mirror using sunlight may also be manipulated from outside the plates to provide a proper light source.
(iii) Apply a vacuum of atleast - 510 millibar gauge (15 inches of mercury) and preferably - 680 millibar gauge (20 inches of mercury) for a period of 10 minutes. Examine inside of the hose by utilizing a light source in one end and directing its beam to the other end.
D) Electrical test: Electrically continuous hose: Electrical conductivity should exist between the two end flanges. Test method: Test lamp : 4 volt, 0.3 amp lamp Battery : 4.5 volt. A dimly lit lamp is sufficient to indicate satisfactory electrical conductivity. Electrically discontinuous hose: The resistance between the two end flanges of hose should be not less than 25,000 ohms.
3.8 TOOLS FOR INSPECTION
Tools for Inspection (in the scope of contractor) should include but not limited following: a) Visual inspections: (1) Steel tape measure (2) Slide calipers (3) Proper light source (a flash light or other moveable light source). (4) Wire brush (5) Spatula (for scraping off shellfish). (6) Sandpaper
b) Hydrostatic test: (1) Test pump (2) Pressure gauge (3) Rubber hose assembly including valves HINDUSTAN PETROLEUM CORPORATION LTD
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c) Vacuum test: (1) Vacuum pump (2) Transparent end closures (3) Vacuum gauge (4) Rubber hose assembly including valves (5) Gasket (6) Bolts and nuts (7) Spanners (8) Proper light source ( A flash light or other moveable light)
(d) Electrical tests: (1) Test lamp (4volt, 0.3amp) (2) 4.5 volt battery (3) Electric cord (4) 500 volt hand cranked megger
3.9 TESTING HOSES ON MAINTENANCE VESSEL
i) If owner desires as an option to carry out complete inspection and testing of individual hose/ string on board maintenance vessel (all tests as specified) the contractor shall carry out the same. The tentative schedule for testing of hoses on board Maintenance vessel may be as follows:
Type of hoses Period of time
Floating Hoses Tail Hose/Main hose Once a year. Floating Hoses -Tanker rail hose Every six month. Floating Hoses - Off buoy hoses Every six month.
Under buoy hoses At the time of change-out or maximum three years duration.
ii) The extra payment to the contractor for testing of hose string shall be payable as per optional item of schedule of rates.
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4.0 TESTING OF RETRIEVED HOSES AT OWNERS WAREHOUSE
i) As directed by Engineer-in-charge the contractor has to carryout the testing of retrieved hoses from the service individually (all tests as specified). The contractor shall carryout the burst test of the hoses as per direction of the Engineer-in-Charge.
ii) The testing charges for the hoses will be payable to contractor as per schedule of rates. However the retrieved hoses which are found in reusable condition & if required to be put in service, after more than six month storage after testing, the retesting of the hoses shall be done. 4.1 TESTING PROCEDURE FOR HOSE STRING i) The assembly of underbuoy hoses shall be done in accordance with the buoy manufacturers manual and accepted practices. While doing so sinking of hose shall be controlled by using vent valves and by proper rigging of guide wire connection of underbuoy hoses. However, contractor may use safe alternate method after the approval of the Engineer-in-Charge. ii) After making the string, it is filled with water, air trapped inside removed completely and the string subjected to hydrostatic pressure of 225 psi and the pressure shall be maintained for a period of one hour. Under test pressure the hose may elongate by more than 2% of the original length and sufficient allowance should be made for this during layout of hose on deck. After a period of 30 minutes, the pressure is brought back to working pressure and all flanges of the system shall be inspected for leaks. iii) Leaking flanges shall be made good. After successful pressure test of the string, necessary rigging can be done for installation. Submarine floats shall be attached at specific location collars along the hose strings to maintain correct configuration. 4.2 HANDLING OF UNDERBUOY HOSES i) Hoses shall be handled by using a spreader bar and nylon straps to avoid point loading. For further guidelines hose manufacturers Manual/or OCIMF standards should be referred to. Floating Hose Replacement j) Handling of floating hoses shall be as per OCIMF recommendations. Any damage on the floatation jacket shall be repaired at site. Hoses shall be replaced and pressure tested as per hose manufacturers Manual. The methods prescribed by the manufacturers of hose should be adopted. Mooring Hawser Replacement i) The mooring hawsers must be kept freely floating at all the times and replaced when permanent elongation is found to have reached 25 per cent of the length when installed or prior to every monsoon. Mooring hawsers should be replaced in pairs (where applicable) in order to maintain balanced elasticity in the system and replacement be carried out in consultation with Owner. HINDUSTAN PETROLEUM CORPORATION LTD
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ii) The floating mooring hawsers may also be assembled on shore and towed to the buoy provided care is exercised in avoiding dragging the hawsers over rocky or rough beaches and the tug moves slowly. iii) The tug should approach the buoy from downstream and proceed in such a fashion as to avoid kinks and crossover. For prolonged period of idleness of terminal, mooring ropes shall be removed and kept on Contractor's vessel, duly cleaned and washed with fresh water. Central Pipe Swivel Seal Replacement i) Seal replacement and pressure testing of swivel shall be carried out as stated in the buoy manufacturers Manual. HINDUSTAN PETROLEUM CORPORATION LTD
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Hydraulic Pressure Unit (HPU)
a) Hydraulic control system of the PLEM valves has got a surface unit and sub- sea unit. Surface unit includes a reservoir, electric motor, pneumatic pump/hand pump accumulator regulator and panel valves which can supply hydraulic fluid at a pressure of 180 bar to the sub-sea unit through high pressure hoses. Sub-sea unit supplies high pressure fluid to the valve actuators. In case the surface unit does not function properly the sub-sea unit has to be charged with a nitrogen cylinder. In case of failure of surface units the PLEM valves located in the sub-sea units will be operated by contractor with the help of nitrogen cylinder. For operation and maintenance details as well as in case of hydraulic power failure the method to be adopted be followed as detailed in the buoy manufacturers Manual/ Manual supplied by the supplier of the HPU. b) The operation and maintenance of hydraulic control systems is within the scope of work of contract. All the equipments and the auxiliaries such as hoses, fittings, Nitrogen cylinder, hydraulic fluid shall be within the scope of supply of owner.
4.3 EMERGENCY WORKS
Following emergencies have been visualized and the contractors are required to attend the different kinds of contingencies which may arise on off-shore pipeline:-
Sl. ZONE POSSIBLE CONTINGENCIES 1. ZONE-I Corrosion leak either isolated or spread over or any mechanical damage to the pipe involving installation of leak clamp, sleeving, pipe replacement etc. 2. ZONE-II Corrosion leaks either isolated or spread over, Rupture due to pipeline shifting caused by loss of ground support or mechanical damage to the pipe involving installation of leak clamp, pipe replacement etc.
Within the Zone-II(Breaker Zone/ Inter-tidal area/ In shore zone) which is for a length of about 900 m., the leak repair or pipe replacement works to be carried out in the same manner as in the case of cross country pipeline under water-logged area. Cofferdam can be made and seawater in the affected pipeline area dewatered. Fitting of leak clamp, replacement of pipe piece, welding and other repair works are to be carried out by conventional methods. Basically the repairs will include removal of concrete coating, coat and wrap, putting leak clamps, sleeve welding or HINDUSTAN PETROLEUM CORPORATION LTD
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spool piece replacement in the affected portion, apply coat & wrap with cold applied tapes (servi wrap) putting concrete blankets over the pipes for mechanical protections. Major Job shall be required to be taken during low tide period.
In ZONE-II (the Deep water zone) repair methodology shall be as follows:-
a) Restoration of pipeline geometry by trenching, back filling, use of grouts, sand bags, cement bags, pipe support etc. b) Use of leak clamp c) Pipe replacement with spool piece with the help of end connectors and service of a DSV and related man power shall be necessary.
The contractor shall have to carryout other required jobs, if found beyond the above in regard to off-shore pipeline.
For meeting off-shore emergency the list of HPCL supplied materials are given below:-
i) 48 bare pipeline spool or pipe ii) 48 dia concrete coated pipe
All other required permanent installation material shall be procured and supplied by the Contractor and same will be reimbursed by HPCL against documentary evidence.
The contractor shall have to arrange all the necessary equipments, vessels, materials, tools & tackles for meeting any emergency in the off shore pipeline.
Following indicative list of materials, which the contractor may have to mobilise, is given. However, the total responsibility of arranging necessary materials to complete the work within stipulated time shall rests with the contractor. a) Cold cutting machine b) Hydraulic tensioning tools required for installing connector /Hoses. c) High pressure water jet d) Set of spanners e) Ropes f) Suitable coffer dam (approx. size 14M x 9M materials for handling 6M water depth). HINDUSTAN PETROLEUM CORPORATION LTD
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g) Wooden ballies h) Asbestos/steel/ fiber shutters i) Walkie-Talkie sets j) Sand/cement bags k) Turret mounted cranes/ tripods l) Suitable DSV equipped with diving equipments, concrete cutter, high pressure water jet, set of pneumatic tools, ropes, walkie talkie sets, crane of suitable capacity/ A frame, air tuggers towing winches etc. m) Support vessel n) Fishing boat o) Shallow dumb barge fitted with crane of suitable capacity, towing winches, air tugger, compressor, diving equipments, concrete cuter, high pressure water jet, set of pneumatic tools, ropes, walkie-talkie set anchor 4 nos. (5 ton each) p) DSV crew/ boat crew q) Divers r) Technicians/ Riggers s) Semi skilled workers t) Deck hands. u) Welders, welding machine and welding tools & NDT Equipments.
In case of any emergency arising out at SPM system, for handling the emergency works in different zone as elaborated above, the contractor shall be paid on mutually agreed rates.
Following time frame is stipulated for completing the emergency works:-
i) Leak location identifying time 2 days
ii) Repair by installation of leak clamps 2 to 5 days
III) Replacement of pipe piece 5 to 10 days
4.4 SUB-SEA PIPELINE PIGGING
Continuous potential logging survey and Intelligent Pigging of sub-sea pipeline shall be done once in five years. OWNER will arrange a separate contract for doing these activities. Offshore contractor shall provide necessary assistance to the OWNER appointed contractor by providing maintenance vessel/support vessel and divers.
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4.5 COMPLIANCE OF CODES AND STANDARDS
All services mentioned under scope of work shall be done as per all applicable standards of API/ DNV/ OISD/ ASME. Details of some of the standards are given below:-
REFERENCE CODES, STANDARDS AND SPECIFICATIONS DNV Rules for Submarine Pipeline Systems-1996 ANSI B31.4 Liquid Petroleum Transportation Piping System API 1104 Standard for Welding Pipelines and Related Facilities API RP 1111 Recommended Practice for Design, Construction, Operation and Maintenance of Offshore Hydrocarbon Pipelines. AWS 5 11 E American Welding Society Standard ASME Boiler And Pressure Vessel Section IX Code SIS-055 900 Swedish Standard Pictorial Surface Preparation Standards For Painting Steel Surfaces OCIMF Guide to Purchasing, Manufacturing and Testing Of Loading And Discharge Hoses For Offshore Moorings Fourth Edition 1991 OCIMF Recommendations for Equipment deployed In the Mooring of Ships at Single Point Mooring Third Edition 1993 OCIMF Guide on Marine Terminal Fire Protection and Emergency Evacuation First Edition-1987 OCIMF Recommendations for Oil Tankers Manifolds & Associated Equipment Forth Edition-1991 OCIMF Guide to Purchasing Hawsers First Edition-1987 OCIMF Single Point Mooring Maintenance and Operation Guide. January- 1985 OCIMF/ICS/ International Safety Guide for Oil Tankers & Terminals Edition-1991 INTERNATIONAL ASSOCIATION OF PORTS & HARBOURS OCIMF SPM Hose Ancillary Equipment Guide Third Edition-1987 OCIMF Anchoring Systems and Procedure for Large Tankers First Edition-1982 OCIMF Prevention of Oil Spillages through Cargo Pump room & Sea Valves second Edition-1991 OISD-STD-113 Classification of Area for Electrical Installation At Hydrocarbon and Handling Facilities-1996 OISD-STD-116 Fire Protection Facilities for Petroleum Refineries And Oil/Gas Processing Plants-1991 HINDUSTAN PETROLEUM CORPORATION LTD
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OISD-STD-135 Inspection of Loading & Unloading Hoses for Petroleum Products-1996 OISD-STD-139 Inspection of Pipelines- Offshore-1990 OISD-STD-140 Inspection of Jetty Pipelines OISD-STD-141 Design and Construction Requirements For Cross Country Hydrocarbon Pipelines-1990 OISD-STD-142 Inspection of Fire Fighting Equipments and Systems-1996 OISD-STD-153 Maintenance & Inspection of Safety Instrument In Hydrocarbon Industry-1993 OISD-STD-155 Personnel Protective Equipment-1995 Part-I Non-Respiratory Equipment Part-II Respiratory Equipment OISD-GDN-156 Fire Protection Facilities for Port Oil Terminals-1992 OISD-STD-176 Safety Training for Offshore Personnel-1996
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Exhibit A MAINTENANCE VESSEL DETAILS REQUIREMENT The Maintenance Vessel used for Maintenance shall be in fit for purpose condition and shall possess the following valid documents (As per applicability) (i) Certificate of Registry. (ii) Certificate of class. (iii) International Load Line certificates. (iv) Cargo ship safety equipment certificate. (v) Record of safety equipment. (vi) International Oil Pollution prevention certificate. (vii) Ship station license. (viii) Cargo ship safety Radio certificate. (ix) General or specified period license.
It should also have the approval for the requirement of MMD/DG shipping regulations. In case of offering of any foreign flag vessels the tenderer has to confirm in writing that all necessary action shall be taken up by them in terms of the DG shipping guide lines for changing to Indian Flag prior to mobilization so that smooth implementation of the terms & conditions of this tender can take place. Maintenance Vessel should have the twin-screw steel hull capable of performing duties mentioned in the scope of work. The tendered should furnish the following particulars for the Maintenance Vessel they intend to use for this job.
The approximate minimum required values for the same have been indicated:- i. LOA : Minimum 50 Meters ii. Breadth : Minimum 12 Meters iii. BHP : Minimum 3500 H.P. with two engines iv. Speed : minimum 10 knots v. Bow thruster : 300 -350 H.P. vi. Endurance Fuel : Minimum for 600 nautical miles vii. Clear deck space for maintenance : Minimum 300 sq. meters viii. A Frame : 40 T with required lifting tackles ix. Towing winch : Minimum 35 T x. Tugger winches : 1 electric > 7 Tons and 1 hydraulic > 5 Tons xi. Crane : 10 T (apprx)
Maintenance vessel should have fog lights facility for operations in foggy weather. Vessel should have four point mooring system and should have the sufficient space for keeping the maintenance crew round the clock. It should have deck space for equipments enlisted elsewhere in the tender which the Contractor has to equip. HINDUSTAN PETROLEUM CORPORATION LTD
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If required, the following oil spill containment equipments of VPT/ Owner may also be accommodated & secured on Maintenance vessel: 1. Three reels of booms (Each boom reel size is 259X188X213 Cms and weight is 2500 Kg) 2. Air Blower with control stand, Power Pack & Towing Set
The vessel shall have any other equipment not mentioned here but felt necessary by the Contractor to carryout all the jobs described in the scope of work in a professional manner. Diving equipment should confirm to the latest British Commercial Diving Rules/any other international standards like, IMCA to undertake diving and maintenance jobs of the SPM system. The vessel should have communication system and 2 VHF sets with spare batteries, navigational aids and safety equipment as per the latest MMD requirements. The open deck space of the vessel should be sufficient to carry out the maintenance work of under-buoy hose string of 20 dia. consisting of three hose length, 120 ft. Vessel should have efficient fire fighting system, and oil spill dispersant spray equipment for crude oil spillage. All consumables such as foam, chemicals or fuel etc required for the fire fighting system and oil spill dispersant spray as decided by Engineer-in-Charge shall be provided by the Contractor. There should be also provision on vessel to check the fire fighting facilities. The periodic testing of the same shall be carried out by contractor from time to time as per the instructions of Engineer-in-Charge. All the spares/deck tools/rigging tools of SPM shall be maintained in a separate container. The Vessel should have 2 nos. powerful gyroscopic Search light, capable of covering 360 degree rotation to spot any leak, abnormality etc during / after discharge operation etc.
The above details for the Vessel are only indicative. However, bidder to check the suitability of the offered Vessel for environmental conditions prevailing at SPM site.
Note: Bidder shall submit the relevant documents pertaining to Maintenance vessel duly certified by Third Party Inspectors like Lloyds, IRS, ABS etc along with the technical bid.
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Exhibit B SUPPORT VESSEL DETAILS
REQUIREMENT:-
The support Boat used for SPM maintenance should be in fit for purpose condition and should be classified as per M/s Lloyds, ABS surveyors, Bureau of veritas or Indian register of shipping. It should also have approval for the requirement of MMD/DG shipping regulations.
This vessel is expected to be involved with tanker operation for shifting of hose connection crew with tool box & Portable Telemetry Unit to tanker, keeping the floating hoses away from the approach of tanker, towing the hoses to ship manifold after mooring the tanker at SPM, transfer of men/material/ from shore to SPM & from SPM to shore. This vessel will also be used to approach SPM for inspection/maintenance requirements. This vessel should have rope guard around its propeller. High mast/super structure on this vessel should be avoided for safety reasons. Adequate fenders shall be provided. This vessel should have at least two strong bollards at forward for securing the floating hoses end and towing the same to ship manifold and passing the same to ship Derrick. During the tanker discharge operation, this vessel should regularly keep a close watch on the SPM system for any kind of abnormalities. Forward anchor position of the vessel shall be at least 2 M above water. This vessel also will be used for conducting the oil spill mock drills, use of dispersants in case of oil spill, assisting tanker mooring operation in case of requirement, etc. Shallow diving may be required from the support vessel for which all the required equipment shall be available on this vessel.
In case of offering of any foreign flag vessels the tenderer has to confirm in writing that all necessary action shall be taken up by them in terms of the DG shipping guide lines for changing to Indian Flag prior to mobilization so that smooth implementation of the terms & conditions of this tender can take place.
Vessel should have double screw steel hull capable of performing the duties as indicated above and also as mentioned in the scope of work. The minimum requirements are as follows:-
LOA : Minimum 20 M Year of Built : Year 2001 & after Breadth/Beam : Minimum 4.5 M Depth : 3 M approximate Draft : Min 2 M BHP : Min 800 H.P. with Two engines Operating speed : minimum 10 Knots. HINDUSTAN PETROLEUM CORPORATION LTD
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Free deck space : 20 M 2
The support Boat should have fog lights facility for operation in foggy weather. The Boat should have sufficient space for keeping the vessel crew round the clock. The Boat should have suitable communication system & 2 VHF sets with spare batteries, Navigational aids and safety equipments. The support boat should have suitable fire fighting system. All consumables such chemicals or fuel etc. required for the fire fighting system as per the instruction of Engineer in charge shall be provided by the contractor. Vessel must have facility to quickly launch inflatable for divers. The vessel shall be able to operate in open sea in unfriendly weather environment. The Deck space should be large enough to carry small SPM accessories/spares like floating Jackets, mooring ropes, shackles, chaffing chains, fenders, floats for subsea hoses, pick-up buoys, etc. The Vessel should have 2 nos. powerful gyroscopic Search light, capable of covering 360 degree rotation to spot any leak, abnormality etc during / after discharge operation etc. One contract security person deployed by OWNER shall be accommodated on board this vessel for watch keeping purpose.
The above detail for the boat is only indicative. However, bidder to check the suitability of the offered boat for environmental conditions prevailing at SPM site.
Note: Bidder shall submit the relevant documents pertaining to Support vessel duly certified by Third Party Inspectors like Lloyds, IRS, ABS etc along with the technical bid.
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Exhibit C Personnel for SPM Operation & Maintenance 1. Crew for the vessels as per the requirements of manning laid down by the Government of country of Registry and/or as per merchant shipping act and or as per Directorate General of Shippings prescribed norms whichever is applicable. 2. The minimum indicative manpower to be deployed towards Tanker discharge operation & SPM Maintenance & Inspection Crew shall be as follows: - Sl.No. Description Min. Required 1 Contract Supervisor. Please see Note-1 1 No 2 Diving Team Supervisor. Please see Note-2 1 No. 3 Head Diver. Please see Note-3 2 No. 4 Divers with mechanical skills. Please see Note-3 5 Nos. 5 Qualified Riggers with min. 2 years experience in SPM operation & maintenance. 4 Nos. 6 Technician Mechanical/fitter with Min 2 years experience in SPM operation & maintenance including winch operation, maintenance & preservation. 2 Nos. 7 Technician Instrumentation experience of Min. 2 years experience in SPM maintenance. Please see Note-4. 1 No. 8 Licensed Electrician with Min. 2 years experience in SPM maintenance with tool kit. Please see Note-5. 1 No.
Note-1: Contract Supervisor has the single point responsibility of SPM operation, Inspection and Maintenance activities. Experience certificate from the Client shall be submitted Note-2: Diving Team Supervisor shall have minimum 5 years experience in SPM operation, Inspection and Maintenance activities. Experience certificate from the Client shall be submitted Note-3: The divers to be deployed shall have the following: Certificate of competence for diving/diving techniques up to a water depth of 50 M from diving school or Indian Navy or any reputed diving organization (Mention the name (s) of the certifying agency). Certificate of competence for carrying underwater inspection/ maint. jobs etc. from a reputed agency like ABS/Lloyd/DNV/EIL etc. (Mention the name (s) of the certifying agency) All the divers shall have minimum 2 years experience in SPM operation and maintenance activities. Experience certificate from the Client shall be submitted Divers with mechanical skills need to have adequate skills for efficiently change out flange connections Note-4: Instrumentation technician going to be deployed shall preferably meet the following: Capable of troubleshooting the Instrumentation system of SPM HINDUSTAN PETROLEUM CORPORATION LTD
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He shall be familiarize with VHF communication system, Navigational system, charging of Portable Telemetry Unit, etc. He shall also be familiar with preventive maintenance of Radio telemetry unit, DGPS Position monitoring equipments and Tanker berthing systems, Navigation aids (Fog Horn, Fog Detector, Navigation lights etc), Hydraulic power units and internal solenoids and instruments, Mooring hawser load monitoring system, Subsea current speed and direction instruments, wind speed and direction instruments, Product pressure, product temperature, ultrasonic flow transmitters, subsea 48 line pressure transmitter, subsea hydraulic valves, Swivel leak tank level switches, hydrocarbon and flame detectors, Intruder alarm along with emergency breakdown maintenance. He shall be able to communicate the status of the system regularly to Engineer-in- Charge Note-5: Electrician going to be deployed shall meet the following Valid license He shall have knowledge about the maintenance of Solar panels, Battery pack, Winker lights, Hydraulic Pressure Unit (HPU) and lighting system. Note-6: Hose connection/ disconnection/ monitoring crew on board tankers One diver, Two riggers and one Technician shall be deployed for hose connection/ disconnection, tanker manifold & bow watch activities along with Contract Supervisor. Note-7: Relevant copy of certificates should be enclosed along with the tender. The Contractor, prior to mobilization at their cost, shall produce all the crew proposed to be deployed at Visakhapatnam for an interview with Owner
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EXHIBIT D CHECKLIST 1 DAILY CHECK LIST Date: __________ Report No: SPM/2009/______ I.OPERATION CHECKLIST Item. No. ACTIVITY STATUS REMARKS 1. Availability of Oil spill-combating Materials /Equipments on-board Maintenance Vessel
o Boom reels o Power Pack o Blower o Towing Set o Dispersant 2. Details of Tanker at SPM II.INSPECTION CHECKLIST Item. No. ACTIVITY STATUS REMARKS 3 Sea condition Wind Speed:
12 Expansion Joint Leakages, if any 13 Any flange Leak/Hose surface damage/leakage
14 Any other Abnormality
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III.MAINTENANCE CHECKLIST Item. No. ACTIVITY STATUS REMARKS 15 Navigational Light Operational 16 Fog Horn Operational 17 Radar Reflector 18 Details of operational / Maintenance jobs carried out
IV.POWER & UTILITIES (P&U) CHECKLIST Item No. ACTIVITY STATUS REMARKS 19 No. of Winker Lights operational HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT D CHECKLIST 2
WEEKLY CHECK LIST
Date: __________ Report No: SPM/2009/______ I.OPERATION CHECKLIST Item. No. Date Vessel Position Log (SPM/Jetty) 1 Maintenance Vessel Support Vessel
2 a)List of spares received from Owner b)List of spares consumed c)List of spares available at SPM d)List of spares required
II.INSPECTION CHECKLIST Item. No. ACTIVITY STATUS REMARKS 3 Buoy Body Rotating Freely 4 Check gap between Main Bearing bolt head cap and the buoy lock plate
5 Floating Hoses *** i. Steaming freely ii. Leakage iii. Flange Bolts iv. Butterfly valves/Ball valves v. Pick up buoy and lifting assembly vi. Cam lock coupling 6 Mooring Assembly i. Steaming freely ii. Anti- Chafe chains/ shackles/ pins/ HINDUSTAN PETROLEUM CORPORATION LTD
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thimbles/ Eye splices in proper condition iii. Floating jackets (mention no. of jackets in position)
7 Buoy Body i. Physical damage noticed ii. Paint Damage/Corrosion iii. Fenders in position (mention no. of fenders in position)
iv. All bolts on piping securely tight. v. Expansion joints inspected and found okay
vi. Presence of water in HPU compartments
8 Buoy Auxiliaries i. Fire Extinguishers expiry date ii. Life saving buoy in position III.MAINTENANCE CHECKLIST Item. No. ACTIVITY STATUS REMARKS 9 Greasing o Bearing Assembly Main Bearing Date **Quantity
Product Swivel Bearing Date **Quantity
o Mooring assembly Uni-Joint 10 Fender bolts tightened as required 11 Cleaning of buoy body with fresh water
12 Hydraulic unit operation checked 13 Bilge pump in working condition 14 Winch i
Check motor and brake for proper operation, damage
ii Lubrication of the winch iii Check Oil level iv Lubrication of the wire rope 11. IV.P&U CHECKLIST Item. ACTIVITY STATUS REMARKS HINDUSTAN PETROLEUM CORPORATION LTD
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No. 15 Battery Cubical i. Visual Inspection ii. Output voltage in each rack(min.24 volts)
iii. Clean solar panels iv. Navigational lamp and aids (lens cleaned)
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EXHIBIT D CHECKLIST 3
MONTHLY CHECK LIST Date: __________ Report No: SPM/2009/______ I.OPERATION CHECKLIST Item. No. ACTIVITY STATUS REMARKS 1 PLEM i. Verify PLEM valve operation by taking instruction from control room. o 48 PLEM isolation valve
o 24 PLEM isolation valve (on hose without umbilical)
o 24 PLEM isolation valve (on hose with umbilical)
o 48 isolation valve for pig launcher ii. PLEM valve operation (by PTU /Buoy Panel /MTU)-Specify
II.INSPECTION CHECKLIST Item. No. ACTIVITY STATUS REMARKS 2 Deckhouse i. Check the two watertight doors for proper functioning
3 Mooring Facilities i. Check hawser for any kind of damage. * i. Check hawser floating jackets Port Starboard
ii. Check for wear on tanker chafe chain. * Mention extent of wear in mm. Also indicate date of replacement if applicable Port Starboard
iii. Measure the clearance between the Uni- Joint Tri-plate and the support base.
4 Piping i. J-Tube piping condition (Paint Damage/corrosion)
ii. Check for leakage/flange bolt missing/ bolt looseness.
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i. General conditions (two life saving buoys on deckhouse)
ii. Functional check on automatic flashing lights by turning the light structure.
6 Fire Extinguishers i. Check general condition. Mention due date
7 Central Product Swivel i. Check operational condition of swivel ii. Ensure that leak recuperation tank is empty
8 Floating hose i. Visual inspection of floating hoses ii. Check overboard piping and flange connections
9 Configuration of Sub-sea Hose i. Inspection with video and Carry out subsea hose profile checking by arc method/plumb line method and attach the readings with a graphical representation of profile.
ii. Check umbilical condition with respect to hose/holding strap
iii. Check condition of buoyancy floats on subsea hose Inner string Outer string
iv. Adjustment/Addition/Removal of bead floats for improving configuration Inner string Outer string
v. FAD (Failure Alarm Device) status Hose No: 1(with umbilical) Hose No: 2(without umbilical)
o 1 st Hose o 2 nd Hose o 3 rd Hose vi. Inspect for checking any rubbing of anchor chains with hose and take corrective action
vii. Inspect hydraulic hose and its coupling for any leakage and take corrective action
viii. Fasteners on flange to be checked for proper tightness with torque wrench
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xi. Observations of Unburied portion of sub-sea pipeline
III .MAINTENANCE CHECKLIST Item. No. ACTIVITY STATUS REMARKS 10 Deck House i. Check intruder alarm in communication with HPCL Control room
ii. Grease door hinges and dogs with BP Energrease LS-EP-2
11 Navigational Aids i. Visual and functional inspection of navigation light (Manual Checking)
ii. Check correct function of foghorn (Manual Checking)
iii. Check functioning of Radar reflector with maintenance vessel/support vessel. Check the antenna for damage
12 Mooring Facilities i. Lubricate Uni-joint & load pin with BP Energrease LS-EP-2
13 Main Bearing i. Grease the main bearing with BP Energrease LS-EP-2 (185 gram of grease per grease point/month)
ii. Grease Available Grease Consumed
Availability of grease to be mentioned on the date of this inspection and to be conveyed to control room without fail 14 Central Product Swivel i. Grease the swivel bearings with BP Energrease LS-EP-2 (70 gram on each grease point)
15 Winch i. Visually check for preservation status ii. Prepare for long term preservation of winch (Refer supplier recommendation)
iii. Treat wire with Shell Malleus Fluid C or HINDUSTAN PETROLEUM CORPORATION LTD
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equivalent iv. Clean outside of product v. Check the tightening of bolts and nuts vi. Lubrication pinion and screw threads
vii. Lubrication of bearings and pivot points viii. Gear oil changes and checks 16 Configuration of Subsea Hose i. Adjustment/Addition /Removal of bead floats for improving configuration
ii. Remove the marine growth by water jet /any other suitable method
17 HPU i. Visual inspection of complete hydraulic system for proper functioning
ii. Check Nitrogen accumulator pressure iii. Check oil level in reservoir iv. Check for leakage of hydraulic fluid 18 Telemetry i. Check RTU panel indication and cross check the same with Control Room (MTU)
ii. Condition of all equipments /tools mobilized as per tender conditions. List the equipments and state the status (working/not working Available /Not available)
iii. Test Fog Horn and Navigation Lamp remote control
iv. Clean ADCP mounting frame. Take care not to damage ADCP cable.
v. Check integrity of all enclosures. vi. Ensure that all external cables and glands/connectors are intact
vii. Check the load cell channel for zero indication with no hawser load and adjust line amp offsets to re-zero if required
viii. Deploy and observe the Tanker Portable Equipment operation in vicinity of buoy
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Item. No. ACTIVITY STATUS REMARK S 19 Electrical System i. Check battery voltage BAT-1 BAT-2 BAT-3
ii. Check battery box (BAT-1,BAT-2,BAT- 3) enclosures for leakages
iii. Visual checks of solar panels and clean with fresh water.
iv. Visual checks of slip ring and wring damage.
v. Check SPM lighting. 20 Floating Hose i. Replace faulty winker lights. 21 Cathodic Protection i. Check number of anodes on Buoy PLEM
ii. Measure operational condition of anodes with Ag/Ag-Cl reference cell and tabulate the potential
SPM Buoy PLEM Sub Sea Pipe line
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EXHIBIT D CHECKLIST 4
QUARTERLY CHECK LIST Date: __________ Report No: SPM/2009/______ I. INSPECTION CHECKLIST Sl.No. ACTIVITY STATUS REMARKS 1 Buoy Hull i. Measure and record draft and trim. See note: 1 below.
ii. General inspection above sea level iii. General inspection below sea level iv. Sound buoy compartments for leakage
v. Sound buoy compartments for leakage
vi. Check sounding pipe O-ring seals vii. Check sounding plugs for tightness viii. Inspection of the fender system ix. Inspection of the coating system. Repair, if necessary
Note 1: Actual draft measurement to be taken/recorded and used for future readings 2 Deckhouse i. Visual inspection ii. Inspection of the coating system /Repair ,if necessary
3 Mooring Facilities i. Check hawser for any kind of damage ii. Check wooden buoy chafe chain iii. Check wears on buoy chafe chain. iv. Check wears on tanker chafe chain. v. Check mooring uni-joint for any kind of damage
vi. Lubricate Uni-joint with BP Energrease LS-EP-2.
4 Main Bearing i. Visual inspection of seal ii. Grease the main bearing with BP Energrease LS-EP-2 (185 grams grease each grease point)
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5 Piping i. General inspection* ii. Check for leakage* iii. Check bolts for tightness** Note: *Complete System **Random Check 6 Central Product Swivel i. Check liquid leakage at the flanges ii. Check for operational condition of swivel
7 Floating Hoses i. Check condition of floating hoses. ii. Check pick-up chains and fittings. II.MAINTENANCE CHECKLIST Sl.No. ACTIVITY STATUS REMARKS 8 Buoy Hull i. Check manhole cover seal and O-ring. See manufacturer seal replacement instructions.
ii. Inspection of the coating system. Repair, if necessary.
9 Deckhouse i. Check sheaves and grease sheaves with BP Energrease LS-EP-2
ii. Ensure proper functioning of two water tight doors
iii. Grease door hinges and dogs with BP Energrease LS-EP-2.
iv. Clean deckhouse drains v. Check and clean ventilation louvers vi. Inspection of the coating system/ Repair, if necessary
10 Navigational Aids i. Visual and functional inspection of navigation light
ii. Check correct function of foghorn iii. Radar reflector 11 Mooring Facilities i. Lubricate uni-joint with BP Energrease LS-EP-2
12 Main Bearing i. Grease the main bearing with BP Energrease LS-EP-2 (185 gram
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grease each grease point) ii. Obtain/analyze grease samples. iii. Measure axial clearance for future reference
o Axial clearance at 0 0
o Axial clearance at 120 0
o Axial clearance at 360 0
13 Buoy Valves i. Close and open the valves ii. Check valves for leakage iii. Check the bolts for tightness iv. Visual check for corrosion. 14 Central Product Swivel i. Grease the swivel bearings with BP Energrease LS-EP-2 (70 grams grease per each grease point)
15 Winch i. Check condition of pull-in winch facility
ii. Repair painting damage/corrosion spots if required
iii. Treat the wire with Shell Malleus Fluid C or equivalent.
iv. Check the warning signs for presence and visibility
v. Check the tightening of bolts and nuts 16 Lifting Beam i. Visually inspect and grease sheaves as required.
17 Sub marine Hoses i. Remove excessive marine growth. 18 HPU i. Check Nitrogen accumulator rack charge pressure
ii. Check for oil leaks at tubing fittings. III.P&U CHECKLIST Sl.No. ACTIVITY STATUS REMARKS 19 Electrical System i. Check battery voltage. BAT-1 BAT-2 BAT-3
ii. Check battery box enclosures for HINDUSTAN PETROLEUM CORPORATION LTD
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leakages. iii. Visual checks of solar panels. iv. Visual checks of navigation aids wiring.
v. Visual checks of slip ring and wiring damage
vi. Check SPM lighting vii. Check for properly closed control panels
20 Floating Hoses i. Check winker lights. 21 Cathodic Protection i. Check anode attachment. Remove marine growth.
Measure operational condition of anodes with Ag/Ag-Cl reference cell
Partial Protection Full Protection Replace anode, if necessary. III.OPERATION CHECKLIST Sl.No. ACTIVITY STATUS REMARKS 22 Safety Equipment i. Life buoy and lights: ii. General condition (two life buoys on deck house)
iii. Functional check on automatic flashing lights by turning the light structure
23 Fire Extinguishers i. Check general condition and due date.
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EXHIBIT D CHECKLIST 5
HALF-YEARLY CHECK LIST Date: __________ Report No: SPM/2009/______ I. OPERATION CHECKLIST Item No ACTIVITY OBSERVATIONS REMARKS 1. Buoy Valves Close and open the valves. Check valves for leakage. 2. PLEM
Functioning test of the remote operated PLEM valves
48 PLEM isolation valve
24 PLEM isolation valve (on hose without umbilical)
24 PLEM isolation valve (on hose with umbilical)
48 isolation valve for pig launcher (See Note)
Note: 48 isolation valve for pig launcher shall not be operated without completion of the pigging provisions. Normally the valve is closed and is to be operated for pigging of marine pipeline only II.INSPECTION CHECKLIST Item No ACTIVITY OBSERVATIONS REMARKS 3. Buoy Hull
Measure and record draft and trim. See Note 1 below.
Inspection of the fender system
Inspection of the coating system
4. Deckhouse Visual inspection. 5. Fire Extinguishers
Check general conditions and due date
6. Mooring Facilities
Check wears on buoy chafe chain (diameter has to be
HINDUSTAN PETROLEUM CORPORATION LTD
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13. Buoy Hull
Check sounding pipe O-ring seals.
Check sounding plugs for tightness.
Inspection of the fender system
Inspection of the coating system
Check manhole covers (deck plating).
Clean marine growth on buoy underside
Sound buoy compartments for leakage
14. Deckhouse
Check sheaves and grease sheaves with BP Energrease LS-EP-2
Clean deck house drains
Check and clean ventilation louvers
Check the two watertight doors for proper functioning
Grease door hinges and dogs with BP Energrease LS-EP- 2.
15. Safety Equipment Life buoy and lights
General conditions (two life saving buoys on deckhouse)
Functional check on automatic flashing lights by turning the light structure
16. Navigation Aids
Visual and functional inspection of navigation light
Check correct function of foghorn.
Condition of Radar reflector. Check the Navigation Lamp HINDUSTAN PETROLEUM CORPORATION LTD
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spare bulbs and replace blown ones 17. Mooring Facilities
Lubricate uni-joint with BP Energrease LS-EP-2
Under water portion of mooring assembly to be taken on board, cleaned, greased, shackles tightened and put back in position
18. Main Bearing
Grease the main bearing with BP Energrease LS-EP- 2 (185 gram grease each grease point)
19. Piping General inspection. * Check for leakage. * Check bolts for tightness. **
Check overboard spool pieces for tightness. *
Note. 1. * Complete system. 2. **: Random check 20. Buoy Valves Check the bolts for tightness 21. Central Product Swivel
Grease the swivel bearings with BP Energrease LS-EP-2 (70 gram grease per each grease point)
Check for leakage at the flanges and check leak recuperation system
22. Winch
Check condition of winch preservation
Treat the wire with Shell malleus Fluid C or equivalent.
Check Motor
Check Shafts/Drum/Supports for the damage or cracks
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Visually inspect and grease sheaves as required.
24. HPU
Watertight enclosure of cabinet
Visual inspection for hydraulic leakage
H 2 O in hydraulic reservoir
Hydraulic oil level in reservoir
Pressure of nitrogen gas at PG 25.. PLEM Clean marine growth IV.P&U CHECKLIST Item. no ACTIVITY OBSERVATIONS REMARKS 26. Electrical System Check battery voltage
Check battery box enclosures for leakages
Visual checks of solar panels
Visual checks of slip ring and wiring damage
Check lighting fixtures for damage and illumination
Measure operational condition of anodes with Ag/Ag-Cl reference cell
Partial Protection Full Protection
Replace anode, if necessary.
Measure CP value of Anode at HINDUSTAN PETROLEUM CORPORATION LTD
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Buoy
PLEM
Offshore pipeline
Signature: Signature: Name: Name:
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EXHIBIT D CHECKLIST 6
YEARLY CHECK LIST Date: __________ Report No: SPM/2009/______ I. INSPECTION CHECKLIST Sl.No. ACTIVITY STATUS REMARKS 1 Buoy Hull x. Measure draft/trim against post installation readings
xi. Measure buoys positions, as built status (Northing, Easting and GPS Position)
xii. General inspection above sea level xiii. General inspection below sea level xiv. If required for free rotation remove excess marine growth
xv. General internal inspection of the compartments for corrosion and damage. Depressurize first! (See procedure)
xvi. Check / inspect manhole covers (deck plating) for damage
xvii. Inspection of the fender system xviii. Inspection of the coating system / Repair ,if required
xix. Check manhole cover for proper sealing. (Soap test)
xx. Inside the buoy body in way of overboard piping, check for paint damage/fatigue cracks
2 Deckhouse iii. Visual inspection iv. Inspection of the coating system /Repair ,if necessary
3 Mooring Facilities vii. Check wears on buoy chafe chain. viii. Check shackles on mooring line. ix. Check wooden buoy-deck protection. x. Check hawser for any kind of damage xi. Check wears on tanker chafe chain xii. Check mooring uni-joint for any kind of damage
HINDUSTAN PETROLEUM CORPORATION LTD
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4 Main Bearing iii. Visual inspection of seal iv. Rotation checks of buoy hull, listen for any noise in the bearing
5 Piping iv. General inspection. v. Check for leakage. vi. Check bolts for tightness. vii. Spot gauging of pipe wall thickness for loss of material due to internal corrosion
6 Safety Equipment iv. Life buoy and lights: v. General condition (two life buoys on deck house)
vi. Functional check on automatic flashing lights by turning the light structure
7 Fire Extinguishers ii. Check general condition and due date. 8 Central Product Swivel iii. Check liquid level in leakage at the flanges iv. Check for tension of swivel bearing bolts. 9 Floating Hoses iii. Check condition of floating hoses. iv. Check pick-up chains and fittings. 10 Sub marine Hoses. i. Take the hose configuration readings and plot the same in graph paper in the lines of hose installed condition
ii. Inspect general condition of submarine hoses. Check the condition of FADs & Check the condition of floats
iii. Inspect flange bolt connection. iv. Take underwater video inspection for external damage, leakage and missing flange bolts including umbilical
v. Carryout Hydrostatic testing of submarine hoses and inspection.
11 Chain Tension and Wear. i. Measure water depth. Chain angle and buoy position relative to the PLEM
HINDUSTAN PETROLEUM CORPORATION LTD
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ii. Water Depth o Chain 1 o Chain 2 o Chain 3 o Chain 4 o Chain 5 o Chain 6 iii. Buoy position relative to PLEM position.
iv. Chain angle adjustment required?
v. Check for any obstructive marine growth between the turret and center well.
vi. Measure mooring chain shackles as indicated in Chain Wear Measurement.
vii. Obtain ROV/divers video of mooring and anchoring system.
12 Chain Stoppers. i. Check the chain stoppers for excessive marine growth at the rotation parts.
ii. Gauge the chain links thickness immediately under the Chain stoppers for excessive wear after taking 200 links on-board of maintenance vessel.
13 PLEM i. Check for leakage at flange connections.
ii. Check for seabed scouring around the PLEM boundary.
iii. PLEM piping thickness (Sub-sea pipeline inspection)
14 Flexible Joint i. Visual Inspection ii. Internal Inspection II.MAINTENANCE CHECKLIST Sl.No. ACTIVITY Status Remarks 15 Buoy Hull HINDUSTAN PETROLEUM CORPORATION LTD
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iii. Replace manhole cover seal and O-ring. See manufacturer seal replacement instructions.
iv. v. Inspection of the coating system. Repair, if necessary.
vi. Replace trim ballast seal (if required). 16 Deckhouse vii. Check sheaves and grease sheaves with BP Energrease LS- EP-2
viii. Ensure proper functioning of two water tight doors ix. Grease door hinges and dogs with BP Energrease LS-EP-2.
x. Clean deckhouse drains xi. Check and clean ventilation louvers
xii. Spray seals with silicon to prevent dry-out or cracking
xiii. Check if all spare parts are present, replenish, missing parts.
xiv. Inspection of the coating system/ Repair, if necessary
17 Navigational Aids iv. Visual and functional inspection of navigation light
v. Check correct function of foghorn
vi. Radar reflector 18 Mooring Facilities ii. Lubricate uni-joint with BP Energrease LS-EP-2
19 Main Bearing iv. Grease the main bearing with BP Energrease LS-EP-2 (185 gram grease each grease point)
v. Check tension of stud bolts. vi. Obtain/analyze grease samples. vii. Measure axial clearance for future reference
o Axial clearance at 0 0
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o Axial clearance at 120 0
o Axial clearance at 360 0
20 Buoy Valves v. Close and open the valves vi. Check valves for leakage vii. Check the bolts for tightness viii. Visual check for corrosion. 21 Central Product Swivel ii. Grease the swivel bearings with BP Energrease LS-EP-2 (70 grams grease per each grease point)
22 Winch vi. Check condition of pull-in winch facility
vii. Repair painting damage/corrosion spots if required
viii. Treat the wire with Shell Malleus Fluid C or equivalent.
23 Lifting Beam ii. Visually inspect and grease sheaves as required.
24 Sub marine Hoses ii. Remove excessive marine growth if necessary.
25 Chain Tension and Wear i. Chain angle adjustment executed?
26 Flexible joint i. If necessary, fit new joint ii. Check flange bolt torques 27 HPU iii. Check Nitrogen accumulator rack charge pressure
iv. Check for oil leaks at tubing fittings. Collect the hydraulic oil sample
28 Umbilical i. Check for hydraulic leakage inside interface panel
ii. Under water inspection III.P&U CHECKLIST HINDUSTAN PETROLEUM CORPORATION LTD
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Sl.No. ACTIVITY STATUS REMARKS 29 Electrical System viii. Check battery voltage. BAT-1 BAT-2 BAT-3
ix. Check battery box enclosures for leakages.
x. Visual checks of solar panels. xi. Visual checks of navigation aids wiring.
xii. Check lighting fixtures for damage and illumination
xiii. Visual checks of slip ring and wiring damage
xiv. Check SPM lighting xv. Check for properly closed control panels
xvi. Check for cable damage at MCTs.
30 Floating Hoses ii. Check winker lights. iii. Check/recharge winker lights batteries.
31 Cathodic Protection ii. General check for anodic condition.
iii. Count no .of Anodes under the buoy and also on PLEM
iv. Remove marine growth. v. Measure operational condition of anodes at Buoy and also at PLEM with Ag/AgCl reference cell.
HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT D CHECKLIST 7 FIVE YEARLY CHECK LIST Date: __________ Report No: SPM/2009/______ I. INSPECTION CHECKLIST S.No ACTIVITY STATUS REMARKS 1 Floating Hoses
Periodic rotation around its longitudinal axis.
Visual inspection of floating hoses. CALM System Check for presence of mooring legs
Check for abrasion at the chain links at the Chain stopper guide and first link below the Guide pipe.
Check for seabed debris and make report.
Chain Stopper Verify chain stopper angles. Measure seawater depth o Chain 1 o Chain 2. o Chain 3. o Chain 3.
o Chain 5.
o Chain 6.
Check for excessive marine growth between the turret and center well & Obtain diver report.
II.MAINTENANCE CHECKLIST S.No ACTIVITY STATUS REMARKS Winch Facility
Check condition of pull-in winch facility.
Repair painting damage/corrosion spots if required.
Floating Hoses
Check all flange connections for missing bolts and leakage
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S.No ACTIVITY STATUS REMARKS Cathodic Protection General check for anode conditions
Measure operational condition of anodes with Ag/AgCL reference cell.
Partial protection Complete protection Replace anode (s), if required
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc. No:21534102-501-ITB-011 Date 22.01.2010 Rev 0
Actual Status Time Checked By (Name) 1. SPM Offshore Terminal Check for oil spillage on the seawater surface at the surroundings area and nearby SPM offloading terminal
2. Floating hoses Ensure that rail hoses are accessible for pick up by support vessel
Ensure floating hose is free from fishing net
Ensure that floating hoses are free floating and moved away from area of berthing of the approaching tanker
3. Mooring Hawser Ensure that mooring hawsers are accessible for pick up by support vessel and prepare for safe transfer to the approaching tanker
Ensure that pick-up arrangement, chafe chain and messenger ropes are all present for transfer to tanker bow.
4.Electrical/Navigation Record battery voltage from buoy panel
PTU battery charging done 5.Crude oil pipeline
Check for leakage from product swivel, expansion joint and other components.
Check product swivel bearing for free rotation.
HINDUSTAN PETROLEUM CORPORATION LTD
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Check for proper house keeping inside deck house(remove unwanted/unsafe equipments)
6. Buoy Body and Turret
Check and record the clearance between turret locking plate and main bearing bolt head caps
Turret Locked / un-locked Record valve positions of manual operated valves
o 24 Buoy inlet isolation valve (on inner string)
o 24 Buoy inlet isolation valve on outer string)
o 24 Isolation valve (on outer string)
o 24 Isolation valve (on inner string)
o 12 inter connection valve (on Buoy inlet)
o 12 inter connection valve (on Buoy outlet)
Record valve position of PLEM valves
o 48 PLEM isolation valve o 24 PLEM isolation valve (on hose without umbilical)
o 24 PLEM isolation valve (on hose with umbilical)
o 48Isolation valve for pig launcher
Record buoy trim 120 240 360
Check and Record the availability & condition of the following inside deck house
o Life Buoy o Fire Extinguisher Expiry date o Flame Detector
o Gas Detector 7. Offloading tanker HINDUSTAN PETROLEUM CORPORATION LTD
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Check communication between B.O and Control Room
Ensure that rail hose rigging equipment is in good condition and rigging tools are available
Oil spill control equipment/Quantity available
Maintenance. Vessel
Support vessel
8.Tools/spares availability in TOOL BOX Availability Quantity o O-Rings o Telemetry Unit (DGPS-2 Nos/tablet PC/BHU/Battery charger)
o First Aid Box o Hand Gloves o VHF o Turffur/Shackles/Connectors/Ro pes/Spanners
9.Special Instructions Both DGPS batteries to be charged All mooring Personnel shall wear PPEs and also shall carry personal Identity Cards
HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT D CHECKLIST 9 POST DEPARTURE CHECKLIST
Report No: SPM/2009/
Tanker Name: Date:
Actual Status Time Checked by 1. SPM offshore terminal Check for oil spillage on the seawater surface at the surrounding area of floating hose/subsea hose and nearby SPM offloading terminal.
2. Floating hose Check all flanges joints for missing bolts/external damage.
Check condition of o Snubbing Chain/Pick-up Chain o Cam lock coupling o Slip hook/senhose hook o Other attachments o Leak recuperation vessel level 3.Sub sea Hose Inspect both the subsea hose(hose surface/flange joints)
Check/ clear fishing net on subsea hose/PLEM FAD(Failure Alarm Device) status Hose No:1(with umbilical) Hose No:2(without umbilical)
o 1 st Hose o 2 nd Hose o 3 rd Hose 4. Mooring Hawser .. Check for damage or excessive wear on the mooring hawser/ messenger rope/pick up rope/chafe chain/shackles
HINDUSTAN PETROLEUM CORPORATION LTD
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Check/inspect for the clearance between Uni- joint tri-plate and the support structural
Attach pick-up marker buoy at the end of messenger rope
5. Electrical/Navigation Check electrical system. Check correct function of lights/navigation aids.
6. Crude oil pipeline Check for leakage from product swivel, expansion joint and flanges on main product line.
General Inspection visually inside deckhouse. Check product swivel bearing greasing/rubbing on the bearing bolts
7. Buoy Body and Turret Check for any water present in turret Record valve positions of manual operated valves o 24 Buoy inlet isolation valve (on inner string)
o 24 Buoy inlet isolation valve (on outer) string)
o 24 Isolation valve (on outer string) o 24 Isolation valve (on inner string) o 12 inter connection valve (on Buoy inlet) o 12 inter connection valve (on Buoy outlet) Record valve positions of PLEM valves o 48 PLEM isolation valve o 24 PLEM isolation valve (on hose without umbilical)
o 24 PLEM isolation valve (on hose with umbilical)
o 48Isolation valve for pig launcher Verify with Control Room on completion of offloading operation.
Check buoy trim 120 240 360
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc. No:21534102-501-ITB-011 Date 22.01.2010 Rev 0
To: Hindustan Petroleum Corporation Ltd-Visakh Refinery
HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT D CHECKLIST 10
IMMEDIATLEY AFTER HEAVY, SEVERE STORMS -INSPECTION REPORT Date: ____________
Sl. No Description Required Status Actual Status Date Signature 1 Buoy Hull Measure draft and trim
Measure buoy positions, as built status (Northing, Easting) OK Y/N
General inspection above sea level OK Y/N
General inspection below sea level OK Y/N
General internal inspection of the compartments for corrosion and damage OK Y/N
Inspection of the fender system OK Y/N
Inspection of the coating system. Repair, if necessary OK Y/N
Check manhole covers and trim ballast containers for proper sealing. Open Only two compartments maximum at one time OK Y/N
2 Deck house Visual inspection OK Y/N
Check sheaves. OK Y/N
Check the two watertight doors for proper functioning OK Y/N
Clean deckhouse drains OK Y/N
Inspection of the coating system. Repair. If necessary Done Y/N
3 Navigation Aids
Visual and functional inspection of navigation light Done Y/N
Check correct function of foghorn Done Y/N
HINDUSTAN PETROLEUM CORPORATION LTD
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Radar reflector OK Y/N
4 Mooring facilities Check hawser for any kind of damage OK Y/N
Check mooring uni-joint. OK Y/N
Check tanker-end ancillary/pick-up. OK Y/N
5 General Inspection OK Y/N Piping 6 Buoy Valves Close and open the valves Done Y/N 7 Safety equipment
Life buoy and lights: General condition (two life saving buoys on deckhouse) OK Y/N Functional check on winker lights. OK Y/N 8 Fire Extinguishers Check general condition OK Y/N 9 Central Products Swivel
Check for operational condition of swivel Done Y/N Check for leakage at the flanges OK Y/N HINDUSTAN PETROLEUM CORPORATION LTD
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10 Chain Tension
Measure water depth. Chain angle and buoy position relative to PLEM
i Water depth. ii Chain 1 iii Chain 2 iv Chain 3 v Chain 4 vi Chain 5 vii Chain 6 Buoy position relative to PLEM Chain angle adjustment required? OK Y/N Chain angle adjustment executed? Done Y/N
Obtain ROV/divers video of chains and riser. OK Y/N HINDUSTAN PETROLEUM CORPORATION LTD
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11 Cathodic Protection (buoy) Check anode attachment OK Y/N 12 Floating Hoses Check condition of the floating hoses OK Y/N Check winker lights OK Y/N Check pick-up chains and fittings OK Y/N Breakaway coupling condition OK Y/N 13 Submarine Hoses Check hose configuration OK Y/N
Inspect general condition of submarine hoses OK Y/N Inspect flange bolt connection OK Y/N
Check for marine pipeline/PLEM connection condition OK Y/N 14 Miscellaneous HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT D CHECKLIST 11 Oil Spill Combat Equipment Check List Date: ___________ Report No:
Sl.No Description Observations Actions Taken Remarks I. Boom
1 Random check air buoyancy chambers - check for tears/punctures
2 Condition of Accessories
a Towing set/Connectors
b Anchors/anchor buoy
c Marker lights
3 Condition of Ballast chains II. Boom Reel
4 Grease Boom real bearing(monthly)
5 Check for Corrosion on support Frame
6 Check the painting on support Frame
7 Condition of Cover
III. Power Pack & Blower
8 Charge battery (monthly)
9 Run Power pack (specify max pressure developed)
10 Check for corrosion(thorough inspection)
11 Check for hydraulic oil/lube oil/diesel oil level
12 Check for abnormal sound while on
13 Replace hydraulic oil annually
Signature: Name: Designation:
HINDUSTAN PETROLEUM CORPORATION LTD
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EXHIBIT E
TWIN SCREW BOAT & DUMB BARGE SPECIFICATIONS
A) TWIN SCREW BOAT
SN Descriptions Required Specification
1 LOA Minimum 15 M 2 Breadth Minimum 5 M 3 BHP 100 HP x 2 engines 4 Operating speed Min 7 nautical miles 5 Accommodation A/c cabin to accommodate min 5 persons 6 Operating Hours 0500 hrs to 2300 hrs
B) DUMB BARGE
SN Descriptions Required Specification
1 LOA Minimum 40 M 2 Breadth Minimum 15 M 3 Draft 3.5 M (Approx). 4 Mooring 4 point with 10 T anchors 5 A suitable tyre mounted / crawler mounted crane SWL 7.5 T 6 Clear deck space for maintenance 200 m 2
HINDUSTAN PETROLEUM CORPORATION LTD
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Exhibit G Marine weather forecasting services
Contractor shall obtain and provide marine weather forecast for all months during the Contract Period. The detailed weather forecast covering the following minimum data shall be obtained either from FUGRO GEOS or MET CONSULTANCY FZ LLC, for Visakhapatnam SPM tanker operation location. 1. Site specific forecast shall include the following as standard. a. The meteorological situation. b. The forecast table in 6 hourly increments. c. The forecast winds and waves represented graphically d. 24hour weather consultation by phone. 2. Forecast shall be provided for 2 to 4 days ahead and twice a day. 3. Item number b of the above shall be submitted as table and include i. wind direction ii. wind speed/gust iii. wind sea iv. swell direction v. swell height vi. swell period vii. significant height viii. maximum wave ix. tide height Note: Wind speed in knots, wave heights in meter. 4. Contractor shall compile real time weather data on hourly basis for the day and shall forward along with the forecast report.
LIST OF ANNEXURES HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No. Item Description Annexure - A Questionnaire for Supervisors proposed to be deployed at site Annexure - B Details of experience of offshore installation during last 10 years Annexure -C Maintenance Vessel(s) Questionnaire. Annexure -D Support Vessel(s) Questionnaire Annexure -E Details of equipment/tools to be deployed along with the Maintenance Vessel/ Support Vessel Annexure F Details of Diving crew/ Maintenance crew to be deployed on Maintenance Vessel/ Support Vessel Annexure -G Dumb Barge Questionnaire Annexure -H Time Frame and Procedure for each scheduled Activity at SPM.
ANNEXURE - A HINDUSTAN PETROLEUM CORPORATION LTD
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QUESTIONNAIRE FOR CONTRACT SUPERVISOR/ DY SUPERVISOR PROPOSED TO BE DEPLOYED AT SITE
Sl. No.
Designation Qualification Experience details related to above work
Bio-data enclosed
(SEAL & SIGNATURE OF THE TENDERER)
ANNEXURE -B
HINDUSTAN PETROLEUM CORPORATION LTD
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DETAILS OF EXPERIENCE IN OFFSHORE INSTALLATIONS DURING LAST 10 YEARS
Sl.No.
Particulars of the similar job executed
Name and address of client Including contact person & his tel / fax nos.
Value of contract. W. O ref and date (Please indicate the enclosure No) Contractual completion time
Date of completion
Completion certificate enclosed at (Please indicate the enclosure No.) Brief details of actual work done
Details of the sub- contractor / consortium / company involved (documentary evidence to be submitted separately)
Note: 1. Details of projects completed in last 10 years need to be furnished. 2. Copies of work orders and completion certificate shall be furnished
(Seal & Signature of the tenderer)
ANNEXURE -C Description of Maintenance Vessel: HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No Description Required Specification Offered Specification A) 12. Description of Vessel
1 Name of vessel 2 Flag 3 Country of Registration 4 Classification 5 Call Sign 6 Year of Manufacture 7 Vessel Owner 8 Date of Renewal of Class / Certification. (Name of certifying agency to be mentioned)
B) Certificates to be Submitted 1 Certificate of Registry Copy to be submitted
2 Certificate of class - do - 3 International Load Line certificates - do - 4 Cargo ship safety equipment certificate - do - 5 Record of safety equipment - do - 6 International Oil Pollution prevention certificate. - do - 7 Ship station license - do - 8 Cargo ship safety Radio certificate - do - 9 General or specified period license - do - 10 Approved Manning Chart Safe Manning Certificate
11 To the scale attested copy General Arrangement Plan (GAP) of the vessels indicating general layout plan, deck space etc.
12 Letter from owners confirming the availability of the vessel for the said job
13 Technical leaflet on the vessel 14 Latest Load Test Certificate by authorized certifying agency related to power output of all the engines
15 The past service details of the offered Maintenance Vessels i.e. the nature of jobs it had been engaged in the past.
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Sl. No Description Required Specification Offered Specification 16 Details of the latest dry dock carried out along with the next scheduled dry dock for the offered Maintenance Vessel
C) Vessel Dimensions 1 LOA 2 Breadth 3 Draft D) Tonnage 1 Gross Registered Tonnage 2 Net Registered Tonnage 3 Displacement E) Main Engines 1 Type & make of Engines 2 Number of Engines 3 BHP of Engines 4 RPM of Engines 5 Fuel consumption per hour - While steaming - While at Anchorage 6 Propellers 7 Endurance Fuel (nautical miles) 8 Year of Manufacture of Main Propulsion Engine No. 1 & 2.
F) Other Details 1 Generator Details 2 Bow Thruster (H.P other than propelling Engines BHP)
3 Fire fighting pump details 4 Anti-Pollution Equipments 5 Number of Foam Monitors with details 6 A Frame Note: In case the A frame is not already installed on the offered vessel, it is necessary to ensure that these vessels shall be stable even after installation of the A: frame. Hence in such cases, tenderers shall submit survey report from reputed consultant confirming that vessel is suitable for A frame fixing without affecting her stability.
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No Description Required Specification Offered Specification 7 Speed of vessel 8 Deck work shop equipments detail (lathe, welding m/c, Heavy duty compressor, drilling m/c, etc..,)
9 Towing Winch 10 Tugger winch, electric 11 Tugger winch, hydraulic 12 Crane 13 Number of mooring points 14 Size of stern roller 15 Space for D compressor, Heavy duty compressor L.P & H.P diving compressor, Hydrostatic testing pump 20 Kg/cm2.
16 Safety Equipments 17 Diving Equipments 18 Communication equipments and Navigational aid
19 Search Light wattage details with distance coverage
G) Capacity 1 Fresh Water 2 Foam tank Capacity 3 Fuel Oil 4 Slop 5 Accommodation i.e Sleeping Berths based on the statutory requirements as per the D.G. Shipping guidelines
6 Clear Deck space for Maintenance work (Please provide length X Breadth in Meters.)
H) Vessel Crew Details: 1 Crew should be as per the requirements of manning laid down by the Government of country of Registry of Vessel
2 Other details, if any 3 Present location & deployment of the vessel
4 Advance notice required for mobilization of the vessel
5 Time required for reporting at the site HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No Description Required Specification Offered Specification I) In addition to the above equipment, the contractor shall provide all other necessary utility facilities required to operate and maintain all equipment & auxiliary equipments
Seal & Signature of Tenderer
ANNEXURE -D Description of Support Vessel: HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No Description Required Specification Offered Specification A) Description of Vessel
1 Name of vessel 2 Flag 3 Country of Registration 4 Classification 5 Call Sign 6 Year of Built (attach certificate) 7 Vessel Owner 8 Date of Renewal of Class / Certification. (Name of certifying agency to be mentioned)
B) Certificates to be Submitted 1 Certificate of Registry Copy to be submitted
2 Certificate of class - do - 3 International Load Line certificates - do - 4 Cargo ship safety equipment certificate - do - 5 Record of safety equipment - do - 6 International Oil Pollution prevention certificate. - do - 7 Ship station license - do - 8 Cargo ship safety Radio certificate - do - 9 General or specified period license - do - 10 Approved Manning Chart Safe Manning Certificate
11 To the scale attested copy General Arrangement Plan (GAP) of the vessels indicating general layout plan, deck space etc.
12 Letter from owners confirming the availability of the vessel for the said job
13 Technical leaflet on the vessel 14 Latest Load Test Certificate by authorized certifying agency related to power output of all the engines
15 The past service details of the offered Maintenance Vessels i.e. the nature of jobs it had been engaged in the past.
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No Description Required Specification Offered Specification 16 Details of the latest dry dock carried out along with the next scheduled dry dock for the offered Vessel
C) Vessel Dimensions 1 LOA, m 2 Breadth, m 3 Draft, m 4 Depth, m 5 Free deck space (mention length & breadth)
D) Tonnage 1 Gross Registered Tonnage 2 Net Registered Tonnage 3 Displacement E) Main Engines 1 Type & make of Engines 2 Number of Engines 3 BHP of Engines 4 RPM of Engines 5 Fuel consumption per hour - While steaming - While at Anchorage 6 Propellers 7 Endurance Fuel (nautical miles) 8 Year of Manufacture of Main Propulsion Engine No. 1 & 2.
F) Other Details 1 Generator Details 2 Fire fighting pump details 3 Anti-Pollution Equipments 4 Number of Foam Monitors with details 6 Operating Speed of vessel
Seal & Signature of Tenderer
ANNEXURE -E
HINDUSTAN PETROLEUM CORPORATION LTD
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Details of equipment/tools to be deployed along with the Maintenance Vessel
The equipments mentioned under the scope of work or elsewhere of the tender document and the following minimum equipments in good working condition shall be available on board the Maintenance Vessel all the time. Sl. No. Description Qty./No. required Qty. /No. Provided Make Year of Manufacture DIVING & UNDERWATER EQUIPMENT
A. BASIC EQUIPMETNS 1. Recompression, Hyperbaric or Decompression, Chamber, Double compartment twin lock with inter communication, Oxygen breathing and HP/LP input facility and additional medical lockout chamber fitted. 1
2. Compressor 80 CFM L.P. 2 3. Compressor 900 CFM HP (7 bar) 1 4. Dive Control Panel 1 5. DDC communication system 1 6. HP Air storage cylinders rack of 10 1
7. Oxygen storage cylinder rack of 6 1 8. Mixed air storage cylinders rack of 8 1
9. Complete diving equipment set consisting of KMB 17/ KMB 18 make diving Helmet, umbilical, radio communications and control system, emergency scuba cylinders, dry and wet suits, including trousers, hoods, jackets, booties, Weight belts, Knives, fins, Harness, 3
10. Underwater video/ photography camera with light and cables mounted on diving helmet 1
11. Marck VII Zodiac boat 17 1 12. Complete scuba diving equipment set of; scuba cylinder, mask, regulators, jackets, including 4
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No. Description Qty./No. required Qty. /No. Provided Make Year of Manufacture trousers/suits, jackets, booties, Weight belts, Knives, fins, Harness, 13. Welding and cutting machine 2 14. Diving Launch and Recovery System (LARS) consisting of Man Rider winch, Auxiliary winch, non-rotating type wire, and dive basket 1 B UNDERWATER CUTTING / OTHER WORKS TOOLS & EQUIPMENTS
15. Air cutting tools suitable for under water use Two sets 16. Air wrench tools suitable for under water use Two sets 17. High pressure jetting equipments for removal of marine growth from sub-sea hoses Two sets 18. Air chipping tools Two sets 19. Hydraulic jacks 2 20. Trolleys for rolling equipments & hoses over deck to avoid chafing 3 C SURFACE CUTTING/ WELDING & OTHER WORKS TOOLS & EQUIPMENTS
21. Welding Generator 600 amps D.D. One 22. Welding Torch Two 23. Welding lead 300' One 24. Welding rods Adequate qty
25. Surface cutting torch Two 26. Oxygen & acetylene regulators One each 27. Oxygen Hose 200' One 28. Acetylene hose 300' One 29. 220 V, 1 KW Portable genset to run electrical tools like high pressure jet, drill tools, electrical winch, heat guns etc One D CERTIFIED RIGGING TOOLS HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No. Description Qty./No. required Qty. /No. Provided Make Year of Manufacture 30. Chain blocks 2T 2 31. Chain blocks 4T 2 32. Chain blocks 5T 1 33. Beam clamps 10 T 4 34. Flange pullers 5 T 4 35. Hooks 5T 2 36. Steel cables/ grommets 10T 4 37. Air bags 4 38. Web slings 2T, 5T, 10T Adequate qty
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Sl. No. Description Qty./No. required Qty. /No. Provided Make Year of Manufacture 55. Extendable Inspection Mirror 2 56. Ultrasonic Thickness Meter (with through coat facility - Meter shall be capable of measuring thickness without damaging coat) 1 57. Paint Coating thickness gauge 1 58. Cathodic protection meter 1 59. Test pump for hose pressure test upto 20Kg/Cm2 1 60. Centrifugal pump of 5Kg/cm2 & 300KL/hr capacity 1 61. Pressure Guage (0-30Kg/Cm2) 2 62. Vacuum Pump (-0.85 barg/ 25inches of mercury) 1 63. Vacuum guage 1 64. Digital pressure logger 1 65. Multimeter (500v hand cranked megger) 1 66. Transparent end closures for vacuum test (Plexi glass-min 1.0inch thick) Adequate qty
67. Rubber gaskets (4mm thick) Adequate qty
E DECK DECK WORKSHOP EQUIPMENTS
68. Welding M/C One 69. Heavy duty work compressor 900 cfm, 7 bar One 70. Drilling M/C One 71. Hydraulic / pneumatic operated tool for opening / closing of bolts. One 72. Gyroscopic light 2 F DECK HIGH PRESSURE JETTING SYTSEM for removal of marine growth
73. High pressure pump with stainless steel plunger 11lit/min at 100 bar 2.2KW motor @1390 rpm Control panel
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl. No. Description Qty./No. required Qty. /No. Provided Make Year of Manufacture Regulator pressure valve & bypass Spray gun 30m high pressure hose
NOTE: For Compressors and Generators, make shall be mentioned. Maximum age limit for these equipments is 3 years. All the equipments listed above are to be maintained in Maintenance vessel or Support vessel throughout the contract period in Maintenance/ Support vessel. Any other equipment required for carrying out the job described in the scope of work should be included by the Contractor for carrying out the job in a professional manner.
(Seal & Signature of the tenderer)
ANNEXURE -F
HINDUSTAN PETROLEUM CORPORATION LTD
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Details of diving Crew/Maintenance crew to be deployed for SPM Operation & Maintenance
Sl.No. Description Minimum Required Provided 1 Contract Supervisor (as per SCC) 2 Diving team supervisor with minimum 2 year SPM experience
3 Head Diver 4 Divers with mechanical skills 5 Qualified Riggers with min. 2 years experience in SPM operation & maintenance
6 Technician Mechanical/fitter with Min 2 years experience in SPM operation & maintenance including winch operation, maintenance & preservation.
7 Technician Instrumentation experience of Min. 2 years in SPM maintenance.
8 Licensed Electrician with Min. 2 years experience in SPM maintenance with tool kit.
Note: The above crew shall be provided exclusively for O&M of SPM. The crew for operation and maintenance of vessels mobilized by Contractor shall be extra.
(Seal & Signature of the tenderer)
ANNEXURE -G
HINDUSTAN PETROLEUM CORPORATION LTD
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DUMB BARGE DETAILS
SN Descriptions Required Specification
Offered Specifications 1 LOA Minimum 40 M 2 Breadth Minimum 15 M 3 Draft 3.5 M (Approx). 4 Mooring 4 point with 10 T anchors
5 A suitable tyre mounted / crawler mounted crane SWL 7.5 T 6 Clear deck space for maintenance 200 M 2
7 Mobilisation time for Dumb barge
(Seal & Signature of the tenderer)
Annexure-H
HINDUSTAN PETROLEUM CORPORATION LTD
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Procedures & Time frame for - Scheduled Maintenance Activity at SPM
Sl. No. Job Procedure No of days required Tools/ equipments proposed to use 1 Replacement of both Mooring Hawsers 2 Replacement of Sub-sea hose string having 3 hoses of 12 M length each
3 Replacement of First off buoy hose of floating string
4 Replacement of tanker rail hose of floating hose string
5 Replacement of Tail hose of floating hose string
6 Replacement of Main line hose of floating hose string
7 Pressure Test of SPM system from Rail hose to PLEM
8 Removal and Re-fixing of hydraulic umbilical cables
(Seal & Signature of the tenderer)
. HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 5
SCHEDULE OF PRICE
HINDUSTAN PETROLEUM CORPORATION LTD
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CONTENTS OF THIS FORMAT ARE TO BE REPRODUCED ON BIDDERS LETTER-HEAD WHILE QUOTING. 5.1 Contents which are in the form of instructions / queries, are to be redrafted as affirmative replies and are to be reintroduced at the same designated Serial Nos. 5.2 Bidder shall quote the prices strictly as per the Schedule of Price Format 5.3 Complete typed matter/contents of the price schedule / price attachments are to be made available in the un-priced offer, with prices blanked-out. 5.4 BIDDERs Schedule of Price shall not include any provision or condition for price escalation. 5.5 The Price quoted shall include all EQUIPMENT and manpower required to execute the WORK to enable OWNER to have a completed and workable SERVICE 5.6 The Schedule of Price shall include all taxes & duties as specified in Special Conditions of Contract. 5.7 For items, on Lumpsum basis, payment will be made on actual quantity based on unit rates derived from the Lumpsum amount 5.8 The indicative quantity in Schedule of Price is based on Owners present assessment. The Contractor can give his own assessment of quantity based on experience on a similar system in a separate sheet for review of Owner/ PMC. However the base offer shall be as per quantity indicated herein.
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
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TOTAL PRICE FOR OPERATION & MAINTENANCE OF SINGLE POINT MOORING SYSTEM
Description Amount (Rupees) in Figures NOTE: FOREIGN BIDDERS PLEASE REFER NOTE BELOW 1.0 Total Price for the work envisaged as per Tender. The price breakup as per Table No. 2A (Main items)
2.0 Total Price for the work envisaged as per Tender. The price breakup as per Table No. 2B (Optional/additional items)
TOTAL AMOUNT IN WORDS
Note: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature of Bidder Name and Designation with seal : Date:
HINDUSTAN PETROLEUM CORPORATION LTD
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BREAKDOWN OF PRICES FOR OPERATION & MAINTENANCE OF SINGLE POINT MOORING SYSTEM
TABLE NO: 2A Main Items
Item No DESCRIPTION UNIT Quantity Rate per unit ( INR for Indian Bidders) **Foreign bidders - please refer Note 3 below Amount ( INR for Indian bidders ) **Foreign bidders - please refer Note 3 below 1 Provision and operation of the Maintenance vessel and support vessel with tools, tackles, equipments, and manpower required for operation and maintenance of Visakhapatnam SPM as per scope of work of the tender
Months
36
2 Provide assistance to Pilot during tanker berthing/ castoff at SPM with suitable support crafts and carrying out hose connection/ disconnection/ tanker discharge monitoring/ continuous bow watch/ continuous manifold watch etc as per scope of work. Average no of tankers per year 40 to 52 depending upon the size of vessel
Months
36
3 Carrying out scheduled and need based inspection activities of SPM system with supply and operation of underwater videography for recording underwater inspection/ repair works and carrying out pressure testing/ leak testing of buoy with piping and hoses as part of planned/ unplanned/ maintenance works as per the scope of work.
Months
36
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 181 of 258 - Item No DESCRIPTION UNIT Quantity Rate per unit ( INR for Indian Bidders) **Foreign bidders - please refer Note 3 below Amount ( INR for Indian bidders ) **Foreign bidders - please refer Note 3 below 4 Carrying out preventive maintenance, planned maintenance and unplanned need-based repair activities buoy, floating hoses assembly, sub-sea hoses assembly, mooring hawser assembly and PLEM complete in all respects in accordance with the tender conditions Months 36 5 Mechanical, Electrical and Instrumentation maintenance of Onshore facility Months 36 6 Provide Weather forecast data for the months May to November every year as per the tender conditions as per Exhibit - G Months
36 7 Provision and operation of twin screw engine boat as per the scope of work as per item A of Exhibit - E Days 120 TOTAL
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 182 of 258 - BREAKDOWN OF PRICES FOR OPERATION & MAINTENANCE OF SINGLE POINT MOORING SYSTEM
TABLE NO: 2B Optional/additional items
Item No DESCRIPTION UNIT Quantity ( refer note 2) Rate per unit ( INR for Indian Bidders) **Foreign bidders - please refer Note 3 below Amount ( INR for Indian bidders ) **Foreign bidders - please refer Note 3 below 1 Conduct Pressure, vacuum and electrical continuity test of individual hoses at Owners warehouse EA 71 2 Conduct Pressure, vacuum and electrical continuity test of individual hoses at offshore in Maintenance vessel EA 71 3 Conduct leak/ integrity test of hose strings (3-7 hoses) EA 6 4 Conduct burst test of hoses retrieved from service at Owners warehouse EA 6 5 Supply of additional divers Days 90 6 Supply of additional Mechanic/ Fitter/ Rigger Days 21 7 Supply of additional welder (Qualified as per ABS) Days 21 8 Provision and operation of ROV (Please refer Note 1) Days 21 9 Provision and operation of dumb barge as per item B of Exhibit E (Please refer Note 1) Days 21 10 Deployment of oil spill containment booms EA 9 HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 183 of 258 - Item No DESCRIPTION UNIT Quantity ( refer note 2) Rate per unit ( INR for Indian Bidders) **Foreign bidders - please refer Note 3 below Amount ( INR for Indian bidders ) **Foreign bidders - please refer Note 3 below 11 Operation of Oil Spill combat equipments/ accessories like oil spill dispersants/skimmers/adsorbent pads etc EA
9 12 Inspection services of pipeline up to 750 meters from LFP at a regular interval during dredging of sand trap area by VPT, and providing survey data of the area along the pipeline and near sand trap boundary before, after and once during the dredging operation in sand trap area. EA 9
Note 1: Mobilization time for ROV : ___________ Days Mobilization time for dumb barge : ___________ Days Note 2: The quantity indicated herein is tentative estimates only and will be used for the evaluation of the Bids. The Bidder shall however be paid on unit rates as quoted/ agreed and on actual executed quantity (to be certified by Engineer-in charge) on monthly basis.
Note 3: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
HINDUSTAN PETROLEUM CORPORATION LTD
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TABLE NO: 3A BREAK UP OF VALUE PER YEAR FOR ITEM 1 OF TABLE NO. 2A OF SCHEDULE OF PRICE
Sl. no Description Rate in Percentage Amount ( INR for Indian bidders ) **Foreign bidders - Please refer note 2 below
Total value per year of item no.1 of Table 2A
100
I Constituent of the cost towards vessel charges i) Maintenance vessel ii) Support Vessel II Constituent of the cost towards fuel i) Maintenance vessel ii) Support Vessel III Constituent of the cost towards vessel crew. i) Maintenance vessel ii) Support Vessel IV Constituent of the cost not covered by the above mentioned points
Percentage of Rupee lump sum rate (Total of item 1 to 4 of SOR) towards Fuel Factor with reference to which escalations in fuel cost (refer para 15 of Special Conditions of Contract) to be considered: . % HINDUSTAN PETROLEUM CORPORATION LTD
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- 185 of 258 - Note 1:- Tenderer to indicate the fuel that will be utilized by them and against which the escalation on fuel charges will be applicable Note 2: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature with seal and date:
HINDUSTAN PETROLEUM CORPORATION LTD
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TABLE 3B BREAK-UP OF VALUE PER YEAR FOR ITEM 2 OF TABLE NO- 2A OF THE SCHEDULE OF PRICE
Sl. no Description Rate in Percentage Amount ( INR for Indian bidders ) **Foreign bidders - Please refer note below
Total value per year for item-2 of Table 2A
100
1. Constituent of the cost towards personnel
2. Constituent of the cost not covered by the above
Note: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature with seal and date: HINDUSTAN PETROLEUM CORPORATION LTD
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TABLE 3C BREAK-UP OF VALUE PER YEAR FOR ITEM 3 OF TABLE NO- 2A OF THE SCHEDULE OF PRICE
Sl. no Description Rate in Percentage Amount ( INR for Indian bidders ) **Foreign bidders - Please refer note below
Total value per year for item-3 of Table 2A
100
1. Constituent of the cost towards personnel
2. Constituent of the cost not covered by the above
Note: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature with seal and date: HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 188 of 258 - TABLE 3D BREAK-UP OF VALUE PER YEAR FOR ITEM 4 OF TABLE NO- 2A OF THE SCHEDULE OF PRICE
Sl. no Description Rate in Percentage Amount ( INR for Indian bidders ) **Foreign bidders - Please refer note 2 below
Total Contract value per year for item-4 of Table 2A
100
1. Constituent of the cost towards personnel
2. Constituent of the cost not covered by the above
Note: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature with seal and date:
HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 189 of 258 - TABLE 3E BREAK-UP OF VALUE PER BOOM & EQUIPMENTS/ACCESSORIES FOR ITEM 5 OF TABLE NO. 2A OF THE SCHEDULE OF PRICE Sl. no Description Rate in Percentage Amount ( INR for Indian bidders ) **Foreign bidders - Please refer note 2 below Onshore Maintenance
100
1. Constituent of the cost towards personnel.
2. Constituent of the cost not covered by the above.
Note: The foreign Bidders shall quote price in two separate components, one part which can be paid in INR for services provided from Indian resources and other part which can be paid in USD.
Signature with seal and date: HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
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HINDUSTAN PETROLEUM CORPORATION LTD
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FORMAT A (Total Cenvatable Excise Duty and cenvatable CVD amount included in the lump sum price) FORMAT B (CIF Price for Imported Items)
Format A
Total Cenvatable Excise duty and cenvatable CVD amount included in the lump sum price
Sl.no Description In Figures In Words 1 Total Cenvatable excise duty in INR 2 Total Cenvatable CVD in INR
1. Cenvatable duty mentioned above shall be furnished for supplies included in lump sum price only. 2. Above Cenvatable duty shall be deducted from the lumpsum price for the purpose of evaluation. 3. Cenvatable amounts as mentioned above shall be considered as mandatory discount since the same has been taken into consideration for evaluation and shall be deducted from the RA bills (of supplies) on pro-rata basis. The amount of cenvatable HINDUSTAN PETROLEUM CORPORATION LTD
Single Point Mooring System Project for Visakh Refinery of HPCL Operation & Maintenance of Single Point Mooring System INTEC Doc.No: 21534102-501-ITB-011 Date: 22.01.2009 Rev 0
- 192 of 258 - excise duty and cenvatable CVD shall be reimbursed to contractor on production of all related documents in accordance with the provision of bidding document subject to ceiling amount mentioned above. 4. Bidder to consider marine insurance @ 0.1% to arrive at the cenvatable CVD.
Signature: With seal and stamp: Date:
HINDUSTAN PETROLEUM CORPORATION LTD
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Format B
CIF Price for Imported Items
Sl.no Description C&F Value (1) Insurance (2) CIF Value (1+2) 1 CIF value of Imported materials in foreign currency
2 Procurement & other changes in foreign currency
1. Bidder to consider marine insurance @ 0.1% to arrive at the CIF Value. 2. CIF Value mentioned above shall be used for the purpose of calculation on account of variation in custom duty. 3. CIF value mentioned in this form shall not include raw materials required by vendor. 4. C&F value mentioned above shall not be more than total of foreign currency component quoted above.
Signature: With seal and stamp: Date HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 6
CHECK LIST. (To be submitted along with UNPRICED bid (Part-1) of BID document)
HINDUSTAN PETROLEUM CORPORATION LTD
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CHECK LIST TO BE SUBMITTED ALONG WITH UNPRICED BID (PART-1 OF BID DOCUMENT) Sl No. Description Bidders confirmation (Yes/No) 1 Documentary Proof (Owners certificate) specifying the scope, value etc in support of meeting the Pre-qualification criteria specified in Section 3.
2 Bidders bank details
3 EMD amount as specified in BID document
4 Details of EMD submitted i) Value ii) Name of Bank
5 Bid document marked Original along with Addendum(s) / Corrigendum(s), if any, duly signed and stamped on each page as token of your acceptance
6 Letter of submission of Tender
7 Power of Attorney / Authorisation with the seal of the company in favor person(s) signing the Bidding Document/Bid
8 Exceptions and deviations, as per Annexure 3 of Bid document
9 All technical requirements as per Section 4 of BID documents
10 Master Schedule with Milestone completion 11 Project organisation / Management chart at home office / head office / branch offices with Bio-data indicating qualifications and experience of key personnels of all involved disciplines.
12 Operation & Maintenance management methodology adopted for SPM System in past
13 List of various communication ways to be adopted for quick interaction and implementation
14 Copies of Audited Balance Sheets and Profit & Loss Account Statements for last three years, showing Annual Turnover and Financial Status of the Bidder and complete information about Bidder, duly certified by a Chartered Accountant in practice for the last five years
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl No. Description Bidders confirmation (Yes/No) 15 Latest and valid Solvency Certificate / Line of Credit from Bankers 16 Information about bidder 17 List of concurrent commitments 18 List of sub CONTRACTOR(s) and their consent letter(s) along with their capability documentation including experience and annual turnover and clearly defining the involvement / responsibility in this work
19 Information regarding any current litigation in which the bidder is involved
20 Partnership Deed in case of Partnership Firm or Memorandum and Articles of Association in case of Limited Company. Tripartite agreement as per, if bidder is quoting along with an ASSOCIATE
21 Blank copies of Schedule of Prices as per Forms (Bidder to note that prices are not to be indicated in the blank copies of Schedule of Prices or any of the submissions in Part 1 of the bid.)
22 Bidders confirmation they have considered all taxes and duties but not limited to Income Tax, withholding tax, Service Tax, Customs Duty with Countervaling duty , all cesses, Excise Duty, Works Contract Tax etc
23 Bidder agrees to submit Security Deposit as per CONTRACT within 10 days from date of Fax of Acceptance. Name of the bank and branch from which the BG will be submitted.
24 Whether the Bidder is having a place of business in India. If yes, please provide details.
25 Bidders registered name and address 26 Confirm that your offer shall be valid up to 4 months from the bid due date/extended due date
HINDUSTAN PETROLEUM CORPORATION LTD
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Sl No. Description Bidders confirmation (Yes/No) 27 Whether any of the Directors of Vendor is a relative of any Director of OWNER or the vendor is a firm in which any Director of OWNER/Consultant or his relative is a Partner or the vendor is a private company in which any director of OWNER/Consultant is a member or Director.
28 Please confirm you have not been banned or delisted by any Government or Quasi government agencies or PSUs. If you have been banned or delisted by any Government or Quasi government agencies or PSUs, then this fact must be clearly stated. If this declaration is not furnished your bid shall be treated as non- responsive and liable for rejection.
29 Confirm acceptance to the attached termination and arbitration clause
30 Confirm acceptance of the attached cancellation/Risk purchase clause
31 Bidder to comply with Integrity pact and the formats to be duly executed and submitted. Annexure-X A to be submitted along with Acknowledgement letter and Annexure-X B to be submitted along with tender submission. Bidder to note that this is a mandatory requirement.
32 Bidder to note that the Grievance redressal mechanism is available in HPCL website www.hindustanpetroleum.com
33 Wherever possible, payment shall be tendered to the contractor in electronic mode (e-payment) through any of the designated banks. The contractor will comply by furnishing full particulars of Bank account (mandate) to which the payments will be routed. Owner reserves the right to make payment in any alternate mode also.
Signature of Bidder Name & designation with seal HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 7
ANNEXURES
HINDUSTAN PETROLEUM CORPORATION LTD
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Attention: Mr. Mr. N Vibhoosana Raj, Senior Manager-Materials,
Copy to: Mr. P.Srikumar, INTEC Asia Pacific SDN BHD, Kuala Lumpur, Malaysia
Sub: Request for tender for _____________________________
RFQ No.: 21534102-501-ITB-013
Due Date
Dear Sirs,
We are in receipt of above mentioned BID document along with all enclosures.
a) We confirm that we shall submit our offer to reach you latest by final due date. b) We regret to quote against above mentioned BID document because _____________. BID documents are being returned to you shortly. Thanking you, Very truly yours, Name: Designation: With seal & stamp HINDUSTAN PETROLEUM CORPORATION LTD
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Annexure-2
Undertaking by the Bidder:
We _____________________________________ (Name of the bidder) hereby represent that we have read and understood the bidding document and that our bid has been prepared accordingly in compliance with the requirement stipulated in the said document. We are submitting bidding document Part-1 Techno-Commercial as part of our bid duly signed and stamped on each page in token of our acceptance. We also undertake that in the event of our bid being considered for award of work, we shall sign and stamp on each page of these documents as part of the contract.
SIGNED FOR AND ON BEHALF OF
(NAME OF BIDDER)
Place:___________________
Date:____________________
NOTE: the Bidders representative who is signing the bid should sign this undertaking. HINDUSTAN PETROLEUM CORPORATION LTD
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Annexure-3
FORMAT FOR EXCEMPTIONS AND DEVIATIONS
NAME OF WORK: NAME OF BIDDER: Bidder is required to comply with the requirements of the Bid Document, and not to stipulate any exceptions or deviation. In case it is unavoidable, Bidder may stipulate exceptions and deviations to bid requirements only as per the format below and enclose this with Part I of bid.
SL. NO. BID DOCUMENT PREFERENCE SUBJECT DEVIATION
PAGE CLAUSE
Note: All exceptions/deviations taken by Bidder to the stipulations of the Bid Document shall be brought out in the techno-commercial bid (and not in the Bid Document or price bid) as per this format. Any exceptions/deviations brought out elsewhere in the bid shall not be construed as valid.
Signature of Bidder
HINDUSTAN PETROLEUM CORPORATION LTD
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Annexure-4 CUT-OUT-SLIP
DO NOT OPEN THIS IS A QUOTATION Client: HINDUSTAN PETROLEUM CORPORATION LTD; Project: SINGLE POINT MOORING SYSTEM PROJECT FOR VISAKH REFINERY RFQ No.: 21534102-501-ITB-011 Item: OPERATION AND MAINTENANCE OF SINGLE POINT MOORING SYSTEM
Due Date: To HINDUSTAN PETROLEUM CORPORATION LIMITED 6th Floor, Central Engineering, Petroleum House, 17, Jamshedji Tata Road, Mumbai-400 020
Attention: Mr. Mr. N Vibhoosana Raj Senior Manager-Materials,
From (Full Name and address of the Bidder with contact person)
HINDUSTAN PETROLEUM CORPORATION LTD
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Annexure-5 TERMS OF PAYMENT A) The terms of payment shall be as follows. a) 90% against the value of actual work done based on the following activities will be paid against running bills duly certified by HPCL after recovery of taxes, duties, etc. b) Balance 10% will be released along with Final Bill against submission of Completion Certificate i) The further split up for the above mentioned 90% will be as follows: a) 5% after Mobilization at site of all equipments, tools etc, personnel and associated hardware as mutually agreed, in case Contractor do not wish to avail Mobilization Advance as per Clause B) below. b) 95% against progressive payment on a pro-rata basis. The price break- up as given shall form the basis of payment of progressive bills on the pro-rata basis to the CONTRACTOR. ii) FINAL PAYMENT Final contract price based on WORK actually performed will be paid after completion of WORK in all respects, return of surplus HPCL issued materials to their designated stockyard, settlement of account of all departmental issues and reconciliation of all HPCL issued materials, clearance of site and settlement of all pending claims on account of labour employed by the CONTRACTOR. Note: a) For the purpose of payment of RA bills, proportionate payment of item at various stages of execution shall be discussed after award of work and mutually agreed between CONTRACTOR and COMPANY. b) Recoveries like Security Deposit, Mobilisation Advance and Secured Advance on pro-rata basis as per the respective provision given in GCC shall be made from the above payment and other items dues from the contractor. c) Any payment received by the contractor from COMPANY shall be utilized for expeditious execution of THIS CONTRACT only. B) Mobilization Advance: HINDUSTAN PETROLEUM CORPORATION LTD
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A provision for payment of interest bearing mobilization advance up to 5% (five percent) of contract value at an interest rate State Bank of India (SBI) PLR + 1% per annum, either on submission of a separate Bank Guarantee covering mobilization advance alone or Composite Bank Guarantee covering mobilization advance and Security Deposit, subject to the condition that the work will be completed within the contractual completion period. If not, interest at penal rate of 2% above the rate charged by financial institutions/banks shall be charged for the entire duration of the contract from the date of availing advance. Such advance shall be paid to the contractor in two installments as under. - 2.5% (two and half percent) of contract value within 15 days of submission of Bank Guarantee of equivalent amount to cover mobilization advance to be kept valid up to end of completion period after signing the contract and furnishing of security deposit for performance of contract. - Balance 2.5% (two and half percent) of contract value shall be payable after contractor has mobilized the manpower, machinery and equipments at site as mutually agreed and the contractor is ready to start the work to the entire satisfaction of HPCL. Recovery of mobilization advance paid (along with interest accrued) to the contractor shall be made from each running account bill (gross value) on a prorata basis. Balance amount, if any, remaining unrecovered will be deducted in full from the final bill. Bank Guarantee towards mobilization advance shall stand reduced proportionally on monthly basis to the unrecovered amount only. The MA paid to the contractor shall be used by them only for execution of the subject work and they shall satisfy HPCL in this regard, if required. All BGs (Towards Bid fee, Mobilization advance, Security deposit etc) shall be from a scheduled / nationalized commercial bank in India and not from any co-operative bank. In case of Foreign Bank Guarantee, the same shall be confirmed by a Bank located in India and acceptable to HPCL (Owner).
Annexure-6 LOADING FACTORS Sl No TERMS OFFERED BY THE VENDORS PRICE LOADING HINDUSTAN PETROLEUM CORPORATION LTD
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1 PAYMENT TERMS a) 90%+10% No Loading b) More than 90% but upto 95% against BG 1% c) More that 95% but upto 100% against BG 2% d) Advance payment with balance 10% to be recovered after receipt of material at site Bank interest at 1.0% per month for the quoted delivery period subject to minimum of 1.5% of the quoted price e) Advance payment with balance against dispatch documents Calculate as per (1.d) above and add further 1% 2 PERFORMANCE BANK GUARANTEE NOT APPLICABLE a) 10% No Loading b) Other than 10% (indemnity bond not to be considered as PBG) To be loaded by percentage by which PBG is short of 10% 3 PRICE REDUCTION DUE TO DELAY The loading factor shall be calculated as per the formula
LF = Lx 1 - L1XL2 2 LN X LX WhereLx Max LD % as per GPC/GCC LN - Min LD% (LD per week) as per GPC/GCC L1 - Min LD% (LD per week) agreed by the vendor L2 - Max LD% agreed by the vendor
4 PRICE VARIATION a) Firm price No Loading b) In case of increase in price on PVC with ceiling specified Load by percentage offered c) No formula specified 1.5 times the maximum increase in price specified by others vendors. In case all other vendors quoted firm price, then @ 1.0% for every month of quoted delivery period to be taken as loading for price increase. d) No formula and no ceiling on price increase specified by the vendor Offer to be rejected provided other technically acceptable offers are available. (SIGNATURE OF THE BIDDER)
HINDUSTAN PETROLEUM CORPORATION LTD
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SECTION 8
GENERAL CONDITIONS OF CONTRACT (GCC)
HINDUSTAN PETROLEUM CORPORATION LTD
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(SPECIMEN) GENERAL TERMS & CONDITIONS OF WORKS CONTRACT 1 PRELIMINARY 1.1 This is a Contract for execution of __________________ work at_______________________. (please fill up the blanks) 1.2 The tenderer for the abovementioned item of work is____________________________. (please give the name and address of the tenderer) 1.3 The terms and conditions mentioned hereunder are the terms and conditions of the Contract for the execution of the work mentioned under item 1.1 above. 1.4 It is the clear understanding between Hindustan Petroleum Corporation Limited and the tenderer ______________________________________ that (name and address of the tenderer) in case the tender of ______________________________________________________________ is (name and address of the tenderer) accepted by Hindustan Petroleum Corporation Limited and an intimation to that effect is so issued and also a Purchase Order is placed with________________________________________________________ (name and address of the tenderer) this document will be termed as a Contract between the parties and terms and conditions hereunder would govern the parties interest. 1.5 Interpretation of Contract Documents: All documents forming part of the Contract are to be taken mutually explanatory. Should there be any discrepancy, inconsistency, error or omission in the contract, the decision of the Owner/Engineer-in-Charge/Site-in-Charge shall be the final and the contractor shall abide by the decision. The decision shall not be arbitrable. Works shown upon the drawings but not mentioned in the specification or described in the specifications without being shown on the drawings shall nevertheless be deemed to be included in the same manner as if they are shown in the drawings and described in the specifications. 1.6 Special conditions of Contract : The special conditions of contract, if any provided and whenever and wherever referred to shall be read in conjunction with General Terms and Conditions of contract, specifications, drawings, and any other documents forming part of this contract wherever the context so requires. Notwithstanding the subdivision of the documents into separate sections, parts volumes, every section, part or volume shall be deemed to be supplementary or complementary to each other and shall be read in whole. In case of any misunderstanding arising the same shall be referred to decision of the Owner/ Engineer-in-Charge/Site-in-Charge and their decision shall be final and binding and the decision shall not be arbitrable. It is the clear understanding that wherever it is mentioned that the Contractor shall do/perform a work and/or provide facilities for the performance of the work, the doing or the performance or the providing of the facilities is at the cost and expenses of the work not liable to be paid or reimbursed by the Owner. 2. DEFINITIONS In this contract unless otherwise specifically provided or defined and unless a contrary intention appears from the contract the following words and expressions are used in the following meanings; HINDUSTAN PETROLEUM CORPORATION LTD
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2.1 The term "Agreement" wherever appearing in this document shall be read as "Contract". 2.2 The "Authority" for the purpose of this Contract shall be the Chairman and Managing Director or any other person so appointed or authorised. 2.3 The "Chairman and Managing Director" shall mean the Chairman and Managing Director of HINDUSTAN PETROLEUM CORPORATION LIMITED or any person so appointed, nominated or designated and holding the office of Chairman & Managing Director. 2.4 The "Change Order" means an order given in writing by the Engineer-in-Charge or by Owner to effect additions to or deletion from or alterations into the Work. 2.5 The "Construction Equipment" means all appliances and equipment of whatsoever nature for the use in or for the execution, completion, operation or maintenance of the work except those intended to form part of the Permanent Work. 2.6 The "Contract" between the Owner and the Contractor shall mean and include all documents like enquiry, tender submitted by the contractor and the purchase order issued by the owner and other documents connected with the issue of the purchase order and orders, instruction, drawings, change orders, directions issued by the Owner/Engineer-in- Charge/Site-in-Charge for the execution, completion and commissioning of the works and the period of contract mentioned in the Contract including such periods of time extensions as may be granted by the owner at the request of the contractor and such period of time for which the work is continued by the contractor for purposes of completion of the work. 2.7 "The Contractor" means the person or the persons, firm or Company whose tender has been accepted by the Owner and includes the Contractor's legal heirs, representative, successor(s) and permitted assignees. 2.8 The "Drawings" shall include maps, plans and tracings or prints thereof with any modifications approved in writing by the Engineer-in-Charge and such other drawings as may, from time to time, be furnished or approved in writing by the Engineer-in-Charge. 2.9 The "Engineer-in-Charge or Site-in-Charge" shall mean the person appointed or designated as such by the Owner and shall include those who are expressly authorized by the owner to act for and on its behalf. 2.10 "The Owner" means the HINDUSTAN PETROLEUM CORPORATION LIMITED incorporated in India having its Registered office at PETROLEUM HOUSE, 17, JAMSHEDJI TATA ROAD, BOMBAY - 400020 and Marketing office at ____________________________________________ or their successors or assignees. 2.11 The "Permanent Work" means and includes works which form a part of the work to be handed over to the Owner by the Contractor on completion of the contract. 2.12 The "Project Manager" shall mean the Project Manager of HINDUSTAN PETROLEUM CORPORATION LIMITED, or any person so appointed, nominated or designated. 2.13 The "Site" means the land on which the work is to be executed or carried out and such other place(s) for purpose of performing the Contract. 2.14 The "Specifications" shall mean the various technical and other specifications attached and referred to in the tender documents. It shall also include the latest editions, including all HINDUSTAN PETROLEUM CORPORATION LTD
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addenda/corrigenda or relevant Indian Standard Specifications and Bureau Of Indian Standards. 2.15 The "Sub-Contractor" means any person or firm or Company (other than the Contractor) to whom any part of the work has been entrusted by the Contractor with the prior written consent of the Owner/Engineer-in-Charge/Site-in- Charge and their legal heirs, representatives, successors and permitted assignees of such person, firm or Company. 2.16 The "Temporary Work" means and includes all such works which are a part of the contract for execution of the permanent work but does not form part of the permanent work confirming to practices, procedures applicable rules and regulations relevant in that behalf. 2.17 The "Tender" means the document submitted by a person or authority for carrying out the work and the Tenderer means a person or authority who submits the tender offering to carry out the work as per the terms and conditions. 2.18 The "Work" shall mean the works to be executed in accordance with the Contract or part thereof as the case may be and shall include extra, additional, altered or substituted works as maybe required for the purposes of completion of the work contemplated under the Contract. 3. SUBMISSION OF TENDER 3.1 Before submitting the Tender, the Tenderer shall at their own cost and expenses visit the site, examine and satisfy as to the nature of the existing roads, means of communications, the character of the soil, state of land and of the excavations, the correct dimensions of the work facilities for procuring various construction and other material and their availability, and shall obtain information on all matters and conditions as they may feel necessary for the execution of the works as intended by the Owners and shall also satisfy of the availability of suitable water for construction of civil works and for drinking purpose and power required for fabrication work etc. Tenderer, whose tender may be accepted and with whom the Contract is entered into shall not be eligible and be able to make any claim on any of the said counts in what so ever manner for what so ever reasons at any point of time and such a claim shall not be raised as a dispute and shall not be arbitrable. A pre-bid meeting may be held as per the schedule mentioned in the tender. 3.2 The Tenderer shall be deemed to have satisfied fully before tendering as to the correctness and sufficiency of his tender for the works and of the rates and prices quoted in the schedule of quantities which rates and prices shall except as otherwise provided cover all his obligations under the contract. 3.3 It must be clearly understood that the whole of the conditions and specifications are intended to be strictly enforced and that no work will be considered as extra work and allowed and paid for unless they are clearly outside the scope, spirit, meaning of the Contract and intent of the Owner and have been so ordered in writing by Owner and/or Engineer-in- Charge/Site-in-Charge, whose decision shall be final and binding. 3.4 Before filling the Tender the Contractor will check and satisfy all drawings and materials to be procured and the schedule of quantities by obtaining clarification from the Owner on all the items as may be desired by the Tenderer. No claim for any alleged loss or compensation will be entertained on this account, after submission of Tender by the Tenderer/Contractor and such a claim shall not be arbitrable. HINDUSTAN PETROLEUM CORPORATION LTD
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3.5 Unless specifically provided for in the tender documents or any Special Conditions, no escalation in the Tender rates or prices quoted will be permitted throughout the period of contract or the period of actual completion of the job whichever is later on account of any variation in prices of materials or cost of labour or due to any other reasons. Claims on account of escalation shall not be arbitrable. 3.6 The quantities indicated in the Tender are approximate. The approved schedule of rates of the contract will be applicable for variations upto plus or minus 25% of the contract value. No revision of schedule of rates will be permitted for such variations in the contract value, including variations of individual quantities, addition of new items, alterations, additions/deletions or substitutions of items, as mentioned above. Quantities etc. mentioned and accepted in the joint measurement sheets shall alone be final and binding on the parties. 3.7 Owner reserve their right to award the contract to any tenderer and their decision in this regard shall be final. They also reserve their right to reject any or all tenders received. No disputes could be raised by any tenderer(s) whose tender has been rejected. 3.8 The Rates quoted by the Tenderer shall include Costs and expenses on all counts viz. cost of materials, transportation of machine(s), tools, equipments, labour, power, Administration charges, price escalations, profits, etc. etc. except to the extent of the cost of material(s), if any, agreed to be supplied by Owner and mentioned specifically in that regard in condition of Contract, in which case, the cost of such material if taken for preparation of the Contractor's Bill(s) shall be deducted before making payment of the Bill(s) of the Contractor. The description given in the schedule of quantities shall unless otherwise stated be held to include wastage on materials, carriage and cartage, carrying in and return of empties, hoisting, setting, fitting and fixing in position and all other expenses necessary in and for the full and complete execution and completion of works and in accordance with good practice and recognised principles in that regard. 3.9 Employees of the State and Central Govt. and employees of the Public Sector Undertakings, including retired employees are covered under their respective service conditions/rules in regard to their submitting the tender. All such persons should ensure compliance to the respective/applicable conditions, rules etc. etc. Any person not complying with those rules etc. but submitting the tender in violation of such rules, after being so noticed shall be liable for the forfeiture of the Earnest Money Deposit made with the tender, termination of Contract and sufferance on account of forfeiture of Security Deposit and sufferance of damages arising as a result of termination of Contract. 3.10 In consideration for having a chance to be considered for entering into a contract with the Owner, the Tenderer agrees that the Tender submitted by him shall remain valid for the period prescribed in the tender conditions, from the date of opening of the tender. The Tenderer shall not be entitled during the said validity period, to revoke or cancel the tender without the consent in writing from the Owner. HINDUSTAN PETROLEUM CORPORATION LTD
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In case the tenderer revokes or cancels the tender or varies any of terms of the tender without the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund of the Earnest Money paid along with the tender. 3.11 The prices quoted by the Tenderer shall be firm during the validity period of the bid and Tenderer agrees to keep the bid alive and valid during the said period. The Tenderers shall particularly take note of this factor before submitting their tender(s). 3.12 The works shall be carried out strictly as per approved specifications. Deviations, if any, shall have to be authorised by the Engineer-in-Charge/Site-in-Charge in writing prior to implementing deviations. The price benefit, if any, arising out of the accepted deviation shall be passed on to the Owner. The decision of Engineer-in-Charge shall be final in this matter. 3.13 The contractor shall make all arrangements at his own cost to transport the required materials outside and inside the working places and leaving the premises in a neat and tidy condition after completion of the job to the satisfaction of Owner. All materials except those agreed to be supplied by the Owner shall be supplied by the contractor at his own cost and the rates quoted by the Contractor should be inclusive of all royalties, rents, taxes, duties, octroi, statutory levies, if any, etc. etc. 3.14 The Contractor shall not carry on any work other than the work under this Contract within the Owners premises without prior permission in writing from the Engineer-in-Charge/Site-in-charge. 3.15 The Contractor shall be bound to follow and ensure compliance to all the safety and security regulations and other statutory rules applicable to the area. In the event of any damage or loss or sufference caused due to non-observance of such rules and regulations, the contractor shall be solely responsible for the same and shall keep the Owner indemnified against all such losses and claims arising from the same. 3.16 At any time after acceptance of tender, the Owner reserves the right to add, amend or delete any work item, the bill of quantities at a later date or reduce the scope of work in the overall interest of the work by prior discussion and intimation to the Contractor. The decision of Owner, with reasons recorded therefor, shall be final and binding on both the Owner and the Contractor. The Contractor shall not have right to claim compensation or damage etc. in that regard. The Owner reserves the right to split the work under this contract between two or more contractors without assigning any reasons. 3.17 Contractor shall not be entitled to sublet, sub contract or assign, the work under this Contract without the prior consent of the Owner obtained in writing. 3.18 All signatures in tender document shall be dated as well as all the pages of all sections of the tender documents shall be initialled at the lower position and signed, wherever required in the tender papers by the Tenderer or by a person holding Power of Attorney authorising him to sign on behalf of the tenderer before submission of tender. 3.19 The tender should be quoted in English, both in figures as well as in words. The rates and amounts tendered by the Tenderer in the Schedule of rates for each item and in HINDUSTAN PETROLEUM CORPORATION LTD
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such a way that insertion is not possible. The total tendered amount should also be indicated both in figures and words with the signature of tenderer. If some discrepancies are found between the rates given in words and figures of the amount shown in the tender, the following procedure shall be applied : (a) When there is a difference between the rates in figures and words, the rate which corresponds to the amount worked out by the tenderer shall be taken as correct. (b) When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect, the rate quoted by the tenderer shall be taken as correct. (c) When it is not possible to ascertain the correct rate in the manner prescribed above the rate as quoted in words shall be adopted. 3.20 All corrections and alterations in the entries of tender paper will be signed in full by the tenderer with date. No erasures or over writings are permissible. 3.21 Transfer of tender document by one intending tenderer to the another one is not permissible. The tenderer on whose name the tender has been sent only can quote. 3.22 The Tender submitted by a tenderer if found to be incomplete in any or all manner is liable to be rejected. The decision of the Owner in this regard is final and binding. In case of any error/discrepancy in the amount written in words and figures, the lower amount between the two shall prevail. 4. DEPOSITS a) EARNEST MONEY DEPOSIT (EMD) The tenderer will be required to pay a sum as specified in the covering letter, as earnest money deposit alongwith the tender either thru a crossed demand draft or a non-revokable Bank Guarantee in favour of Hindustan Petroleum Corporation Limited, from any Scheduled Bank (other than a Co-Operative Bank) payable at Mumbai in favour of Hindustan Petroleum Corporation Limited, Mumbai in the proforma enclosed. The earnest money deposit will be refunded after finalisation of the contract. Note: Public sector enterprises and small scale units registered with National Small Scale Industries are exempted from payment of Earnest Money Deposit. Small scale units registered with National Small Scale Industries should enclose a photocopy of their registration certificate with their quotation to make their quotation eligible for consideration. The Registration Certificate should remain valid during the period of the contract that may be entered into with such successful bidder. Such tenderers should ensure validity of the Registration Certificate for the purpose. b) SECURITY DEPOSIT: The tenderer, with whom the contract is decided to be entered into and intimation is so given will have to make a security deposit of one percent (1%) of the total contract value in the form of account payee crossed demand draft drawn in favour of the Owner, within 15 days from the date of intimation of acceptance of their tender, failing which the Owner reserves the HINDUSTAN PETROLEUM CORPORATION LTD
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right to cancel the Contract and forfeit the EMD. 1% of PO/Contract value as Security deposit will be acceptable in the form of Demand draft upto Rs. 50,000/- and in the form of Demand draft / Bank guarantee beyond Rs. 50,000/-. Composite Performance Bank Guarantee (CPBG) for 10% of PO value towards Performance Bank Guarantee inclusive of Security Deposit shall be accepted (in lieu of deduction of retention money); such CPBG shall be valid upto a period of 3 months beyond the expiry of defect liability period. Demand Draft should be drawn on Scheduled Banks, other than co-operative bank. 5. EXECUTION OF WORK All the works shall be executed in strict conformity with the provisions of the contract documents and with such explanatory details, drawings, specifications and instructions as may be furnished from time to time to the Contractor by the Engineer-in-Charge/ Site-in-Charge, whether mentioned in the Contract or not. The Contractor shall be responsible for ensuring that works throughout are executed in the most proper and workman- like manner with the quality of material and workmanship in strict accordance with the specifications and to the entire satisfaction of the Engineer-in- Charge/Site-in-Charge. The completion of work may entail working in monsoon also. The contractor must maintain the necessary work force as may be required during monsoon and plan to execute the job in such a way the entire project is completed within the contracted time schedule. No extra charges shall be payable for such work during monsoon. It shall be the responsibility of the contractor to keep the construction work site free from water during and off the monsoon period at his own cost and expenses. For working on Sundays/Holidays, the contractor shall obtain the necessary permission from Engineer Incharge/Site Incharge in advance. The contractor shall be permitted to work beyond the normal hours with prior approval of Engineer-In-Charge/Site-In-Charge and the contractors quoted rate is inclusive of all such extended hours of working and no extra amount shall be payable by the owner on this account. 5.a. SETTING OUT OF WORKS AND SITE INSTRUCTIONS 5.a.1. The Engineer-in-Charge/Site-in-Charge shall furnish the Contractor with only the four corners of the work site and a level bench mark and the Contractor shall set out the works and shall provide an efficient staff for the purpose and shall be solely responsible for the accuracy of such setting out. 5.a.2. The Contractor shall provide, fix and be responsible for the maintenance of all necessary stakes, templates, level marks, profiles and other similar things and shall take all necessary precautions to prevent their removal or disturbance and shall be responsible for consequences of such removal or disturbance should the same take place and for their efficient and timely reinstatement. The Contractor shall also be responsible for the maintenance of all existing survey marks, either HINDUSTAN PETROLEUM CORPORATION LTD
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existing or supplied and fixed by the Contractor. The work shall be set out to the satisfaction of the Engineer-in-Charge/Site-in-Charge. The approval thereof or joining in setting out the work shall not relieve the Contractor of his responsibility. 5.a.3. Before beginning the works, the Contractor shall, at his own cost, provide all necessary reference and level posts, pegs, bamboos, flags ranging rods, strings and other materials for proper layout of the work in accordance with the scheme, for bearing marks acceptable to the Engineer-in-Charge/Site-in-Charge. The Centre longitudinal or face lines and cross lines shall be marked by means of small masonary pillars. Each pillar shall have distinct marks at the centre to enable theodolite to be set over it. No work shall be started until all these points are checked and approved by the Engineer-in-Charge/Site-in-Charge in writing. But such approval shall not relieve the contractor of any of his responsibilities. The Contractor shall also provide all labour, materials and other facilities, as necessary, for the proper checking of layout and inspection of the points during construction. 5.a.4. Pillars bearing geodetic marks located at the sites of units of works under construction should be protected and fenced by the Contractor. 5.a.5. On completion of works, the contractor shall submit the geodetic documents according to which the work was carried out. 5.a.6. The Engineer-in-Charge/Site-in-Charge shall communicate or confirm his instructions to the contractor in respect of the executions of work in a "work site order book" maintained in the office having duplicate sheet and the authorised representative of the contractor shall confirm receipt of such instructions by signing the relevant entries in the book. 5.a.7. All instructions issued by the Engineer-in-Charge/Site-in-Charge shall be in writing. The Contractor shall be liable to carry out the instructions without fail. 5.a.8. If the Contractor after receipt of written instruction from the Engineer-in-Charge/ Site-in-Charge requiring compliance within seven days fails to comply with such drawings or 'instructions' or both as the Engineer-in-Charge/Site-in-Charge may issue, owner may employ and pay other persons to execute any such work whatsoever that may be necessary to give effect to such drawings or `instructions' and all cost and expenses incurred in connection therewith as certified by the Engineer-in-Charge/ Site-in-Charge shall be borne by the contractor or may be deducted from amounts due or that may become due to the contractor under the contract or may be recovered as a debt. 5.a.9. The Contractor shall be entirely and exclusively responsible for the horizontal and vertical alignment, the levels and correctness of every part of the work and shall rectify effectually any errors or imperfections therein. Such rectifications shall be carried out by the Contractor, at his own cost. 5.a.10. In case any doubts arise in the mind of the Contractor in regard to any expressions, interpretations, statements, calculations of quantities, supply of material rates, etc. etc., the contractor shall refer the same to the Site-in-Charge/ Engineer-in-Charge for his clarification, instructions, guidance or clearing of doubts. The decision of the Engineer-in-Charge/Site-in-Charge shall be final and the contractor HINDUSTAN PETROLEUM CORPORATION LTD
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shall be bound by such a decision. 5.a.11. "The Contractor shall take adequate precautions, to ensure that his operations do not create nuisance or misuse of the work space that shall cause unnecessary disturbance or inconvenience to others at the work site". 5.a.12. "All fossils, coins articles of value of antiquity and structure or other remains of geological or archaeological discovered on the site of works shall be declared to be the property of the Owner and Contractor shall take reasonable precautions to prevent his workmen or any other persons from removing or damaging any such articles or thing and shall immediately inform the Owner/ Engineer-in-Charge/Site-in-Charge." 5.a.13. "Contractor will be entirely and exclusively responsible to provide and maintain at his expenses all lights, guards, fencing, etc. when and where even necessary or/as required by the Engineer-in-Charge/Site-in-Charge for the protection of works or safety and convenience to all the members employed at the site or general public." 5.b. COMMENCEMENT OF WORK The contractor shall after paying the requisite security deposit, commence work within 15 days from the date of receipt of the intimation of intent from the Owner informing that the contract is being awarded. The date of intimation shall be the date/day for counting the starting day/date and the ending day/date will be accordingly calculated. Penalty, if any, for the delay in execution shall be calculated accordingly. Contractor should prepare detailed fortnightly construction programme for approval by the Engineer-in-Charge within one month of receipt of Letter Of Intent. The work shall be executed strictly as per such time schedule. The period of Contract includes the time required for testing, rectifications, if any, re-testing and completion of work in all respects to the entire satisfaction of the Engineer-in-Charge. A Letter of Intent is an acceptance of offer by the Owner and it need not be accepted by the contractor. But the contractor should acknowledge a receipt of the purchase order within 15 days of mailing of Purchase Order and any delay in acknowledging the receipt will be a breach of contract and compensation for the loss caused by such breach will be recovered by the Owner by forfeiting earnest money deposit/bid bond. 5.c. SUBLETTING OF WORK 5.c.1. No part of the contract nor any share or interest thereof shall in any manner or degree be transferred, assigned or sublet, by the Contractor, directly or indirectly to any firm or corporation whatsoever, without the prior consent in writing of the Owner. 5.c.2. At the commencement of every month the Contractor shall furnish to the Engineer-in-charge/Site-in-Charge list of all sub-contractors or other persons or firms engaged by the Contractor. 5.c.3 The contract agreement will specify major items of supply or services for which the Contractor proposes to engage sub-Contractor/sub-Vendor. The contractor may from HINDUSTAN PETROLEUM CORPORATION LTD
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time to time propose any addition or deletion from any such list and will submit the proposals in this regard to the Engineer-in-charge/Designated officer-in-charge for approval well in advance so as not to impede the progress of work. Such approval of the Engineer-in-charge/Designated officer-in-charge will not relieve the contractor from any of his obligations, duties and responsibilities under the contract. 5.c.4. Notwithstanding any sub-letting with such approval as resaid and notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contract, the Contractor shall be and shall remain solely to be responsible for the quality and proper and expeditious execution of the works and the performance of all the conditions of the contract in all respects as if such subletting or sub-contracting had not taken place and as if such work had been done directly by the Contractor. 5.c.5 Prior approval in writing of the Owner shall be obtained before any change is made in the constitution of the contractor/Contracting agency otherwise contract shall be deemed to have been allotted in contravention of clause entitled sub-letting of works and the same action may be taken and the same consequence shall ensue as provided in the clause of sub- letting of works. 5.d EXTENSION OF TIME 1) If the Contractor anticipates that he will not be able to complete the work within the contractual delivery/ completion date (CDD), then the Contractor shall make a request for grant of time extension clearly specifying the reasons for which he seeks extension of time and demonstrating as to how these reasons were beyond the control of the contractor or attributable to the Owner. This request should be made well before the expiry of the Contractual Delivery/ Completion Date (CDD). 2) If such a request for extension is received with a Bank Guarantee for the full Liquidated Damages amount calculated on the Total Contract Value, the concerned General Manager of the Owner shall grant a Provisional extension of time, pending a decision on the request. 3) The concerned General Manager of the Owner shall expeditiously decide upon the request for time extension and decide the levy of liquidated damages within a maximum period of 6 months fom the CDD or date of receipt of the request, whichever is later. 4) Grant of any extension of time shall be by means of issuance of a Change Order. 5) In order to avoid any cash crunch to the Contractor, a Bank Guarantee could be accepted against LD, as stated above. Once a decision is taken, the LD shall be recovered from any pending bills or by encashment of the BG. Any balance sum of Contractor or the BG (if LD is fully recovered from the bills) shall be promptly refunded/returned to the Contractor. 5.e. SUSPENSION OF WORKS 5.e.1. Subject to the provisions of this contract, the contractor shall if ordered in writing by the Engineer- in-Charge/Site-in-Charge for reasons recorded suspend the works or any part thereof for such period and such time so ordered and shall not, after HINDUSTAN PETROLEUM CORPORATION LTD
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receiving such, proceed with the work therein ordered to uspended until he shall have received a written order to re-start. The Contractor shall be entitled to claim extension of time for that period of time the work was ordered to be suspended. Neither the Owner nor the Contractor shall be entitled to claim compensation or damages on account of such an extension of time. 5.e.2. In case of suspension of entire work, ordered in writing by Engineer-in-Charge/Site-in-Charge, for a period of 30 days, the Owner shall havethe option to terminate the Contract as provided under the clause fortermination. The Contractor shall not be at liberty to remove from the site of the works any plant or materials belonging to him and the Employer shall have lien upon all such plant and materials. 5.e.3. The contract shall, in case of suspension have the right to raise a dispute and have the same arbitrated but however, shall not have the right to have the work stopped from further progress and completion either by the owner or through other contractor appointed by the owner. 5.f. OWNER MAY DO PART OF WORK Not withstanding anything contained elsewhere in this contract, the owner upon failure of the Contractor to comply with any instructions given in accordance with the provisions of this contract, may instead of Contract and undertaking charge of entire work, place additional labour force, tools, equipment and materials on such parts of the work, as the Owner may decide or engage another Contractor to carryout the balance of work. In such cases, the Owner shall have the right to deduct from the amounts payable to the Contractor the difference in cost of such work and materials with ten percent overhead added to cover all departmental charges. Should the total amount thereof exceed the amount due to the contractor, the Contractor shall pay the difference to the Owner within 15 days of making demand for payment failing which the Contractor shall be liable to pay interest at 24% p.a. on such amounts till the date of payment. 5.g. INSPECTION OF WORKS 5.g.1. The Engineer-in-Charge/Site-in-Charge and Officers from Central or State Government will have full power and authority to inspect the works at any time wherever in progress, either on the site or at the Contractor's premises/workshops of any person, firm or corporation where work in connection with the contract may be in hand or where the materials are being or are to be supplied, and the Contractor shall afford or procure for the Engineer-in-Charge/Site-in-Charge every facility and assistance to carryout such inspection. The Contractor shall, at all times during the usual working hours and at all other times at which reasonable notice of the intention of the Engineer-in-Charge/Site-in-Charge or his representative to visit the works shall have been given to the Contractor, either himself be present to receive orders and instructions, or have a responsible agent, duly accredited in writing, present for the purpose. Orders given to the Contractor's agent shall be considered to have the same force as if they had been given to the Contractor himself. The Contractor shall give not less than seven days notice in writing to the HINDUSTAN PETROLEUM CORPORATION LTD
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Engineer-in-Charge/Site-in-Charge before covering up or otherwise placing beyond reach of inspection and measurement any work in order that the same may be inspected and measured. In the event of breach of above, the same shall be uncovered at Contractor's expense for carrying out such measurement and/or inspection. 5.g.2. No material shall be removed and despatched by the Contractor from the site without the prior approval in writing of the Engineer-in-charge. The contractor is to provide at all times during the progress of the work and the maintenance period proper means of access with ladders, gangways, etc. and the necessary attendance to move and adapt as directed for inspection or measurements of the works by the Engineer-in-Charge/Site-in-Charge. 5.h. SAMPLES 5.h.1. The contractor shall furnish to the Engineer-in-charge/Site-in-Charge for approval when requested or required adequate samples of all materials and finishes to be used in the work. 5.h.2. Samples shall be furnished by the Contractor sufficiently in advance and before commencenent of the work so as the Owner can carry out tests and examinations thereof and approve or reject the samples for use in the works. All material samples furnished and finally used/applied in actual work shall fully be of the same quality of the approved samples. 5.i. TESTS FOR QUALITY OF WORK 5.i.1. All workmanship shall be of the respective kinds described in the contract documents and in accordance with the instructions of the Engineer-in-Charge / Site-in- Charge and shall be subjected from time to time to such tests at Contractor's cost as the Engineer-in-Charge/Site-in-Charge may direct at the place of manufacture or fabrication or on the site or at all or any such places. The Contractor shall provide assistance, instruments, labour and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required by the Engineer-in-Charge/Site-in-Charge. 5.i.2. All the tests that will be necessary in connection with the execution of the work as decided by the Engineer-in- charge/Site-in-Charge shall be carried out at the contractors cost and expenses. 5.i.3. If any tests are required to be carried out in connection with the work or materials or workmanship to be supplied by the owner, such tests shall be carried out by the Contractor as per instructions of Engineer-in-Charge/Site-in-Charge and expenses for such tests, if any, incurred by the contractor shall be reimbursed by the Owner. The contractor should file his claim with the owner within 15 (fifteen) days of inspection/test and any claim made beyond that period shall lapse and be not payable. 5.j. ALTERATIONS AND ADDITIONS TO SPECIFICATIONS, DESIGNS AND WORKS 5.j.1. The Engineer-in-Charge/Site-in-Charge shall have powers to make any alterations, additions and/or substitutions to the schedule of quantities, the original specifications, HINDUSTAN PETROLEUM CORPORATION LTD
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drawings, designs and instructions that may become necessary or advisable or during the progress of the work and the Contractor shall be bound to carryout such altered/extra/new items of work in accordance with instructions which may be given to him in writing signed by the Engineer-in-Charge/Site- in-Charge. Such alterations, omissions, additions or substitutions shall not invalidate the contract. The altered, additional or substituted work which the Contractor may be directed to carryon in the manner as part of the work shall be carried out by the Contractor on the same conditions in all respects on which he has agreed to do the work. The time for completion of such altered added and/or substituted work may be extended for that part of the particular job. The rates for such additional altered or substituted work under this Clause shall, be worked out in accordance with the following provisions: 5.j.2. If the rates for the additional, altered or substituted work are specified in the contract for similar class of work, the Contractor is bound to carryout the additional, altered or substituted work at the same rates as are specified in the contract. 5.j.3. If the rates for the additional, altered or substituted work are not specifically provided in the contract for the work, the rates will be derived from the rates for similar class of work as are specified in the contract for the work. In the opinion of the Engineer-in- Charge/Site-in-Charge as to whether or not the rates can be reasonably so derived from the items in this contract, will be final and binding on the Contractor. 5.j.4. If the rates for the altered, additional or substituted work cannot be determined in the manner specified above, then the Contractor shall, within seven days of the date of receipt of order to carry out the work, inform the Engineer-in-Charge/ Site-in-Charge of the rate at which he intends to charge for such class of work, supported by analysis of the rate or rates claimed and the Engineer-In-Charge/ Site-in-Charge shall determine the rates on the basis of the prevailing market rates for both material and labour plus 10% to cover overhead and profit of labour rates and pay the Contractor accordingly. The opinion of the Engineer-in- Charge/Site-in-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding on the contractor. 5.j.5. The quantities indicated in the Tender are approximate. The approved schedule of rates of the contract will be applicable for variations of upto +25% of the estimated contract value. No revision of schedule of rates will be permitted for such variations in the contract value, even for variations of individual quantities, addition of new items, alterations, additions/deletions or substitutions of items, as mentioned above. (Already covered under Clause No. 3.6) 5.j.6. In case of any item of work for which there is no specification supplied by the Owner and is mentioned in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same, the work should be carried out as per standard Engineering Practice subject to the approval of the Engineer-in-Charge/ Site-in-Charge. HINDUSTAN PETROLEUM CORPORATION LTD
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5.k. PROVISIONAL ACCEPTANCE Acceptance of sections of the works for purposes of equipment erection, piping, electrical work and similar usages by the Owner and payment for such work or parts of work shall not constitute a waiver of any portion of this contract and shall not be construed so as to prevent the Engineer from requiring replacement of defective work that may become apparent after the said acceptance and also shall not absolve the Contractor of the obligations under this contract. It is made clear that such an acceptance does not indicate or denote or establish to the fact of execution of that work or the Contract until the work is completed in full in accordance with the provisions of this Contract. 5.l. COMPLETION OF WORK AND COMPLETION CERTIFICATE As soon as the work is completed in all respects, the contractor shall give notice of such completion to the site in charge or the Owner and within thirty days of receipt of such notice the site in charge shall inspect the work and shall furnish the contractor with a certificate of completion indicating: a) defects, if any, to be rectified by the contractor b) items, if any, for which payment shall be made in reduced rates c) the date of completion. 5.m. USE OF MATERIALS AND RETURN OF SURPLUS MATERIALS 5.m.1. Notwithstanding anything contained to the contrary in any or all of the clauses of this contract, where any materials for the execution of the contract are procured with the assistance of Government either by issue from Government stocks or purchase made under orders or permits or licences issued by Government, the contractor shall use the said materials economically and solely for the purpose of the contract and shall not dispose them of without the permission of the Owner. 5.m.2. All surplus(serviceable) or unserviceable materials that may be left over after the completion of the contract or at its termination for any reason whatsoever, the Contractor shall deliver the said product to the Owner without any demur. The price to be paid to the Contractor, if not already paid either in full or in part, however, shall not exceed the amount mentioned in the Schedule of Rates for such material and in cases where such rates are not so mentioned, shall not exceed the CPWD scheduled rates. In the event of breach of the aforesaid condition the contractor shall become liable for contravention of the terms of the Contract. 5.m.3. The surplus (serviceable) and unserviceable products shall be determined by joint measurement. In case where joint measurement has failed to take place, the Owner may measure the same and determine the quantity. 5.m.4. It is made clear that the Owner shall not be liable to take stock and keep possession and pay for the surplus and unserviceable stocks and the Owner may direct the Contractor to take back such material brought by the Contractor and becoming surplus and which the Owner may decide to keep and not to pay for the same. 5.n. DEFECT LIABILITY PERIOD The contractor shall guarantee the work executed for a period of 12 months from the date of completion of the job. Any damage or defect that may arise or lie HINDUSTAN PETROLEUM CORPORATION LTD
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undiscovered at the time of completion of the job shall be rectified or replaced by the contractor at his own cost. The decision of the Engineer In-charge/Site-Incharge/Owner shall be the final in deciding whether the defect has to be rectified or replaced. Equipment or spare parts replaced under warranty/guarantees shall have further warranty for a mutually agreed period from the date of acceptance. The owner shall intimate the defects noticed in writing by a Registered A.D. letter or otherwise and the contractor within 15 days of receipt of the intimation shall start the rectification work and complete within the time specified by the owner failing which the owner will get the defects rectified by themselves or by any other contractor and the expenses incurred in getting the same done shall be paid by the Contractor under the provision of the Contract. Thus, defect liability is applicable only in case of job/works contract (civil, mechanical, electrical, maintenance etc. ) where any damage of defect may arise in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the time of completion of job. In other words, in case of service contracts (like car hire etc.) where there is no question of damage or defect arising in future, the defect liability clause is not applicable. 5.o. DAMAGE TO PROPERTY 5.o.1. Contractor shall be responsible for making good to the satisfaction of the Owner any loss of and any damage to all structures and properties belonging to the Owner or being executed or procured by the Owner or of other agencies within the premises of the work of the Owner, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the Contractor, his employees, agents, representatives or sub-contractors. 5.o.2. The Contractors shall indemnify and keep the Owner harmless of all claims for damage to Owner's property arising under or by reason of this contract. 6. DUTIES AND RESPONSIBILITIES OF CONTRACTOR 6.a. EMPLOYMENT LIABILITY TOWARDS WORKERS EMPLOYED BY THE CONTRACTOR 6.a.1 The Contractor shall be solely and exclusively responsible for engaging or employing persons for the execution of work. All persons engaged by the contractor shall be on Contractor's payroll and paid by Contractor. All disputes or differences between the Contractor and his/their employees shall be settled by Contractor. 6.a.2. Owner has absolutely no liability whatsoever concerning the employees of the Contractor. The Contractor shall indemnify Owner against any loss or damage or liability arising out of or in the course of his/their employing persons or relation with his/their employees. The Contractor shall make regular and full payment of wages and on any complaint by any employee of the Contractor or his sub contractor regarding non-payment of wages, salaries or other dues, Owner reserves the right to make payments directly to such employees or sub- contractor of the HINDUSTAN PETROLEUM CORPORATION LTD
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Contractor and recover the amount in full from the bills of the Contractor and the contractor shall not claim any compensation or reimbursement thereof. The Contractor shall comply with the Minimum Wages Act applicable to the area of work site with regard to payment of wages to his employees and also to employees of his sub contractor. 6.a.3. The Contractor shall advise in writing or in such appropriate way to all of his employees and employees of sub-contractors and any other person engaged by him that their appointment/employment is not by the Owner but by the Contractor and that their present appointment is only in connection with the construction contract with Owner and that therefore, such an employment/appointment would not enable or make them eligible for any employment/appointment with the Owner either temporarily or/and permanent basis. 6.b. NOTICE TO LOCAL BODIES The contractor shall comply with and give all notices required under any Government authority, instruction, rule or order made under any act of parliament, state laws or any regulations or by-laws of any local authority relating to the works. 6.c. FIRST AID AND INDUSTRIAL INJURIES 6.c.1 Contractor shall maintain first aid facility for his employees and those of his sub-contractors. 6.c.2. Contractor shall make arrangements for ambulance service and for the treatment of all types of injuries. Names and telephone numbers of those providing such services shall be furnished to Owner prior to start of construction and their name board shall be prominently displayed in Contractor's field office. 6.c.3. All industrial injuries shall be reported promptly to owner and a copy of contractor's report covering each personal injury requiring the attention of a physician shall be furnished to the Owner. 6.d. SAFETY CODE 6.d.1. The Contractor shall at his own expenses arrange for the Safety provisions as may be necessary for the execution of the work or as required by the Engineer-in-Charge in respect of all labours directly or indirectly employed for performance of the works and shall provide all facilities in connections therewith. In case the contractor fails to make arrangements and provide necessary facilities as aforesaid, the Owner shall be entitled to do so and recover the cost thereof from the Contractor. 6.d.2. From the commencement to the completion of the works, the contractor shall take full responsibility for the care thereof and of all the temporary works (defined as meaning all temporary works of every kind required in or for the execution, completion or maintenance of the works). In case damage, loss or injury shall happen to the works or to any part thereof or to temporary works or to any cause whatsoever repair at his (Contractor's) own cost and make good the same so that at the time of completion, the works shall be in good order and condition and in conformity in every respect with the requirement of the contract and HINDUSTAN PETROLEUM CORPORATION LTD
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Engineer-in-Charge's instructions. 6.d.3. In respect of all labour, directly or indirectly employed in the work for the performance of the Contractor's part of this agreement, the contractor shall at his own expense arrange for all the safety provisions as per relevant Safety Codes of C.P.W.D Bureau of Indian Standards, the Electricity Act/I.E. Rules. The Mines Act and such other Acts as applicable. 6.d.4. The Contractor shall observe and abide by all fire and safety regulations of the Owner. Before starting construction work, the Contractor shall consult with Owner's Safety Engineer or Engineer-in-Charge/Site-in-Charge and must make good to the satisfaction of the Owner any loss or damage due to fire to any portion of the work done or to be done under this agreement or to any of the Owner's existing property. 6.d.5. The Contractor will be fully responsible for complying with all relevant provisions of the Contract Labour Act and shall pay rates of Wages and observe hours of work/conditions of employment according to the rules in force from time to time. 6.d.6. The Contractor will be fully responsible for complying with the provision including documentation and submission of reports on the above to the concerned authorities and shall indemnify the Corporation from any such lapse for which the Government will be taking action against them. 6.d.7. Owner shall on a report having been made by an inspecting Office as defined in the Contract Labour Regulations have the power to deduct from the money due to the Contractor any sum required or estimated to be required for making good the loss suffered by a worker(s) by reasons of non-fulfillment of conditions of contract for the benefit of workers no-payment of wages or of deductions made from his or their wages which are not justified by the terms of contract or non observance of the said contractor's labour Regulation. 6.e. INSURANCE AND LABOUR Contractor shall at his own expense obtain and maintain an insurance policy with a Nationalised Insurance Company to the satisfaction of the Owner as provided hereunder. 6.e.1. EMPLOYEES STATE INSURANCE ACT i. The Contractor agrees to and does hereby accept full and exclusive liability for the compliance with all obligations imposed by Employees State Insurance Act, 1948, and the Contractor further agrees to defend indemnify and hold Owner harmless from any liability or penalty which may be imposed by the Central, State or local authority by reason of any asserted violation by Contractor, or sub-contractor of the Employees' State Insurance Act, 1948 and also from all claims, suits or proceedings that may be brought against the Owner arising under, growing out of or by reason of the work provided for by this contract whether brought by employees of the Contractor, by third parties or by Central or State Government authority or any political sub-division thereof. ii. The Contractor agrees to file with the Employees State Insurance Corporation, the Declaration forms and all forms which may be required in respect of the HINDUSTAN PETROLEUM CORPORATION LTD
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Contractor's or sub-contractor's employee whose aggregate emuneration is within the specified limit and who are employed in the work provided or those covered by ESI Act under any amendment to the Act from time to time. The Contractor shall deduct and secure the agreement of the sub-contractor to deduct the employee's contribution as per the first schedule of the Employee's State Insurance Act from wages and affix the employee's contribution cards at wages payment intervals. The Contractor shall remit and secure the agreement of the sub contractor to remit to the State Bank of India, Employee's State Insurance Corporation Account, the Employee's contribution as required by the Act. iii. The Contractor agrees to maintain all records as required under the Act in respect of employees and payments and the Contractor shall secure the agreement of the sub contractor to maintain such records. Any expenses incurred for the contributions, making contribution or maintaining records shall be to the Contractor's or sub-contractor's account. iv. The Owner shall retain such sum as may be necessary from the total contract value until the Contractor shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948, have been paid. v. WORKMAN'S COMPENSATION AND EMPLOYEE'S LIABILITY INSURANCE Provide Insurance for all the Contractor's employees engaged in the performance of this contract. If any of the work is sublet, the Contractor shall ensure that the sub contractor provides workmen's compensation and Employer's Liability Insurance for the latter's employees who are not covered under the Contractor's insurance. vi. AUTOMOBILE LIABILITY INSURANCE Contractor shall take out an Insurance to cover all risks to Owner for each of his vehicles plying on works of this contract and these insurances shall be valid for the total contract period. No extra payment will be made for this insurance. Owner shall not be liable for any damage or loss not made good by the Insurance Company, should such damage or loss result from unauthorised use of the vehicle. The provisions of the Motor Vehicle Act would apply. vii. FIRE INSURANCE Contractor shall within two weeks after award of contract insure the Works, Plant and Equipment and keep them insured until the final completion of the Contract against loss or damage by accident, fire or any other cause with an insurance company to be approved by the Employer/Consultant in the joint names of the Employer and the Contractor (name of the former being placed first in the Policy). Such Policy shall cover the property of the Employer only. 6.e.2. ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATION OR BY OWNER i. Contractor shall also provide and maintain any and all other insurance which may be required under any law or regulations from time to time. He shall also HINDUSTAN PETROLEUM CORPORATION LTD
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carry and maintain any other insurance which may be required by the Owner. ii. The aforesaid insurance policy/policies shall provide that they shall not be cancelled till the Engineer-in-Charge has agreed to their cancellation. iii. The Contractor shall satisfy to the Engineer-in-Charge/Site-in-Charge from time to time that he has taken out all insurance policies referred to above and has paid the necessary premium for keeping the policies alive till the expiry of the defects liability period. iv. The contractor shall ensure that similar insurance policies are taken out by his sub-contractor (if any) and shall be responsible for any claims or losses to the Owner resulting from their failure to obtain adequate insurance protections in connection thereof. The contractor shall produce or cause to be proceed by his sub-contractor (if any) as the case may be, the relevant policy or policies and premium receipts as and when required by the Engineer-in-Charge/Site-in-Charge. 6.e.3. LABOUR AND LABOUR LAWS i. The contractor shall at his own cost employ persons during the period of contract and the persons so appointed shall not be construed under any circumstances to be in the employment of the Owner. ii. All payments shall be made by the contractor to the labour employed by him in accordance with the various rules and regulations stated above. The contractor shall keep the Owner indemnified from any claims whatsoever inclusive of damages/costs or otherwise arising from injuries or alleged injuries to or death of a person employed by the contractor or damages or alleged damages to the property. iii. No labour below the age of eighteen years shall be employed on the work. The Contractor shall not pay less than what is provided under the provisions of the contract labour (Regulations and Abolition) Act, 1970 and the rules made thereunder and as may be amended from time to time. He shall pay the required deposit under the Act appropriate to the number of workman to be employed by him or through sub contractor and get himself registered under the Act. He shall produce the required Certificates to the Owner before commencement of the work. The Owner recognises only the Contractor and not his sub contractor under the provisions of the Act. The Contractor will have to submit daily a list of his workforce. He will also keep the wage register at the work site or/and produce the same to the Owner, whenever desired. A deposit may be taken by the Owner from the Contractor to be refunded only after the Owner is satisfied that all workmen employed by the Contractor have been fully paid for the period of work in Owner's premises at rates equal to or better than wages provided for under the Minimum Wages Act. The contractor shall be responsible and liable for any complaints that may arise in this regard and the consequences thereto. iv. The Contractor will comply with the provisions of the Employee's Provident Fund Act and the Family Pension Act as may be applicable and as amended HINDUSTAN PETROLEUM CORPORATION LTD
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from time to time. v. The Contractor will comply with the provisions of the payment of Gratuity Act, 1972, as may be applicable and as amended from time to time. vi. IMPLEMENTATION OF APPRENTICES ACT, 1961 The Contractor shall comply with the provisions of the Apprentices Act, 1961 and the Rules and Orders issued thereunder from time to time. If he fails to do so, his failure will be a breach of the contract and the Engineer-in-Charge may, at his discretion, cancel the contract. The Contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provision of the Act. vii. MODEL RULES FOR LABOUR WELFARE The Contractor shall at his own expenses comply with or cause be complied with Model rules for Labour Welfare as appended to those conditions or rules framed by the Government from time to time for the protection of health and for making sanitary arrangements for worker employed directly or indirectly on the works. In case the contractor fails to make arrangements as aforesaid the Engineer-in-Charge/Site-in-Charge shall be entitled to do so and recover the cost thereof from the contractor. 6.f. DOCUMENTS CONCERNING WORKS 6.f.1. All documents including drawings, blue prints, tracings, reproducible models, plans, specifications and copies, thereof furnished by the Owner as well as all drawings, tracings, reproducibles, plans, specifications design calculations etc. prepared by the contractor for the purpose of execution of works covered in or connected with this contract shall be the property of the Owner and shall not be used by the contractor for any other work but are to be delivered to the Owner at the completion or otherwise of the contract. 6.f.2. The Contractor shall keep and maintain secrecy of the documents, drawings etc. issued to him for the execution of this contract and restrict access to such documents, drawings etc. and further the Contractor shall execute a SECRECY agreement from each or any person employed by the Contractor having access to such documents, drawings etc. The Contractor shall not issue drawings and documents to any other agency or individual without the written approval by the Engineer-in-Charge/Site-in- Charge. 6.f.3. Contractor will not give any information or document etc. concerning details of the work to the press or a news disseminating agency without prior written approval from Engineer-in-charge/Site-in-Charge. Contractor shall not take any pictures on site without written approval of Engineer-in-Charge/Site-in-Charge. 7. PAYMENT OF CONTRACTOR'S BILLS 7.1. Payments will be made against Running Accounts bills certified by the Owner's Engineer-in-Charge/Site-in-Charge within 15 days from the date of receipt of the bill.. 7.2. Running Account Bills and the final bill shall be submitted by the Contractor together with the duly signed measurements sheet(s) to the Engineer-in-Charge/ HINDUSTAN PETROLEUM CORPORATION LTD
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Site-in-Charge of the Owner in quadruplicate for certification. The Bills shall also be accompanied by quantity calculations in support of the quantities contained in the bill along with cement consumption statement, actual/theoretical, wherever applicable duly certified by the Engineer-in-Charge/ Site-in-Charge of the Owner. 7.3. All running account payments shall be regarded as on account payment(s) to be finally adjusted against the final bill payment. Payment of Running Account Bill(s) shall not determine or affect in any way the rights of the Owner under this Contract to make the final adjustments of the quantities of material, measurements of work and adjustments of amounts etc.etc. in the final bill. 7.4. The final bill shall be submitted by the Contractor within one month of the date of completion of the work fully and completely in all respects. If the Contractor fails to submit the final bill accordingly Engineer-in-Charge/Site-in-Charge may make the measurement and determine the total amount payable for the work carried out by the Contractor and such a certification shall be final and binding on the Contractor. The Owner/Engineer- in-Charge/Site-in-Charge may take the assistance of an outside party for taking the measurement, the expenses of which shall be payable by the Contractor. 7.5. Payment of final bill shall be made within 30 days from the date of receipt of the certified bill by the Disbursement Section of the owner. 7.6 Wherever possible, payment shall be tendered to the contractor in electronic mode (e-payment) through any of the designated banks. The contractor will comply by furnishing full particulars of Bank acount (mandate) to which the payments will be routed. Owner reserves the right to make payment in any alternate mode also. 7.a. MEASUREMENT OF WORKS 7.a.1. All measurements shall be in metric system. All the works will be jointly measured by the representative of the Engineer-in-Charge/Site-in-Charge and the Contractor or their authorised agent progressively. Such measurement will be recorded in the Measurement Book/Measurement Sheet by the Contractor or his authorised representative and signed in token of acceptance by the Owner or their authorised representative. 7.a.2. For the purpose of taking joint measurement, the Contractor/representative shall be bound to be present whenever required by the Engineer-in-Charge/Site-in-Charge. If, however, they are absent for any reasons whatsoever, the measurement will be taken by the Engineer-in-Charge/Site-in-Charge or his representative and the same would be deemed to be correct and binding on the Contractor. 7.a.3. In case of any dispute as to the mode of measurement for any item of work, the latest Indian Standard Specifications shall be followed. In case of any further dispute on the same the same shall be as per the certification of an outside qualified Engineer/ Consultant. Such a measurement shall be final and binding on the Owner and the Contractor.
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7.b. BILLING OF WORKS EXECUTED The Contractor will submit a bill in approved proforma in quadruplicate to the Engineer-in-Charge/Site-in-Charge of the work giving abstract and detailed measurement for the various items executed during a month, before the expiry of the first week of the succeeding month. The Engineer-in-Charge/Site-in-Charge shall take or cause to be taken the requisite measurements for the purpose of having the bill verified and/or checked before forwarding the same to the disbursement office of the Owner for further action in terms of the Contract and payment thereafter. The Engineer-in-Charge/Site-in-Charge shall verify the bills within 7 days of submission of the Bill by the Contractor. 7.c. RETENTION MONEY 10% of the total value of the Running Account and Final Bill will be deducted and retained by the Owner as retention money on account of any damage/defect liability that may arise for the period covered under the defect liability period clause of the Contract free of interest. Any damage or defect that may arise or lie undiscovered at the time of issue of completion certificate connected in any way with the equipment or materials supplied by contractor or in workmanship shall be rectified or replaced by the contractor at his own expense failing which the Owner shall be entitled to rectify the said damage/defect from the retention money. Any excess of expenditure incurred by the Owner on account of damage or defect shall be payable by the Contractor. The decision of the Owner in this behalf shall not be liable to be questioned but shall be final and binding on the Contractor. Thus, deduction towards retention money is applicable only in case of job/works contracts (civil, mechanical, electrical, maintenance etc.) where any damage or defect may arise in future (i.e. within 12 months from the date of completion of job) or lie undiscovered at the time of issue of completion certificate. 7.d. STATUTORY LEVIES 7.d.1 The Contractor accepts full and exclusive liability for the payment of any and all taxes, duties, octroi, rates, cess, levies and statutory payments payable under all or any of the statutes etc. Variations of taxes and duties arising out of the amendments to the Central / State enactments, in respect of sale of goods / services covered under this bid shall be to HPCLs account, so long as : They relate to the period after the opening of the price bid, but before the contracted completion period ( excluding permitted extensions due to delay on account of the contractors, if any) or the actual completion period, whichever is earlier; and The vendor furnishes documentary evidence of incurrence of such variations, in addition to the invoices/documents for claiming Cenvat /Input Tax credit, wherever applicable. All contributions and taxes for unemployment compensation, insurance and old age pensions or annuities now or hereafter imposed by Central or State Governmental authorities which are imposed with respect to or covered by the wages, salaries or HINDUSTAN PETROLEUM CORPORATION LTD
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other compensations paid to the persons employed by the Contractor and the Contractor shall be responsible for the compliance with all obligations and restrictions imposed by the Labour Law or any other law affecting employer-employee relationship and the Contractor further agrees to comply and to secure the compliance of all sub-contractors with all applicable Central, State, Municipal and local laws, and regulations and requirements of any Central, State or Local Government agency or authority. Contractor further agrees to defend, indemnify and hold harmless from any liability or penalty which may be imposed by the Central, State or Local authorities by reason of any violation by Contractor or sub-contractor of such laws, regulations or requirements and also from all claims, suits or proceedings that may be brought against the Owner arising under, growing out of, or by reasons of the work provided for by this contract by third parties, or by Central or State Government authority or any administrative sub-division thereof. The Contractor further agrees that in case any such demand is raised against the Owner, and Owner has no way but to pay and pays/makes payment of the same, the Owner shall have the right to deduct the same from the amounts due and payable to the Contractor. The Contractor shall not raise any demand or dispute in respect of the same but may have recourse to recover/receive from the concerned authorities on the basis of the Certificate of the Owner issued in that behalf. 7.d.2. The rates quoted should be inclusive of all rates, cess, taxes and sales tax on works contracts wherever applicable. However, wherever the sales tax on works contract is applicable and is to be deducted at source, the same will be deducted from the bills of the Contractor and paid to the concerned authorities. The proof of such payments of sales tax on works contract will be furnished to the contractor. 7.d.3. Income tax will be deducted at source as per rules at prevailing rates, unless certificate, if any, for deduction at lesser rate or nil deduction is submitted by the Contractor from appropriate authority. 7.d.4 The contractor shall provide accurate particulars of PAN number as required, to enable issuance of TDS (Tax Deduction at Source) certificate. 7.e. MATERIALS TO BE SUPPLIED BY CONTRACTOR 7.e.1. The Contractor shall procure and provide the whole of the materials required for construction including tools, tackles, construction plant and equipment for the completion and maintenance of the works except the materials viz. steel and cement which may be agreed to be supplied as provided elsewhere in the contract. The contractor shall make arrangement for procuring such materials and for the transport thereof at their own cost and expenses. 7.e.2. The Owner may give necessary recommendation to the respective authority if so desired by the Contractor but assumes no responsibility of any nature. The Contractor shall procure materials of ISI stamp/certification and supplied by reputed suppliers borne on DGS&D list. 7.e.3. All materials procured should meet the specifications given in the tender document. The Engineer-in-charge may, at his discretion, ask for samples and test certificates HINDUSTAN PETROLEUM CORPORATION LTD
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for any batch of any materials procured. Before procuring, the Contractor should get the approval of Engineer-in-Charge/Site-in-Charge for any materials to be used for the works. 7.e.4. Manufacturer's certificate shall be submitted for all materials supplied by the Contractor. If, however, in the opinion of the Engineer-in-Charge/Site-in-Charge any tests are required to be conducted on the material supplied by the Contractor, these will be arranged by the Contractor promptly at his own cost. 7.f. MATERIALS TO BE SUPPLIED BY THE OWNER 7.f.1. Steel and Cement maybe supplied by the Owner to the contractor against payment by Contractor from either godown or from the site or within work premises itself and the contractor shall arrange for all transport to actual work site at no extra cost. 7.f.2. The contractor shall bear all the costs including loading and unloading, carting from issue points to work spot storage, unloading, custody and handling and stacking the same and return the surplus steel and cement to the Owner's storage point after completion of job. 7.f.3. The contractor will be fully accountable for the steel and cement received from the Owner and contractor will give acknowledgement/receipt for quantity of steel and cement received by him each time he uplifts cement from Owner's custody. 7.f.4. For all computation purposes, the theoretical cement consumption shall be considered as per CPWD standards. 7.f.5. Steel and Cement as received from the manufacturer/stockists will be issued to the contractor. Theoretical weight of cement in a bag will be considered as 50 Kg. Bags weighing upto 4% less shall be accepted by the contractor and considered as 50 Kg. per bag. Any shortage in the weight of any cement bag by more than 4% will be to the Owner's account only when pointed out by the Contractor and verified by Engineer-in-Charge/Site in Charge at the time of Contract or taking delivery. 7.f.6. The contractor will be required to maintain a stock register for receipt, issuance and consumption of steel and cement at site. Cement will be stored in a warehouse at site. Requirement of cement on any day will be taken out of the warehouse. Cement issued shall be regulated on the basis of FIRST RECEIPT to go as FIRST ISSUE. 7.f.7. Empty cement bag shall be the property of the Contractor. Contractor shall be penalised for any excess/under consumption of cement. The penal rate will be twice the rate of issue of cement for this work. 7.f.8. All the running bills as well as the final bills will be accompanied by cement consumption statements giving the detailed working of the cement used, cement received and stock-on-hand. 7.f.9. The Contractor will be fully responsible for safe custody of cement once it is received by him and during transport. Owner will not entertain any claims of the contractor for theft, loss or damage to cement while in their custody. 7.f.10. The contractor shall not remove from the site any cement bags at any time. 7.f.11. The Contractor shall advise Engineer-in-charge/Site-in-charge in writing atleast 21 HINDUSTAN PETROLEUM CORPORATION LTD
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days before exhausting the Cement stocks already held by Contractor to ensure that such delays do not lead to interruptions in the progress of work. 7.f.12. Cement shall not be supplied by the Owner for manufacturing of mosaic tiles, precast cement jali and any other bought out items which consume cement and for temporary works. 7.f.13. Cement in bags and in good usable condition left over after the completion of work shall be returned by the contractor to the Owner. The Owner shall make payment to the Contractor at the supply rate for such stocks of cement they accept and receive. Any refused stock of cement shall be removed by the Contractor from the site at his cost and expenses within 15 days of completion of the work. 8. PAYMENT OF CLAIMS AND DAMAGES 8.1. Should the Owner have to pay money in respect of claims or demands as aforesaid the amount so paid and the costs incurred by the Owner shall be charged to and paid by the Contractor and the Contractor shall not be entitled to dispute or question the right of the Owner to make such payments notwithstanding the same may have been without his consent or authority or in law or otherwise to the contrary. 8.2. In every case in which by virtue of the provisions of Workmen's Compensation Act, 1923, or other Acts, the Owner is obliged to pay Compensation to a Workman employed by the Contractor in execution of the works, the Owner will recover from the Contractor the amount of compensation so paid and without prejudice to the rights of Owner under the said Act. Owner shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the Contractor whether under this contract or otherwise. The Owner shall not be bound to contest any claim made under Section 12 sub section (1) of the said Act, except on the written request of the Contractor and upon his giving to the Owner full security for all costs for which the owner might become liable in consequence of contesting such claim. 8.a. ACTION AND COMPENSATION IN CASE OF BAD WORK If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been executed with bad, imperfect or unskilled workmanship, or with materials, or that any materials or articles provided by the Contractor for execution of the work are not of standards specified/inferior quality to that contracted for, or otherwise not in accordance with the contract, the CONTRACTOR shall on demand in writing from the Engineer-in-Charge/Site-in-Charge or his authorised representative specifying the work, materials or articles complained of, notwithstanding that the same may have been inadvertently passed, certified and paid for, forthwith rectify or remove and reconstruct the work so specified and at his own charge and cost and expenses and in the event of failure to do so within a period of 15 days of such intimation/ information/knowledge, the Contractor shall be liable to pay compensation equivalent to the cost of reconstruction by the Owner. On expiry of 15 days period mentioned above, the Owner may by themselves or otherwise rectify or remove and re-execute the work or remove and replace with others, the materials or articles complained of as the case may be at the risk and expenses in all respects of the Contractor. The HINDUSTAN PETROLEUM CORPORATION LTD
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decision of the Engineer-in- Charge/ Site-in-Charge as to any question arising under this clause shall be final and conclusive and shall not be raised as a dispute or shall be arbitrable. 8.b. INSPECTION AND AUDIT OF CONTRACT AND WORKS This project is subject to inspection by various Government agencies of Government of India. The contractor shall extend full cooperation to all the Government and other agencies in the inspection of the works, audit of the Contract and the documents of Contract Bills, measurements sheets etc. etc. and examination of the records of works and make enquiries interrogation as they may deem fit, proper and necessary. Upon inspection etc. by such agencies if it is pointed out that the contract work has not been carried out according to the prescribed terms and conditions as laid down in the tender documents and if any recoveries are recommended, the same shall be recovered from the contractors running bills/final bill/from ordered/suggested Security Deposit/retention money. The Contractor shall not rise any dispute on any such account and the same shall not be arbitrable. 9. CONTRACTOR TO INDEMNIFY THE OWNER The Contractor shall indemnify the Owner and every member, officer and employee of the Owner, also the Engineer-in-Charge/Site-in-Charge and his staff against all the actions, proceedings, claims, demands, costs, expenses, whatsoever arising out of or in connection with the works and all actions, proceedings, claims, demands, costs, expenses which may be made against the Owner for or in respect of or arising out of any failure by the Contractor in the performance of his obligations under the contract. The Contractor shall be liable for or in respect of or in consequence of any accident or injury to any workmen or other person in the employment of the Contractor or his sub contractor and Contractor shall indemnify and keep indemnified the Owner against all such damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto. 10. LIQUIDATED DAMAGES i) In case of any delay in completion of the work beyond the CDD, the Owner shall be entitled to be paid Liquidated Damages by the Contractor. The liquidated damages shall be initially at the rate of 0.5% (half percent) of the total contract value for every week of the delay subject to a maximum of 5% of the total contract value. The liquidated damages shall be recovered by the Owner out of the amounts payable to the Contractor or from any Bank Guarantees or Deposits furnished by the Contractor or the Retention Money retained from the Bills of the Contractor, either under this contract or any other contract. ii) The Contractor shall be entitled to give an acceptable unconditional Bank Guarantee in lieu of such a deduction if Contractor desires any decision on a request for time extension. iii) Once a final decision is taken on the request of the Contractor or otherwise, the LD shall be applicable only on the basic cost of the contract and on each HINDUSTAN PETROLEUM CORPORATION LTD
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full completed week(s) of delay (and for part of the week, a pro-rata LD amount shall be applicable). iv) This final calculation of LD shall be only on the value of the unexecuted portion/quantity of work as on the CDD. v) Contractor agrees with the Owner, that the above represents a genuine pre-estimate of the damages which the Owner will suffer on account of delay in the performance of the work by Contractor. The Contractor further agrees that the LD amount is over and above any right which owner has to risk purchase under Clause 12.4 and any right to get the defects in the work rectified at the cost of the contractor. 11. DEFECTS AFTER TAKING OVER OR TERMINATION OF WORK CONTRACT BY OWNER The Contractor shall remain responsible and liable to make good all losses or damages that may occur/appear to the work carried out under this Contract within a period of 12 months from date of issue of the Completion Certificate and/or the date of Owner taking over the work, which ever is earlier. The Contractor shall issue a Bank Guarantee to the Owner in the sum of 10% of the work entrusted in the Contract, from any nationalised Bank acceptable to the Owner and if however, the Contractor fails to furnish such a Bank Guarantee the Owner shall have right to retain the Security Deposit and Retention Money to cover the 10% of the Guarantee amount under this clause and to return/refund the same after the expiry of the period of 12 months without any interest thereon. 12. TERMINATION OF CONTRACT 12.1 The owner may terminate the contract at any stage of the construction for reasons to be recorded in the letter of termination. 12.2 The Owner inter alia may terminate the Contract for any or all of the following reasons that the contractor a) has abandoned the work/Contract. b) has failed to commence the works, or has without any lawful excuse under these conditions suspended the work for 15 consecutive days. c) has failed to remove materials from the site or to pull down and replace the work within 15 days after receiving from the Engineer written notice that the said materials or work were condemned and/or rejected by the Engineer under specified conditions. d) has neglected or failed to observe and perform all or any of the terms acts, matters or things under this Contract to be observed and performed by the Contractor. e) has to the detriment of good workmanship or in defiance of the Engineer's instructions to the contrary sub-let any part of the Contract. f) has acted in any manner to the detrimental interest, reputation, dignity, name or prestige of the Owner. g) has stopped attending to work without any prior notice and prior permission for a period of 15 days. HINDUSTAN PETROLEUM CORPORATION LTD
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h) has become untraceable. i) has without authority acted in violation of the terms and conditions of this contract and has committed breach of terms of the contract in best judgement of the owner. j) has been declared insolvent/bankrupt. k) in the event of sudden death of the Contractor. 12.3 The owner on termination of such contract shall have the right to appropriate the Security Deposit, Retention Money and invoke the Bank Guarantee furnished by the contractor and to appropriate the same towards the amounts due and payable by the contractor as per the conditions of Contract and return to the contractor excess money, if any, left over. 12.4 In case of Termination of the contract, Owner shall have the right to carry out the unexecuted portion of the work either by themselves or through any other contractor(s) at the risk and cost of the Contractor. In view of paucity of time, Owner shall have the right to place such unexecuted portion of the work on any nominated contractor(s). However, the overall liability of the Contractor shall be restricted to 100 % of the total contract value. 12.5 The contractor within or at the time fixed by the Owner shall depute his authorised representative for taking joint final measurements of the works executed thus far and submit the final bill for the work as per joint final measurement within 15 days of the date of joint final measurement. If the contractor fails to depute their representative for joint measurement, the owner shall take the measurement with their Engineer-in-Charge/Site-in-Charge or any other outside representatives. Such a measurement shall not be questioned by the Contractor and no dispute can be raised by the Contractor for purpose of Arbitration. 12.6 The Owner may enter upon and take possession of the works and all plant, tools, scaffoldings, sheds, machinery, power operated tools and steel, cement and other materials of the Contract at the site or around the site and use or employ the same for completion of the work or employ any other contractor or other person or persons to complete the works. The Contractor shall not in any way object or interrupt or do any act, matter or thing to prevent or hinder such actions, other Contractor or other persons employed for completing and finishing or using the materials and plant for the works. When the works shall be completed or as soon thereafter the Engineer shall give a notice in writing to the Contractor to remove surplus materials and plant, if any, and belonging to the Contractor except as provided elsewhere in the Contract and should the Contractor fail to do so within a period of 15 days after receipt thereof the Owner may sell the same by public auction and shall give credit to the contractor for the amount realised. The Owner shall thereafter ascertain and certify in writing under his hand what (if anything) shall be due or payable to or by the Owner for the value of the plant and materials so taken possession and the expense or loss which the Owner shall have been put to in procuring the works, to be so completed, and the amount if any, owing to the Contractor and the amount which shall be so certified shall thereupon be paid by the HINDUSTAN PETROLEUM CORPORATION LTD
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Owner to the Contractor or by the Contractor to the Owner, as the case may, and the Certificate of the Owner shall be final and conclusive between the parties. 12.7 When the contract is terminated by the Owner for all or any of the reasons mentioned above the Contractor shall not have any right to claim compensation on account of such termination. 13. FORCE MAJEURE 13.1. Any delay in or failure of the performance of either part hereto shall not constitute default hereunder or give rise to any claims for damage, if any, to the extent such delays or failure of performance is caused by occurrences such as Acts of God or an enemy, expropriation or confiscation of facilities by Government authorities, acts of war, rebellion, sabotage or fires, floods, explosions, riots, or strikes. The Contractor shall keep records of the circumstances referred to above and bring these to the notice of the Engineer-in-Charge/Site-in-Charge in writing immediately on such occurrences. The amount of time, if any, lost on any of these counts shall not be counted for the Contract period. Once decision of the Owner arrived at after consultation with the Contractor, shall be final and binding. Such a determined period of time be extended by the Owner to enable the Contractor to complete the job within such extended period of time. 13.2. If Contractor is prevented or delayed from the performing any of its obligations under this Agreement by Force Majeure, then Contractor shall notify Owner the circumstances constituting the Force Majeure and the obligations performance of which is thereby delayed or prevented, within seven days of the occurrence of the events. 14. ARBITRATION 14.1 All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of the contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either party to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided. 14.2 The appointing authority shall either himself act as the Sole Arbitrator or nominate some officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or HPCL) or a retired officer of any other Government Company in the Oil Sector of the rank of Ch. Manager & above or any retired officer of the Central Government not below the rank of a Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the parties. The contractor/vendor shall not be entitled to raise any objection to the appointment of such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or shareholder of the owner, another Govt. Company or the Central Government or that he/she has to deal or had dealt with the matter to which the contract relates or that in the course of his/her duties, he/she has/had expressed views on all or any of the matters in dispute or HINDUSTAN PETROLEUM CORPORATION LTD
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difference. 14.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid, shall nominate another person as aforesaid, to act as the Sole Arbitrator. 14.4 Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the stage at which it was left by his predecessor. It is expressly agreed between the parties that no person other than the Appointing Authority or a person nominated by the Appointing Authority as aforesaid, shall act as an Arbitrator. The failure on the part of the Appointing Authority to make an appointment on time shall only give rise to a right to a Contractor to get such an appointment made and not to have any other person appointed as the Sole Arbitrator. 14.5 The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement. 14.6 The work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned party shall be withheld (except to the extent disputed) on account of initiation, commencement or pendency of such proceedings. 14.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary. 14.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties unless the Sole Arbitrator otherwise directs in his award with reasons. The lumpsum fees of the Arbitrator shall be Rs. 40,000/- per case for transportation contracts and Rs. 60,000/- for engineering contracts and if the sole Arbitrator completes the arbitration including his award within 5 months of accepting his appointment, he shall be paid Rs. 10,000/- additionally as bonus. Reasonable actual expenses for stenographer, etc. will be reimbursed. Fees shall be paid stagewise i.e. 25% on acceptance, 25% on completion of pleadings/documentation, 25% on completion of arguments and balance on receipt of award by the parties 14.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration proceedings under this Clause. 14.10 The Contract shall be governed by and constructed according to the laws in force in India. The parties hereby submit to the exclusive jurisdiction of the Courts situated at _______ (say Mumbai*) for all purposes. The Arbitration shall be held at ________ (say Mumbai*) and conducted in English language. 14.11 The Appointing Authority is the Functional Director of Hindustan Petroleum Corporation Limited. (Note:- * = While printing the GTCs, each Purchasing Authorities at various location, may mention the correct place before printing the GTC and not leave Clause 14.10 blank or as stated above. Bracketed portion is to be removed. 15. GENERAL 15.1. Materials required for the works whether brought by the or supplied by the Owner shall HINDUSTAN PETROLEUM CORPORATION LTD
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be stored by the contractor only at places approved by Engineer-in-Charge/Site-in-Charge. Storage and safe custody of the material shall be the responsibility of the Contractor. 15.2. Owner and/or Engineer-in-Charge/Site-in-Charge connected with the contract, shall be entitled at any time to inspect and examine any materials intended to be used in or on the works, either on the site or at factory or workshop or at other place(s) manufactured or at any places where these are laying or from which these are being obtained and the contractor shall give facilities as may be required for such inspection and examination. 15.3. In case of any class of work for which there is no such specification supplied by the owner as is mentioned in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same the work should be carried out as per standard Engineering practice subject to the approval of the Engineer-in-Charge/Site-in-Charge. 15.4. Should the work be suspended by reason of rain, strike, lockouts or other cause the contractor shall take all precautions necessary for the protection of the work and at his own expense shall make good any damages arising from any of these causes. 15.5 The contractor shall cover up and protect from injury from any cause all new work also for supplying all temporary doors, protection to windows and any other requisite protection for the whole of the works executed whether by himself or special tradesmen or sub- contractors and any damage caused must be made good by the contractors at his own expense. 15.6 If the contractor has quoted the items under the deemed exports, then it will be the responsibility of the contractor to get all the benefits under deemed exports from the Government. The Owners responsibility shall only be limited to the issuance of required certificates. The quotation will be unconditional and phrases like subject to availability of deemed exports benefit etc. will not find place in it. 16. Integrity Pact : Effective 1st September, 2007, all tenders and contracts shall comply with the requirements of the Integrity Pact (IP) if the value of such tenders or contracts exceed Rs.1 crore. Failure to sign the Integrity Pact shall lead to outright rejection of bid. # 17. Grievances of parties participating or intend to participate in the tender shall be addressed in writing to the officer designate of the Grievance Redressal Cell where the tenders have to be submitted within the stipulated period. Detailed mechanism of Grievance Redressal is available on the HPCL website.
HINDUSTAN PETROLEUM CORPORATION LTD
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FORMATS OF BANK GUARANTEES/ INDEMNITY BOND
HINDUSTAN PETROLEUM CORPORATION LTD
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BANK GUARANTEE FOR ADVANCES (on non-judicial stamp paper of appropriate value)
To, Hindustan Petroleum Corporation Ltd., (Address as applicable)
In CONSIDERATION OF MESSRS. HINDUSTAN PETROLEUM CORPORATION LIMITED, a Government of India Company registered under the Companies Act 1956, having its registered office at 17, Jamshedji Tata Road, Bombay - 400 020 (hereinafter called "the Corporation" which expression shall include its successors in business and assigns) having placed an order on Messrs ___________________ a partnership firm/sole proprietor business/ a company registered under the Companies Act, 1956 having its office at _______________________ (hereinafter called "the Supplier" which expression shall include its successors and assigns) vide Order No. ____________ dated _________ (hereinafter called "the Order" which expression shall include any mendments/alterations thereto as issued by "the Corporation") for the supply of goods/to the execution of Service for "the Corporation" and having agreed to pay the supplier as and by way of advance upto a sum of Rs. _________ (Rupees ____________________________________ only ) being _____ % of the value of the order in terms of "the Order" on production of an acceptable Bank Guarantee for an amount of Rs. ____________ (Rupees __________________________________ only)
1. We, ____________________ Bank having office at _________________(hereafter referred to as "the Bank") do at the request and on behalf of "the Supplier's" hereby agree to pay "the Corporation" without any demur on first demand an amount not exceeding Rs. _________ (Rs. ______________________ only) against any loss or damage, costs, charges and expenses caused to or suffered or would be caused to or suffered by "the Corporation" by reason of any breach on the part of "the Supplier" of any of the terms and conditions of the said order.
2. We, _______________ Bank further agree that "the Corporation" shall be sole judge whether the said "Supplier" has committed breach of any of the terms and conditions of "the Order" and the extent of loss, damage, cost charges and expenses suffered or incurred or would be suffered or incurred by "the Corporation" on account thereof and we waive in favour of "the Corporation" all the rights and defences to which we as guarantors and/or "the Supplier" may be entitled to.
3. We, ___________________ Bank further agree that the amount demanded by "the Corporation" as such shall be final and binding on "the Bank" as to "the Bank's" liability to pay and amount demanded and "the Bank" undertake to pay "the Corporation" the amount so demanded on first demand and without any demur notwithstanding any dispute raised by HINDUSTAN PETROLEUM CORPORATION LTD
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"the Supplier" or any suit or other legal proceedings including arbitration pending before any court tribunal or arbitrator relating thereto, our liability under this guarantee being absolute and unconditional. (We __________________ Bank further agree that the guarantee herein contained shall remain in full force and continue to have full effect so long as the said amount remains unadjusted, provided, however, the value of the guarantee shall progressively reduce upon any adjustments being made by "the Corporation" against the said advance and "the Corporation" rights shall extend only to the value of the unadjusted amount.
4. We, __________________ Bank further agree with "the Corporation" that "the Corporation" shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said "order"/or to extend time of performance by "the Supplier" from time to time or to postpone for any time or from time to time any of the powers exercisable by "the Corporation" against "the Supplier" and to forbear to enforce any of the terms and conditions relating to "the Order" and we shall not be relieved from our liability by reason of any such variation or extension being granted to "the Supplier" or for any forbearance, act or omission on "the Supplier" or by any such matter or things whatsoever which under the law relating to suretics would be for this provisions have the effect of relieving us.
5. Not withstanding anything contained herein above : i) Our liability under this guarantee shall not exceed Rs.......... ii) This Bank Guarantee shall be valid upto and including .......; and iii) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or # before the expiry of 30 days from the date of expiry of this guarantee
6. We, ________________ Bank further undertake not to revoke this guarantee during its currency except with the previous consent of "the Corporation" in writing.
7. We, ____________________ Bank lastly agree that "the Bank" liability under this guarantee shall not be affected by any change in the constitution of "the Supplier".
8. We, _________________ Bank has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the agreement/contract or MOU entered into between"the supplier" and "the Bank" in this regard.
IN WITNESS WHEREOF the Bank has executed this document on this _______________day of ___________________ ____________________________ (FOR _________ BANK) HINDUSTAN PETROLEUM CORPORATION LTD
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(by its constituted attorney) (signature of a person authorized to sign on behalf of "the bank")
HINDUSTAN PETROLEUM CORPORATION LTD
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(SPECIMEN)
BANK GUARANTEE IN LIEU OF EARNEST MONEY (On Non-Judicial stamp paper of appropriate value)
TO : Hindustan Petroleum Corporation Limited
(Address as applicable)
IN CONSIDERATION OF MESSRS. HINDUSTAN PETROLEUM CORPORATION LIMITED a Government of India Company registered under the Companies Act, 1956, having its registered office at 17, Jamshedji Tata Road, Bombay-20 (hereinafter called "The Corporation" which expression shall include its successor in business and assigns) issued a tender on Messrs. ................................................ a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at (hereinafter called "the Tenderer" which expression shall include its executors, administrators and assigns) against Tender no............ dated .................... (hereinafter called "the tender" which expression shall include any amendments/ alterations to "the tender" issued by "the Corporation") for the supply of goods to/execution of services for "the Corporation" and "the Corporation" having agreed not to insist upon immediate payment of Earnest Money for the fulfilment of the said tender in terms thereof on production of an acceptable Bank Guarantee for an amount of Rs....... (Rupees ................................. only).
1. We, ................................... Bank having office at ..................................................... Bombay (hereinafter referred to as "the Bank" which expression shall include its successors and assigns) at the request and on behalf of "the Tenderer" hereby agree to pay to the Corporation without any demur on first demand an amount not exceeding Rs........... (Rupees ...................................... only) against any loss or damage, costs, charges and expenses caused to or suffered by "the Corporation" by reason of non performance and fulfillment or for any breach on the part of "the Tenderer" of any of the terms and conditions of the said "tender".
2. We, ........................................ Bank further agree that "the Corporation" shall be sole Judge whether the said "Tenderer" has failed to perform or fulfill the said "tender" in terms thereof or committed breach of any of the terms and conditions of "the order" and the extent of loss, damage, cost, charges and expenses suffered or incurred or would be suffered or incurred by "the Corporation" on account thereof and we waive in favour of "the HINDUSTAN PETROLEUM CORPORATION LTD
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Corporation" all the rights and defences to which we as guarantors and/or "the Tenderer" may be entitled to.
3. We, ................................. Bank further agree that the amount demanded by "the Corporation" as such shall be final and binding on "the Bank" as to "the Bank" 's liability to pay and the amount demanded and "the Bank" to undertake to pay "the Corporation" the amount so demanded on first demand and without any demur notwithstanding any dispute raised by "the Tenderer" or any suit or other legal proceedings including arbitration pending before any court, tribunal or arbitrator relating thereto, our liability under this guarantee being absolute and unconditional.
4. We, ....................................... Bank further agree with "the Corporation" that "the Corporation" shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said "tender"/or to extend time of performance by "the Tenderer" from time to time or to postpone for any time to time any of the powers exercisable by "the Corporation" against "the Tenderer" and to forbear to enforce any of the terms and conditions relating to "the tender" and we shall not be relieved from our liability by reason of any such variation or extension being granted to "the Tenderer" or for any forbearance, act or ommission on the part of "the Corporation" or any indulgence by "the Corporation" to "the tenderer" or by any such matter or things whatsoever which under the law relating to sureties would but for this provision have the effect of relieving us.
5. NOTWITHSTANDING anything hereinbefore contained, our liability under this Guarantee is restricted to Rs. ......... (Rupees....................................... only). Our liability under this guarantee shall remain in force until expiration of six months from the due date of opening of the said "tender". Unless a demand or claim under this guarantee is made on us in writing within said period, that is, on or before .................................... all rights of "the Corporation" under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities thereunder.
6. We, ........................................ Bank further undertake not to revoke this guarantee during its currency except with the previous consent of "the Corporation" in Writing.
7. We, ......................................... Bank lastly agree that "the Bank" 's liability under this guarantee shall not be affected by any change in the constitution of "the Tenderer".
8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the Agreement/Contract or MOU entered into between "the Tenderer" and "the Bank" in this regard.
HINDUSTAN PETROLEUM CORPORATION LTD
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IN WITNESS WHEREOF the Bank has executed this document on this .......................... day of ........................
For ........................ Bank
(by its constituted attorney)
(Signature of a person authorised to sign on behalf of "the Bank")
HINDUSTAN PETROLEUM CORPORATION LTD
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BANK GUARANTEE FOR PERFORMANCE OF THE OBLIGATIONS OF SUPPLIER /CONTRACTOR
(on non-judicial stamp paper of appropriate value)
To, Hindustan Petroleum Corporation Ltd., (Address as applicable)
IN CONSIDERATION OF THE HINDUSTAN PETROLEUM CORPORATION LTD. a Government of India Company registered under the Companies Act,1956, having its registered office at 17, Jamshedji Tata Road, Bombay - 400 020 (hereinafter called "the Corporation" which expression shall include its successors and assigns) having awarded to M/s ___________________________________________________ a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at ______________________________ (hereinafter referred to as "the Supplier" which expression shall wherever the subject or context so permits includes its successors and assigns) a supply contract in terms inter alia, of "the Corporation's" Order No.____________ dated __________________ and the General purchase conditions of "the Corporation" and upon the condition of "supplier's" furnishing security for the performance of "the Supplier's" obligations and/or discharge of "the supplier's" liability under and/or in connection with the said supply contract upto a sum of Rs. ______________(Rupees_____________________) amounting to 10% (ten percent) of the total contract value.
We, ______________________ (hereinafter called "the Bank" which expression shall include its successors and assigns) hereby jointly and severally undertake and guarantee to pay to "the Corporation" in rupees forthwith on demand in writing and without protest or demur of any and all moneys anywise payable by "the Supplier" to "the Corporation" under, in respect of or in connection with the said supply contract inclusive of all the Corporation's losses and damage and costs, (inclusive between attorney and client) charges, and expenses and other moneys anywise payable in respect of the above as specified in any notice of demand made by "the Corporation" to the Bank with reference to this Guarantee upto and aggregate limit of Rs.___________ (Rupees __________________________ ) and "the Bank" hereby agrees with "the Corporation" that:
1. This Guarantee/Undertaking shall be a continuing Guarantee /Undertaking and shall remain valid and irrecoverable for all claims of "the Corporation" and liabilities of "the Supplier" arising upto and until midnight of _______________
2. This Guarantee/Undertaking shall be in addition to any other guarantee or security whatsoever that "the Corporation" may now or any time anywise have in relation to "the Supplier's obligation/liabilities under and/or connection with the said supply contract, and "the Corporation" shall have full authority to take recourse to or enforce this security in preference HINDUSTAN PETROLEUM CORPORATION LTD
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to the other security(ies) at its sole discretion and no failure on the part of "the Corporation" to enforcing or requiring enforcement to any other security shall have the effect of releasing "the Bank" from its full liability hereunder.
3. "The Corporation" shall be at liberty without reference to "the Bank" and without affecting the full liability of "the Bank" hereunder to take any other security in respect of "the Supplier's" obligation and/or liabilities under or in connection with the said supply contract and to vary the term vis-a-vis "the supplier" of the said supply contract or to grant time and/or indulgence to "the Supplier" or to reduce or to increase or otherwise vary the prices of the total contract value or to release or to forebear from enforcement of all or any of the obligations of "the supplier" under the said supply contract and/or the remedies of "the Corporation" under any other security(ies) now or hereafter held by "the Corporation" and no such dealing(s), variation(s) or other indulgence(s) or agreement(s) with "the supplier" or release of forbearance whatsoever shall have the effect of releasing "the Bank" from its full liability to "the Corporation" hereunder or of prejudicing rights of "the Corporation" against "the Bank".
4. This Guarantee/Undertaking shall not be determined or affected by the liquidation or winding up, dissolution or change of constitution or insolvency of "the supplier" but shall in all respects and for all purposes be binding and operative until payment of all moneys payable to "the Corporation" in terms hereof.
5. "The Bank" hereby waives all rights at any time inconsistent with the terms of this Guarantee/Undertaking and the obligations of "the Bank" in terms hereof shall not be anywise affected or suspended by reason of any dispute having been raised by "the suppliers" (whether or not pending before any arbitrator, officer, tribunal or court) or any denial of liability by "the supplier" or any other order of communication whatsoever by "the supplier" stopping or preventing or purporting to stop or prevent any payment by "the Bank" to "the Corporation" in terms hereof.
6. The amount stated in any notice of demand addressed by "the Corporation" to "the Bank" as liable to be paid to "the Corporation" by "the supplier" or as suffered or incurred by "the Corporation" on account of any losses or damages or costs, charges/and/or expenses shall be as between "the Bank" and "the Corporation" be conclusive of the amount so liable to be paid to "the Corporation" or suffered or incurred by "the Corporation", as the case may be, and payable by "the Bank" to "the Corporation", in terms hereof.
7. Not withstanding anything contained herein above :
i) Our liability under this guarantee shall not exceed Rs..........
ii) This Bank Guarantee shall be valid upto and including .......; and
HINDUSTAN PETROLEUM CORPORATION LTD
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iii) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or # before the expiry of 30 days from the date of expiry of this guarantee.
8. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the agreement/contract or MOU entered into between "the supplier" and "the Bank" in this regard.
IN WITNESS Where of __________________ Bank, has executed this document at ________________ on _______________ 200
____________________________ Bank (by its constituted attorney) (signature of a person authorized to sign on behalf of "the Bank")
HINDUSTAN PETROLEUM CORPORATION LTD
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COMPOSITE BANK GUARANTEE FOR MOBILISATION ADVANCE, SECURITY DEPOSIT/RETENTION MONEY/PERFORMANCE GUARANTEE (On Non-Judicial stamp paper of appropriate value)
TO : Hindustan Petroleum Corporation Limited (Address as applicable)
IN CONSIDERATION OF MESSRS. HINDUSTAN PETROLEUM CORPORATION LIMITED, a Government of India Company registered under the Companies Act, 1956, having its registered office at 17, Jamshedji Tata Road, Bombay-20 (hereinafter called "The Corporation" (which expression shall include its successor in business and assigns) having placed an order on Messers ............................ a partnership firm/sole proprietor business/a company registered under the Companies Act, 1956 having its office at .............. (hereinafter called "the supplier" (which expression shall include executors, administrators and assigns) vide order No....................... dated.............. (hereinafter called "the order" which expression shall include any amendments/alterations to "the order" issued by "the Corporation") for the supply of goods to/execution of services for "the Corporation" and "the Corporation" having agreed :
a) not to insist upon immediate payment of Security deposit for the fulfilment and performance of the said order
b) to pay "the supplier" as and by way of advance upto a sum of Rupees__________ (Rupees _____________________________ only) being ____% of the value of "the order";
c) that "the supplier" shall furnish a security for the performance of "the supplier's" obligations and/or discharge of "the supplier's" liability in connection with the said "order"; and "the Corporation" having agreed with "the supplier" to accept a composite Bank Guarantee for the mobilisation advance, security deposit, retention money and performance guarantee.
We, .................................................... Bank having office at ............................................ (hereinafter referred to as "the Bank" which expression shall includes its successors and assigns) at the request and on behalf of "the supplier" hereby agree to pay to "the Corporation" without any demur on first demand an amount not exceeding Rs........... (Rupees.............................only) against any loss or damage, costs, charges and expenses caused to or suffered by "the Corporation" by reason of non performance and fulfilment or for any breach on the part of "the supplier" of any of the terms and conditions of the said "order".
2. We, ............................. Bank further agree that "the Corporation" shall be sole judge whether the said "Supplier" has failed to perform or fulfill the said "order" in terms thereof or committed breach of any terms and conditions of "the order" and the extent of loss, damage, HINDUSTAN PETROLEUM CORPORATION LTD
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cost, charges and expenses suffered or incurred or would be suffered or incurred by "the Corporation" on account thereof and we waive in the favour of "the Corporation" all the rights and defences to which we as guarantors and/or "the Supplier" may be entitled to.
3. We, ................................. Bank further agree that the amount demanded by "the Corporation" as such shall be final and binding on "the Bank" as to "the Bank" 's liability to pay and the amount demanded and "the Bank" undertake to pay "the Corporation" the amount so demanded on first demand and without any demur notwithstanding any dispute raised by "the Supplier" or any suit or other legal proceedings including arbitration pending before any court,tribunal or arbitrator relating thereto, our liability under this guarantee being absolute and unconditional.
4. We, .................................. Bank further agree with "the Corporation" that "the Corporation" shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said "order"/or to extend time of performance by "the Supplier" from time to time or to postpone for any time to time any of the powers exercisable by "the Corporation" against "the Supplier" and to forbear to enforce any of the terms and conditions relating to "the order" and we shall not be relieved from our liability by reason of any such variation or extension being granted to "the Supplier" or for any forbearance, act or ommission on the part of "the Corporation" or any indulgence by "the Corporation" to "the Supplier" or by any such matter or things whatsoever which under the law relating to sureties would but for this provision have the effect of relieving us.
5. However, it has been agreed between "the Supplier" and "the Corporation" that there shall be only one Composite Bank Guarantee for both the advance and security deposit performance guarantee/Retention Money @ of ____% valid till the end of the defects liability period as per the terms of the P.O. No. _______________ dated ______________ and that in proportion with the recovery of advance @ ______% per bill the same amount/value automatically stands credited to the defects liability account/security deposit or retention money as the case may be and will continue to be credited/treated till the entire advance of Rs._______________________ is fully recovered from the running bills and from the date of full recovery of the advance of Rs.__________________ this guarantee automatically, shall stand valid towards the ____% retention money/defects liability, fully valid in all respects unto a further period of 3 (three) months, as per the Purchase Order of "the Corporation".
6. Not withstanding anything contained herein above :
i) Our liability under this guarantee shall not exceed Rs.......... ii) This Bank Guarantee shall be valid upto and including .......; and iii) We are liable to pay the guarantee amount or any part thereof under this Bank Guarantee only and only if you serve upon us a HINDUSTAN PETROLEUM CORPORATION LTD
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written claim or demand on or before the expiry of 30 days from the date of expiry of this guarantee.
7. We, ........................................ Bank further undertake not to revoke this guarantee during its currency except with the previous consent of "the Corporation" in writing.
8. We, ......................................... Bank lastly agree that "the Bank"'s liability under this guarantee shall not be affected by any change in the constitution of "the Supplier".
9. "The Bank" has power to issue this guarantee in favour of "the Corporation" in terms of the documents and/or the Agreement/Contract or MOU entered into between "the Supplier" and "the Bank" in this regard.
IN WITNESS WHEREOF the Bank has executed this document on this ............................. day of ...........................
For ........................ Bank (by its constituted attorney) (Signature of a person authorised to sign on behalf of "the Bank")*
HINDUSTAN PETROLEUM CORPORATION LTD
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INDEMNITY BOND (TO BE NOTORISED AND ON STAMP PAPER OF APPROPRIATE VALUE) TO, HINDUSTAN PETROLEUM CORPN. LTD. (Address as applicable)
Dear Sirs,
WHEREAS Hindustan Petroleum Corporation Limited, a Government of India Company, registered under the Companies Act, 1956, having its Registered Office at 17, Jamshedji Tata Road, Bombay 400020 (hereinafter called "the Indemnified" which expression shall include its successors and assigns) has awarded to M/s. .......................................... a Partnership Firm/Sole Proprietor Business/a company having its Registered Office at ....................................................... (hereinafter called "the Indemnifier", which expression shall include its successors and assigns) a contract for conditions set out, inter-alia, in "the Indemnified" 's Purchase Order No. ............................. dated .................. (hereinafter referred to as "The Said Contract") to "the Indemnifier".
AND WHEREAS "the Indemnified" has agreed to supply to "the Indemnifier" raw material/components to the value of Rs.........(Rupees .............................................. only) for incorporation in fabrication by "the Indemnifier" in terms of "the said contract", the components/raw material to be supplied by "the Indemnified" to "the Indemnifier" for the said fabrication, (hereinafter, for the sake of brevity, referred to as "the said material") and pending fabrication and delivery at job-site of the completed fabricated work(s) incorporating "the said material" and accounting for "the said material" shall be under the sole custody and charge of "the Indemnifier" and shall be kept, stored, altered, worked upon and/or fabricated at the sole risk and expenses of "the Indemnifier" ;
As a Pre-condition to the supply of "the said material" by "the Indemnified" to "the Indemnifier", the Indemnified" has required "the Indemnifier" to furnish to "the Indemnified" security in the manner and upon terms and conditions hereinafter indicated :
NOW THEREFORE, in consideration of the premises aforesaid "the Indemnifier" Shri ..................................., Shri ............................ all directors/partners/sole proprietor of "the Indemnifier" in consideration of aforesaid "contract" hereby irrevocably and unconditionally and jointly and severally undertake to idemnify and always keep "the Indemnified" from and against all loss, damage and destruction (inclusive but not limited to any or all loss or damage or destruction to or of "the said material" or any item or part thereof) by theft, fire, flood, storm, tempest, lightning, explosion, storage, chemical or physical action or reaction, bending, wrapping, exposure,rusting, faulty workmanship, faulty fabrication or faulty method of technique of fabrication, riot, civil commotion or other act HINDUSTAN PETROLEUM CORPORATION LTD
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of omission or commission whatsoever within or beyond the control of "the Indemnifier", misuse and misappropriation by "the Indemnifier's" servants and/or agents whatsoever to, of or in "the said material" or any part or item thereof between the date that the same or relative part or item thereof was supplied to "the Indemnifier" upto and until the return to "the Indemnified" on due dates of "the said material" or relative part or item thereof or completed fabricated work(s) incorporating the said material AND jointly and severally undertake to pay to "the Indemnified" forthwith on first demand in writing without protest or demur the value of "the said material" or item part thereof lost, damaged, destroyed, misused and/or misappropriated, as the case may be, inclusive of "the Indemnified" 's cost and expenses (inclusive but not limited to handling, transportation, cartage, insurance, freight, packing and inspection costs and/or expenses) as specified in the said demand.
AND "the Indemnifier" hereby agree with "the Indemnified" that :
1. This Indemnity shall remain valid and irrevocable until the settlement of all claims of "the Indemnified" arising hereunder :
2. This Indemnity shall be in addition to any other Indemnity,Guarantee or Security whatsoever that "the Indemnified" may now or any time anywise have in relation to "the Indemnifier" 's bligations/liabilities under and/or in connection with the said contract inclusive of "the said material" and "the Indemnified" shall have full authority to take recourse to or enforce this security in preference to the other security (ies) at its sole discretion, and no failure on the part of "the Indemnified" in enforcing or requiring enforcement of any other security shall have the effect of releasing "the Indemnifier" from its full liability hereunder :
3. "The Indemnified" shall be at liberty without reference to "the Indemnifier" and without affecting the full liability of "the Indemnifier" hereunder to take any other such security in respect of "the Indemnifier" 's obligations and/or liabilities under or in connection with the "said contract" inclusive of "the said material" and to vary the terms vis-avis "the Indemnifier" of "the said contract" or to grant time and/or indulgence to "the Indemnifier" or to reduce or to increase or otherwise vary the prices or the total contract value or the quantity, quality, description or value of the said material or to release or to forbear from endorsement of all or any of the obligations of "the Indemnifier" under the said contract (inclusive of anything in respect of "the said material") and/or the remedies of "the Indemnified" under any other security(ies) now or hereinafter held by "the Indemnified" and no such dealing(s), variations(s), reduction(s), increase(s) or other indulgence(s) or arrangement(s) with "the Indemnifier" or release or forbearance whatsoever shall have the effect of releasing "the Indemnifier" from their full liability to "the Indemnified" hereunder or of anywise prejudicing rights of "the Indemnified" against "the Indemnifier" and "the Indemnifier" hereby waive all rights, if any,at any time, inconsistent with the terms of this Indemnity.
HINDUSTAN PETROLEUM CORPORATION LTD
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4. This Indemnity shall not be determined or affected by the liquidation or winding up, dissolution, or change of constitution or insolvency of "the Indemnifier" and the obligations of "the Indemnifier" in terms hereof shall not be anywise affected or suspended by reason of any dispute or disputes having been raised by "the Indemnifier" (whether now pending before any Arbitrator, Officer, Tribunal or Court) or any denial of liability by "the Indemnifier" or any other order or communication whatsoever by "the Indemnifier" stopping or preventing or purporting to stop or prevent any payment by "the Indemnifier" to "the Indemnified" in terms hereof :
5. The mere statement made by or on behalf of "the Indemnified" in any notice or demand or other writing addressed to "the Indemnifier" as to any of "the said material" or item or part thereof supplied to "the Indemnifier" having been lost,damaged, destroyed, misused or misappropriated while in the custody of "the Indemnifier" before or after completion of the completed fabricated work(s) incorporating "the said material" and delivery at job site thereof shall as between "the Indemnifier" and "the Indemnified" be conclusive of the factum of "the said material" or item or part thereof having been supplied to "the Indemnifier" and/or the loss, damage,destruction, misuse or misappropriation thereof, as the case may be, while in the custody of "the Indemnifier" and/or prior to the completion of the completed fabricated work(s)and delivery to job site thereof without necessity on the part of "the Indemnified" to produce any documentary proof or other evidence whatsoever in support of this;
6. The amount stated in any notice of demand addressed by "the Indemnified" to "the Indemnifier" as the value of any of "the said material", lost, damaged, destroyed or misused or misappropriated, inclusive relative to the cost and expenses incurred by "the Indemnified" in connection therewith shall as between "the Indemnifier" and "the Indemnified" be conclusive of the value of such "said material" and the said costs and expenses as also of the amount liable to be paid by "the Indemnifer" to "the Indemnified" in terms and for the purpose of, without necessity for "the Indemnfied" to produce any voucher, bill or other documentation or evidence whatsoever in support thereof.
In witness whereof "the Indemnifier" have hereunto set and subscribed his hand this day and year first hereinabove written in the presence of witnesses.
Yours faithfully, 1) 2) 3) WITNESSES 1. 2.
HINDUSTAN PETROLEUM CORPORATION LTD
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GENERAL TERMS & CONDITIONS PERTAINING TO HEALTH, SAFETY & ENVIRONMENT
HINDUSTAN PETROLEUM CORPORATION LTD
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1. COMPLIANCE WITH STATUTORY REQUIREMENT
Consultants, contractors or other third parties in the refinery shall abide by
a. The safety regulation of the refinery as mentioned in the Fire & safety Regulations (Latest revision).
b. All requirements under The Factories Act 1948 and the rules framed there under in the Factory Rules 1963 including all amendments thereto.
c. All requirements of Worker Compensation Act & ESIS Act including all amendments thereto.
d. Applicable Environment Regulation in force and also the systems and procedures in the refinery related to environment.
2. QUALIFICATION AND EXPERIENCE OF MANPOWER TO BE DEPLOYED
a. Contractor shall deploy only experienced and qualified supervisors and workman.
b. Contractor skilled workmen like riggers, scaffolds, welders, fitters, crane operators, their specialized equipment operators like welding machine, power generators etc must have sufficient past experience and skill on the relevant jobs. The electricians to be deployed must have valid Wireman Licence.
c. All workmen must be capable of following instructions and training.
3. HEALTH ASSURANCE/AGE
a. Contractors to ensure that all their workmen are medically fit for the job they are deployed, especially for the workmen who are deployed in high risk jobs like working in confined space, working in height, working under water etc.
b. Age: No one below 18 years or more than 58 years will be employed in the refinery.
4. NORMAL TIMINGS FOR WORK
a. The duty timings for contractor employees shall be in from 8.30AM to 4.30 PM. However, extension to the working hours may be granted by HPCL upon contractors written request and subject to the strict compliance of prevailing refinery safety and security rules.
5. TRAINING HINDUSTAN PETROLEUM CORPORATION LTD
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a. Training in Fire and safety is mandatory for all contractors supervisors.
b. Training of Contractor supervisor
i. The supervisor in-charge of the contractor who has ultimate responsibility for their work in the refinery must undergo a one day comprehensive safety familiarisation program.
ii. This program will be conducted by Fire & safety Dept. at the Fire Station Training Hall and the schedule shall be notified well in advance.
iii. On completion of the program, a certificate of attendance will be issued to each participant which will be required for supervision of the Hot work.
iv. The Passing certificate issued to the supervisor will remain valid for one year.
c. Workers' Training
i. It is obligatory that contractor supervisor who is trained by Safety dept should conduct spot training for his workers.
ii. Additionally Contract workmen will have to undergo training on "Safety in Refinery" on the spot.
6. OBLIGATION TO FOLLOW WORK PERMIT SYSTEM
a. Do not carryout any work without valid work permit issued by authorized person in the refinery as per Work permit System.
b. Comply with all the Fire/Safety/Excavation/Radiography permit conditions specified in the permit and the clearance.
c. Display permit at site for checking by refinery officials whenever required.
7. REQUIREMENTS OF SUPERVISION
a. Contractor will not carryout any work without having supervisor at site. If it is required to work simultaneously in more than one location under the same contract, one supervisor must be put in each of the locations. If a supervisor has to leave his site for any reason, he must stop his activities for that period of time.
b. For hot work permit, the supervisor must have valid Training Certificate from Refinery safety dept.
c. Contractor must provide at least one full time Safety Supervisor when the HINDUSTAN PETROLEUM CORPORATION LTD
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contractor has engaged manpower in excess of 100 in contract activities in the refinery. If the manpower is less than 100, the on-site safety coordination responsibilities shall be assumed by any one of the contractor's other supervisory staff. In both the cases, the contractor must specify in writing the name of such person to the Engineer-incharge and Manager - Safety.
d. The contractors whose safety records are not satisfactory will be viewed seriously and necessary action (viz. cancellation of registration/contracts) shall be taken against him.
8. USE OF PERSONAL PROTECTIVE EQUIPMENT
a. Contractors all supervisors and workmen must wear the following Personal Protective Equipments (PPE's) without which the permission to work will be denied. Basic PPE's should be provided by the contractor.
b. Basic requirements for all jobs. i. Hard hat (Safety helmet) ii. Safety Shoes / Gum Boots (civil work) iii. Hand Gloves.
c. Specific Requirements as per Job requirements i. ISI approved Safety Belt above height of 2 m ii. Eye Protection Goggles iii. Face & Body protection
d. The PPE's shall be of standard quality and BIS approved.
9. FIRE EXTINGUISHER & FIRE HOSE
a. Contractor shall provide Fire Hoses with Nozzle & Fire Extinguishers of his own. If he is executing jobs in refinery, for which following specifications should be adhered to.
b. Fire Hose : The fire hose should be 63mm/38mm diameter and minimum 15 mtr long, seamless canvass/synthetic fibre woven jacketed, rubberized fabric reinforced rubber lined hose bearing IS:636-1988 Type A. The fire hose should have Gun-metal instantaneous type 2 " Male & 2 " Female couplings bearing IS:903 mark. The couplings should be riveted & doubly wounded with heavy-duty copper wire to the hose at both ends.
c. Nozzle : The nozzle to be used with fire hose should be of "Branch Pipe, Universal" type as per IS:2871-1983. it should be provided with 2 " Female Instantaneous couplings as per IS:903 (as nozzle with male coupling will necessitate use of double female coupling)
d. Fire Extinguisher: The fire extinguisher should be of "10 Kg Capacity DCP Extinguisher" bearing IS Mark. It should upright operated and should be cartridge type. HINDUSTAN PETROLEUM CORPORATION LTD
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10. HAZARD COMMUNICATION
a. In the event, any contractor employee spot a fire or any serious hazards in refinery premises, he shall dial Ext 6666, identify himself and report location of fire when fire station operator is on line. He shall wait until the fire message is repeated by the fire operator and location confirmed.
b. Pill box communication can also be used by contractor workmen.
c. The contractor must ensure that each one of his employees clearly understand this Fire Communication requirement, i.e. in case of fire siren is sounded they should assemble at designated location near FR Yard Office and south of FR Boiler House. This may be ensured by contractor while providing on the job training.
11. INJURY NOTIFICATION & INVESTIGATION
a. Report to HPCL supervisor on the job, any injury sustained by any of his employees or any near-miss or any hazardous/dangerous incident at his worksite within the refinery premises. Hiding any accident or near miss would be viewed as serious misconduct.
b. Arrange to provide First-Aid immediately to injured employee.
c. Keep and maintain proper records of all such incidents in respect of his personal/work site.
d. Submit to Engineer-in-charge a first Information Report within 4 Hours of incident.
e. Arrange to immediately investigate the incident and furnish within 24 Hours a written investigation report to refinery safety dept.
12. REQUIREMENT OF HOUSEKEEPING
Contractor must ensure highest standard of housekeeping in his areas of work on a day to day basis. All unsatisfactory housekeeping will earn negative rating, which will attract penal action like cancellation of registration/contract.
13. DISPLAY BOARDS AT SITE
Contractor must provide and maintain in his work site, appropriate display board displaying information as per HPCL "Work Site Display Board" specification.
14. PARTICIPATION IN SAFETY ACTIVITIES HINDUSTAN PETROLEUM CORPORATION LTD
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Contractor must attend all scheduled safety meetings as would be intimated to him by the Engineer-in-charge. Contractor also must ensure that all his employees participate in safety promotional activities organized by the refinery.
15. POLICE VERIFICATION
Contractor who engages labourer for his jobs in the refinery must submit Police Verification of antecedents of labourers engaged by him.
Note
a. Every person other than HPCL employee or a casual visitor entering in the refinery would be governed by above conditions.
b. The term supervisor would mean any person who oversees the works of a group of workmen. All other persons will be considered as workmen.
c. Adherence to terms of contract will also be checked by Fire & Safety Dept personnel. Violation of any of the above conditions of safety would attract penal actions including termination of contract/registration.
16. SAFETY WHILE WORKING ON SCAFFOLDINGS
The work of erecting and dismantling scaffold as well as working on the scaffolding platform involves serious injury hazards. In order to provide fall protection to the workers involved in these activities, following must be ensured in addition to the existing work permit procedure.
a) The scaffold should be double box type
b) The workers engaged in scaffolding work must wear safety belt with double lifetime. This is intended to ensure that lifeline is secured all the time, even while the person is moving.
c) Safety nets must be deployed first at 10 feet elevation and at every 20 feet elevation. These nets should be inside scaffold box as well as extend outwards.
d) It should be ensured that only trained and experienced workers are engaged in scaffolding work
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PENALTIES FOR NON-COMPLIANCE OF SAFETY SYSTEMS & PROCEDURES
In order to ensure 100% compliance of Safety related rules & regulations, following Penalties will be imposed on the Person(s) found to be not adhering to Work Permit conditions inside the Refinery Premises:
a. Non-usage of Safety Helmet / Safety Shoes / Safety Goggles:Rs.100/-
b. Non-usage of Safety Belts: Rs.200/-
c. Non-provision of basic Safety requirements Rs.300/- (such as ELCB, usage of more than 24 Volts Power in confined space, uncertified/non- standard Lifting Tools, etc.)
d. Non-provision of Fire fighting Equipment : Rs.200/- (as per Work Permit conditions)
e. Non-barricading of area while Rigging, Digging, etc. Rs.100/- and usage of defective Fire fighting Equipment:
f. Working without valid Work Permit : Rs.300/-
g. Unauthorized Road closure / blockage: Rs.200/-
Please note that in case of any non-compliance/deviations to Work Permit conditions and/or Safety rules is found, applicable Penalty Clause would be exercised, as listed out above. This will result in stoppage of the job and Work Permit & Gate Pass will be taken from Contractor's Supervisor. HPCL will prepare a non-compliance Report on the same and Work Permit/Gate Pass will be returned back (for re-starting the job) only after ensuring complete compliance of the above Safety requirements.
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SECTION 9
DOCUMENT LIST
HINDUSTAN PETROLEUM CORPORATION LTD
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1 TERMINAL AND PIPELINE GENERAL LAY-OUT 2 TURRET BUOY GENERAL ARRANGEMENT 3 FLOATING HOSE STRINGS LAYOUT 4 SUBMARINE HOSE STRINGS LAYOUT 5 PLEM GENERAL ARRANGEMENT