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Inventory Count to Reconciliation

Flow Script

Oracle E-Business Suite Release 12.1

This document provides step-by-step instruction coinciding with the Inventory Count to Reconciliation business flow. It may be useful for validation of this specific
transaction; therefore the steps should not be modified.

Copyright 2004, 2009, Oracle. All rights reserved


Plan to Inventory Management Flow Script Sequence

When implementing the Plan to Inventory flow family alone, the flow script should be executed in the sequence depicted below. Flows that may be run concurrently and are
independent of each other use the same number with a different letter and therefore may be run concurrently.

ID Flow Grp. I Dependency/ Prerequisite
A Plan to Replenish Yes None
B Inventory Count to Reconciliation Yes None
C Internal Requisition to Deliver Yes A

Business Scenarios Test Sequences

Test Status: Draft, Review, Success, and Defective

Tests Test Name Tester1 Tester2 Tester3 Date Notes
00 Prerequisite Steps

10 Plan Inventory Count

20 Perform Cycle Count

30 Perform Physical Count



Typographic Conventions

This section contains the legend for common abbreviations used throughout the script.

Abbreviation Meaning
(B) Button
(T) Tab
(ST) Sub Tab
(L) Link
(N) Navigation
(M) Menu
(I) Icon
> Continue Navigation

Testing Notes

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Summary

This flow script provides the steps that are required for performing Cycle Count and Physical Count for a Subinventory.

Assumptions

It is assumed that all tests will be performed using the Inventory responsibility.
It is assumed that the appropriate users are created and the responsibilities are assigned.

00 Test Specification Prerequisite Steps

Business Process: Open Current
Period

Business Flow: Pre-requisite steps for Inventory Count to
Reconciliation
Summary Process: Prerequisite Steps

Event: Description: Perform Miscellaneous Receipt


Step # Process Step
Description
Path and Action Input Data Expected Result Actual Results
00.00

Logon to Application


Select the appropriate responsibility.
Username: INVPLANNER
Password: welcome



Purchasing Super User
Navigator displays

00.01

Switch Responsibility.
Select the appropriate responsibility.
Responsibility: Inventory

00.02 Perform Miscellaneous
Receipt
(N) Transactions > Miscellaneous
Transactions

Click (B) Transaction Lines












Add subsequent transaction lines for
these items, with other parameters
remaining the same as above:







Click (B) Save
Close the Miscellaneous Receipt Form
Org: 101

Date: <Todays date>
Type: Miscellaneous
Receipt

Item:
SCR0401

Subinventory: Stores
UOM: Ea
Quantity: 5
Account:
10.800.504300.00.000.00000


PCB0402
RS0402
RAM0401









Note down the current on-
hand qty after you enter
the subinventory







00.03 Logout of application (M) File > Exit Oracle Applications



10 Test Specification Plan Inventory Count

Business Process: Establish
Inventory Planning Policies
(PF1960)
Business Flow: Inventory Count to Reconciliation

Summary Process: Plan Inventory Count


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Event: Description: Assign items and classes to ABC Assignment Group and Setup Cycle Count



Step # Process Step
Description
Path and Action Input Data Expected Result Actual Results
10.00

Logon to Application Username: INVPLANNER
Password: welcome


10.01 Verify ABC Classes (N) Inventory > ABC Codes > ABC
Classes
Verify classes A, B and C exist
Org: 101 ABC classes exist

10.02 Generate ABC Compile (N) Inventory > ABC Codes > ABC
Compiles
Query compile name

Click (B) Open

Click (B) Compile


Compile Name:
Store_Compile




Print compile results? : No




Concurrent request for
compiling is submitted.

Make sure the request
completes successfully
before proceeding.

10.03 Assign items to ABC
Groups
(N) Inventory > ABC Codes > ABC
Assignment Groups



Click (B) Assign Items
Enter parameters for ABC Classification




Click (B) Assign



Assignment Group:
Store_Assignment_Group
Compile Name:
Store_Compile

Class: A
Inventory Item%: 10
Class: B
Inventory Item%: 25
Class: C
Inventory Item%: 100

ABC assignment has
been completed.





Values will be rounded
as per the inventory
value.
Ensure that the Value
given for the Inventory
Item% is greater than the
previous class rounded
value



Concurrent request is
submitted.
Make sure the request
completes successfully
before proceeding.

10.04 Verify item Assignments Close the Assign ABC Items form

In the ABC Assignments Group form
select Store Assignment Group and click
Update Items

Close this form

Items have been
assigned to ABC groups
based on the criteria
defined in the ABC
Compile

10.05 Run ABC Assignments
report
(N) Reports > ABC and Counting

Select Single Request and Click (B) Ok





Click (B) OK

Click (B) Submit









Select ABC Assignments
Report from the list of
values

Parameters:
ABC Group:
Store_Assignment_Group
Sort Option: Item+











Ensure that the
Concurrent Request is
completed successfully


The report output shows
the same assignment of
items in ABC Groups
seen in the previous
step.

10.06 Define Cycle Count (N) Counting > Cycle Counting > Cycle
Counts




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Click (B) New



Name: Stores Cycle Count
Description: Stores
Subinventory Cycle
Count
Calendar: Inventory
Adjustment Account:
10.800.504300.00.000.00000

10.07

Click (T) Scope and Control






Inactive On: Todays Date
+ 1 year
Late Days: 1
Starting Seq: 1

Unscheduled Entries: Yes
Display System Qty: Yes
Count Subinventories:
Specific
Subinventory: Stores

10.08

Click (T) Serial and Schedule

Auto Schedule: Yes
Frequency: Daily
Count Zero Quantity: Yes

10.09

Click (T) Adjustments and ABC







Click (I) Save


Close all the open forms
Approval Required: If Out
of Tolerance
Qty Variance (+): 10%
Qty Variance (-): 10%
ABC Initialization Group:
Store_Assignment_Group

Option: (Re) initialize







System submits
Initialize cycle count
items process.

Ensure that the
Concurrent Request is
completed successfully

10.10

(N) Counting > Cycle Counting > Cycle
Counts

Click (B) Open

Click (B) Classes



Click (I) Save

Close all the open forms

Query:
Cycle Count Name: Stores
Cycle Count

Class Name: A
Counts per year: 12
Class Name: B
Counts per year: 4
Class Name: C
Counts per year: 2



20 Test Specification Perform Cycle Count


Business Process: Manage Cycle
Counting
(MM1151)
Business Flow: Inventory Count to Reconciliation

Summary Process:
Perform Cycle Count

Event: Description: Execute Cycle Counting cycle



Step # Process Step
Description
Path and Action Input Data Expected Results Actual Results
20.00 Define Manual Schedule
Count Request
(N) Counting > Cycle Counting > Manual
requests

Click (B) Find

Manually schedule a count request




Click (I) Save

Cycle Count Name:
Stores Cycle Count



Subinventory: Stores
Schedule Date: Todays
Date
Zero Count: checked



No results would be
displayed







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Ensure after clicking
Save icon
Currently Scheduled:
Next Scheduled Date:
Todays Date
20.01 Perform Full Cycle Count (N) Counting >Cycle Counting > Cycle
Counts


From the Menu, select Tools >Perform
Full Cycle Count







Select each Request line
Click (B) Options


Click (B) Submit


Query for Cycle Count
Name: Stores Cycle
Count

Parameters: (Enter the
Parameters for all lines)
Cycle Count Name: <
Cycle Count Name >
Include Control Items:
No
Display On Hand
Quantities: Yes
Subinventory: Stores
(Accept default to
others)


Save All Output Files:
(For all Lines in the
request set)



20.02 Generate the Cycle
Count Listing Report
From the Menu, select View >Requests


Select the request Cycle Count Listing
and click (B) View Output

Concurrent request
should be completed
successfully.


The Cycle Count Listing
report is seen

20.03 Count inventory
manually (not performed
in Oracle Applications)
In this step, the Inventory Clerk goes to
the designated subinventory and counts
items on the Cycle Count Listing report

20.04 Enter Cycle Count
Quantities
(N) Counting >Cycle Counting > Cycle
Count Entries

Click (B) Find


Click (T) Adjustments




Click (I) Save

Cycle Count: Stores
Cycle Count

Find all open count
requests: Yes


Enter the Count
Quantity values for
each item listed on the
Count.

For Testing
convenience enter 2 for
each item.

NOTE: Ensure that
certain adjustments are
entered that are off by
more than 10% by
Quantity. This allows
for the approval step
below.



Business Process:
Enter Stock Adjustments
(MM1817)
Business Flow: Inventory Count to Reconciliation

Summary Process:
Perform Cycle Count

Event: Description: Review and Approve Cycle Counting adjustments.



Step # Process Step
Description
Path and Action Input Data Expected Results Actual Results
21.00 Approve the
adjustments
(N) Counting >Cycle Counting >
Approve Counts

Cycle Count: Stores
Cycle Count





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Click (B) Find





Click (I) Save

Query counts pending
approval only: Yes

Click on Approved
radio button for each
line after reviewing
adjustments.





Note appears:
Adjustments processed
21.01 View Item on-hand
quantities to ensure that
the Quantities are
updated
(N) On Hand, Availability > On-hand
Quantity

Click (B) Find


Organization: 101
Subinventory: Stores
Ensure that the
quantities on hand reflect
the changes made above


30 Test Specification Perform Physical Count

Business Process: Manage
Physical Inventory Counts
(MM0414)
Business Flow: Inventory Count to Reconciliation

Summary Process:
Perform Physical Count

Event: Description: Setup Physical Count and Execute Physical Counting cycle.



Step # Process Step
Description
Path and Action Input Data Expected Results Actual Results
30.00 Define Physical
Inventory
(N) Counting >Physical Inventory >
Physical Inventories

Click (B) New











Click (I) Save

Close all open forms.




Name: Stores Physical
Count
Description: Stores
Subinventory for
Physical Count
Date: Todays Date
Approvals Required: If
Out Of Tolerance
Qty Variance (+): 10%
Qty Variance (-): 10%

Count Subinventories
Specific: Yes
Subinventory: Stores

Allow Dynamic Tag:
Yes

30.01 Take Physical Inventory
snapshot
(N) Counting >Physical Inventory >
Physical Inventories

Click (B) Open
Click (B) Snap Shot





Close all forms
Query for Physical
Inventory: Stores
Physical Count







Note down the
Concurrent request
number: __________
Ensure that the Freeze
Physical Inventory
program is completed
successfully.


30.02 Generate Inventory Tags

(N) Counting > Physical Inventory >
Physical Inventories

Click (B) Open

Click (B) Tags

Click (B) Generate
Query for Physical
Inventory: Stores
Physical Count


Enter Starting Tag
Number: 0001



Status should be
Snapshot Complete with
the Snapshot Date as
today



Note down the
Concurrent request
number: __________
Ensure that the
Generate physical
inventory tags program
is completed
successfully

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30.03 Print Physical Count
Tags
(N) Reports >ABC & Counting > Single
Request


Enter request parameters




Click (B) OK

Click (B) Submit

(M) View > Requests

Click (B) Find

Select the Specific request

Click (B) View Output
Request Name: Physical
Inventory Tags



Physical Inventory:
Stores Physical Count
Subinventory: Stores
Sort By: Item,
Subinventory, Locator
Range: Full listing

Submit Another
Request: No



Name: Physical
Inventory Tags


Physical Count Tags
report is displayed

30.04 Count inventory
manually (not performed
in Oracle Applications)
In this step, the Inventory Clerk goes to
the designated subinventory and counts
items on the Physical Count Tags report

30.05 Enter Tag Counts

(N) Counting >Physical Inventory> Tag
Counts

Click (B) Find





Click (I) Save
Name: Stores Physical
Count


Query all existing tags:
Yes

Enter Count Quantity
values for all / some
items listed on the
Count. (Note: You may
enter any value you
want. But make sure you
enter a few zero counts
which will require
approval in the next
step.)



Business Process:
Enter Stock Adjustments
(MM1817)
Business Flow:Inventory Count to Reconciliation

Summary Process:
Perform Physical Count

Event: Description: Review and Approve Physical Counting adjustments.



Step # Process Step
Description
Path and Action Input Data Expected Results Actual Results
31.00 Submit the Count for
Approval



Review the adjustments
(N) Counting >Physical Inventory
>Approve Adjustments

Click (B) Find





Click (I) Save
Name: Stores Physical
Count



Query out of tolerance
adjustments only: Yes

Click on Approve radio
button for all / some lines
after reviewing
adjustments.



31.01 Launch Adjustments (N) Counting >Physical
Inventory>Physical Inventories


(N) Tools> Launch Adjustments


Click (B) Launch Adjustments
Query Stores Physical
Count




Adjustment Account:
10.800.504300.00.000.00000
Adjustment Date:










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Todays Date


The launch adjustments
program should update
inventory balances
31.02 Ensure that the
Quantities are updated
(N) On Hand, Availability >On-hand
Quantity

Click (B) Find


Organization: 101
Subinventory: Stores
Ensure that the
quantities on hand
reflect the changes made
above

31.03 Logout of application (M) File >Exit Oracle Applications

Logout