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Guidelines for Applicants

for the "Promotion of gender mainstreaming and work life balance " financed
by the EEA Financial Mechanism 2009-2014



1 General Framework ....................................................................................................... 3
1.1 Scope ................................................................................................................................3
1.2 Legislaia Relevant legislation for the programme area ..................................................4
2 Objectives of the programme and indicators ......................................................................... 6
2.1 Obiective of the programme ...........................................................................................6
2.2 Expected results of the programme..................................................................................6
2.3 Indicators of the programme ...........................................................................................7
3 Target groups of the programme............................................................................................. 7
4 Eligibility criteria for the selection of the projects ................................................................. 7
4.1 Eligible applicants .......................................................... Error! Bookmark not defined.
4.2 Eligibility of the applicants and partners .........................................................................8
4.3 Eligibility of the projects ................................................................................................8
4.4 Eligibility of expenses for the projects ............................................................................9
5 Evaluation and selection of the projects ............................................................................... 11
5.1 Stages of the evaluation and selection of the projects ...................................................11
5.2 Evaluation of the project proposals ................................................................................14
5.2.1 Verification of the administrative conformity and of the eligibilityof the projects . 14
5.2.2 Selection of the projects ............................................................................................ 16
6 Financial Management .......................................................... Error! Bookmark not defined.
6.1 General expenses ........................................................... Error! Bookmark not defined.
6.2 Pffset of the expenses.....................................................................................................17
7 Monitoring of projects ........................................................... Error! Bookmark not defined.
7.1 Reporting........................................................................ Error! Bookmark not defined.
7.2 Controlul on projects...................................................... Error! Bookmark not defined.
8 Modifying of projects ............................................................ Error! Bookmark not defined.
9 Cancellation of the contract .................................................................................................. 19

Annex 1-Project Form
Annex 2-Application Form
Annex 3-Budget of the project
Annex 4- Activities Planning
Annex 5-Partnership Agreement
Annex 6-Financing contract
Annex 7-Evaluation grid
Annex 8-Administrative and eligibility grid
Annex 9-Payment request model


1 General Framework
1.1 Scope
Equality between women and men is a fundamental right , a common value of the EU and the
EEA , and a necessary condition for achieving EU growth, jobs and greater social cohesion.
The communication 1996 on "equal opportunities for women and men in all Community policies
and activities and the Treaty of Amsterdam in 1997 and art . 2 , art. 3 ( eliminate inequalities and
promote equality between women and men) , art. 13 (anti -discrimination ) and art . 141 ( equal
pay ) creates the legal basis for promoting gender equality and combating gender based
discrimination in the EU. The present policy framework for the promotion of gender equality at
EU level includes a roadmap for equality between women and men 2006-10, European Council
2006 European Pact for equality between women and men and the 2008 communication of the
European Commission Improving work life balance". In March 2010, the Commission adopted
the European Charter for women , establishing priorities to be addressed by the new Strategy for
equality between women and men. Protocol 38b to the EEA Agreement , incorporated into the
EEA Agreement by the European Union, Iceland , Liechtenstein and Norway the EEA Financial
Mechanism 2009-2014 , established a financial mechanism through which donor countries will
help reduce economic and social disparities in the European Economic Area .

This guide represents the framework on the basis of which the project proposals will be
evaluated , selected and the projects will be implemented on the Programme" Promoting gender
mainstreaming and work life balance "

Both the EEA Financial Mechanism and the Norwegian Financial Mechanism as well as the the
programe "Promoting gender mainstreaming and work life balance" have as objectives the
strengthening of bilateral relations of between states in the EEA, gender mainstreaming and
improving work-life balance.
The call for proposals "Balance between work, family and private life improved " is 4,697,514

Size of grants
The following minimum and maximum amounts apply to individual projects that can be financed
by the program :
Minimum amount : 170,000 Euro
Maximum amount : 360,000 Euro

The grant rate of the project is 100%.

The program will provide funding for the following priority areas :
Promote integrated approach to gender gender maintreaming .
work life balance
bilateral relations between Romania project promoters and those from donor countries on
promoting gender maintreaming and work life balance.

The following minimum and maximum amounts apply to each component included in an
individual project the may be funded through this program are as follows :
a) Establishment of a center for education and child care aged 0-3 years, or children with
disabilities aged 0-7 years.

Minimum amount : 132,000 Euro
Maximum amount : 170,000 Euro
b.managementul project ( implementation team salary )
minimum amount - EUR 21,200
maximum amount - EUR 35,000
c ) Information and public awareness on the importance of gender equality
Minimum amount : 17,000 Euro
Maximum amount : 21,500 Euro
Project duration .
Implementation of projects will not exceed April 30, 2016 .

1.2 Relevant legislation for the Programme area

A. The legal framework of the EEA Financial Mechanism 2009-2014, include the following:
a) Protocol 38b to the EEA Agreement on the EEA Financial Mechanism 2009-2014;
b) Regulation on the implementation of the EEA Financial Mechanism 2009-2014, adopted by
donor countries, in accordance with Article 8 (8) of Protocol 38b;
c) Memorandum of Understanding on the implementation of the EEA Financial Mechanism
2009-2014 between donor countries and the recipient State, approved by Romania and published
by Order of the Minister of European Affairs nr.265/2012 in the Official Journal no. 267 of 23
April 2012;
d) any guidelines adopted by the FMO, in accordance with the Regulation;

B. National Legislation:

Law . 500/2002 a public finance , as amended and supplemented;
Law 272/2006 on local public finance ;
GEO no.34/2006 on the award of public procurement contracts, public works concession
contracts and services concession ;
Law no.53/2003 the Labour Code;
OMF nr.1792/2002 Methodological Norms regarding recruitment , validation,
authorization and payment of expenditure of public institutions and the organization ,
recording and reporting of budgetary and legal commitments ;
GD no.925/2006 for approval of the application of the provisions concerning the award of
public procurement contracts in the Government Emergency Ordinance no. 34/2006
regarding the award of public procurement contracts, public works concession contracts and
services concession ;
GEO nr.66/2011 on prevention , finding and sanction irregularities occurred in the
collection and use of European funds and / or national public funds involved;
HG nr.1306/2007 Methodological Norms for the application of Government Ordinance no.
79/2003 on the control and recovery of Community funds and related co-financing funds
misused ;
H. G. No . 237 dated 24.03.2010 on National Strategy for equality between women and
men for the period 2010-2012 ;
nr.202/2002 Act on Equality between women and men;
Law on social nr.292/2011 ;
GO no.68/2003 social services , as amended and supplemented;

HG nr.23/2010 approving cost standards for social services ;
MO . 864/2002 ( published in Official Gazette no. 397 of 06/09/2003 ) and consultation
procedures for cross-border effects ;
Law . 137/1995 (amended by Ordinance no. 91/2002 , published in Official Gazette no.
465 of 06/28/2002 , approved by Law no. 294/2003 , published in Official Gazette no. 505
of 07/14/2003 ) . Framework Law on Environmental Protection ;
GD . 918/2002 ( published in Official Gazette no. 686 of 09/17/2002 ) (amended by GD
no. 1705/2005 , published in Official Gazette no. 970 of 10/22/2004 ) . Framework
procedure for environmental impact assessment and the approved list of public and private
projects must complete this procedure;
MO . 860/2002 ( published in Official Gazette no. 52 of 01/30/2003 ) (amended by MO .
210/2004 , published in Official Gazette no. 309 of 04/07/2004 ) as amended by MO .
1037/2005 , published in M.O. No . 985 of 11/07/2005 ) . Approval procedures to the
assessment of environmental impacts and the environmental issue ;
GD . 1076/2004 ( published in Official Gazette no. 707 of 05.08.2004 ) the assessment
procedures of plans and programs in terms of environmental impact .
Government Decision 1860/2006 on the rights and obligations of public authorities and
institutions during the delegation and posting in other places , as subsequently amended and
Fiscal Code modicarile subsequent
GEO . 88/2012 on the institutional framework for the coordination, implementation and
management of Financial asistenei to Romania by the European Economic Spaiul Financial
Mechanism and the Norwegian Financial Mechanism for the programming period 2009-
GEO .23/2013 external grants management related financial funds of the EEA Financial
Mechanism , 2009-2014 .

C. International regulations:
- Directive 2010/41/EU of the European Parliament and of the Council of 7 July 2010 on the
principle of equal treatment between men and women engaged in an independent activity
and repealing Council Directive 86/613/EEC ;

- Council Directive 2010/18/EU of 8 March 2010 implementing the revised Framework
Agreement on parental leave concluded by BUSINESSEUROPE , UEAPME , CEEP and
ETUC and repealing Directive 96/34/EC ;

- Directive 2006/54/EC of the European Parliament and of the Council of 5 July 2006 on
implementing the principle of equal opportunities and equal treatment of men and women in
matters of employment and occupation (recast ) ;

- Council Directive . 92/85/EEC of 19 October 1992 on the implementation of measures to
encourage improvements in the safety and health of pregnant workers, have recently given
birth or are breastfeeding ;

- Council Directive 79/7/EEC of 19 December 1978 on the progressive implementation of
the principle of equal treatment between men and women in matters of social security.


2 Obiectives of the programme and indicators

The general objectives of the EEA Financial Mechanism 2009-2014 contribute to reducing
economic and social disparities in the European Economic Area and also aims to strengthen the
bilateral relations between donor countries and Romania.
2.1 Obiective of the programme
Area of the programme:,,Promoting gender mainstreaming and work life balance
The objectives of the programme are as follows:
- Improving the work life balance; Through this program we aim to increase the number of
education and care services for children aged 0-3 years and social services for children with
disabilities 0-7 years. The scope of increasing the number of education and care services for
children aged 0-3 years and social services for children with disabilities aged 0-7 years is to
achieve an improved balance between work and family.
- Raising awareness on gender issues . The project will identify compact Roma communities and
group meetings (workshops, seminars) will be organized with representatives of the Roma
comunities where information on the advantages and disadvantages of participation of women in
professional and social life will be presented.;

2.2 Expected results of the programme

The expected results of the programme will be achieved by project promoters and they consist of
the following:
1. Information and public awareness on the importance of gender equality;
2. Increase the number of social services for children aged between 0-3 years and 0-7 years for
children with disabilities;
3. Establishment and strengthening of collaboration between project promoters in Romania and
those from donor states to improve the work life balance and in order to validate the taken
measures in the field by exchanging best practices and peer reviews;


2.3 Indicators of the programme
14 work shops and seminars to debate issues of gender equality in the Roma
- 14 social services for children aged from 0-3 years old and disabled children from 0-7
years established;
- 350 preschool children
-70 preschool Roma children

3 Target groups of the programme
The main target group:
1. Families with children aged 0-3 years and / or disabled children aged 0-7 years in the
geographical areas where the demand for social services for this category is much higher
than supply.
2. Roma population in compact communities located in large cities;
3. Employees of public institutions, SMEs, NGOs, and liberal professions. Unemployed
persons looking for a job

Secondary target group:
1. Local public authorities;
2. Companies;
3. NGOs;
4. Professional associations;
5. unions
6. The general public

4 Eligibility criteria for the selection of projects
4.1 Eligible applicants

The following entities may submit project proposals:
a) local government authorities at the county level functioning on the basis of Law 215/2001 on
local public administration, as amended.
b) local public administration authorities in municipalities and cities functioning on the basis of
Law no 215/2001 on local public administration, as amended.

4.2 Eligible partners
a. Eligible partners include public or private entities, commercial or non-
commercial, as well as non-governmental organisations, all of whose primary locations
are either in the Donor States (Iceland, Liechtenstein, Norway), EEA Grants Beneficiary
States, Romania, or a country outside the European Economic Area that has a common
border with Romania, or any inter-governmental organisation.

4.3 Eligibilitaty of applicants and theier partners

Applicants along with their partners are eligible for the program under the following conditions :

1. prove the right to manage the land - building that is made available to the project;
2. present the decision of the County Council / Local Council to take on the sustainability
responsability for the project for a period of 5 years from the completion thereof,
3. present fiscal record by certifying current performance of the payment obligations of local
taxes and contributions for social insurance state health insurance or equivalent documents for
partners in donor countries ;
4. evidence of professional and operational capacities for project implementation ie. : has formed
a team of project implementation and logistics conditions to enable project implementation;
5. presents letter of commitment from the intended partner.
6. Documents submitted by the partner from the donor countries will have attached certified
translation .

The applicants and their partners who do not meet all the conditions mentioned in section 4.3 are
not eligible.

Are not eligible under the program, applicants and their partners who are in one of the following
a) are in a state of dissolution , liquidation, its activities are suspended or are in a situation
similar to the above, regulated by law;
b ) are subject to a legal procedure for declaring them in one of the situations referred to in a) ;
c ) they have not fulfilled obligations relating to the payment of taxes to the state, including local
authorities and social security contributions for state social health insurance and so on ;
d ) seek funding for a building or land and can not prove right of administration , land or building
project are available to the dispute or the land / building that are filing a claim for which
pronounced a final and irrevocable ;
e) has not fulfilled obligations through a different contract ;
f ) provide false information on the data required for the selection and funding of projects

4.4 Eligibilitaty of projects
A submitted project under the programme will be eligible for financing, within available budget,

1. Will result in at least the set up and operation at most until 30.04.2016 of a center for
education and day care (in terms of the law 263/2007) of children aged 0-3 years and / or
children with disabilities aged 0-7 years plus 5 year period sustainability, during which the
project promoter is obliged to maintain the subject of investment and destination of the funded
project. At least 10% of the proposed overall budget will be allocated to inclusion measures for
Roma beneficiaries.
2. budget falls in the minimum and maximum amount provided in the guide
3. obtained in the evaluation score of 50 points.

4. Each service set up by the project will provide a minimum of 25 children, of which at least
five Roma children will benefit from the services funded by the program.

4.4.1 Eligible activities

a. Setting up and functioning of daycare and education centers for children aged 0-3 years
old and for children with disabilities aged 0-7 years old
b. Information and awareness activies such as workshops, seminars, working groups, (but
not limited to) regarding gender mainstreaming and work life balance
c. Information and awareness activities for the Roma communities regarding gender
d. Activities to promote the principle of equal opportunities and gender to the local public
authorities and social partners
e. Support for the establishment of local formal groups (committees for equality gender
equality commission , etc. . ) in which to examine and to promote good practice in equal
opportunities and developed by local governments local productive sectors (including
national and transnational )
f. Promote gender equality approach / opportunities and growth campaign the awareness for
persons with responsibilities for policy , persons in public administration , social partners
and public / private partnerships with responsibilities in labor market policy and
territorial governance
4.5 Eligibility of expenses in the projects
The expenses are eligible if they are effectivley supported by the project promoter and meet
the following criteria:

a) are made in the eligibility period of the project;
b ) are specified in the estimated budget of the project;
c ) are proportionate and necessary for the implementation of the project;
d ) are used for the sole purpose of achieving project objectives and expected results , in a
manner consistent with the principles of economy, efficiency and effectiveness ;
e ) they are identifiable and verifiable , in particular being recorded in the accounting records of
the applicant and determined in accordance with generally accepted accounting principles ;
f ) comply with law.

Expenses are considered to be realized if there is supporting documentation (invoice , receipt of
payment and any other documents relating to payment), payment was made and subject delivered
( if the goods) or executed ( in the case of services and works) .
Expenses are considered eligible those for which an invoice was issued in last month of
implementation and are paid within 30 days of the closing date . Overheads and depreciation of

equipment are considered made when they are recorded in the accounting records of the
Expenses of the Partner will be eligible under the same conditions as for the beneficiary.

Eligible direct costs are those expenses in the projects which are identified by the project
applicant and / or partner of the project in accordance with accounting principles and internal
rules and are directly related to the implementation of the project and which can therefore be
reserved directly. In particular , the direct costs are eligible provided that they satisfy the criteria
set out, as follows :
1) the costs of staff assigned to the project, comprising actual salaries plus social security charges
and other statutory costs included in the remuneration , provided that they meet the project
applicant and / or partner of the project. . 2 ) transportation and subsistence expenses for project
staff , provided that they meet the usual practices of the project applicant and / or project partners
and do not exceed the relevant national scale , according to the legislation in force , -
3 ) costs of new or used equipment , provided that they are not impaired, in accordance with
generally accepted accounting principles applicable to the project applicant and generally
accepted for items of the same type . Only the depreciation corresponding to the duration of the
project and the rate of actual use for the project may be taken into account, except where the
nature and / or the context of its use is justified .
4 ) Renovation of buildings that will serve as centers of care and education for children 0-3 years
old and disabled children aged 0-7 years. ;
5 ) costs of consumables and supplies , provided that they are identifiable and assigned to the
6 ) costs of other contracts awarded by the applicant for the project in order to fulfill the project ,
provided that their assignment to comply with public procurement rules and regulations
implementing the EEA Financial Mechanism 2009-2014 ;
7) Other costs arising directly from requirements of the Contract (eg , information , , translations
, etc) -

Indirect costs

Indirect costs in projects (overheads)

Indirect costs are all eligible costs that cannot be identified by the Project Promoter and/or the
project partner as being directly attributed to the project but which can be identified and justified
by its accounting system as being incurred in direct relationship with the eligible direct costs
attributed to the project. They may not include any eligible direct costs. Indirect costs of the
project shall represent a fair apportionment of the overall overheads of the Project Promoter or
the project partner. They may be identified according to one of the methods stated in the
Regulation on the implementation of the EEA Meachanism 2009-2014:

Indirect costs will be calculated as follows: (number of project staff / total staff structure) * 100.
This amount will not exceed 10%. The percentage is applied to the total direct costs incurred
during the reporting period (subcontracting costs, costs of the partners)

The following costs shall not be considered eligible:
(a) interest costs, costs of debt and late payment fees;

(b) charges for financial transactions and other financial costs, excluding costs related to
accounts required by FMO, National Focal Point or the applicable law and the cost of financial
services required by the project contract;
(c) provisions for losses or potential;
(d) exchange losses, except losses covered by the provision expressly approved by the FMO for
each program;
(e) recovarable VAT;
(f) costs that are covered by other sources;
(g) fines, penalties and costs, and
(h) excessive or reckless expenditure.

5 Evaluation and selection of projects
5.1 Stages of the evaluation and selection of the projects

The Programme Operator shall establish a Selection Committe that shall recommend the projects
to be funded within the programme. The Selection Committee will have the following
- Reprezentative of the Programme Operator
- external evaluator
- external evaluator

- The FMO and the National Focal Point shall be invited to participate as observers
- The members of the Selection Committee will provide an affidavit that they are not in
conflict of interest with applicants for funding.
The project selection procedure involves the following sequence :
a) publication of the call in a newspaper, on the website of the PO and of the NFP
in order to inform potential applicants ;
b ) response to clarifications requests;
c ) submission of project proposals;
d ) evaluation of proposals ;
e) determining the winning projects and selected applicants ;
f ) the results of the evaluation;
g ) receipt and processing of appeals
h ) display the final list of projects to be financed ;
i ) the conclusion of contracts .

a. Publishing the call.
In order to start the procedure for the selection of projects , the Ministry of Labour, Family and
Social Protection for the Elderly ( MMFPSPV ) will publish a notice in a newspaper office, on its
website : www.mmuncii.ro on the web the NFP .
The notice will mainly contain information on accessing this guide for applicants , date and place
of submission of projects, how to apply for clarifications , minimum selection criteria , the

criterion for the award of the grant. The notice shall be published at least 60 calendar days before
the date of submission of proposals .

b. Responses to requests for clarification
If the potential applicants need clarification on the content of the Guide for Applicants they may
address the MMFPSPV phone number / fax and e- mail address that will be presented in the
notice. MMFPSPV will send the response to clarification at least 6 working days before the
deadline for submission of projects and will publish the response on its website and on the NFP
website , so the request for clarification and the response to the request for clarification is
available to all interested.

c. Presentation of project proposals
Proposals shall be submitted in a closed package , as follows - a Roman original language and an
English copy plus electronic CD in a non-editable format to MMFPSPV registration by the
deadline specified in the notice, namely 60 calendar days after the publication of the notice .

The application shall contain the following documents:

1. Project form shown in Annex 1, signed and stamped by the legal representative
2. Application request submitted in accordance with Annex 2 , signed and stamped by the legal
3. Project budget presented in Annex No. 3 , signed and stamped by the legal representative
4. Planning activities template listed in Annex No. 4 , signed and stamped by the legal
5. Letter of intent from the selected partner.
6.Resolution of the county council /local council which assumes the sustainability of the project
for a period of five years , as well as the ineligible expenses. The document will be signed and
stamped by the legal representative.
7. Proof of payment of local taxes and contributions to the state budget both applicants and
partners in Romania; for partners in donor countries, there will besubmitted similar documents
attesting to the payment of the texelor and taxes, accompanied by certified translations.
8. Proof of setting ( setting judgment and tax certificate ) and NGO status . For partners in the
donor states similar documents will be submitted, accompanied by certified translations .
9. The proof of property and land , accompanied by a statement providing the building will be
used in the project, both during the implementation and in the sustainability period of 5 years.
10. Affidavit regarding mandatory minimum 5 persons group consisting of Roma people .


The documents referred to in points 1 to 8 and point 11 shall be transmitted the original and the
ones mentioned on point 9 and 10 in copy.

The sealed envelope containing the documents mentioned above will contain the following

Ministry of Labour, Family, Social Protection and Elderly: Dem I Dobrescu str. no 2-4 district
1 Bucharest
: June 2nd 2014, 14.00 PM

Please note that the deadline for submission is the 31st of May 2014, 12.00 PM . If the
application arives at a later date and the post stamp bears the date of 31 May, it will not be
The application that will arrive at a later date will no be opened and will be returned to the
applicant, sealed.
The applications need to be submitted at the registration office at the Ministry of Labour, Family,
Social Protection and Elderly, Dem I Dobresc str. no 2-4 district 1 Bucharest.
The application can be submitted personally, by post, or by courier.

d). Evaluation of project proposals
The opening the project proposals are made at the time and place specified in the notice; at the
opening session record shall be elaborated. Applicants who wish so may attend the opening of
Proposals received after the deadline will be automatically excluded without being opened.
The criteria for evaluating projects are described in the annex attached to this guide. The
evaluation shall consist of two phases: administrative and eligibility assessment and technical
The applicants who have been informed that the application have been rejected in the
administrative and eligibility assessment phase may appeal the result in 5 working result from
the communication of the results.

e). Establish winning projects and applicants selected
The selection committee will submit a list of recommended projects to the Programme Operator
in descending order of score and will conclude a selection report that will be submitted for
approval to the legal representative . The report will be based on individual scores of the external


f) The Programme Operator shall, based on the decision of the Selection Committee, make a
decision on which projects shall be supported

g). Communication of evaluation results
After approval of the report , within a maximum of 5 working days , the operator shall inform
applicants individually program by email and fax if their proposal has been or proposed for
funding or not. The applicants whose applications have not been proposed for funding shall
reveice a detailed explanation regarding the score and the individual scoring charts of the

Conclusion of contracts
After completing the procedure, including the resolution of appeals, the selection committee will
announce the outcome of the evaluation. The operator invites applicants to complete and to sign
the financing contract. The contract form is provided in Annex 6.

All the interested applicants can download the necessary forms here (hyperlink will be inserted)

All interested applicants can fiind more information regarding the programme and the EEA
Financial Mechanism 2009-2014 at the following adresses:



For any requests for additional information, please send an email to the following email adress:

mecanismsee@mmuncii.ro. The questions will be answered within three working days, and
the questions and answers will be published on the website of the PO, section Transparency
Announcements Call for Proposals RO11

5.2 Evaluating the project proposals
5.2.1 Verifying the administrative conformity and eligibility of the projects

Is performed by the Programme Operator .
All project proposals received will be verified in terms of administrative compliance and
eligibility. Grid used for compliance administrative and eligibility is provided in Annex no. 8.
It will be check whether the project was received in time, the documentation is complete in
accordance with the list of documents referred to in section 5.1 , point c , if the amount requested
is within the limits set out in item 1. The eligibility criteria set out in section 4 will be checked.
If from the funding application documentation there are less than three documents missing, the
selection committee may decide to request them, by notice sent by fax or email . Transmission of
documents is done within max . 72 hours of notification .
In case more than three documents are missing from the funding application, including project
form, the application is rejected.
Proposals which meet the eligibility and administrative criteria enter into the evaluation phase.

The applicants whose applications have been rejected in this phase, may appeal the decision
within five working days since the information has been sent.
The application shall be reassessed following the appeal within maximum three working days.

The evalauation will be performed based on the scoring chard below.

Project score
1. Technical quality of the project 15
1.1. Framing within the general objectives of the Programme (gender
mainstreaming) and of the EEA 2009-2014 Mechanism
1.2 Justification of the project based on the needs assessment of the area the
applicant is from. (county, district, city/ town)

1.3 Description of the gender mainstreaming issue in the awareness
activities and in the organization of the education activities within the
1.4 The existence of qualitative and quantitative indicators in what
regards the evaluation of the results of the project and their accordance
with the programme.
2. Sustainability 10
2.1. How the project will contribute to the achievement of the general
objective, namely the reducing of the social and economic disparities in
the EEA and the strenghtening of the bilateral relations between the
donor states and Romania.
2.2. Durability of the project (ensuring its continuity); 5
3. Economic and financial solidity of the project 25
3.1 Value of the applicants own financial or in kind contribution (5 points
financial contribution, 5 points equipement and furniture, 5 points
human resources that will not be paid through the project)
3.2. The budget is drawn up correctly and realistically and contains all the
requested information (the cost refering to the eligible expenses
foreseen in the budget of the project is estimated based on a market
study and analysis.)
3.3 The budget is drawn up respecting the principle of cost efficiency. 2
4. Methodology of the Project 23
4.1. the Objectives are realistic and measurable (SMART) 5
4.2. The activities are well planned, feasible and contribute to the
achievement of the objectives.

4.3 Fundamenting and approach procedures regarding the issue of the
inclusion of Roma citiznes.
5. Participating of beneficiaries. 5
5.1. An adequate procedure regarding the consultation of the beneficiaries in
what regards the preparation and the implementation of the activities.
6. Specific aspects of the financing programme 17
6.1 Correlation with the horizontal themes 8
6.2Approach of the incluzion of Roma citizens: 0.5 points will be granted for
each Roma child that is foreseen to benefit from the services financed through
the project, above the established minimum target.

Total score 100

5.2.2 Selection of projects

The evaluation and selection process is performed by an evaluation committee, consisting of
external evaluators (at least two evaluators will assess each application) and the selection
committee, consisting of the external experts and one member of the Programme Operator,
others than the ones performing the evaluation.
Each project will be evaluated by two independent and impartial experts appointed by the
Programme Operator, based on the evaluation grid presented in this call text. Each evaluator
separately scores the projects according to the selection criteria, giving points for each section.
For purposes of ranking the projects, the average of the scores awarded by the experts shall be
If the difference of assessment on the same project more than 30 points, the project will be
evaluated by a third expert. In such cases the average score of the two closest scores shall be
used for the ranking of the projects.
The Selection Committee, consisting of 2 external experts and one member of the Programme
Operator, will be provided a list of projects ranked as described above. It shall at the same time
provide the FMC with the ranked list in English. The Selection Committee shall review the
ranked list of projects. It may modify the ranking of the projects in justified cases. The
justification for the modifications shall be detailed in the minutes of the meeting of the Selection
Committee. If such a modification results in a projects rejection, the affected applicant shall be
informed in writing about the justification for the modification. The Selection Committee shall
submit the list of recommended projects to the Programme Operator.
The Programme Operator shall verify that the selection process has been conducted in
accordance with the Regulation and that the recommendations from the Selection Committee

comply with the rules and objectives of the programme. Following such verification the
Programme Operator shall, based on the decision of the Selection Committee, make a decision
on which projects shall be supported. If the Programme Operator modifies the decision of the
Selection Committee, it shall inform the applicants affected and provide them with a
The Programme Operator shall notify the applicants about the results of the selection process
within a reasonable time and publicise the results.
The applicants whose applications have been rejected in this phase cannot appeal the decision.
6 Reporting and payments

6.1 Reporting

The Project Promoters will submit technical and financial reports on the status of the project to
Technical and financial reports shall be submitted in the format required by MMFPSPV which
will include at least:
ct award, works and goods;
submitted within 15 days of the conclusion of the Project, namely the signing of the minutes of

6.2 Offset of expenses

In general, the financing projects is based on advance payments, in accordance with regulations
regarding the implemention of the EEA Financial Mechanism 2009-2014 and will be specified
in the grant agreement projects . Method of payment to the PP are specified in the Guidelines
for Applicants and will be stipulated in the contract.
The base for the payment to the or payment in advance is the application submitted by the
applicant for funding both electronically and on paper. Payment in advance in the form of pre-
financing for the PP is based on the application submitted by the PP in which the PP estimates
the necessary expenses or charges for the following period (3 months) . The Programme
Operator will transfer the advance to project promoters, in accordance with the payment request
sent when when all conditions of the agreement and the rules of the EEA Financial mechanism
were met . Payments on projects are performed by the OP based on interim financial report ,
technical report submitted by the PP in the formats provided by the OP whenever it is justified.
OP will perform field verification based on risk analysis or whenever there is suspicion that an
expense is not justified, and if the expenditure was made . Next tranche payment is granted if

thePP if has spent at least 60 % of the total amount of payments previously granted, and the
expenses were certified .
Payment terms will be specified in the grant agreement for the project . Subsequent financing
may be suspended if there is reasonable suspicion that the project is not implemented in
accordance with the contract.
The total funding of the project in the form of advance and interim payments can not exceed 95
% of the total project funding . The remaining amount will be transferred to the applicant as a
final payment upon approval by the Program Operator of the final payment request . The
deadline for submission of the final payment request to the operator of the program will be
specified in the grant agreement for the projects . Transfer of final payment will be performed
granted that all the activities planned within the project were performed and the applicant can
demonstrate the need for the payment by supported by documents attached to the report.
Validation of expenditure made from the amounts provided as advance payments shall be based
on support documents, attached to the interim financial reports, technical progress reports reports
submitted by the PP according to the templates required by the PO.
In order to forecast the advance payment needs, the PP shall submit to the PO an estimate of
expenses needed and justified for two reporting periods according to EEA Regulation.
The general rules for payments are the following:
a) Payments to the PP shall be made only following the signing of the financing
contract with them, for eligible expenditure according to the Programme and EEA
Regulation, made starting from the date set down for each project according to the
financing contract, until the final date set down in the FMC agreement. The
payments from PP to project partners shall be made in accordance with the
conditions stipulated in the partnership agreement.
b) The advance payment claim, the pre-financing payment claim, the interim
financial report and the final financial report are documents set down through the
financing contract (annexes to the contract) and they are mandatory for all project
promoters. The advance payment claims and/or pre-financing payment claims
shall be checked both from the eligibility of expenditure point of view as well as
from the point of view of achievement of objectives set out through the approved
project for the period covered by the respective claims.
c) The interest collected by the bank account must be declared annually no later than
of February and must be reimbursed to the PO or the Certification Authority,
as set out in the financing contract.
The payments for PP shall be made by the Accounting Department of the PO. All payment shall
be properly reflected in the accounting system of the PO, who reserves itself the right to check
the development of the project at any stage.
The contracts financed under the program are subject to the financial control of the Court of
Accounts in accordance with the legal provisions in force.

As request of payment is submitted, a monitoring expert and an expert on verifying the payment
request may, if they consider necessary, to visit the headquarters of the PP in order to verify
whether the declared fact correspond to the reality on the field. Program operator may decide at
any stage of project implementation to conduct a field verification of the status of
7 Projects amendments

The selected projects will be funded on the basis of contracts signed between the operator of the
program and the successful applicant, specifying conditions for amending the contract. Project
promoters will be obliged to inform the operator immediately regarding their intention to make
any changes in project implementation , both in terms of its content, project implementation
schedule and budget and any changes that may have a direct impact on project implementation
and especially the results. If the project changes are necessary, the PP will be required to
providethe PO( within 14 days of the occurrence of one of the reasons for the amendment, no
later than three months before the end of the project ), a change request of the project , a
justification for the proposed changes and a form of amendment to the contract . The PO may ask
for expert opinions to the selection committee regarding certain amendments that are object of
the evaluated projects.
8 Cancelation of the contract
Termination is achieved under the following conditions :
a) the use of funds for purposes other than those agreed or presenting false documents or untrue ;
b ) any other breach of contract or general conditions stipulated in the contract or in its annexes
and that may apply to the grounds for termination .
In conditions of let. a) and b ) the contract is enforceable without the need for court intervention .
Given the above , the Employer finance ( PP ) is forced to return PO within 30 days of receiving
notification of the amounts received by the time of notification.
Failure to comply with the contract, other than those related to the use of funds and supporting
documents inaccurate , leading to suspension of project funding to rectify this situation by the
grant beneficiary .
The PO sends a notification to the PP regarding the suspension of funding , and it is obliged to
remedy the situation within 15 days of receiving notification.
Given that in the period referred PP does not remedy the situation, MMFPSPV to abolish the
contract unilaterally without the need for court intervention .

In this case, the PP will be directly responsible and liable to pay any damages as required by law