Misrak TVET College

Training, Teaching and Learning Materials Development

yes
MISRAK TVET COLLEGE
under
Ethiopian TVET-System
INFOM!TION TEC"NOLO#$
%&''OT %EVICE
Level I
LEARNING GUIDE # 13
&nit o( Competence) Maintain E*uipment and
%o(t+are Inventor, and
Documentation
Module Title ) Maintaining E*uipment and
%o(t+are Inventor, and
Documentation
L# Code ) ICT IT%- M./ L.- -0
TTLM Code ) ICT IT%- TTLM.1 .1--
LO -) Document and &pdate Inventor,
Learning #uide Date) .123.-/ 'age 1 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
INTRODUCTION Learning Guide # 13
This learning guide is developed to provide ,ou the necessar, in(ormation regarding the (ollo+ing content
coverage and topics 4
Introduction to "ard+are 5 %o(t+are Inventor,
Managing stock and inventor,
This guide +ill also assist ,ou to attain the learning outcome stated in the cover page6
%peci(icall,, upon completion o( this Learning #uide, ,ou +ill 7e a7le to 4
Maintain hard+are inventor, that creates a pro(ile or description o( each piece o( e*uipment
Maintain and update so(t+are inventor, and licenses as re*uired, particularl, +hen upgrading
so(t+are
ecord and organi8e storage o( user documentation or technical manuals
Learning Activitie
-6 ead the speci(ic o79ectives o( this Learning #uide6
36 ead the in(ormation +ritten in the :In(ormation %heets -; in pages 02<6
06 !ccomplish the :%el(2check; in page =6
/6 I( ,ou earned a satis(actor, evaluation proceed to :In(ormation %heet 3;6 "o+ever, i( ,our rating is
unsatis(actor,, see ,our teacher (or (urther instructions or go 7ack to Learning !ctivit, > -6
16 %u7mit ,our accomplished %el(2check6 This +ill (orm part o( ,our training port(olio6
?6 ead the in(ormation +ritten in the :In(ormation %heet 3; in pages @2-/6
<6 !ccomplish the :%el(2check; in page -16
=6 I( ,ou earned a satis(actor, evaluation proceed to :Operation %heet; in pages -?2-=6 "o+ever, i( ,our
rating is unsatis(actor,, see ,our teacher (or (urther instructions or go 7ack to Learning !ctivit, > 36
@6 ead the :Operation %heet; and tr, to understand the procedures discussed6
-.6 Do the :L!' test; in page -@ Ai( ,ou are read,B and sho+ ,our output to ,our teacher6 $our teacher +ill
evaluate ,our output either satis(actor, or unsatis(actor,6 I( unsatis(actor,, ,our teacher shall advice
,ou on additional +ork6 Cut i( satis(actor, ,ou can proceed to Learning #uide -/6
$our teacher +ill evaluate ,our output either satis(actor, or unsatis(actor,6 I( unsatis(actor,, ,our
teacher shall advice ,ou on additional +ork6 Cut i( satis(actor, ,ou can proceed to the neDt topic6
Learning #uide Date) .123.-/ 'age ! o( 3.
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st
evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
In"#r$ati#n S%eet 1 Intr#ducti#n t# &ard'are ( S#"t'are Invent#r)
&ard'are ( S#"t'are Invent#r)
Inventor, is a comprehensive detail a7out the hard+are and so(t+are o( the computer
s,stem6
The "ard+are inventor, details include in(ormation like, memor,, operating s,stem,
manu(acturer, device t,pes, peripherals, etc6
The %o(t+are inventor, provides details o( the so(t+are 7, so(t+are vendors6 It also
provides the license compliance details o( the so(t+are and so(t+are metering6
*eature #" Invent#r)
Complete "ard+are and %o(t+are Inventor,6
%can the s,stems periodicall, to collect the hard+are and so(t+are details6
Manage %o(t+are Licenses6
Detect 'rohi7ited %o(t+are in the net+ork6
%o(t+are usage statistics6
Comprehensive reports on hard+are, so(t+are inventor, and license agreement6
Vie'ing C#$+uter Detai,
The Computers vie+ is the details o( the computers and their operating s,stems6
The ta7le 7elo+ provides the (ollo+ing details o( the computers)
C#$+uter Na$e) The DN% name o( the computer
O+erating )te$) The operating s,stem o( the computer
Service -ac.) The service pack version o( the operating s,stem
Veri#n) The operating s,stem version6
Virtua, Me$#r)) Total virtual memor, in kilo7,tes6
*ree Virtua, Me$#r)) Total virtual memor, in kilo7,tes that is currentl, unused and
availa7le6
Vii/,e Virtua, Me$#r)) Total ph,sical memor, that is availa7le to the operating
s,stem6
*ree Vii/,e Me$#r)) Total ph,sical memor, that is currentl, unused and availa7le6
Learning #uide Date) .123.-/ 'age 3 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Vie'ing &ard'are Detai,
The "ard+are vie+ provides the details o( the hard+are detected in the scanned
s,stems6 It provides the (ollo+ing details)
&ard'are Na$e) Name o( the hard+are device6
&ard'are T)+e) T,pe o( the hard+are like processor, ke,7oard, port, etc6
Manu"acturer) Name o( the manu(acturer o( that hard+are device6
Vie'ing S#"t'are Detai,
The %o(t+are Inventor, provides the details o( the so(t+are detected in the s,stems6
$ou can (ilter the vie+ 7, %o(t+are T,pe, !ccess T,pe, or License6 It provides the
(ollo+ing details)
S#"t'are Na$e) Name o( the so(t+are6
Veri#n0 The version o( the so(t+are6
S#"t'are T)+e) Can 7e either commercial or non2commercial6 &se the M#ve T# option
to speci(, the so(t+are t,pe6
Vend#r0 The so(t+are vendor6
Licened T#) e(ers to the person or the compan, to +hom the so(t+are is licensed6
Licene E1+ir) Date) Date o( license eDpir,6
Re$ar.) emarks, i( an,6
Invent#r) A,ert
Inventor, alert noti(, the (ollo+ing)
-6 Ehen a ne+ hard+are is detected in the net+ork
36 Ehen a ne+ so(t+are is detected in the net+ork
06 Non Compliance o( so(t+are licensing polic,, i6e6, the license is inade*uate and have to
purchase more licenses to 7e compliant
/6 Ehen prohi7ited so(t+are is detected in the net+ork6
Inventor, alert can 7e an, o( the (ollo+ing)
"ard+are !dded
"ard+are emoved
!llo+ed %o(t+are Installed
!llo+ed %o(t+are &ninstalled
'rohi7ited %o(t+are Installed
'rohi7ited %o(t+are uninstalled
%o(t+are &nder2Licensed
Learning #uide Date) .123.-/ 'age 2 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
License EDpired
'rohi7ited %o(t+are Identi(ied
Ne+ Computer Identi(ied
&ard'are Invent#r) Re+#rt
C#$+uter /) OS
Is the details o( the computers 7, their operating s,stem6
C#$+uter /) Manu"acturer
Is the details o( the computers 7, their manu(acturer6
C#$+uter /) Me$#r)
Is the details o( the computers 7, their !M si8e6
C#$+uter /) Age
Is the details o( the computers 7, their ,ear o( manu(acturing6
C#$+uter /) Device T)+e
Is the details o( the computers 7ased on their t,pe like, Laptop, 'orta7le, Desktop etc6
C#$+uter /) Di. Uage
Is the details o( the computers along +ith their total and (ree hard disk space6
S#"t'are Invent#r) Re+#rt
S#"t'are /) Manu"acturer
Is the details o( the so(t+are installed in the scanned s,stems 7ased on their vendors
along +ith the total num7er o( copies installed6
Recent,) Inta,,ed S#"t'are
Is the list o( so(t+are installed recentl,6
-r#%i/ited S#"t'are
Learning #uide Date) .123.-/ 'age 3 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Is the list o( prohi7ited so(t+are detected in the net+ork6
S#"t'are Uage /) C#$+uter
Is the list o( so(t+are and their usage statistics in individual computers6
S#"t'are -r#duct Ke)
Is the list o( 'roduct Fe,s that +ere used (or installing the so(t+are6
S#"t'are Licene C#$+,iance Re+#rt
S#"t'are Licene t# /e rene'ed
Is the list o( so(t+are +hose licenses have to 7e rene+edG %hortl,, 7ased on the %o(t+are
the usage statistics, ,ou can decide +hether to rene+ the licenses or not6
T%e $an) ue #" IT d#cu$entati#n
!n IT organi8ation or department +ill accumulate man, technical papers, records and
7ooks6 %ome documents and manuals ma, 7e eas, to (ind, +hile others can 7e misplaced, lost
or damaged6 To avoid the latter, methods similar to the inventor, o( hard+are and so(t+are can
7e applied to documentation6
In an IT support role, ,ou ma, 7e called upon to provide a (riendl, in(ormation resource
(or clients6 $ou should 7e a7le to easil, (ind and use the in(ormation the, need6
$ou ma, other+ise need to advise clients on)
+hat in(ormation is availa7le and +here it might 7e
ho+ it can 7e (ound and retrieved Adi((erent media and (ormatsB
ho+ the in(ormation can 7e searched, stored or printed
ho+ it can 7e sent to them6
Think a7out the t,pes o( IT documentation and +hen it ma, 7e needed or re*uested6 $ou
+ill need to ans+er re*uests *uickl, and e((ectivel,6
! customer ma, ask (or)
a so(t+are manual, so to install a program
Learning #uide Date) .123.-/ 'age 4 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
a manual to check compati7ilit, +ith other hard+are or so(t+are
instructions to per(orm a speci(ic task6
! colleague ma, ask (or +ork instructions such as ho+ to)
reset a main(rame pass+ord
check a local are net+ork AL!NB printer *ueue
set a computer (or remote access6
! manager or auditor ma, ask (or computer inventor, records or so(t+are licensing
records6
T)+e and attri/ute #" d#cu$entati#n
! document is in(ormation and the supporting medium that carries the in(ormation6 The
medium can 7e paper Ahard cop,B, a magnetic, electronic, or optical computer disc, a
photograph or master sample, or a com7ination thereo(6 ! set o( documents, such as
speci(ications, records, manuals or plans is (re*uentl, called HdocumentationI6
Re"erence c#,,ecti#n
I( ,our organi8ation or department has a re(erence collection Aand it should haveB it could
include 7ooks, CDs, DVDs, technical manuals and online resources that sta(( and clients use to
(ind particular in(ormation6
e(erence items that ma, 7e kept on open shelving A7ut must still 7e accounted (orB,
include)
procedural and technical manuals
technical re(erence 7ooks and teDt7ooks
catalogues
directories
manu(acturerIs speci(ications
technical maga8ines, 9ournals
case histories
training guides6
Learning #uide Date) .123.-/ 'age 5 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
%o(t+are manuals on paper or CD OM (or a particular so(t+are program ma, 7e kept at
the +orkstation running the application6
Se,"6C%ec. 1 7ritten Tet
Name)JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Date)JJJJJJJJJJJJJJJJJ
Intructi#n0 !ns+er all the *uestions listed 7elo+, i( ,ou have some di((icult, doing this sel( check, (eel
(ree to ask ,our teacher (or clari(ications6
-6 It is a comprehensive detail a7out the hard+are and so(t+are o( the computer s,stem6
36 #ive 0 (eatures o( inventor,
06 #ive 0 hard+are inventor, details
/6 It is the total ph,sical memor, that is availa7le to the operating s,stem6
16 It is the DN% name o( the computer6
?6 It is the total ph,sical memor, that is currentl, unused and availa7le6
<6 #ive at least three A0B %o(t+are Details
=6 #ive at least t+o A3B Inventor, alert noti(ication6
@6 Ehat hard+are inventor, report gives the details o( the computers 7ased on their t,pe like,
Laptop, 'orta7le, Desktop etc666
-.6 Ehat hard+are inventor, report gives the details o( the computers 7, their ,ear o( manu(acturing6
--6 #ive at least three A0B %o(t+are Inventor, eports
-36 It is in(ormation and the supporting medium that carries the in(ormation6
-06 #ive at least three A0B re(erence items
-/6 #ive at least t+o A3B +ork instructions
Learning #uide Date) .123.-/ 'age 8 o( 3.
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st
evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
$ou must a7le to get 3. points to 7e competent other+ise ,ouIll take another test6
In"#r$ati#n S%eet !
Managing t#c. and invent#r)
St#c. and invent#r)
%tock descri7es the goods that an organi8ation currentl, holds6 For eDample, i( an
organi8ation makes computers, the, need to keep a stock o( hard disks, s,stem 7oards, net+ork
cards, monitors, ca7ling and so on6
! person checking stock
Inventor, is a list o( +hat ,ou actuall, have, and a description o( it6 For eDample, +hen
,ou insure the contents o( ,our house ,ou are usuall, asked to per(orm an inventor, o( the
contents, in order to calculate ho+ much to insure it (or6 Organi8ations need to keep track o( ho+
much stock the, have K so that the, donIt run out o( stock, as +ell as (or insurance reasons6 In
addition, #nce a )ear a,, ite$ $a) /e c#unted $anua,,) to make sure that the
computerised stock2control records correspond +ith +hat is actuall, on the shelves, a process
kno+n as t#c. ta.ing6
7%) d# 'e need t#c. c#ntr#,9
St#c. c#ntr#, is an important part o( running a 7usiness e((icientl,6 I( ,our stock runs
out, customers ma, not receive their goods +hen the, +ant them or +hen ,ou had promised6 I(
this happens, ,ou ma, +ell lose customers6 I( the, tell others a7out their eDperience, ,our
organisation might even gain a 7ad reputation6
T%e need "#r +r#cedure "#r invent#r) c#ntr#,
Learning #uide Date) .123.-/ 'age : o( 3.
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st
evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
To make sure ,ou never run out o( stock, ,ou need a good +a, o( managing it6 In order to
do this, ,ou need an inventor,2control s,stem Asometimes called a stock2control s,stemB that
tells people ho+ to o7tain items (rom stores6 These procedures are needed)
to make sure that the(t o( stock doesnIt occur
so that in(ormation a7out the stock taken (rom stores is entered correctl, into the
inventor, s,stem6
C#$+uteri;ed invent#r)6c#ntr#, )te$
Computeri8ed inventor,2control s,stems, like an, computer s,stem, rel, on the correct
in(ormation 7eing entered into them6 The, are onl, as use(ul as the data that is (ed into them6
There(ore, it is important that +hen stock is reordered or used, it is al+a,s entered into the
s,stem6
St#c. ,eve,
Inventor,2control s,stems are used to maintain an optimum level o( stock6 %ome
companies use a s,stem called <ut6in6ti$e6 This means that the, keep minimal stock and then
the, order more 9ust 7e(ore, or as, it is needed6 This onl, +orks i( ,ou have relia7le suppliers
+ho deliver on time and at short notice6
!n alternative to a 9ust2in2time s,stem is to keep large *uantities o( ever,thing6 This isnIt
practical, 7ecause ,ou donIt +ant to tie up a lot o( mone, on goods that are sitting on a shel(
+aiting to 7e used or sold6 In the IT 7usiness, it is even more important not to keep eDcess
stock, 7ecause a disk drive or 'C or net+ork card ,ou 7u, toda, could 7ecome #/#,ete #r
u+ereded in a short time6 Ehat most organi8ations do is tr, and keep stock levels as lo+ as
possi7le, so that the, have enough stock (or the usual demand and a little eDtra to cover
eDtraordinar, needs6
One o( the 7ene(its o( having a computerised s,stem is that ,ou can set di((erent reorder
levels (or di((erent stock items, and the s,stem +ill automaticall, order ne+ stock +hen the
reorder levels are reached6
Acceing t#c. and invent#r) c#ntr#,
Entr, o( data into an inventor, s,stem ma, 7e done 7, either a t#re +er#n, an
#+erat#r or a c,er. +ho receives the in(ormation in a stock re*uest or re*uisition (orm
Agenerated 7, people needing more stockB, or via deliver, notes A(rom stores +hen ne+ stock
arrivesB6 In the case o( large supermarkets, +hen a purchased item is scanned at the checkout,
the inventor, s,stem reduces the num7er o( items in stock automaticall, 7, one6
I( ,ou need to enter a stock movement into a computeri8ed inventor,, ,ou +ill pro7a7l,
9ust need to enter the item num7er or name, the amount o( stock used or returned, and +here it
+as used or taken (rom6 !ll the other details, such as ,our name and the date, +ill 7e (illed in
(or ,ou6 I( ,ou have a paper27ased s,stem, ,ou +ill have to (ill out all these details6 &suall,, this
+ill 7e in duplicate or triplicate, +ith one cop, going to the stock2control section, one kept 7,
,ou, and one possi7l, 7eing le(t in the 7ook6 The procedures (or doing this +ill var, (rom one
organi8ation to another6
Learning #uide Date) .123.-/ 'age 1= o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Leve, #" invent#r)
Factors that can in(luence the level o( inventor,, or the num7er o( an, item held in store,
include)
O+erati#na, need) The compan, ma, 7e eDpanding or reducing in num7ers o( people,
or the amount o( 7usiness it does6
S%e," ,i"e) %ome items including so(t+are have a use27, or eDpir, date6
De,iver)) "o+ long it takes to get an item (rom the supplierL the longer it takes to
deliver, the more items that have to 7e kept in store to protect the organisation (rom
dela,s6
Inta,,ati#n) "o+ (ast a product can 7e installedL i( *uickl,, there needs to 7e an
ade*uate suppl, to keep up +ith the num7er o( installations6
C#t) "o+ much mone, is availa7le to invest in stock not actuall, 7eing usedG "o+
much mone, is availa7le to rent storage spaceG
St#rage ca+acit)) "o+ much room is availa7leG
St#re r##$ deign> ,a)#ut> ,#cati#n and ecurit)
The si8e and use o( storerooms (or IT +ill di((er 7et+een organi8ations6 Factors that can
in(luence decisions a7out IT storerooms include)
the si8e and compleDit, o( the IT s,stem or net+ork
mone, and space availa7le (or 7uilding space and (ittings
policies on deliver, (rom suppliers and distri7ution to clients
location o( the IT (unctions in relation to the rest o( the organisation
Future plans (or eDpansion6
Deign c#niderati#n
In addition to the need o( a clean, dr, and +ell lit environment, sa(et, must also 7e
considered in the design o( IT storerooms6 "eav, e*uipment such as printers should 7e stacked
in racks so that the, cannot damage items underneath, and (rom +hich the, can 7e li(ted or
moved +ithout risk o( in9ur,6 Lighting should 7e good6 Ladders should 7e availa7le, i( re*uired6
Trolle,s should 7e availa7le to move heav, e*uipment6
Learning #uide Date) .123.-/ 'age 11 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
L#cating t#re
The location o( storeroom (acilities +ill 7e in(luenced 7, (actors, including the)
E1+ene) the rental cost o( o((ice space or a +arehouse (illed +ith 7oDes and shelves can
7e a 7urdensome6
V#,u$e) the organisation ma, have a polic, o( 7u,ing large *uantities o( technolog, in
order to 7e read, (or an, eventualit,6 "o+ever, the 7igger the compan,, the more space is
needed (or that spare stock6 ! large compan, ma, have so much spare IT inventor, that
the, need a +arehouse or a distri7ution centre (or it6
Acce) storage location is closel, related to the suppl, o( e*uipment to users and the
need to get to parts and replacements *uickl,6
Si;e) small2 and medium2si8ed 7usiness ma, onl, need one storeroom (rom +here the,
can easil, dispatch replacements or parts to client +orkstations6 Larger groups +ith
7ranches ma, need storerooms to 7e located close to users6
Securit)
$ou should al+a,s store computer hard+are and so(t+are in a secure place, in order to
prevent the(t6 !ccess to a storeroom must 7e restricted to authorised personnel6 %ecurit, also
means protection against (ire, (lood, mould and insect pests6 $ou must also make sure that there
are real connections 7et+een the stored stock and the inventor, records6
St#c. r#tati#n
Consuma7les are used in man, di((erent situations in organi8ations6 "o+ man, eDamples
can ,ou think o(G %ome eDamples include)
paper (or the printers and photocopiers
+ipes and cleaning (luid to clean e*uipment
ne+ toner cartridges (or laser printers
CDs6
Even i( ,ou +ork (or an organi8ation +ith a small num7er o( computers, +orkers ma, still
use a reasona7le *uantit, o( consuma7les6 $ou +ill need to ensure that the oldest stock is used
(irstL a techni*ue or principle called t#c. r#tati#n6 %tock rotation ensures that ,ou donIt use
up most o( ,our stock o( a particular item onl, to (ind that ,ou canIt use the last one 7ecause it
is too old6
'hotocopier paper can 7e used as an eas,2to2hand eDample o( the need (or stock rotation6
'hotocopier paper needs to 7e kept a+a, (rom damp and humidit, and to 7e stored (lat6
Learning #uide Date) .123.-/ 'age 1! o( 3.
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st
evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Cecause it is *uite di((icult to create this kind o( per(ect environment, photocopier paper ma, not
remain in good condition and ma, cause paper 9ams as a result6 To prevent this, ,ou need to
have a s,stem (or storing the stock so that ,ou can easil, tell +hich is the oldest6 This could
involve arranging the items in se*uence on a shel(, or printing the ac*uisition date on the item
or its container6
S.i,, "#r %and,ing IT e?ui+$ent
Occu+ati#na, %ea,t% and a"et)
It is a legal re*uirement to (ollo+ O"5% guidelines in +orkplaces6 %tates and territories
each have their o+n +orkersI compensation la+s6 In N%E Eork Cover administers +orkers
compensation claims and the N%E Occupational "ealth and %a(et, !ct 3...6
C, la+, organi8ations must have an O"5% committee or an O"5% representative in the
+orkplace6 Most large organisations emplo, a sta(( mem7er +ho is (ull, responsi7le (or O"5%
and also convenes a committee6 %maller organisations ma, have a mem7er o( sta(( +ho is
trained in O"5% and is responsi7le (or it as part o( their 9o76 Emplo,ers must make O"5%
guidelines and procedures availa7le in the +orkplace6 #enerall,, all emplo,ees contri7ute to the
maintenance o( O"5% 7, (ollo+ing those procedures and reporting situations +here accidents
and in9uries occur6
Occupational health and sa(et, guidelines must al+a,s 7e practiced +hen handling
computers, peripherals and components6
*ragi,e c#$+#nent
Fragile components such as memor, and eDpansion cards need to 7e held on the outer
edges6 These components are made up o( chips, transistors and +ires that hold memor, and
transport in(ormation6 $ou should not grasp them in the middle o( the component6 $our 7od, can
hold a large amount o( static electricit, and this can damage the circuitr,, making the
component un+orka7le6
&eav) e?ui+$ent
"eav, e*uipment, such as s,stem units and monitors, should 7e placed correctl, onto a
trolle, +ith +heels, so the, can 7e moved +ith ease6 I( ,ou need to 7end do+n to pick up a
heav, o79ect, ,ou should never 7end over at the +aist or shoulders6 $ou should al+a,s keep a
straight 7ack and 7end at the knees so that o79ects are li(ted +ith the legs and not the spine,
and serious 7ack pro7lems are avoided6 "eav, o79ects must also 7e carried in the correct
position to avoid dropping them6
&#' t# $a.e a ?uic. invent#r) #" t%e &ard'are S+eci"icati#n in a '#r.ing -C9
Inventor, +ould 7e necessar, to take account o( all the It resources o( one compan,6
"aving an inventor, doesnIt 9ust count one +orking 'C as a +hole 7ut the need to take account
all the peripherals in it6 !side (or the peripherals that are not currentl, in use, spare, so to
speak6 There +ere several +a,s o( o7taining the speci(ication ever, parts o( the 'CL
Learning #uide Date) .123.-/ 'age 13 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
,ou can check it one 7, one 7, looking at its part6 For the +orking 'C, ,ou +ould need to
unplug it then remove one 7, one its parts to see the speci(ications +ritten on ever, part
o( it6 O( course ,ou +ould need to appl, sa(et, procedures in disassem7ling hard+are
peripherals6 For a 7ig compan, having a lot o( +orking 'C, it is not advisa7le6
another +a, to o7tain its speci(ications is through the use o( a computer hard+are
speci(ication monitoring so(t+are6 $ou +ould need to have the said so(t+are installed in
ever, computer then ,ou can *uickl, check all speci(ications o( ,our hard+are6 That
+ould 7e (aster than the (irst 7ut +ould re*uire ,ou the so(t+are and installation o( it to
all the 'C6
one 7est +a, to do it is to check the Device Manager in the Control 'anel o( the +orking
'C6 It +ould give ,ou the list o( all peripherals attached to the computer +ith its
speci(ications6 A%ee Operation %heet (or procedures66B

Learning #uide Date) .123.-/ 'age 12 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Se,"6C%ec. ! 7ritten Tet
Name)JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Date)JJJJJJJJJJJJJJJJJ
Intructi#n0 !ns+er all the *uestions listed 7elo+, i( ,ou have some di((icult, doing this sel(2check, (eel
(ree to ask ,our teacher (or clari(ications6
-6 It is a list o( +hat ,ou actuall, have, and a description o( it6
36 It descri7es the goods that an organi8ation currentl, holds6
06 Ehat do ,ou call a process 7, +hich ,ou manuall, count all items once a ,ear to make sure that the
computeri8ed stock2control records correspond +ith +hat is actuall, on the shelves6
/6 It is an important part o( running a 7usiness e((icientl,6
16 It is used to maintain an optimum level o( stock6
?6 Entr, o( data into an inventor, s,stem ma, 7e done 7, +homG
<6 #ive at least three A0B (actors that can in(luence the level o( inventor, or the num7er o( an,
item held in store6
=6 #ive at least three A0B (actors that can in(luence decisions a7out IT storerooms6
@6 In addition to the need o( a clean, dr, and +ell lit environment, +hat must also 7e considered in
the design o( IT storeroomsG
-.6 It means protection against (ire, (lood, mould and insect pests6
--6 The location o( storeroom (acilities +ill 7e in(luenced 7, +hat (actorsG
-36 #ive at least t+o A3B eDamples o( consuma7le stocks6
-06 It is a principle +hich ensures that ,ou donIt use up most o( ,our stock o( a particular item onl, to (ind
that ,ou canIt use the last one 7ecause it is too old6
-/6 It is a legal re*uirement to (ollo+ in +orkplaces6
-16 Ehat components need to 7e held on the outer edgesG
-?6 Ehat should 7e placed correctl, onto a trolle, +ith +heels, so the, can 7e moved +ith ease6
Learning #uide Date) .123.-/ 'age 13 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
$ou must a7le to get 3- points to 7e competent other+ise ,ouIll take another test
O+erati#n S%eet 1
@uic. Invent#r) #" C#$+uter -eri+%era, #" a
7#r.ing C#$+uter
@uic. te+ t# deter$ine t%e %ard'are +eci"icati#n #" a '#r.ing c#$+uter
-6 Click the %tart 7utton and then click Control 'anel as sho+n 7elo+6
36 On the computer settings, click on the "ard+are and %ound
Learning #uide Date) .123.-/ 'age 14 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
06 !(ter that, click on the Device Manager
/6 It +ill then pop2up the list o( all the peripherals attach to it
Learning #uide Date) .123.-/ 'age 15 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
16 To see its speci(ications, eDpand all the peripherals 7, clicking on the triangle 7ullet 7e(ore
ever, peripherals
Learning #uide Date) .123.-/ 'age 18 o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
$ou can no+ cop, it and store it in ,our hard+are inventor, or 7etter ,et, print it6
To print the device manager list, ,ou +ould need to press -rt Scr ke, A'rint %creenB on
,our ke,7oard +hile the Device Manager +as open then paste it in a 7lank M% Eord document6
$ou can then print the +ord document (ile containing the image cop, o( the device manager6
La+ Tet
-ractica, De$#ntrati#n
Learning #uide Date) .123.-/ 'age 1: o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College
Misrak TVET College
Training, Teaching and Learning Materials Development
Name) JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ Date) JJJJJJJJJJJJJJJJ
Time started) JJJJJJJJJJJJJJJJJJJJJJJJ Time (inished) JJJJJJJJJJJJJJJJ
Intructi#n0 $ou are re*uired to per(orm the (ollo+ing individuall, +ith the presence o( ,our
teacher6
Make an inventor, o( all the peripherals in ,our computer
C#$+uter -eri+%era, @uantit) S+eci"icati#n
Make an inventor, o( all the so(t+are installed in ,our computer
S#"t'are Kind #" S#"t'are Veri#nADetai,
$our teacher +ill evaluate ,our output either satis(actor, or unsatis(actor,6 I(
&nsatis(actor,, ,our trainer shall advice ,ou on additional +ork6 Cut i( satis(actor,, ,ou
can proceed to the neDt topic6
Learning #uide Date) .123.-/ 'age != o( 3.
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evision !uthor) ICT, IT 4 Misrak TVET College