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1) Sales Order can be entered manually by 2 applications

a) P4210
The P4210 program is the foundational sales order processing program. This program contains the
functionality that the system uses to process sales orders. Use the P4210 program to enter any of these
types of sales orders:
Basic sales orders
Quote orders
Blanket orders
Transfer orders
Direct ship orders
Credit orders

b) P42101
The P42101 program contains forms that use interface tools to improve usability. This program is
designed for customer service representatives who repetitively enter multiple orders. This program uses a
version of the P4210 program for processing functionality. Use the P42101 program to enter these types
of sales orders:
Basic sales orders
Quote orders
Blanket orders
Direct ship orders
Sequenced orders

This program does not support the entry of transfer orders or credit orders. To enter these types of orders,
you must use the P4210 program.

Selections on the Sales Order Processing menu (G4211) accommodate both of the sales order entry programs,
P42101 and P4210.

You create sales orders to enter information about customers and the items that they order.

Each sales order contains header information that is primarily customer-related and pertains to the entire
order, including:
Name of the person who placed the order and who took the order.
Billing and shipping addresses.
Currency code and exchange rate.
Payment terms and payment instrument.
Order hold codes.
Order dates.

Header information also contains information about the conditions that affect how the system processes a sales
order, such as special instructions, and order and delivery dates.

The detail information primarily relates to individual lines in a sales order and to items. The system
maintains this information in the Sales Order Detail table (F4211).

The Order Type determines which numbering scheme and AAIs (Automatic Accounting Instructions) will
apply to your orders and the Line Type determines how your detail lines behave, such as which systems
get updated (Accounts Receivable, Inventory, General Ledger). The combination of Order Type and Line
Type is the basis of your Order Processing and your Order Activity Rules.

Some of these basic Order Types require different Revenue and COGS recognition. An example is the ST
Order Type.
Remember that the AAIs use Document Type as one of the main keys to finding the correct G/L account for
posting. These basic Document Types represent several different paths (Order-to-Cash cycles).

Order Type Description Comment
SO Sales Order This is your "normal" sales order with "normal" processing.
SD Direct Ship Generates a Sales Order to your Customer and a Purchase Order to your
SB Blanket Order Used if you want to control the quantity sold at a particular price over a
period of time.
ST Sales Transfer Used for internal transfers between Branch/Plants. No invoice is
required, so the Order Activity rules are different.
CO Credit Order For product returnsuseful to have a different document type for Sales

The SD Order Type is used for orders that are being shipped by your vendor directly to your customer. The
main difference here is that the Line Type has a "D" in the Inventory Interface field. This tells the system that
your inventory system is not to be updated when the order is placed, "delivered", or "received". You also
don't print a Pick Slip or do a Ship Confirm. Instead, you will record the Vendor's Notice of Delivery to your

ST Orders are for shipment of product between your Branches. Although the Inventory module has a Transfer
program, most clients use the ST/OT functionality because they need documentation to accompany the
Shipment. Invoice print is almost never done, so the order activity rules are different than a standard Sales
Order. The accounting is also differentthe sales side of the transaction puts inventory into an In-Transit
Account, which is cleared when the Purchase Order (OT) is received by the receiving Branch.