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Oct. 8-11, 2014

BSA Camp Raymond


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Welcome from the Booshway ...


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Who can attend? . 4
Registration .. 4
Leadership requirements 4
Paperwork requirements . 4
Tour permits . 5
Medical consent ... 5
Preparing your team . 5
Vehicle preparation .. 6
Personal/team camping gear .. 6
Arrival and set up .. 6
Rendezvous rules .. 6
Camp site assignment .. 6
Parking .. 7
Camp location . 7
Check in . 7
Meals 7
Campsite setup 7
Campfires . 7
Latrines . 7
Garbage . 8
Water 8
Activities 8
Trading post 8
Service outpost. 8
Booshway Bolt Trail.. 8
Dutch Oven Cook Off... 8
Cracker barrel
Flag ceremony
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Friday evening.. 9
Honors program. 9
Awards program. 9
Campsite clean up. 9
Checkout .. 9
Closing Ceremony .. 9
Vehicles... 9
Map
Registration form .
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Staff registration. 14
Parental and medical consent. 14








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Booshways welcome

work hard, serve others, - - leave a legacy.

Waugh Pilgrims! We are very excited for this year s Territorial
Rendezvous! Come pay tribute to those who have gone before you, and
start a legacy that you will leave for those who come after you. We
will have fun, daring, and fear-conquering activities for all varsity
scouts to participate in.

We hope that all participants will learn that by working hard and
serving others you can start to build an honorable legacy of your own.

See you on the mountain!
Booshway



Booshway
Todd Tall Timber Hatch
480-323-0235
toddthatch@gmail.com


Segundo
Aaron Two Points Huish
480-363-8477
mone_@cox.net


Porter
Clay Cache Claw Lasley
520-241-3214
cclasley@yahoo.com


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Preparing for Territorial Rendezvous

Who Can Attend?
This rendezvous is for Boy Scouts and Varsity Scouts age 14 15. On Time registration begins December 5,
2013 for all units and will close September 20, 2014. Registrations after September 20, 2014 will be
considered late and a single late fee will be assessed. Only Boy Scouts and Varsity Scouts age 14 15 at the
time of the rendezvous may participate in the Territorial Rendezvous. (Since the dates of the Territorial
Rendezvous changed, all boys who turn 16 between March 15
th
and October 11
th
, 2014 can attend.)
No younger persons including siblings, younger unit members or children of adult leaders will be allowed
to attend the rendezvous in any capacity. The parent or guardian of any child younger than 14 will be asked
to take that child home. There will be no exceptions! We are inviting Venture Crews to work events at the
Territorial Rendezvous as staff. If there are Venture age Scouts who want to participate as staff please
contact your Unit Commissioner (Stake YM First Counselor) or the Rendezvous Segundo.

Registration
Registration forms are at the back of this packet. Feel free to copy this form and give it to other teams.
Forms with payment may be mailed to:

Superstition District
c/o D. Anderson,
PO Box 5306,
Apache Junction, AZ 85178

We strongly encourage teams to pre-register. If you are unsure of how many will be attending, make your
best guess and pay accordingly. No refunds will be given. You may send in addendums to your registration
at any time or at check in at the event.

You are not registered until payment is received in full. Registration is to be done through the mail as
described above, not to the Unit Commissioner, Booshway, Segundo or Porter! An
acknowledgement of your registration will be emailed back to you indicating the receipt of your
information.

Leadership Requirements
Two-Deep Leadership, two registered adult leaders, or one adult and a parent of a participating Scout, one
of whom must be at least 21 years of age or older, are required for all trips and outings. There should be a
minimum of one adult for every five youth in attendance (always with a minimum of two, of course). Each
participating Scout Unit should also have an appointed Team Captain who will be responsible for leading
and coordinating all of his teams efforts. Information will be furnished to the Team Captains or squad
leaders throughout the rendezvous for relaying to their teams. If a team has more than 6 youth, a team
captain can lead one squad and a squad leader should lead the other. Adult leaders will be required to stand
back and allow the Team Captains and squad leaders to carry out his duties and to run the Team and or
squad, both at registration as well as during the activities. The Territorial Rendezvous staff will be available
to answer questions at any time for Team Captains.

Paperwork Requirements
Physical Forms
There are new physical requirements per BSA. All BSA guidelines and forms will be strictly adhered to! This
is a High Adventure activity and all coaches are required to have "evidence of fitness assured by a
complete health history from physician and parent, or legal guardian" for every boy and leader. Use the
Medical Record Class 3 form for all youth and adults. Also, as a reminder, this form is good for one year
only. The Team Captain will present a completed form (or copies of ones) for each youth and adult leader at
check-in that will be still valid as of the Rendezvous. These may be turned in at check in to speed up the
registration process.

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Tour Permits
A tour permit is required. Bring this with you to the event.

Medical Consent information
Each participating youth and adult must have a completed Medical Consent form even if the parent is in
attendance. These forms ensure that prompt medical attention may be given in case of need. These forms
along with the others required, will be presented at check-in by the team captain.

Preparing your Team
There are several things that you can do as a team to prepare for this grand event. Those teams that come
prepared tend to have the greatest success and the most fun. Here are some of the ways that teams can
prepare ahead of time:

Team Leader Training This will allow your Team Captain and other team leaders to be ready to take
full responsibility of leadership during the rendezvous. This is key to your teams success.

Study the Mountain Man or your other choice of Regalia This can be done by inviting a
mountain man (or other) to your team meetings to show and discuss their stuff. Or perhaps you may want
to visit a clan, do some reading, use the Frontiersman pamphlet or by any other means begin to understand
what the mountain man was, how they dressed, and what they used in their day to day life.

Make Regalia Work as a team to make shirts, pants, moccasins, canteens, possible bags, medicine
pouches, powder horns, knives, sheaths, scabbards, hawks, beads, stools or other mountain man gear. The
regalia will give the team an opportunity to look sharp at the rendezvous. Although it is not necessary that
patterns and colors of the regalia match, for the purpose of using the regalia as a uniform, it is necessary
that all boys in a unit have the same items shirts, pants, capotes, and hats. Any "Early American" period
clothing counts as regalia, such as capotes, drop sleeve shirts, frontier shirts, etc. can help to add to the
experience and provide activities for the months prior to the rendezvous. Patterns are available in the
"Frontiersman" Varsity activity book and in the resources rendezvous booklet. Regalia is the uniform
for this activity. Points given for regalia are more heavily weighted as it represents your
preparation for the rendezvous.

There will be a uniform (regalia) inspection station setup in the headquarters (primitive camp) area and
team regalia photos will be taken there and throughout the activities of the Rendezvous. Each team is
encouraged to present themselves at headquarters during the rendezvous activity time and have their
uniforms or regalia scored. This activity will replace the uniform inspection process previously done by the
team captains at flag ceremony. A portion of the points awarded for the Rendezvous activities will come
from the regalia inspection. The inspection will look for head gear, outer ware, shirt, pant, foot ware and up
to five accoutrements. A quality/effort factor will be applied to the teams score.

Make Trading Items Work as a team or in small groups to make mountain man items for the trading
blanket. This will allow your team members to trade for other items that you may not have had time to
make. Figure out what you are good at making and make several of them to trade. The higher the quality,
the more value it has on the trading blanket.

Build Teamwork Work together to build teamwork within your team. Your success in the Booshway
Bolt and many other rendezvous activities rely heavily on teamwork. Use C.O.P.E. exercises in your team
program to accomplish this. TIP: Teamwork is highly valued at this event and will be taken into
consideration when you are scored at each event.

Build a Service Attitude Instilling a general attitude of service and excellence in your team will help
them to succeed. Look for opportunities at the rendezvous to go above and beyond what is expected. Plan
to spend some time with the Order of the Arrow on our camp service projects. Service is strongly
encouraged.
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Vehicle Preparation
Transportation for scout outings is very important. Being safe is of utmost importance. Please make sure
there is adequate space for all passengers in the vehicles you will use for transportation to and from the
rendezvous.

Personal/Team Camping Gear
During October the weather can get rather chilly in the evening and during the night. Sometimes it will be
close to freezing. You should come prepared with warm clothes that can be removed in layers as the day
warms up. Also remember that if you do not bring a burn barrel for your fire you will not be able to have a
fire in your camp for those chilly nights. Camp Raymond is approximately 6,700 above sea level.

Additional Resources
http://www.scouting.org/filestore/pdf/VarsityTeamProgram-V2.pdf
http://rendezvous.mesavarsity.org/

Arrival and Setup
Territorial Rendezvous Rules
Boys or adults riding on bumpers, tailgates, hoods, fenders or trailers will NOT BE TOLERATED. This is a
strict violation of BSA policy. This should not occur on any scout outing and the HQ staff may become
particularly cantankerous if it occurs on this outing and may ask you and your team to leave the
rendezvous.
Rendezvous regalia should be worn during this activity and worn appropriately.
A threetimesthree notification will designate an emergency. Assemble at your campsite and send buddy
runners (2) to HQ for information or instructions.
Each unit is required to have a properly stocked first aid kit and plan on treating minor injuries. Medical
staff and facilities will be identified at the rendezvous site for any major problems encountered. Band-Aids,
Pepto, Aspirin (and its many forms) should be supplied by you, not the medical staff, so be sure your First
Aid kit is stocked appropriately and abundantly and that you are qualified to use it.
After lights out time designated on the schedule of events, all teams should be in and remain in their
campsites until reveille the next morning. HQ staff will be on patrol in the area at times during the night
and any team member found out of camp will be escorted back to his campsite and the leader notified. If
malicious mischief was involved, the team may be asked to leave the rendezvous immediately!
Tents other than yours are off limits to rendezvous participants. Adult leaders and Team Captains will be
responsible to instruct their team members regarding the off limits policy prior to attending, and will be
held responsible for any unit member who violates the above stated rules. Other areas, such as the shooting
areas, will be marked off by yellow tape. These areas must not be encroached upon or serious consequences
could result. Crossing these lines will result in expulsion from the rendezvous. NO QUESTIONS ASKED
AND NO EXCUSES ENTERTAINED.
Scouts are expected to follow the Scout Oath and Law. Vandalism hurts us all and is against the law.
Anyone caught destroying property will be expelled from the rendezvous and their names turned over to
the proper authorities for prosecution. This includes plants and animals as well as structures.
Possession of fireworks will result in immediate confiscation and notification of authorities.
All firearms brought by participants must be turned into the Range Master during registration and will be
made available for use during the activities as appropriate.
No modern firearms permitted.
Non-firing historical replicas will be permitted in camp once verified by the Range Master.
Campsites are laid out and grouped by Patrol. Please be conservative in your camp setup so that all
members of your campsite will have sufficient room to camp. All disputes regarding campsites will be
arbitrated by your Unit Commissioner or assistant campsite leaders and their decisions are final.

Camp Site Assignment
Campsites are set up and grouped by Patrols and any concerns regarding the assigned area should be taken
to the Unit Commissioner or his assistant. Campsite assignments will be given at check in.

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Parking
Parking will be in the designated parking area. Please park with the front of the vehicle facing the entrance
of the road. Also, each team will be given one access pass for one vehicle to be allowed into the camping
area and one parking pass for one vehicle to be parked in the onsite parking area. The vehicle allowed into
camp is for your equipment. Please plan ahead and know which vehicle will be unloading and which will be
parking.

Trailers may be left in camp with proper approval.

Camp Location
Camp Raymond is located 10 miles south of Parks, AZ. Take Interstate 40 west from Flagstaff. The Parks
exit is 178 (about 20 miles).

Check In
Registration check in at the Rendezvous will begin at 12 Noon on Wednesday at the event entrance. (See
map at the end of this pamphlet.) There will be two lines:

1 - If you have pre-registered (meaning registered and paid), and there are no adjustments to be made,
check in will consist of showing all medical/physical forms and picking up your event packet, filling out the
vehicle identification forms and placing them in your vehicles.

2 - Should you need to make adjustments such as adding boys or leaders, you will need to take a bit longer
so that money can be collected and additional forms and patches can be added to the packet.

If you arrive later than 6 PM on Wednesday you will need to find the scribe, Susan Lasley, as soon as
possible. She will be found in primitive camp at the Four Needles Bead Store or in the health lodge. She
will have your registration packet.

If you arrive after dark, please plan on camping in the parking lot. You will need to find
Four Needles in the morning for your camp assignment and registration packet.

Meals
No meals will be provided as part of the rendezvous.

Campsite Set up
Period-type camping is the ideal. Campsites should be as authentic as possible. Teepees or Civil War-style
tents are appropriate. Cooking with Dutch Ovens and skillets are acceptable. Any items which are not
period artifacts should be covered with sail cloth-type of canvas or skins. Coolers should be covered or
disguised as trunks, etc. If you plan on period camping you may be able to camp in the primitive camp if
desired. You will need to indicate primitive camping on the registration form. If you do not select the
primitive option, you will receive a regular campsite assignment at check in.

Campfires
Low impact camping is leaving no trace of being there. One of the great dangers of holding this kind of
event is wildfire. Each unit must bring a shovel and a 5-gallon bucket (to keep filled with water) for fire
safety. Also, you must bring a burn barrel in which to build your fire or go without a fire. Do not use
permanent fire rings. Only burn barrels may be used. There is only ONE campfire allowed per team. NO
bonfires! Ashes from your campfire will have to be hauled out by your unit. You may want to bring a stove
or charcoal for cooking. DO NOT plan on finding firewood at the campsite.

Latrines
Pit privies will be available at the rendezvous site. You are required to use these facilities to preserve the
sanitation during this large of a campout. Do not defecate anywhere but in the privies.

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Garbage
All garbage needs to be hauled out of your campsite by your unit. There is a roll-off container near the
camp entrance. Be very conscious of our presence in the area and be protective of our right to use it. Please
do your part to leave only footprints, and take only picturesand your garbage.

Water
Raymond has drinking water spigots at various locations throughout the camp.

Activities
Each Team, upon completion of check-in, will receive a card or "passport" with the different event areas
listed. This passport is your admittance into the different program area activities. Scores will be kept on the
passport and turned in as soon as your team is done with the Booshway Bolt on Saturday morning. Do not
lose the card, only one will be issued per team!

TEAM CAPTAIN: Be sure that you get your score recorded by the outpost boss. Failure to do so will
result in an awful score.

Trading Post / Traders Row
There will be a trading post set up for your participation. The trading post will have a wide variety of
mountain man items for trade or sale on the trading blanket. You should bring items to trade for items on
the blanket. Handmade items trade better with the traders. Leave the fancy-schmancy pocket knives home.
Find the resources and learn to make a new knife, a flute, a possibles bag, etc.

Service Outpost
A service area will be setup and managed by the San Tan OA at the Headquarters outpost located in the
primitive camp. Teams will be assigned to do service projects throughout the rendezvous in small groups
rather than as one large group. Each team should check-in at the service outpost at their earliest
convenience to receive a specific service assignment. Points are awarded for active participation in these
projects and each team is required to participate in a minimum of one.

Booshway Bolt
On Saturday one of the events on your passport will be the Booshway Bolt. This activity will incorporate
many of the events you will have practiced and participated in while at the rendezvous. Each team should
participate as a team in the Bolt. Each team will select a starting time at check in and should be at the
starting line 10 minutes early. If you are not 10 minutes early, you may lose your position.

Dutch Oven Cook-Off
In keeping with the tradition of Rendezvous, a cooking competition will be held on Friday evening at
headquarters between 8:00 and 8:45 pm. Competing squads and teams should bring a serving of their
appetizer, entre, dessert, breads and/or side dish to headquarters for judging. Awards will be given for this
competition at Saturdays awards ceremony in all five categories previously mentioned. Participants may
compete in any one or all of these categories. Participating in this event will not earn points towards the
overall team score. Judges will be selected from our ever-hungry rendezvous staff. Sign up of your
presentation time at will be at registration. Presentation of the meal by the scouts is important!

Cracker Barrel
There will be a cracker barrel session at headquarters for all Team Captains and Coaches on Thursday &
Friday evening at headquarters. Adult leaders should accompany their team captains and will be split off
into a separate meeting during that time. It is very important that all Team Captains attend this session
because important updates to schedules and activities, as well as other announcements will be relayed to
them at that time. It is the Captains responsibility to communicate this information to their teams. Each
team coach and captain needs to come prepared with paper and pencil so that notes can be taken.


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Flag Ceremony
There will be a camp wide flag ceremony on Thursday morning. All participants should be in attendance for
this ceremony as the rendezvous events will be open immediately following the ceremony.

Friday Evening
A rendezvous campfire is planned for Friday night. All Teams should be in attendance at this campfire. It
will be an experience you won't want to miss. A campfire should be a fun time for all. But sometimes a few
disruptive people can ruin it for all the others. Please remind your scouts to be respectful to those speaking
and performing as well as to their fellow Scouts.

Honors Program
Staff will look for individuals, squads and teams that exemplify the scout Oath and Law in deed and spirit.
Top teams should be aware of those who need help around them and should take opportunities to assist
where needed, even if they are not asked. Honors awards will be presented

Awards Program
Each Team may earn recognition based on their performance. Awards & prizes will be based first on Team
unity and Leadership, and then on performance at events throughout the weekend. Awards will be
presented for overall distinction and for several individual events. In the event of ties, multiple awards will
be given. There will also be special awards and prizes awarded for Top Overall Team and Dutch Oven
Cookoff winners. Each participant and leader will receive a patch commemorating the work and fun had at
this rendezvous. Additional memorabilia will be available to interested individuals at the trading blanket.

Campsite Clean-up
Each unit needs to completely police their camping area before leaving. Clean up all trash (even old litter),
replace ground cover, etc. Leave your camp site as undisturbed as possible. We are Scouts must practice
Leave No Trace camping. The Team captains and adult leaders are responsible for seeing these rules are
followed. The designated clean-up time is Saturday morning before and after your Teams participation of
the Booshway Bolt. Your Unit Commissioner will check your campsite prior to your unit leaving or assign
someone to inspect it before you leave. Please leave the campsites looking better than we found them.

Check-Out
When a team is ready for site inspection they should contact their Unit Commissioner or Campsite
director/Assistant Unit Commissioner (who should be in the campsite) and have them check the site for
the team. In order to finish on time it is important that teams use slack time in-between close of outpost
activities and closing ceremonies to clean up, pack up and be checked out. Any teams finishing early can
check-in at headquarters to assist in taking down and packing up the base camp.

Closing Ceremony
An event NOT to miss! Youve just spent 2 days perfecting your mountain man skills, went soaring
through the Booshway Bolt, braved the heat and the freezing elements, and finally got that passport turned
in. Youre tired, dirty, and your leaders want to hit the road. The Booshway is planning quite the show and
many awards will be given out.

Vehicles
As with arrival keep your vehicles completely off the road and next to your camp. When leaving please be
considerate and use the golden rule.
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Registration Form
This form is must be mailed in with your check. Make you check payable to BSA Grand
Canyon Council and mail to:

Superstition District
c/o D. Anderson,
PO Box 5306,
Apache Junction, AZ 85178


Heres the math.

Remember on time registration is postmarked on or before August 31st.
All registrations must be post marked by September 20
th
to attend.

On-time youth registration : (QTY) _____ x $25.00 = $ _____

On-time Adult registration (required + 1) : (QTY) _____ x $0.00 = $0.00

On-time additional adult registration : (QTY) _____ x $15.00 = $ _____

BSA Camp impact fee : (Total QTY)______ x $3.00 = $ _____

LATE Team registration fee of $25 dollars for the team $ _____



TOTAL DUE: $ _____________

Make checks payable to BSA Grand Canyon Council


Does your team have any special needs? If so, please email to
fourneedles@ymail.com


PRIMITIVE CAMPING (Y/N) ______ If not filled, N is the default.


Please let us know if any of the adults in your group are any of the following:

EMT or EMS _____________________________________

Law Enforcement _____________________________________

HAM Radio _____________________________________(Call Sign)
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Volunteer STAFF/OUTOST REGISTRATION


Outpost
Sponsoring Organization (ward if LDS)
District Patrol (Stake if LDS)
Outpost Leader:
Phone:
Email:

List all members of your staff (Adults and Venturer)

1 - 7 -
2 - 8 -
3 - 9 -
4 - 10 -
5 - 11 -
6 - 12 -

Adult Staff _______________
Venturer Staff _______________


Staff: Your registration costs have been taken care of, but please take the time to
let us know who is attending. Copy this page only and email it to the Segundo
(e-mail is on the title page).
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CONSENT AND MEDICAL AUTHORIZATION

I hereby give consent for my child/self ______________________________

to participate in the Superstition District Territorial Rendezvous. I also hereby appoint
any adult leaders and each of them individually, in case of emergency, to act in my place
for the purpose of signing for or consenting to any medical, dental, or surgical treatment,
including anesthesia, that might be needed by my said child/self during the course of the
trip and activities.


Dated this ______ day of ________________, ____________.

__________________________________

Signature of Parent or Legal Guardian / Adult



NOTARY:




CONSENT AND MEDICAL AUTHORIZATION

I hereby give consent for my child/self ______________________________
to participate in the Superstition District Territorial Rendezvous. I also hereby appoint
any adult leaders, and each of them individually, in case of emergency, to act in my place
for the purpose of signing for or consenting to any medical, dental, or surgical treatment,
including anesthesia, that might be needed by my said child/self during the course of the
trip and activities.

Dated this ______ day of ________________, ____________.


__________________________________
Signature of Parent or Legal Guardian / Adult



NOTARY: