Neathawk Dubuque & Packett

Title: Assistant Account Executive

Location: Richmond, VA office
Reports to: Shaun Amanda Herrmann
Summary of basic functions:
The Assistant Account Executive will provide assistance to the account manager in the day-to-day
management of accounts and develop the skills necessary to advance to the position of account
executive. You will be responsible for opening jobs with accurate supporting information,
communicating client input/changes and other day-to-day account management duties. You will also be
responsible for constant communication with the client and internal teams. This position will also have
direct client contact.
List of main duties:
Provide administrative assistance to account executives, and account manager on
day-to-day activities for assigned clients, including responding to client phone
calls, faxes and emails, handling mail/packages, production and creative deadlines,
media placements, etc., to ensure continued progress of client workflow in the
absence of or in addition to the assigned account executive.
Gather and assemble background information and analyses as needed by account
manager in development of briefs, etc.
Stays aware of client activities to provide backup when account executives are
unavailable.
Provide input in planning stage as requested by account executives or production
manager. Assist in mailings, proofreading final copy, preparing agendas,
conference reports, proposals, correspondence and other materials related to
account service, and prepares the above for client presentations.
Handle paperwork and maintain files on all client activities, their competitors and
their industries; maintain client correspondence file, approvals, copy,



forms/documents, supplies for daily processing and tracking of account service
work, etc.
By account executive request, takes minutes at meetings, prepare and distribute
meeting reports (call reports), etc.
Makes sure all media and projects proceed according to plan and deadlines,
drawing attention of account executives to potential problems before they
occur.
Responsible for proofreading copy, artwork, printers proofs and color
separations; see that all work completes the standard agency approval process
before being reviewed by clients or turned over to suppliers.
Acts as host/hostess for visiting clients.
Qualifications:
Bachelor's degree plus 2-3 years of experience is required.
Experience in Excel, Word and PowerPoint is required and direct exposure to
online advertising/media, direct marketing, websites and e-mail campaigns are
desired.
Ability to manage several projects simultaneously and the ability to multi-task are
required.
Strong written and verbal communication skills required as well as the ability to
work in a collaborative environment.
Prior advertising or interactive agency exposure through an entry-level position
desired.