Science or Art?

Speaking to Group 41%

Heights 32%
Insects and Bugs 24%
Financial Problems 23%
Deep Water 22%
Sickness 20%
Death 19%
Flying 18%
Speaking to Group 41%
Heights 32%
Insects and Bugs 24%
Financial Problems 23%
Deep Water 22%
Sickness 20%
Death 19%
Flying 18%
1. The Meeting
1. The Meeting
2. The Written Letter or Proposal
1. The Meeting
2. The Written Letter or Proposal
3. The Presentation
How to Prepare a Presentation
How to Deliver a Presentation
1. Opening
2. Body
3. Close
A Get Attention
I Arouse Interest
D Create Desire
A Ask for Action
The Key to Successful Speaking is
preparation
Preparation is 90% of a Successful
Talk
1. Begin with Your Audience
Analyze Them Carefully
Analyze Them Carefully
Ask Why are you talking to this group?
Analyze Them Carefully
Ask Why are you talking to this group?
Why are they Listening
1. Begin with Your Audience
2. Start with the End in the Mind
The Ultimate Aim of all Public Speaking
is Action!
The Ultimate Aim of all Public Speaking
is Action!
What one major point do you want to
make?
The Ultimate Aim of all Public Speaking
is Action!
What one major point do you want to
make?
What specific action do you want them to
take?
The Ultimate Aim of all Public Speaking
is Action!
What one major point do you want to
make?
What specific action do you want them to
take?
What do you want them to think and feel
afterwards?
1. Begin with Your Audience
2. Start with the End in the Mind
3. Plan Your Opening
You can open your Presentation from
one the seven following ways:
1. Present a problem that needs a solution.
1. Present a problem that needs a solution.
2. Present a common goal
1. Present a problem that needs a solution.
2. Present a common goal
3. Ask a rhetorical question
1. Present a problem that needs a solution.
2. Present a common goal.
3. Ask a rhetorical question.
4. Make a startling statement.
1. Present a problem that needs a solution.
2. Present a common goal.
3. Ask a rhetorical question.
4. Make a startling statement.
5. Tell your own story
1. Present a problem that needs a solution.
2. Present a common goal.
3. Ask a rhetorical question.
4. Make a startling statement.
5. Tell your own story
6. Compare or contrast two things or two
conditions
1. Present a problem that needs a solution.
2. Present a common goal.
3. Ask a rhetorical question.
4. Make a startling statement.
5. Tell your own story
6. Compare or contrast two things or two
conditions
7. Promise advantages or benefits from
listening
1. Begin with Your Audience
2. Start with the End in the Mind
3. Plan Your Opening
4. Five Basic reasons for Giving a Talk
To Persuade
To Persuade
To Inform
To Persuade
To Inform
To Entertain
To Persuade
To Inform
To Entertain
To Inspire
To Persuade
To Inform
To Entertain
To Inspire
To Praise
1. Begin with Your Audience
2. Start with the End in the Mind
3. Plan Your Opening
4. Five Basic reasons for Giving a Talk
5. Body Where You Present Your
Evidence
Build your talk around 3 to 5 main points
Build your talk around 3 to 5 main points
Use the PREP Formula
P Point of View
R Reason for your point of view
E Examples
P Point of view reinstated
Build your talk around 3 to 5 main points
Use the PREP Formula
Try to use Photos instead of Cliparts
Build your talk around 3 to 5 main points
Use the PREP Formula
Try to use Photos instead of Cliparts
Say it with Charts
Year Revenue
2005 576
2006 687
2007 787
2008 654
2009 432
Year Revenue
2005 576
2006 687
2007 787
2008 654
2009 432
0
200
400
600
800
1000
1200
1400
1600
1800
1 2 3 4 5
Series1
Year Funds
Punjab 1678
Sind 987
Baluchistan 411
Khy. Pakhtoon 692
Year Funds
Punjab 1678
Sind 987
Baluchistan 411
Khy. Pakhtoon 692
Funds
Punjab
Sind
Baluchistan
Khy. Pakhtoon
Year Company A Company B
2003 23 27
2004 31 38
2005 42 49
2006 59 55
2007 67 73
2008 71 84
2009 78 99
Year Company A Company B
2003 23 27
2004 31 38
2005 42 49
2006 59 55
2007 67 73
2008 71 84
2009 78 99
0
20
40
60
80
100
120
2
0
0
3
2
0
0
4
2
0
0
5
2
0
0
6
2
0
0
7
2
0
0
8
2
0
0
9
Company A
Company B
Build your talk around 3 to 5 main points
Use the PREP Formula
Try to use Photos instead of Cliparts
Say it with Charts
Transition
Build your talk around 3 to 5 main points
Use the PREP formula
Try to use Photos instead of Cliparts
Say it with Charts
Transition
Use stories, examples, anecdotes, humor
to illustrate each key point
1. Begin with Your Audience
2. Start with the End in the Mind
3. Plan Your Opening
4. Five Basic reasons for Giving a Talk
5. Body Where You Present Your
Evidence
6. Close Strongly With a Punch
Close with a challenge to action
Close with a challenge to action
Make an inspiring
statement, reaffirmation.
Close with a challenge to action.
Make an inspiring
statement, reaffirmation.
Use a summary and final conclusion.
Close with a challenge to action.
Make an inspiring
statement, reaffirmation.
Use a summary and final conclusion.
Relevant story, poem or a quote that
makes your key point.
1. Begin with Your Audience
2. Start with the End in the Mind
3. Plan Your Opening
4. Five Basic reasons for Giving a Talk
5. Body Where You Present Your
Evidence
6. Close Strongly With a Punch
7. Preparation
Write a complete outline of your
presentation
Write a complete outline of your
presentation
Record your talk onto am MP3 player
Write a complete outline of your presentation
Record your talk onto am MP3 player
Record video of your presentation using
camcorder or a mobile phone in front of a
friendly audience
Write a complete outline of your
presentation
Record your talk onto am MP3 player
Record video of your presentation using
camcorder or a mobile phone in front of a
friendly audience
Your mentors, friends, spouse, parts of
your presentation
Write a complete outline of your
presentation
Record your talk onto am MP3 player
Record video of your presentation using
camcorder or a mobile phone in front of a
friendly audience
Your mentors, friends, spouse, parts of
your presentation
Review, rehearse the presentation in
your mind
The Opening
The Body
The Close
1. The windshield wiper method
1. The windshield wiper method
2. Ask questions to grab attention
1. The windshield wiper method
2. Ask questions to grab attention
3. Good Speaking is enthusiastic
conversation
1. The windshield wiper method
2. Ask questions to grab attention
3. Good Speaking is enthusiastic
conversation
4. A speech must be given to a single
person
1. The windshield wiper method
2. Ask questions to grab attention
3. Good Speaking is enthusiastic
conversation
4. A speech must be given to a single
person
5. Pause Regularly
1. Dramatic Pause after a key point
1. Dramatic Pause after a key point
2. Sense Pause to allow time for absorption
6. Vary tempo and speed
6. Vary tempo and speed
7. Very volume and tone
6. Vary tempo and speed
7. Very volume and tone
8. Stop, stand and deliver on major points
6. Vary tempo and speed
7. Very volume and tone
8. Stop, stand and deliver on major points
9. Move Continually
6. Vary tempo and speed
7. Very volume and tone
8. Stop, stand and deliver on major points
9. Move continually
10. Compliment the audience continually
1. Prepare, Practice, rehearse in advance
1. Prepare, Practice, rehearse in advance
2. Warm up in your room by reciting drama
or poetry
1. Prepare, Practice, rehearse in advance
2. Warm up in your room by reciting drama
or poetry
3. Take several deep breaths before you go
up to speak
1. Prepare, Practice, rehearse in advance
2. Warm up in your room by reciting drama
or poetry
3. Take several deep breaths before you go
up to speak
4. Pause before opening
1. Prepare, Practice, rehearse in advance
2. Warm up in your room by reciting drama
or poetry
3. Take several deep breaths before you go
up to speak
4. Pause before opening
5. Pick a friendly face and return to it
regularly
6. Make eye contact with different people
6. Make eye contact with different people
7. Move toward the audience
6. Make eye contact with different people
7. Move toward the audience
8. Stand straight, let your hands fall to your
sides
6. Make eye contact with different people
7. Move toward the audience
8. Stand straight, let your hands fall to your sides
9. Enjoy the experience.
6. Make eye contact with different people
7. Move toward the audience
8. Stand straight, let your hands fall to your sides
9. Enjoy the experience
10. Take your subject seriously, but not yourself
1. Preparation is the mark of the professional
1. Preparation is the mark of the professional
2. Review, rehearse, practice and visualize a great
talk
1. Preparation is the mark of the professional
2. Review, rehearse, practice and visualize a great
talk
3. Abandon is the key element of excellent
speaking
1. Preparation is the mark of the professional
2. Review, rehearse, practice and visualize a great
talk
3. Abandon is the key element of excellent
speaking
4. Continually vary your
tempo, speed, volume, voice and actions
Make it Interesting to watch and listen to
1. Preparation is the mark of the professional
2. Review, rehearse, practice and visualize a great
talk
3. Abandon is the key element of excellent
speaking
4. Continually vary your
tempo, speed, volume, voice and actions
Make it Interesting to watch and listen to
5. Always end with a strong summary, a key
point, and a call to action
Practice, Practice and Practice!
Re-state the question
Everyone hears it
Subtly change the question to
something that you know
Hostile questions
Be accepting
Avoid anger (gain sympathy of the
rest of the audience)
Long and rambling questions
Ask the person to focus the question
Re-state it more simply
Offer to address it after the lecture
Apologize when interrupting "Im sorry
but in the interest of time"
Its OK to say you dont know the answer
to a question (can say "Thats an
interesting point and I will certainly look
into that issue.")
There are three categories of untimely
questions:
1. Questions about content that will be
covered in the next few minutes
2. Questions about content that has not
yet been covered, but will be handled
later in the presentation and
3. Questions about content that will not
be covered during the presentation.
There are three simple techniques
that a presenter can use
1. Begin the presentation by asking for
questions and concerns, then post
them on a flip chart and indicate
when they will be answered during
the presentation.
2. During the introduction, designate a
flip chart as a "parking lot" for their
questions. The flip chart should have
space blocked out and titled for each
general topic.
3. Schedule a Question and Answer
(Q & A) time at specific times during
the presentation. Let the audience
know about these Q & A
sessions, and give them post-it notes
or index cards to jot down their
questions. Ask them to hold their
questions until the Q & A.
Thank You
Q/A