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Company Logo or Letterhead
6-10 spaces

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March 15, 2001
2-4 spaces
Mr. John Smith, Director of Operations
SomeGroup Group
SomeStreet Drive
Sometown, VA 12!5
2 spaces
Dear Mr. Smith
2 spaces
"han# $ou for $our in%uir$ a&out 'u(()*(oc# format for (etters. +hat fo((ows is a %uic#
summar$ of the format an, the conventions it uses.
'u(( &(oc# format is consi,ere, the most forma( of the three st$(es. -n fu(( &(oc# format or
st$(e, ever$ (ine is (eft .ustifie,. "he ,ate(ine is p(ace, two to si/ (ine spaces &e(ow the
(ast (ine of the hea,in0 or (etterhea,. "he insi,e a,,ress p(acement varies ,epen,in0 upon
the (en0th of the (etter. A common spacin0 is four (ine spaces &e(ow the ,ate (ine. "he
sa(utation is p(ace, two (ines &e(ow the attention (ine 1if an attention (ine is provi,e,2.
"he first (ine of the &o,$ is p(ace, two (ines &e(ow an attention (ine or two to four (ines
&e(ow the (ast insi,e a,,ress (ine. +hen usin0 fu(( &(oc#, para0raphs are sin0(e space,,
with a ,ou&(e space &etween para0raphs.
+hi(e there are no set ru(es 0overnin0 format use, fu(( &(oc# is 0enera(($ use, for 112
re%uests or in%uiries, 122 c(aims, 12 announcements, 1!2 recor,s of a0reement, 152
transmitta( of other technica( ,ocuments, an, 132 .o& app(ications. Most other t$pes of
(etters use semi)&(oc# or simp(ifie, format. "his pa0e i((ustrates the spacin0 an, (a$out of
fu(( &(oc# format.
2 spaces
Sincere($ $ours
4 spaces
Dr. Shei(a 4arter)"o,
5n0(ish -nstructor
2 spaces
S4"6.m
2 spaces
5nc(osure
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<- 1 1/4 inch margin ->
1 1/2 inch margin
Company Logo or Letterhead
6-10 spaces

<- 1 1/4 inch margin ->
March 15, 2001
2-4 spaces
Mr. John Smith, Director of Operations
SomeGroup Group
SomeStreet Drive
Sometown, VA 12!5
2 spaces
Dear Mr. Smith
2 spaces
"han# $ou for $our in%uir$ a&out Semi)*(oc# format for (etters. +hat fo((ows is a
%uic# summar$ of the format an, the conventions it uses.
Semi)&(oc# format or st$(e is fre%uent($ ca((e, mo,ifie, semi)&(oc# &ecause it is a
s(i0ht($ (ess forma( mo,ification of fu(( &(oc# format. "his (etter st$(e p(aces the ,ate (ine
in a(i0nment with, or s(i0ht($ to the ri0ht of ,ea, center. Another option for p(acin0 the
,ate (ine in semi)&(oc# is f(ush ri0ht. Simi(ar to fu(( &(oc#, semi)&(oc# p(aces the insi,e
a,,ress, sa(utation an, an$ en, notations f(ush with the (eft mar0in. 7owever, un(i#e fu((
&(oc#, each &o,$ para0raph of semi)&(oc# is in,ente, five spaces. "he comp(imentar$
c(ose an, si0nature &(oc# are a(i0ne, un,er the ,ate.
"his pa0e i((ustrates the spacin0 an, (a$out of semi)&(oc# format. *oth fu(( &(oc# an,
semi)&(oc# formats 0enera(($ contain a(( of the necessar$ parts of a (etter.
2 spaces
Sincere($ $ours
4 spaces
Dr. Shei(a 4arter)"o,
5n0(ish -nstructor
2 spaces
S4"6.m
2 spaces
5nc(osure
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1 1/2 inch margin
Company Logo or Letterhead
6-10 spaces

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March 15, 2001
2-4 spaces
Mr. John Smith, Director of Operations
SomeGroup Group
SomeStreet Drive
Sometown, VA 12!5
2 spaces
S-M89-'-5D 'O:MA" 95""5:S
2 spaces
"han# $ou for $our in%uir$ a&out Simp(ifie, format for (etters. +hat fo((ows is a %uic#
summar$ of the format an, the conventions it uses.
Simp(ifie, format or st$(e un(i#e fu(( &(oc# an, semi)&(oc# has fewer interna( parts. "his
format is a(so the most wi,e($ use, format in professiona( correspon,ence. Simp(ifie,
format is focuse, an, professiona( without unnecessar$ forma(it$. Simp(ifie, format
p(aces a(( interna( parts in (eft a(i0nment; however, the tra,itiona( sa(utation is rep(ace,
with an a(()caps su&.ect (ine that is a(so p(ace, f(ush with the (eft mar0in. *o,$
para0raphs are (eft a(i0ne, an, sin0(e space, within an, ,ou&(e space, &etween. -n
simp(ifie, st$(e, the writer<s name an, tit(e, if necessar$, are a(i0ne, with the (eft mar0in
an, t$pe, in a(( caps at (east five spaces &e(ow the (ast (ine of the &o,$ or messa0e of the
(etter.
"his pa0e i((ustrates the spacin0 an, (a$out of simp(ifie, format. *oth fu(( &(oc# an,
semi)&(oc# formats 0enera(($ contain a(( of the necessar$ parts of a (etter.
2 spaces
Sincere($ $ours
5 spaces
D:. S75-9A 4A:"5:)"OD
5=G9-S7 -=S":>4"O:
2 spaces
S4"6.m
2 spaces
5nc(osure
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