BaanERP 5.

0c Finance
Financial Statements
Module Procedure

UP119A US

Document information
Document
Document code
Document group
Document title
Application/Package
Edition
Date

: UP119A US
: User Documentation
: Financial Statements
: BaanERP 5.0c Finance
:A
: August 1999

Copyright 1999 Baan Development B.V. All rights reserved

The information in this document is subject to change without notice. No part of this document
may be reproduced, stored or transmitted in any form or by any means, electronic or mechanical,
for any purpose, without the express written permission of Baan Development B.V.
Baan Development B.V. assumes no liability for any damages incurred, directly or indirectly, from
any errors, omissions or discrepancies between the software and the information contained in this
document.

Financial Statements

Table of contents
1.
1.1
1.2
1.3

The Financial Statements (FST) module in BaanERP

The function of FST in BaanERP
The modules related to FST
FSTs functional procedure

1-1
1-1
1-3
1-3

2.
2.1
2.2

The financial statement procedure

To carry out the financial statement procedure
Integration of Baan FST and the Safari InfoTOOLS

2-1
2-1
2-3

Financial Statements
i

Financial Statements
ii

About this document

Read this document to get an overview of the Financial Statements (FST)
modules functionality and to learn more about the functional procedures that
are related to FST.
You need no detailed knowledge of the BaanERP software to read this
document. However, you are more likely to understand the contents if you are
familiar with:
n
n
n

The overall structure of packages, modules, and sessions within the

BaanERP software
The general business procedures used in everyday business practice
The basic concepts of enterprise resource planning

For detailed descriptions of the modules sessions, refer to BaanERPs

comprehensive online Help.
To use this document
Read Chapter 1, The Financial Statements (FST) module in BaanERP, if you
want to know more about:
n
n

The modules functionality

The relationship of the module with other modules

Read Chapter 2, The Financial Statements Procedure, if you want to know

more about:
n
n

The sessions in the procedure

The integration of Baan FST and the Safari InfoTOOLS

Financial Statements
1

Acronyms used in this document

COM

Common Data

EMM

Enterprise Modeling Management

FBS

Financial Budget System

FST

Financial Statements

GLD

General Ledger

IBD

Item Base Data

MCS

Tables

SLI

Sales invoicing

TD

Baan Order Management

TI

Baan Manufacturing

TP

Baan Project

TS

Baan Service

WH

Baan Warehousing

Legend
Mandatory
session

Optional
session

Indicates a mandatory session

Indicates an optional session

Mandatory
business object

Indicates a mandatory business object

Optional
business object

Indicates an optional business object

Indicates a package

TF

Indicates a module

FBS
Indicates a module that is described in the module procedure

FST

Financial Statements
2

1.

The Financial Statements (FST) module in BaanERP

This chapter provides information on:

n
n
n

1.1

The function of FST in BaanERP

The modules related to FST
FSTs functional procedure

The function of FST in BaanERP

You can use FST to define the master data for the financial statements. In FST
three major subjects exist:
n
n
n

Financial Statement Parameters

Financial Statements
Export Financial Statement Data

You can produce financial statements with Safari InfoTOOLS, which is built by
Interactive Software System Inc (ISSI). The Safari InfoTOOLS forms a
software package that is used for reporting. The Safari InfoTOOLS is integrated
with the BaanERP software and consist of two main parts:
n
n

The Safari InfoSERVER, which operates on the UNIX or NT server

The Safari ReportWriter, which operates as a client on the PC

Financial Statements
1-1

The Financial Statements (FST) module in BaanERP

Figure 1 shows how the FST module is positioned in BaanERP.

Basic data
Service

MCS
COM

IBD
TS

EMM
GLD

Finance
FBS

Project

FST
GLD

Central Invoicing

TP

Logistics
WH

SLI
TD

TI

Figure 1, The FST module in BaanERP

Financial Statements
1-2

The Financial Statements (FST) module in BaanERP

1.2

The modules related to FST

Figure 2 shows the other Baan Finance modules that are related to FST.

GLD

FBS

FST

Figure 2, The modules related to FST

If you want to create financial statements, you can export data from the General
Ledger (GLD) module and the Financial Budget System (FBS) module and
store it in the interim tables on the Safari InfoSERVER. As a result, you can use
the Safari ReportWriter to generate financial reports from the interim tables.
Master data and
prerequisites

Before you can start working with FST, you must define the financial statement
parameters. You need these parameters to correctly implement and work with
FST and Safari InfoTOOLS.

1.3

FSTs functional procedure

FST contains one functional procedure called the financial statement procedure
(see section 2.1). With the financial statement procedure you can:
n
n

Create financial statements

Define statement accounts

Financial Statements
1-3

The Financial Statements (FST) module in BaanERP

Financial Statements
1-4

2.

The financial statement procedure

This chapter describes:

n
n

2.1

The financial statement procedure

The integration of Baan FST and the Safari InfoTOOLS

To carry out the financial statement procedure

With the financial statement procedure, you can carry out your financial
reporting by creating different financial statements. If you follow the steps of
the financial statement procedure, you can:
n

Link multiple ranges of ledger accounts and dimensions to one statement

account

Define parent/child relationships between the statement accounts

Copy (a part of) the general ledger stucture or dimension structure to the
statement accounts

Define financial statements over a range of companies

Copy a financial statement to another company, across companies, and

within a company

Check a financial statement

Financial Statements
2-1

The financial statement procedure

Figure 3 shows the steps in the financial statement procedure.

Financial Statements
(tffst1500m000)

Statement Accounts
(tffst1520m000)

Statement Ledger/
Dimension Accounts
(tffst1521m000)

Export Financial
Statement Data
(tffst1200m000)

Financial Statement
Performance
(tffst1510m000)

Copy Financial Statement

(tffst1519m000)

Check Financial Statement

(tffst1250m000)

Safari InfoSERVER

Figure 3, The financial statement procedure

The financial statement procedure consists of the following steps.

Step 1

Financial Statements (tffst1500m000)

Use this session to create financial statements. Through this session you can
reach most of the FST sessions.
A Financial Statement Performance (tffst1510m000)
Use this session to provide the exports detailed performance information to the
interim tables on the Safari InfoSERVER.
B Copy Financial Statement (tffst1519m000)
Use this session to copy one financial statement to another. This process
reduces your workload. You can specify what items must be used in the
selection: only the links to ledger accounts, only the links to dimensions, or
both.
C Check Financial Statement (tffst1250m000)
You can use this session to check if:
n
n
n

Financial Statements
2-2

You set up the ledger account selection in the proper way

Duplicates exist in the links to the ledger accounts
All ledger accounts are included

The financial statement procedure

Step 2

Statement Accounts (tffst1520m000)

Use this session to define the financial statements accounts. You can also
indicate how detailed a statement account must be. If you use the parent/child
relations, you can calculate the total of the statement amounts.

Note

The definition of the statement accounts forms the basis on which to export the
Baan Finance data to the interim tables of the Safari InfoSERVER.
Step 3

Statement Ledger/Dimension Accounts (tffst1521m000)

Use this session to list the ranges of ledger accounts and dimensions that are
linked to the statement accounts.

Step 4

Export Financial Statement Data (tffst1200m000)

Use this session to export data from the Baan Finance tables to the interim
tables on the Safari InfoSERVER. As a result, you can use the Safari
ReportWriter to generate multiple reports from the interim tables. In other
words, you do not have to perform an export run for every single report.
You can indicate what exported data must be deleted for companies and
periods. The deletion criteria can be set up in one of the following ways:
n
n
n
n

Range of periods and all companies

Range of periods for a range of companies
All periods for a range of companies
All periods and all companies

You can also indicate the level of detail for the following information types that
are stored in the interim tables:
n
n
n
n
n

Statement accounts without details

Statement accounts with ledger-account details
Statement accounts with dimension details
Statement accounts with ledger accounts and dimension details
Statement accounts with ledger account, dimension tree structure

These five types are available for actual data and for budget data. You can also
indicate which dimension types are involved in the report.

2.2

Integration of Baan FST and the Safari InfoTOOLS

If you use the Safari InfoTOOLS, you can generate financial tables in two ways:
n

Directly from the Baan Finance tables.

Through the interim tables that are stored on the Safari InfoSERVER. If you
use a batch process, the interim tables are filled with data from the Baan
Finance history tables.

Financial Statements
2-3

The financial statement procedure

In FST, you can only access the history tables of the General Ledger (GLD)
module and the budget values of the Financial Budget System (FBS) module. If
the report structure fits the charts of the accounts structure, you do not need to
transfer data through the interim tables.
If you want to link multiple ranges of ledger accounts and dimensions to the
statement accounts, use the interim tables. Based on the statements-account
setup, the data is copied from the Baan Finance tables and is restructured. Then,
you can generate reports from the interim tables with the Safari ReportWriter.
Start the export process through the Export Financial Statement Data
(tffst1200m000).
In Figure 4 you can see how Baan FST and the Safari InfoTOOLS are
integrated.
Note

The Bshell is a separate program that shields the BaanERP software from the
operating system, user interface driver, and the database driver to make it
platform independent.

Financial
Statement
Definition

Baan
Financial
Tables

Safari
Report
Writer

Trigger
Process
Statement Set
Definitions &
Update
Interim Tables

Bshell
Figure 4, The Baan-Safari InfoTOOLS integration

Financial Statements
2-4

Interim Data Files

(Actual & Budget)

Safari InfoSERVER