Promineo Cost EPC

Tips & Tricks

Stavanger 21.Nov.2013
Agenda
- Promineo Cost
- Tips and Tricks
- Q&A
What is Promineo Cost?
A tool for cost management
with high flexibility and
structure in combination
Full interaction with other
project management
systems
Form basis for cost control,
reporting and decision
making
Tracking of income, cost, cash flow,
contribution and forecast
Seamless integration with most
planning software
Interface against Purchasing, Finance,
Timekeeping and other project
management systems
Reporting and Tracking of Project
Portfolios
Time phasing of Cost- and Income
Budget
Preparation of Invoice to Clients
Handling of Inflation and Currencies
Change Control
Different approaches
Maintenance and Modification
Frame agreement
Repetitive tasks
Major EPC/EPCI/EPCS
One contract for each project
Built from scratch
Preliminaries
Engineering
Procurement
Fabrication
Installation
Commissioning
ATS
Operators Cost
Cost
Model
Compensation
Model
Contribution
Model
Cash-flow
Model
EPC (Engineering, Procurement and Construction) is large-scale and complex
infrastructure projects.
The idea for an EPC contract is to be obliged to deliver a complete solution/facility
to a company who need only
turn a key to start operating the facility.

Promineo Cost EPC

VO`s
Original
Contract

VOR`s
PVO`S
Qty/PS
Adjustments
Income / Contract Forecast
(Forecast cost for Client)
Current Contract Value
(Committed cost for Client)
EPC Compensation Parameters
Tips & Tricks
(.. Success factors ..)
Workprocess
Structures
Reporting
Future & improvements
Navigation
Filtering
Workprocess
Who does what ?
When ?
How ?

Who does what?
Identify responsibilities
In organisation
In systems
Define work processes
Project Internal
Company Internal
Client External
When?
Cutoff
Accruals
Analyze
forecast
Ready for
reporting
Monthly
Reports
Add new/additional Scope of Work
Schedule
updated
Add variations
Sun Mon Tue Wed Thu Fri
Run
reports
Actual
mhrs/cost
received
Ready for
analysis/
forecasting
Verify ERP data
Establish timeline for internal and external
milestones and deliveries.
Weekly
Reports
Client
Invoice
How?
Use check-lists combined with user guides
Structures
With structures in combination, Promineo Cost gives you a good view of
Cost, Revenue and Margin in different levels and parts of project scope.

Use your structures together with other systems integrated to Promineo.
Accounting (SAP, Agresso..)
Planning (Safran, Prima Vera..)
Procurement (SAP, MIPS ..)
Management Reporting
Other

Establish a structure breakdown to meet the requirements for reporting:
To project organization
Company internal reporting
Client invoicing and reporting

Level 4 Level 4 Level 4 Level 4
Level 1
Level 2 Level 2 Level 2
Level 3 Level 3
Typical structures in Promineo
- WBS (Work Breakdown Structures)
- Project Phases
- Sub.Projects
- Disicplines
- Areas
- Modules
- Platforms
- Operations
- Obs (Organisation Breakdown Structures)
- Location
- Responsible personnel
- Responsible contractors
- Company organisation levels
- Cbs (Client Breakdown Structure)
- Reflecting the client contract WBS
- C Others (Other structures)
- Compensation methods
- Cost/Compesation types
WBS Work Breakdown Structure
Total Contract
Preliminaries Procurement Engineering Others.....
Process
Struct.Steel
Piping
Electro
Others..
Level 1
Level 2
Level 3
Example of WBS breakdown.
Cost centers
Compensation centers
Breakdown and model according to Contract
Compensation Format

Mhrs

Proc


Qtys

Equip




Profit

LS


Markup


Mhrs

Model for creating
Invoice back-up
Breaking a project into mini-models
All Costcenters and Compcenters are beeing linked to all the neccessary
structures to complete all reporting requirements.
Define costtypes for each Cost and compensation centers
Reporting
Report examples

Report Launcher 2.0

Interactive reporting using Proteus


Reporting examples
Mangement report, Cost Status and Rate KPI
Changes to prior revisions/baselines (Cost/Comp/Margin)
MPP Mhrs , Planned vs Actual
NB!
Total understanding of what the values in the reports represent and
knowledge of the process to get to the result in the report is very
important. This is something that is
Mangement report, Cost Status and Rate KPI
Changes to prior revisions/baselines (Cost/Comp/Margin)
MPP Mhrs , Planned vs Actual
Helicopter view
Big figures
Is the total values OK, thousands / millions / billions ?
How is the average forecast rates/actual rates on:
Personnel
Operations
Modules
Equipments

Late changes
Did you expect approx. 10 MUSD increase ?
Does this feel reasonable ?
Look at Management reports
Look at Project status forms

Client Invoice and Reporting
Check check ..
Important to build up a confidence relationship to client.
Quaility in deliveries makes the day by day easier
Report Launcher 2.0
Report Launcher 2.0
When launching a
report a dialog box will
appear asking for
neccessary input from
user
User is asked to
select a discipline
Pop-up button
brings up a
search box to
easier picke the
right one
This search box
provides the user
with advanced
search for filter
values, and the
user can select
several disciplines
Tick-off to
include table on
the bottom of
report
User is asked to
set a time-
windows of this
graphical report
New features (these functions are available by designing
reports in the new report designer).

Be creative and design new good reports

Select what to include in the reports
Report Launcher 2.0
Report Launcher 2.0
Select Grouping level for the report
Save the grouping you have selected as a Private(Public) filter
Reduce number of reports
Interactive reporting using Proteus
Examples of use of Proteus:

Cost and Compensation
Cost and Manhours (See slide)
Dashboards (See slide)
Compare data from different systems
Planning data vs. Promineo MPP (See slide)
Accounting system vs. Promineo Actual Cost
Committments in Procurement systems vs. Promineo Cost date
(Budget/Committments)
KPI (Key Perfomance Indicator)
Gantt Compare dates

Project and Company to define Repositories and Workspaces
Repositories contains different Workspaces
Histogram
Cost and Compensation from Promineo Cost
Drilldown dashboard example
Cost and Compensation from Promineo Cost
Promineo Cost data in Gridgantt
Planning data vs. Promineo MPP
Future & improvements
Removed Session timeout
Interface configurator
Running reports directly from the screen application

MPP 2.0
Dynamic codes and structure
Split position
1 posistion -> 1 line (multiple input)

Windows appplication for superusers
Technology
Dynamic user interface
Copy/paste from Excel
Future & improvements
Running reports directly from the application screen
Customer can define which report to be available from
the screens
Based on selected screen, the filter is pre-defined
Future & improvements
Interface configurator
Be able to import excel spread sheets.

Examples:
- Existsing MPP projects
- Subcontractors cost/progress/actual
- Actual Cost data from ERP system
- BID Excel spreadsheet import
Navigation - find relevant data
Menu
Userdefined menus
Define good menus so the people have access to relevant
information through menues/treenodes.

Navigation in forms
Select fields and filter on values to navigate to the relevant items
Sorting Ascending/Descending on selected field
Sorting Ascending/Descending on columns in multiinput(tables)




Filtering
When mastering
filter-functionality
you will
Get quicker
access to
relevant data
Be able to
combine
and/or
compare
relevant
information
Summarize
partial sets of
records

Questions and Answers
www.promineo.no