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Access 2010 Keyboard shortcuts

General Shortcuts
Global Access shortcuts keys
Opening databases
Key Descripton Key Descripton
CTRL + N Open a new database CTRL + O Open an existng database
Printng and Saving
Key Descripton Key Descripton
CTRL + P Print the current or selected
object
P or CTRL + P Open the Print dialog box from Print
Preview
S Open the Page Setup dialog
box from Print Preview
C or ESC Cancel Print Preview or Layout Preview
CTRL+S or
SHIFT+F12
Save a database object F12 Open the Save As dialog box
Using a combo box or list box
Key Descripton Key Descripton
F4 or ALT+DOWN
ARROW
Open a combo box UP ARROW Move up one line
F9 Refresh the contents of a
Lookup feld list box or combo
box
PAGE UP Move up one page
DOWN ARROW Move down one line TAB Exit the combo box or list box
PAGE DOWN Move down one page
Finding and replacing text or data
Key Descripton Key Descripton
CTRL+F Open the Find tab in the Find
and Replace dialog box
(Datasheet view and Form
view only)
SHIFT+F4 Find the next occurrence of the text
specifed in the Find and Replace dialog box
when the dialog box is closed (Datasheet
view and Form view only)
CTRL+H Open the Replace tab in
the Find and Replace dialog
box (Datasheet view and
Form view only)
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Working in Design view
Key Descripton Key Descripton
F2 Switch between Edit mode
(with inserton point
displayed) and Navigaton
mode in a datasheet. When
working in a form or report,
press ESC to leave Navigaton
mode.
F6 Cycle through the feld grid, feld propertes,
the Navigaton Pane, access keys in the
Keyboard Access System, Zoom controls,
and the security bar (Design view of tables)
F4 Switch to the property
sheet (Design view in forms
and reports in both Access
databases and Access
projects)
F7 Open the Choose Builder dialog box (Design
view window of forms and reports)
F5 Switch to Form view from
form Design view
F7 Open the Visual Basic Editor from a selected
property in the property sheet for a form or
report
F6 Switch between the upper
and lower portons of a
window (Design view of
queries, and the Advanced
Filter/Sort window)
SHIFT+F7 or
ALT+F11
Switch from the Visual Basic Editor back to
form or report Design view
Editng controls in form and report Design view
Key Descripton Key Descripton
CTRL+C Copy the selected control to
the Clipboard
LEFT ARROW or
CTRL+LEFT ARROW
Move the selected control to the lef
(except controls that are part of a layout)
CTRL+X Cut the selected control and
copy it to the Clipboard
UP ARROW or
CTRL+UP ARROW
Move the selected control up
CTRL+V Paste the contents of the
Clipboard in the upper-lef
corner of the selected secton
DOWN ARROW
or CTRL+DOWN
ARROW
Move the selected control down
RIGHT ARROW
or CTRL+RIGHT
ARROW
Move the selected control to
the right (except controls that
are part of a layout)
SHIFT+DOWN
ARROW
Increase the height of the selected control
LEFT ARROW or
CTRL+LEFT ARROW
Move the selected control to
the lef (except controls that
are part of a layout)
SHIFT+RIGHT
ARROW
Increase the width of the selected control
NOTE If used with controls that are in a
layout, the entre layout is resized
SHIFT+UP ARROW Reduce the height of the
selected control
SHIFT+LEFT ARROW Reduce the width of the selected control
NOTE If used with controls that are in a
layout, the entire layout is resized
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Windows operatons
Key Descripton Key Descripton
F11 Toggle the Navigaton Pane ALT+SPACEBAR Display the control menu
CTRL+F6 Cycle between open windows SHIFT+F10 Display the shortcut menu
ENTER Restore the selected
minimized window when all
windows are minimized
CTRL+W or
CTRL+F4
Close the actve window
CTRL+F8 Turn on Resize mode for the
actve window when it is not
maximized; press the arrow
keys to resize the window
ALT+F11 Switch between the Visual Basic Editor and
the previous actve window
Working with Wizards
Key Descripton Key Descripton
TAB Toggle the focus forward
between controls in the
wizard
ALT+B Move to the previous page of the wizard
ALT+N Move to the next page of the
wizard
ALT+F Complete the wizard
Miscellaneous
Key Descripton Key Descripton
F2 Display the complete
hyperlink address for a
selected hyperlink
CTRL+F2 Invoke a Builder
F7 Check spelling SHIFT+F2 Open the Zoom box to conveniently enter
expressions and other text in small input
areas
ALT+ENTER Display a property sheet in
Design view
ALT+F4 Exit Access
CTRL+RIGHT
ARROW or
CRTL+COMMA (,)
Toggle forward between
views when in a table, query,
form, report, page, PivotTable
list, PivotChart report, stored
procedure, or Access project
(.adp) functon. If there are
additonal views available,
successive keystrokes will
move to the next available
view.
CTRL+LEFT ARROW
or CRTL+PERIOD (.)
Toggle back between views when in a table,
query, form, report, page, PivotTable list,
PivotChart report, stored procedure, or
.adp functon. If there are additonal views
available, successive keystrokes will move
to the previous view.
NOTE CTRL+PERIOD (.) does not work
under all conditons with all objects.
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The Navigaton Pane shortcut keys
ALT+CTRL+F Go to the Navigaton Pane Search box from anywhere in the
database.
Editng and navigatng the Object list
Key Descripton Key Descripton
F2 Rename a selected object UP ARROW Move up one line
DOWN ARROW Move down one line PAGE UP Move up one window
PAGE DOWN Move down one window HOME Move to the frst object
END Move to the last object
Navigatng and opening objects
Key Descripton Key Descripton
ENTER Open the selected table or
query in Datasheet view
CTRL+ENTER Open the selected table, query, form,
report, data access page, macro, or module
in Design view
ENTER Open the selected form or
report
CTRL+G Display the Immediate window in the Visual
Basic Editor
ENTER Run the selected macro
Work with Menus
Key Descripton Key Descripton
SHIFT+F10 Show the shortcut menu LEFT ARROW or
RIGHT ARROW
Select the menu to the lef or right; or,
when a submenu is visible, to switch
between the main menu and the submenu
ALT or F10 Show the access keys HOME or END Select the frst or last command on the
menu or submenu
ALT+SPACEBAR Show the program icon menu
(on the program ttle bar)
ALT Close the visible menu and submenu at the
same tme
DOWN ARROW or
UP ARROW
With the menu or submenu
visible, select the next or
previous command
ESC Close the visible menu; or, with a submenu
visible, to close the submenu only
Work in windows and dialog boxes
Using a program window
Key Descripton Key Descripton
ALT+TAB Switch to the next
program
CTRL+F6 Switch to the next database window
ALT+SHIFT+TAB Switch to the previous
program
CTRL+SHIFT+F6 Switch to the previous database
window
CTRL+ESC Show the
Windows Start menu
ENTER Restore the selected minimized
window when all windows are
minimized
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CTRL+W Close the actve database
window
Using a dialog box
Key Descripton Key Descripton
CTRL+TAB Switch to the next tab in a
dialog box
SPACEBAR Perform the acton assigned to the
selected buton; select or clear the
check box
CTRL+SHIFT+TAB Switch to the previous tab
in a dialog box
ALT+leter key Select the opton, or to select or clear
the check box by the leter underlined
in the opton name
TAB Move to the next opton
or opton group
ALT+DOWN ARROW Open the selected drop-down list box
SHIFT+TAB Move to the previous
opton or opton group
ESC Close the selected drop-down list box
Arrow keys Move between optons
in the selected drop-
down list box, or to move
between some optons in
a group of optons
ENTER Perform the acton assigned to the
default buton in the dialog box
Leter key for the frst
leter in the opton
name you want (when
a drop-down list box is
selected)
Move to the opton by the
frst leter in the opton
name in a drop-down list
box
ESC Cancel the command and close the
dialog box
Editng in a text box
Key Descripton Key Descripton
HOME Move to the beginning of
the entry
SHIFT+END Select from the inserton point to the
end of the text entry
END Move to the end of the
entry
SHIFT+LEFT ARROW Change the selecton by one character
to the lef
LEFT ARROW or RIGHT
ARROW
Move one character to
the lef or right
SHIFT+RIGHT ARROW Change the selecton by one character
to the right
CTRL+LEFT ARROW or
CTRL+RIGHT ARROW
Move one word to the lef
or right
CTRL+SHIFT+LEFT
ARROW
Change the selecton by one word to
the lef
SHIFT+HOME Select from the inserton
point to the beginning of
the text entry
CTRL+SHIFT+RIGHT
ARROW
Change the selecton by one word to
the right
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Work with property sheets
Using a property sheet with a form or report in Design view
Key Descripton Key Descripton
F4 Toggle the property sheet
tab
TAB With a property already selected, move
down one property on a tab
DOWN ARROW or UP
ARROW
Move among choices in
the control drop-down list
one item at a tme
SHIFT+TAB With a property selected, move up one
property on a tab; or if already at the
top, move to the tab
PAGE DOWN or PAGE
UP
Move among choices in
the control drop-down list
fve items at a tme
CTRL+TAB Toggle forward between tabs when a
property is selected
TAB Move to the property
sheet tabs from the
control drop-down list
CTRL+SHIFT+TAB Toggle backward between tabs when a
property is selected
LEFT ARROW or RIGHT
ARROW
Move among the property
sheet tabs with a tab
selected, but no property
selected
Using a property with a table or query
Key Descripton Key Descripton
F4 Toggle the property sheet
tab
TAB Move down one property on a tab
LEFT ARROW or RIGHT
ARROW
With a tab selected, but
no property selected,
move among the property
sheet tabs
SHIFT+TAB Move up one property on a tab; or if
already at the top, select the tab itself
CTRL+TAB Move to the property
sheet tabs when a
property is selected
CTRL+TAB Toggle forward between tabs when a
property is selected
TAB Move to the frst property
of a tab when no property
is selected
CTRL+SHIFT+TAB Toggle backward between tabs when a
property is selected
Work with the Field List pane
Key Descripton Key Descripton
ALT+F8 Toggle the Field List pane SHIFT+TAB Move to the upper Field List pane from
the lower pane
ENTER Add the selected feld to
the form or report detail
secton
TAB Move to the lower Field List pane from
the upper pane
UP ARROW or DOWN
ARROW
Move up or down
the Field List pane
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Keyboard shortcuts for using the Help window
Key Descripton Key Descripton
TAB Select the next hidden
text or hyperlink, or Show
All or Hide All at the top
of a topic
CTRL+P Open the Print dialog box
SHIFT+TAB Select the previous
hidden text or hyperlink,
or the Browser
View button at the top of
a Microsoft Office Web
site article
UP ARROW AND DOWN
ARROW
Scroll small amounts up and down,
respectvely, within the currently-
displayed Help topic.
ENTER Perform the acton for the
selected Show All, Hide
All, hidden text, or
hyperlink
PAGE UP AND PAGE
DOWN
Scroll larger amounts up and down,
respectvely, within the currently-
displayed Help topic.
ALT+LEFT ARROW Move back to the
previous Help topic
SHIFT+F10 Display a menu of commands for the
Help window; requires that the Help
window have actve focus (click an item
in the Help window).
ALT+RIGHT ARROW Move forward to the next
Help topic
Keys for working with text and data
Select text and data
Selectng text in a feld
Key Descripton Key Descripton
SHIFT+RIGHT ARROW Change the size of the
selecton by one character
to the right
SHIFT+LEFT ARROW Change the size of the selecton by one
character to the lef
CTRL+SHIFT+RIGHT
ARROW
Change the size of the
selecton by one word to
the right
CTRL+SHIFT+LEFT
ARROW
Change the size of the selecton by one
word to the lef
Selectng a feld or record
Key Descripton Key Descripton
TAB Select the next feld SHIFT+UP ARROW Extend selecton to the previous
record, if the current record is selected
F2 Switch between Edit
mode (with inserton
point displayed)
and Navigaton mode in a
datasheet. When using a
form or report, press ESC
to leave Navigaton mode.
SHIFT+DOWN ARROW Extend selecton to the next record, if
the current record is selected
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SHIFT+SPACEBAR Switch between selectng
the current record
and the frst feld of
the current record, in
Navigaton mode
CTRL+A or
CTRL+SHIFT+SPACEBAR
Select all records
Extending a selecton
Key Descripton
F8 Turn on Extend mode (in Datasheet view, Extended Selecton appears in the lower-right
corner of the window); pressing F8 repeatedly extends the selection to the word, the field,
the record, and all records
LEFT ARROW or RIGHT
ARROW
Extend a selecton to
adjacent felds in the
same row in Datasheet
view
UP ARROW or DOWN
ARROW
Extend a selecton to adjacent rows in
Datasheet view
SHIFT+F8 Undo the previous
extension
ESC Cancel Extend mode
Selectng and moving a column in Datasheet view
Key Descripton Key Descripton
CTRL+SPACEBAR Select the current column
or cancel the column
selecton, in Navigaton
mode only
SHIFT+LEFT ARROW Select the column to the lef, if the
current column is selected
SHIFT+RIGHT ARROW Select the column to
the right, if the current
column is selected
CTRL+SHIFT+F8 Turn on Move mode; then press the
RIGHT ARROW or LEFT ARROW key to
move selected column(s) to the right
or lef
Edit text and data
NOTE: If the inserton point is not visible, press F2 to display it.
+ Moving the inserton point in a feld
Key Descripton Key Descripton
RIGHT ARROW Move the inserton point
one character to the right
END Move the inserton point to the end
of the feld, in single-line felds; or to
move it to the end of the line in mult-
line felds
CTRL+RIGHT ARROW Move the inserton point
one word to the right
CTRL+END Move the inserton point to the end of
the feld, in multple-line felds
LEFT ARROW Move the inserton point
one character to the lef
HOME Move the inserton point to the
beginning of the feld, in single-line
felds; or to move it to the beginning of
the line in mult-line felds
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CTRL+LEFT ARROW Move the inserton point
one word to the lef
CTRL+HOME Move the inserton point to the
beginning of the feld, in multple-line
felds
Copying, moving, or deletng text
Key Descripton Key Descripton
CTRL+C Copy the selecton to the
Clipboard
BACKSPACE Delete the selecton or the character to
the lef of the inserton point
CTRL+X Cut the selecton and
copy it to the Clipboard
DELETE Delete the selecton or the character to
the right of the inserton point
CTRL+V Paste the contents of the
Clipboard at the inserton
point
CTRL+DELETE Delete all characters to the right of the
inserton point
Undoing changes
Key Descripton Key Descripton
CTRL+Z or
ALT+BACKSPACE
Undo typing ESC Undo changes in the current feld
or current record; if both have been
changed, press ESC twice to undo
changes, frst in the current feld and
then in the current record
Entering data in Datasheet or Form view
Key Descripton Key Descripton
CTRL+SEMICOLON (;) Insert the current date CTRL+PLUS SIGN (+) Add a new record
CTRL+SHIFT+COLON (:) Insert the current tme CTRL+MINUS SIGN (-) In a datasheet, delete the current
record
CTRL+ALT+SPACEBAR Insert the default value
for a feld
SHIFT+ENTER Save changes to the current record
CTRL+APOSTROPHE () Insert the value from the
same feld in the previous
record
SPACEBAR Switch between the values in a check
box or opton buton
Refreshing felds with current data
Key Descripton Key Descripton
CTRL+ENTER Insert a new line SHIFT+F9 Requery the underlying tables; in a
subform, this requeries the underlying
table for the subform only
F9 Recalculate the felds in
the window
F9 Refresh the contents of a Lookup
feld list box or combo box
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Keys for navigatng records
Navigate in Design view
Key Descripton Key Descripton
F2 Switch between Edit
mode (with inserton
point displayed) and
Navigaton mode
CTRL+V Paste the contents of the Clipboard in
the upper-lef corner of the selected
secton
F4 Toggle the property sheet RIGHT ARROW Move the selected control to the right
by a pixel along the pages grid
F5 Switch to Form view from
form Design view
LEFT ARROW Move the selected control to the lef
by a pixel along the pages grid
F6 Switch between the
upper and lower portons
of a window (Design view
of macros, queries, and
the Advanced Filter/Sort
window) Use F6 when
the TAB key does not take
you to the secton of the
screen you want.
F6 Toggle forward between the design
pane, propertes, Navigaton Pane,
access keys, and Zoom controls (Design
view of tables, forms, and reports)
UP ARROW Move the selected control
up by a pixel along the
pages grid
NOTE For controls in
a stacked layout, this
switches the positon of
the selected control with
the control directly above
it, unless it is already the
uppermost control in the
layout.
DOWN ARROW Move the selected control down by a
pixel along the pages grid
NOTE For controls in a stacked
layout, this switches the position of
the selected control with the control
directly below it, unless it is already
the lowermost control in the layout.
F7 Open the Visual Basic
Editor from a selected
property in the property
sheet for a form or report
CTRL+RIGHT ARROW Move the selected control to the right
by a pixel (irrespectve of the pages
grid)
ALT+F8 Invokes the Field
List pane in a form,
report, or data access
page. If the Field
List pane is already open,
focus moves to the Field
List pane.
CTRL+LEFT ARROW Move the selected control to the lef by
a pixel (irrespectve of the pages grid)
SHIFT+F7 When you have a code
module open, switch
from the Visual Basic
Editor to form or report
Design view
SHIFT+F7 Switch from a controls property sheet
in form or report Design view to the
design surface without changing the
control focus
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CTRL+UP ARROW Move the selected control
up by a pixel (irrespectve
of the pages grid)
NOTE For controls in
a stacked layout, this
switches the position of
the selected control with
the control directly above
it, unless it is already the
uppermost control in the
layout.
CTRL+DOWN ARROW Move the selected control down by a
pixel (irrespectve of the pages grid)
NOTE For controls in a stacked
layout, this switches the position of
the selected control with the control
directly below it, unless it is already
the lowermost control in the layout.
SHIFT+LEFT ARROW Decrease the width of the
selected control (to the
lef) by a pixel
NOTE For controls in
a stacked layout, this
decreases the width of
the whole layout.
SHIFT+RIGHT ARROW Increase the width of the selected
control (to the right) by a pixel
NOTE For controls in a stacked
layout, this increases the width of the
whole layout.
CTRL+C Copy the selected control
to the Clipboard
CTRL+X Cut the selected control and copy it to
the Clipboard
SHIFT+DOWN ARROW Increase the height of the
selected control (from the
botom) by a pixel
SHIFT+UP ARROW Decrease the height of the selected
control (from the botom) by a pixel
ALT+ENTER Display a property sheet
Navigate in Datasheet view
Going to a specifc record
Key Descripton
F5 Move to the record number box; then type the record number and press ENTER
Navigatng between felds and records
Key Descripton Key Descripton
TAB or RIGHT ARROW Move to the next feld CTRL+DOWN ARROW Move to the current feld in the last
record, in Navigaton mode
END Move to the last feld in
the current record, in
Navigaton mode
CTRL+END Move to the last feld in the last record,
in Navigaton mode
SHIFT+TAB, or LEFT
ARROW
Move to the previous
feld
UP ARROW Move to the current feld in the
previous record
HOME Move to the frst feld
in the current record, in
Navigaton mode
CTRL+UP ARROW Move to the current feld in the frst
record, in Navigaton mode
DOWN ARROW Move to the current feld
in the next record
CTRL+HOME Move to the frst feld in the frst
record, in Navigaton mode
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Navigatng to another screen of data
Key Descripton Key Descripton
PAGE DOWN Move down one screen CTRL+PAGE DOWN Move right one screen
PAGE UP Move up one screen CTRL+PAGE UP Move lef one screen
Navigate in subdatasheets
Going to a specifc record
Key Descripton
ALT+F5 Move from the subdatasheet to move to the record number box; then type the record
number and press ENTER
Expanding and collapsing subdatasheet
Key Descripton Key Descripton
CTRL+SHIFT+DOWN
ARROW
Move from the datasheet
to expand the records
subdatasheet
CTRL+SHIFT+UP
ARROW
Collapse the subdatasheet
Navigatng between the datasheet and subdatasheet
Key Descripton Key Descripton
TAB Enter the subdatasheet
from the last feld of the
previous record in the
datasheet
TAB From the last feld in the subdatasheet
to enter the next feld in the datasheet
SHIFT+TAB Enter the subdatasheet
from the frst feld of the
following record in the
datasheet
DOWN ARROW From the datasheet to bypass the
subdatasheet and move to the next
record in the datasheet
CTRL+TAB Exit the subdatasheet
and move to the frst feld
of the next record in the
datasheet
UP ARROW From the datasheet to bypass the
subdatasheet and move to the
previous record in the datasheet
CTRL+SHIFT+TAB Exit the subdatasheet and
move to the last feld of
the previous record in the
datasheet
NOTE: You can navigate between felds and records in a subdatasheet with the same shortcut keys used in Datasheet
view
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Navigate in Form view
Going to a specifc record
Key Descripton
F5 Move to the record number box; then type the record number and press ENTER
Navigatng between felds and records
Key Descripton Key Descripton
TAB Move to the next feld HOME Move to the frst control on the form
and remain in the current record, in
Navigaton mode
SHIFT+TAB Move to the previous
feld
CTRL+HOME Move to the frst control on the form
and set focus in the frst record, in
Navigaton mode
END Move to the last control
on the form and remain
in the current record, in
Navigaton mode
CTRL+PAGE DOWN Move to the current feld in the next
record
CTRL+END Move to the last control
on the form and set focus
in the last record, in
Navigaton mode
CTRL+PAGE UP Move to the current feld in the
previous record
Navigatng in forms with more than one page
Key Descripton Key Descripton
PAGE DOWN Move down one page;
at the end of the record,
moves to the equivalent
page on the next record
PAGE UP Move up one page; at the end of the
record, moves to the equivalent page
on the previous record
Navigatng between the main form and subform
Key Descripton Key Descripton
TAB Enter the subform from
the preceding feld in the
main form
CTRL+TAB Exit the subform and move to the next
feld in the master form or next record
SHIFT+TAB Enter the subform from
the following feld in the
main form
CTRL+SHIFT+TAB Exit the subform and move to the
previous feld in the main form or
previous record
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Navigate in Print Preview and Layout Preview
Dialog box and windows operatons
Key Descripton Key Descripton
CTRL+P (or datasheets,
forms, and reports)
Open the Print dialog box
from Print
Z Zoom in or out on a part of the page
S Open the Page
Setup dialog box (forms
and reports only)
C or ESC Cancel Print Preview or Layout Preview
Viewing diferent pages
Key Descripton Key Descripton
ALT+F5 Move to the page number
box; then type the page
number and press ENTER
PAGE UP or UP ARROW View the previous page (when Fit To
Window is selected)
PAGE DOWN or DOWN
ARROW
View the next page
(when Fit To Window is
selected)
Viewing diferent pages
Key Descripton Key Descripton
ALT+F5 Move to the page number
box; then type the page
number and press ENTER
PAGE UP or UP ARROW View the previous page (when Fit To
Window is selected)
PAGE DOWN or DOWN
ARROW
View the next page
(when Fit To Window is
selected)
Navigatng in Print Preview and Layout Preview
Key Descripton Key Descripton
DOWN ARROW Scroll down in small
increments
RIGHT ARROW Scroll to the right in small increments
PAGE DOWN Scroll down one full
screen
END Move to the right edge of the page
CTRL+DOWN ARROW Move to the botom of
the page
CTRL+END Move to the lower-right corner of the
page
UP ARROW Scroll up in small
increments
LEFT ARROW Scroll to the lef in small increments
PAGE UP Scroll up one full screen HOME Move to the lef edge of the page
CTRL+UP ARROW Move to the top of the
page
CTRL+HOME Move to the upper-lef corner of the
page


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Navigate in the Database Diagram window in an Access project
Key Descripton Key Descripton
ESC Move from a table cell to
the tables ttle bar
ENTER Select an item in a list and move to the
next cell
ENTER Move from a tables ttle
bar to the last cell you
edited
SPACEBAR Change the setng in a check box
TAB Move from table ttle bar
to table ttle bar, or
from cell to cell inside a
table
HOME Go to the frst cell in the row, or
to the beginning of the current cell
ALT + DOWN ARROW Expand a list inside a
table
END Go to the last cell in the row, or
to the end of the current cell
DOWN ARROW Scroll through the items
in a drop-down list from
top to botom
PAGE DOWN Scroll to the next page inside a table,
or
to the next page of the diagram
UP ARROW Move to the previous
item in a list
PAGE UP Scroll to the previous page inside a
table, or
to the previous page of the diagram
Navigate in the Query Designer in an Access project
Any Pane
Key Descripton
F6, SHIFT+F6 Move among the Query Designer panes
Diagram Pane
Key Descripton Key Descripton
TAB, or SHIFT+TAB Move among tables,
views, and functons, (and
to join lines, if available)
SPACEBAR or MINUS
key
Remove the selected data column from
the query output
Arrow keys Move between columns
in a table, view, or
functon
DELETE Remove the selected table, view, or
functon, or join line from the query
SPACEBAR or PLUS key Choose the selected data
column for output
NOTE: If multple items are selected, pressing SPACEBAR afects all selected items. Select multple items by holding
down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking
it.
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Grid Pane
Key Descripton Key Descripton
Arrow keys or TAB or
SHIFT+TAB
Move among cells CTRL+X Cut selected text in cell and place it on
the Clipboard (in edit mode)
CTRL+DOWN ARROW Move to the last row in
the current column
CTRL+V Paste text from the Clipboard (in edit
mode)
CTRL+UP ARROW Move to the frst row in
the current column
INS Toggle between insert and overstrike
mode while editng in a cell
CTRL+HOME Move to the top lef cell
in the visible porton of
grid
SPACEBAR Toggle the check box in the Output
column. Note If multiple items are
selected, pressing this key affects all
selected items.
CTRL+END Move to the botom right
cell
DELETE Clear the selected contents of a cell
UP ARROW or DOWN
ARROW
Move in a drop-down list DELETE Remove row containing selected data
column from the query. Note If
multiple items are selected, pressing
this key affects all selected items.
CTRL+SPACEBAR Select an entre grid
column
DELETE Clear all values for a selected grid
column
F2 Toggle between edit
mode and cell selecton
mode
INS ( afer you select
grid row)
Insert row between existng rows
CTRL+C Copy selected text in cell
to the Clipboard (in edit
mode)
INS ( afer you select
any Or ... column)
Add an Or column
SQL Pane
You can use the standard Windows editng keys when working in the SQL pane, such as CTRL+ arrow keys to move
between words, and the Cut, Copy, and Paste commands on the Edit menu.
NOTE: You can only insert text; there is no overstrike mode.
Work with PivotTable views
PivotTable view ( Keys for selectng elements in PivotTable view)
Key Descripton Key Descripton
The TAB key Move the selecton from
lef to right, and then
down
SHIFT+CTRL+HOME Extend selecton to the lefmost cell of
the frst row
ENTER Move the selecton from
top to botom, and then to
the right
SHIFT+CTRL+END Extend selecton to the last cell of the last
row
SHIFT+TAB Select the cell to the lef.
If the current cell is the
lefmost cell, SHIFT+TAB
selects the last cell in the
previous row.
CTRL+SPACEBAR Select the feld for the currently selected
item of data, total, or detail
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SHIFT+ENTER Select the cell above the
current cell. If the current
cell is the topmost cell,
SHIFT+ENTER selects the
last cell in the previous
column.
SHIFT+SPACEBAR Select the entre row containing the
currently selected cell
CTRL+ENTER Select the detail cells for
the next item in the row
area
CTRL+A Select the entre PivotTable view
SHIFT+CTRL+ENTER Select the detail cells for
the previous item in the
row area
PAGE DOWN Display the next screen
SHIFT+Arrow keys Extend or reduce the
selecton in the directon
of the arrow key
PAGE UP Display the previous screen
CTRL+Arrow keys Move the selecton to the
last cell in the directon of
the arrow key
SHIFT+PAGE DOWN Extend the selecton down one screen
SHIFT+ALT+Arrow keys Move the selected item in
the directon of the arrow
key
SHIFT+PAGE UP Reduce the selecton by one screen
HOME Select the lefmost cell of
the current row
ALT+PAGE DOWN Display the next screen to the right
END Select the rightmost cell of
the current row
ALT+PAGE UP Display the previous screen to the lef
CTRL+HOME Select the lefmost cell of
the frst row
SHIFT+ALT+PAGE
DOWN
Extend the selecton to the page on the
right
CTRL+END Select the last cell of the
last row
SHIFT+ALT+PAGE UP Extend the selecton to the page on the
lef
Arrow keys Move the selecton in the directon of the arrow key. If a row or column feld is selected,
press DOWN ARROW to move to the frst item of data in the feld, and then press an arrow
key to move to the next or previous item or back to the feld. If a detail feld is selected, press
DOWN ARROW or RIGHT ARROW to move to the frst cell in the detail area.
Keys for carrying out commands
Key Descripton Key Descripton
F1 Display Help topics ALT+ENTER
Display the Propertes dialog box
SHIFT+F10 Display the shortcut menu
for the selected element
of the PivotTable view.
Use the shortcut menus
to carry out commands in
the PivotTable view.
ESC Cancel a refresh operaton in progress
Underlined leter Carry out a command on
the shortcut menu
CTRL+C Copy the selected data from the
PivotTable view to the Clipboard
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ESC Close the shortcut menu
without carrying out a
command
CTRL+E Export the contents of the PivotTable
view to Microsof Excel 2010 Excel 2010
Keys for displaying, hiding, fltering, or sortng data
Key Descripton Key Descripton
CTRL+8 Show or hide the expand
indicators ( and
boxes) beside
items
ENTER Close the drop-down list for a feld and
apply any changes you made
CTRL+PLUS SIGN (on
the numeric keypad)
Expand the currently
selected item
ESC Close the drop-down list for a feld
without applying your changes
CTRL+MINUS SIGN (on
the numeric keypad)
Hide the currently
selected item
CTRL+T Turn AutoFilter on or of
ALT+DOWN ARROW Open the list for the
currently selected feld
CTRL+SHIFT+A Sort data in the selected feld or total
in ascending order (A Z 0 9)
The TAB key Alternately move to
the most recently
selected item,
theOK button, and
the Cancel button in
the drop-down list
for a field
CTRL+SHIFT+Z Sort data in the selected feld or total
in descending order (Z A 9 0)
Arrow keys Move to the next item in
the drop-down list for a
feld
ALT+SHIFT+UP ARROW
or ALT+SHIFT+LEFT
ARROW
Move the selected member up or lef
SPACEBAR Select or clear the check
box for the current item
in the drop-down list for
a feld
ALT+SHIFT+DOWN
ARROW or
ALT+SHIFT+RIGHT
ARROW
Move the selected member down or
right
Keys for adding felds and totals and changing the layout of a PivotTable view
Keys for working with the Field List pane
Key Descripton Key Descripton
CTRL+L Display the Field
List pane, or activate it if
it is already displayed
CTRL+SPACEBAR Remove the item from the selecton, if
the item that has focus is included in
the selecton, and vice versa
Arrow keys Move to the next item in
the Field List pane
PLUS SIGN (numeric
keypad)
Expand the current item in the Field
List pane to display its contents. Or
expand Totals to display the available
total fields.
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SHIFT+UP ARROW Move to the previous
item and include it in the
selecton
MINUS SIGN (numeric
keypad)
Collapse the current item in the Field
List pane to hide its contents. Or
collapse Totals to hide the available
total fields.
SHIFT+DOWN ARROW Move to the next item
and include it in the
selecton
The TAB key Alternately move to the most recently
selected item, the Add to button, and
the list next to the Add to button in
the Field List pane
CTRL+UP ARROW Move to the previous
item, but dont include
the item in the selecton
ALT+DOWN ARROW Open the drop-down list next to
the Add to button in theField List pane.
Use the arrow keys to move to the
next item in the list, and then press
ENTER to select an item.
CTRL+DOWN ARROW Move to the next item,
but dont include the item
in the selecton
ENTER Add the highlighted feld in the Field
List pane to the area in the PivotTable
view that is displayed in the Add to list
Keys for adding felds and totals
Key Descripton Key Descripton
CTRL+SHIFT+S Add a new total feld
for the selected feld in
the PivotTable view by
using the Sum summary
function
CTRL+SHIFT+D Add a new total feld for the selected
feld in the PivotTable view by using
the Standard Deviaton summary
function
CTRL+SHIFT+C Add a new total feld for
the selected feld in the
PivotTable view by using
the Count summary
function
CTRL+SHIFT+T Add a new total feld for the
selected feld in the PivotTable view
by using the Standard Deviaton
Populaton summary function
CTRL+SHIFT+M Add a new total feld
for the selected feld in
the PivotTable view by
using the Min summary
function
CTRL+SHIFT+V Add a new total feld for the selected
feld in the PivotTable view by using
the Variance summary function
CTRL+SHIFT+X Add a new total feld
for the selected feld in
the PivotTable view by
using the Max summary
function
CTRL+SHIFT+R Add a new total feld for the selected
feld in the PivotTable view by using
the Variance Populaton summary
function
CTRL+SHIFT+E Add a new total feld for
the selected feld in the
PivotTable view by using
the Average summary
function
CTRL+SHIFT+B Turn subtotals and grand totals on
or of for the selected feld in the
PivotTable view
CTRL+F Add a calculated detail
feld
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Keys for changing the layout
NOTE The following four shortcuts do not work if you press the keys 1, 2, 3, or 4 from the numeric pad of your
keyboard.
Key Descripton Key Descripton
CTRL+1 Move the selected feld in
the PivotTable view to the
row area
CTRL+4 Move the selected feld in the
PivotTable view to the detail area
CTRL+2 Move the selected feld in
the PivotTable view to the
column area
CTRL+LEFT ARROW Move the selected row or column feld
in the PivotTable view to a higher level
CTRL+3 Move the selected feld in
the PivotTable view to the
flter area
CTRL+RIGHT ARROW Move the selected row or column feld
in the PivotTable view to a lower level
Keys for formatng elements in PivotTable view
To use the following shortcuts, frst select a detail feld or a data cell for a total feld. The frst seven keyboard shortcuts
change the number format of the selected feld.
Key Descripton Key Descripton
CTRL+SHIFT+~ (tlde) Apply the general number
format to values in the
selected total or detail
feld
CTRL+SHIFT+@ Apply the tme format, with the hour,
minute, and AM or PM, to values in the
selected total or detail feld
CTRL+SHIFT+$ Apply the currency
format, with two decimal
places and negatve
numbers in parentheses,
to values in the selected
total or detail feld
CTRL+SHIFT+! Apply the numeric format, with two
decimal places, thousands separator,
and a minus sign for negatve values,
to values in the selected total or detail
feld
CTRL+SHIFT+% Apply the percentage
format, with no decimal
places, to values in the
selected total or detail
feld
CTRL+B Make text bold in the selected feld of
the PivotTable view
CTRL+SHIFT+^ Apply the exponental
number format, with two
decimal places, to values
in the selected total or
detail feld
CTRL+U Make text underlined in the selected
feld of the PivotTable view
CTRL+SHIFT+# Apply the date format,
with the day, month,
and year, to values in the
selected total or detail
feld
CTRL+I Make text italic in the selected feld of
the PivotTable view
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PivotChart view
Keys for selectng items in a chart
Key Descripton Key Descripton
RIGHT ARROW Select the next item in
the chart
DOWN ARROW Select the next group of items
LEFT ARROW Select the previous item
in the chart
UP ARROW Select the previous group of items
Keys for working with propertes and optons
Key Descripton Key Descripton
ALT+ENTER Display
the Propertes dialog box
DOWN ARROW Display a list or palete when a buton
that contains a list or palete is selected
The TAB key When
the Propertes dialog box
is active, select the next
item on the active tab
SHIFT+F10 Display the shortcut menu
RIGHT ARROW When a tab in
the Propertes dialog box
is active, select the next
tab
Underlined leter Carry out a command on the shortcut
menu
LEFT ARROW When a tab in
the Propertes dialog
box is active, select the
previous tab
ESC Close the shortcut menu without
carrying out a command
Keys for working with the felds
Key Descripton Key Descripton
ALT+DOWN ARROW Open the list for the
currently selected feld
SPACEBAR In the drop-down list for a feld, select
or clear the check box for the current
item
The TAB key In the drop-down list
for a feld, alternately
move to the most
recently selected item,
the OK button, and
the Cancel button
ENTER Close the drop-down list for a feld and
apply any changes you made
Arrow keys In the drop-down list for
a feld, move to the next
item
ESC Close the drop-down list for a feld
without applying your changes
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Keys for working with the Field List pane
Key Descripton Key Descripton
CTRL+L Display the Field
List pane, or activate it if
it is already displayed
CTRL+SPACEBAR Remove the item from the selecton if
the item that has focus is included in
the selecton, and vice versa
Arrow keys Move to the next item in
the Field List pane
PLUS SIGN (numeric
keypad)
Expand the current item in the Field
List pane to display its contents, or
expand Totals to display the available
total fields
SHIFT+UP ARROW Move to the previous
item and include it in the
selecton
MINUS SIGN (numeric
keypad)
Collapse the current item in the Field
List pane to hide its contents, or
collapse Totals to hide the available
total fields.
SHIFT+DOWN ARROW Move to the next item
and include it in the
selecton
The TAB key In the Field List pane, alternately move
to the most recently selected item,
the Add to button, and the list next to
the Add to buton
CTRL+UP ARROW Move to the previous
item, but dont include
the item in the selecton
ALT+DOWN ARROW Open the drop-down list next to
the Add to button in the Field
List pane. Use the arrow keys to move
to the next item in the list, and then
press ENTER to select an item.
CTRL+DOWN ARROW Move to the next item,
but dont include the item
in the selecton
ENTER Add the highlighted feld in the Field
List pane to the drop area that is
displayed in the Add to list
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Microsof Ofce Fluent Ribbon
Ofce Fluent Ribbon
1. Press ALT.
2. The KeyTips are displayed over each feature that is available in the current view.
3. Press the leter shown in the KeyTip over the feature that you want to use.
4. Depending on which leter you press, you might be shown additonal KeyTips. For example, if the External Data tab is
active and you press C, the Create tab is displayed, along with the KeyTips for the groups on that tab.
5. Contnue pressing leters untl you press the leter of the command or control that you want to use. In some cases, you
must frst press the leter of the group that contains the command.
6. NOTE: To cancel the action that you are taking and hide the KeyTips, press ALT.
Online Help
Keyboard shortcuts for using the Help window
The Help window provides access to all Ofce Help content. The Help window displays topics and other Help
content.
In the Help window
Key Descripton Key Descripton
F1 Open the Help window. ALT+RIGHT ARROW Move forward to the next Help topic
(Forward button).
ALT+TAB Switch between the Help
window and the actve
program.
UP ARROW, DOWN
ARROW
Scroll small amounts up or down,
respectvely, within the currently
displayed Help topic.
ALT+HOME Go back to Program
Name Home.
PAGE UP, PAGE DOWN Scroll larger amounts up or down,
respectvely, within the currently
displayed Help topic.
TAB Select the next item in
the Help window.
SHIFT+F10 Display a menu of commands for the
Help window. This requires that the
Help window have the actve focus
(click in the Help window).
SHIFT+TAB Select the previous item
in the Help window.
ESC Stop the last acton (Stop button).
ENTER Perform the acton for
the selected item.
F5 Refresh the window (Refresh button).
TAB or SHIFT+TAB In the Browse Program
Name Help section of
the Help window, select
the next or previous
item, respectively.
CTRL+P Print the current Help topic.
NOTE If the cursor is not in the
current Help topic, press F6, and then
press CTRL+P.
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ENTER In the Browse Program
Name Help section
of the Help window,
expand or collapse
the selected item,
respectively.
F6, and then press
ENTER to open the list of
choices
Change the connecton state.
TAB Select the next hidden
text or hyperlink,
including Show
All or Hide All at the top
of a topic.
F6 Switch among areas in the Help
window; for example, switch between
the toolbar and the Search list.
SHIFT+TAB Select the previous
hidden text or hyperlink.
UP ARROW, DOWN
ARROW
In a Table of Contents in tree view,
select the next or previous item,
respectvely.
ENTER Perform the acton
for the selected Show
All, Hide All, hidden text,
or hyperlink.
LEFT ARROW, RIGHT
ARROW
In a Table of Contents in tree view,
expand or collapse the selected item,
respectvely.
ALT+LEFT ARROW or
BACKSPACE
Move back to the
previous Help topic
(Back button).
Microsof Ofce basics
Display and use windows
Key Descripton Key Descripton
ALT+TAB Switch to the next
window.
CTRL+W or CTRL+F4 Close the actve window.
ALT+SHIFT+TAB Switch to the previous
window.
CTRL+F6 When more than one window is open,
switch to the next window.
F6 Move to a task pane from another pane in the program window (clockwise directon). You
might need to press F6 more than once.
NOTE If pressing F6 doesnt display the task pane you want, try pressing ALT to place focus
on the menu bar or Microsoft Office Fluent Ribbon and then pressing CTRL+TAB to move to
the task pane.
CTRL+SHIFT+F6 Switch to the previous
window.
CTRL+F9 Minimize a window to an icon (works
for only some Microsof Ofce
programs).
CTRL+F8 When a document window is not maximized, perform the Size command (on
the Control menu for the window). Press the arrow keys to resize the window, and, when
finished, press ENTER.
CTRL+F10 Maximize or restore a
selected window.
ALT+PRINT SCREEN Copy a picture of the selected window
to the Clipboard.
PRINT SCREEN Copy a picture of the
screen to the Clipboard.
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Move around in text or cells
Key Descripton Key Descripton
LEFT ARROW Move one character to
the lef.
HOME Move to the beginning of a line.
RIGHT ARROW Move one character to
the right.
CTRL+UP ARROW Move up one paragraph.
UP ARROW Move one line up. CTRL+DOWN ARROW Move down one paragraph.
DOWN ARROW Move one line down. CTRL+END Move to the end of a text box.
CTRL+LEFT ARROW Move one word to the
lef.
CTRL+HOME Move to the beginning of a text box.
CTRL+RIGHT ARROW Move one word to the
right.
SHIFT+F4 Repeat the last Find action.
END Move to the end of a
line.
Move around in and work in tables
Key Descripton Key Descripton
TAB Move to the next cell. CTRL+TAB Insert a tab in a cell.
SHIFT+TAB Move to the preceding
cell.
ENTER Start a new paragraph.
DOWN ARROW Move to the next row. TAB at the end of the
last row
Add a new row at the botom of the
table.
UP ARROW Move to the preceding
row.
Access and use task panes
Key Descripton Key Descripton
F6 Move to a task pane from another pane in the program window. (You might need to press
F6 more than once.)
NOTE If pressing F6 doesnt display the task pane you want, try pressing ALT to place focus
on the menu bar and then pressing CTRL+TAB to move to the task pane.
CTRL+TAB When a menu or toolbar
is actve, move to a task
pane. (You might need
to press CTRL+TAB more
than once.)
SHIFT+F10 Open a shortcut menu; open a drop-
down menu for the selected gallery
item.
TAB or SHIFT+TAB When a task pane is
actve, select the next or
previous opton in the
task pane.
HOME or END When a menu or submenu is visible,
select the frst or last command on the
menu or submenu.
CTRL+DOWN ARROW Display the full set of
commands on the task
pane menu.
PAGE UP or PAGE DOWN Scroll up or down in the selected
gallery list.
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DOWN ARROW or UP
ARROW
Move among choices
on a selected submenu;
move among certain
optons in a group of
optons in a dialog box.
CTRL+HOME or
CTRL+END
Move to the top or botom of the
selected gallery list.
SPACEBAR or ENTER Open the selected
menu, or perform the
acton assigned to the
selected buton.
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Tips
Resize and move toolbars, menus, and task panes
1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.
3. Do one of the following:
- Resize a toolbar
- On the toolbar, press CTRL+SPACEBAR to display the Toolbar Optons menu.
- Click the Size command, and then press ENTER.
- Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a tme.
- Move a toolbar
- On the toolbar, press CTRL+SPACEBAR to display the Toolbar Optons menu.
- Click the Move command, and then press ENTER.
- Use the arrow keys to positon the toolbar. Press CTRL+ the arrow keys to move one pixel at a tme. To undock the
toolbar, press the DOWN ARROW repeatedly. To dock the toolbar vertcally on the lef or right side, press the LEFT
ARROW or the RIGHT ARROW, respectvely, when the toolbar is positoned all the way to the lef or the right side.
- Resize a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additonal commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a tme.
- Move a task pane
- In the task pane, press CTRL+SPACEBAR to display a menu of additonal commands.
- Use the DOWN ARROW key to select the Move command, and then press ENTER.
- Use the arrow keys to positon the task pane. Use CTRL+ the arrow keys to move one pixel at a tme.
1. When you fnish moving or resizing, press ESC.
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Use dialog boxes
Key Descripton Key Descripton
TAB Move to the next opton
or opton group.
First leter of an opton
in a drop-down list
Open the list if it is closed and move
to that opton in the list.
SHIFT+TAB Move to the previous
opton or opton group.
ALT+ the leter
underlined in an opton
Select an opton; select or clear a
check box.
CTRL+TAB Switch to the next tab in
a dialog box.
ALT+DOWN ARROW Open a selected drop-down list.
CTRL+SHIFT+TAB Switch to the previous
tab in a dialog box.
ESC Close a selected drop-down list; cancel
a command and close a dialog box.
Arrow keys Move between optons
in an open drop-down
list, or between optons
in a group of optons.
ENTER Perform the acton assigned to a
default buton in a dialog box.
SPACEBAR Perform the acton
assigned to the selected
buton; select or clear
the selected check box.
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.
Key Descripton Key Descripton
HOME Move to the beginning
of the entry.
SHIFT+LEFT ARROW Select or cancel selecton one
character to the lef.
END Move to the end of the
entry.
SHIFT+RIGHT ARROW Select or cancel selecton one
character to the right.
LEFT ARROW or RIGHT
ARROW
Move one character to
the lef or right.
CTRL+SHIFT+LEFT
ARROW
Select or cancel selecton one word to
the lef.
CTRL+LEFT ARROW Move one word to the
lef.
CTRL+SHIFT+RIGHT
ARROW
Select or cancel selecton one word to
the right.
CTRL+RIGHT ARROW Move one word to the
right.
SHIFT+HOME Select from the inserton point to the
beginning of the entry.
SHIFT+END Select from the inserton
point to the end of the
entry.
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