- Letter of Inquiry

- Letter of Reply
- Letter of Order
- Letter of Acknowledgment
- Letter of Giving Instruction
- Letter of Claim
- Letter of Adjustment
- Letter of Sales
- Letter of Application
- Letter of Advertisement
















Del Rosario, Iana Christine N
BSTM 1
BUSINESS COMMUNICATION FOR HOSP, INDUSTRY
Mrs. Efigenia Quianzon Magallanes
Letter of Inquiry
- A business letter is usually used when writing from one company to another, or for
correspondence between such organizations and their customers, clients and other external
parties. The overall style of letter will depend on the relationship between the parties
concerned.

EXAMPLE:

( 1 )

Street Address
City, State Zip Code
Dear Mr./Ms. ________________________________:
Perhaps you are seeking an addition to your marketing team. A new person can provide innovative approaches to the
challenges of marketing. I am an innovator of new ideas, an excellent communicator with buyers, and have a
demonstrated history of marketing success.
Presently, I am marketing computer products for a major supplier using television, radio and news advertising. I have
a reputation for putting forth the effort required to make a project succeed.
Enclosed is my resume for your review and consideration. EFTG Industries has a reputation for excellence. I would
like to use my talents to market your quality line of technical products. I will call you to further discuss my talents and
how I can benefit your company. If you prefer, you may reach me in the evenings at (555) 555-5555.
Thank you for your time. I look forward to meeting you.
Sincerely,
(Your Signature in blue or black ink)
Your typed name
Enclosure







( 2 ) Letter of inquiry
Your Street Address
City, State Zip Code
Telephone Number
Email Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr. LastName:
Opening paragraph: State what position you are inquiring about; how you learned of the organization or position, and when you
will be qualified for the position.
2nd paragraph: Tell why you are interested in the position or type of work the employer does (Simply stating that you are
interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the position by relating
your background to the employer or position and mention specific qualifications which make you a good fit for the employer's
needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is
enclosed. Mention other enclosures if such are required to apply for a position.
3rd paragraph: Indicate that you would like the opportunity to talk with the employer to learn more about their opportunities
or hiring plans. Restate briefly why you're so passionate about the opportunity you're applying for. State that you would be glad
to provide the employer with any additional information needed. Thank the employer for her/his consideration.
Sincerely,
(Your handwritten signature)
Your name typed
( 3 ) Letter of inquiry
The Virtual Community Group, Inc.
17 Park Road
Rural Town, NH
July 1, 1995
Jane Smith, Executive Director
Xavier Foundation
555 S. Smith St.
Washington, D.C. 22222
Dear Ms. Smith,
I am writing to inquire whether the Xavier Foundation would invite a proposal from the Virtual Community Group, Inc., requesting an
investment of $50,000 per year over two years to support our Enterprise 2000 initiative. This grant would provide part of the funds needed for us
to train at least 1200 low-income entrepreneurs in rural New Hampshire in the computer skills they need to create sustainable businesses as we
enter the twenty-first century. Your literature indicates that the Xavier Foundation is searching for innovative ideas to improve the lives of the
rural poor; we believe Enterprise 2000 falls well within your area of interest.
Information technologies are a promising solution to one of the primary obstacles facing the small rural enterprise: the geographic distances
which inhibit networking with other businesses, and which segregate them from a larger marketplace. The Internet and other networks are now
making it possible for entrepreneurs even in the most remote locations to communicate and do business on a region-wide, national, or even
international basis. Working in conjunction with other organizations, Enterprise 2000 gives program participants technical skills training adapted
to individual need; and, in collaboration with organizations which recondition and redistribute used computers, we also assure that they obtain the
necessary computer hardware, at low or no cost.
We believe that broadly-implemented technical skills programs such as Enterprise 2000 have the potential to transform the lives of many
struggling entrepreneurs, and change the economic landscape of impoverished rural communities. Unlike many poverty alleviation initiatives, all
of the Virtual Community Group programs are predicated on the assumption that these entrepreneurs already have 90% of what it takes to
compete in the marketplace -- intelligence, ambition, initiative, and talent. After two years of experimentation and program development, the
Virtual Community Group has fashioned a superb, easily replicable model in Enterprise 2000, and established a high degree of credibility among
community groups, policy makers, and funders. With your support, we can make that 10% difference in the lives of these hard-working people
and the future of our rural communities.
Please feel free to call me with any questions. I look forward to hearing from you soon.
Sincerely,
Executive Director

( 4 ) Letter of inquiry
January 20, 2008
Ms. Charlotte Green
Employment Director
Environmental Consultants Inc.
P.O. Box 7692
Denver, CO 12345
Dear Ms. Green,
I am writing to inquire about job opportunities at Environmental Consultants, Inc. Your web page highlights that
you are in the process of expanding your research facilities and I am pleased to learn that your company may be in
need of additional individuals with strong research and leadership skills. I will be graduating this May with a
Bachelors degree in Sociology and believe my education and experience make me a good fit for your company.
My experience as an intern with Carson Geological Consultants, as well as in the Jonesboro College Department of
Geology, has provided me with a strong foundation in the field of environmental impact research. My specialty area
of soil composition analysis should prove beneficial in performing the duties of the Coordinator. For the past two
years, I served as president of my Fraternity. I was responsible for coordinating activities, organizing meetings and
providing leadership to a peer group of 25 men. My enclosed resume provides additional information on my
education and experience.
I look forward to an opportunity to discuss my qualifications and learn more about your company. Feel free to
contact me at (765) 495-xxxx. I am available Mondays after 2 p.m. I will be contacting you on February 5 to assure
you received my application. Thank you for your time and consideration.
Sincerely,

James Purdue





(5 ) Letter of inquiry
Date
Name
Title
Organization
Address
City, State, Zip

Dear Name:
The (Your Organization) seeks support of $XX,XXX from the ABC/XYZ Foundation for (seed money,
general support, project support, publications support, etc.) of our (special project). [1] We are grateful for
the support we received from the ABC/XYZ Foundation in 19XX for (description) and think this new
proposal may be of comparable interest to your foundation. [2] We think this project is very much aligned
with ABC/XYZ goals in (field of interest, other funded projects or guideline statement).

Our organization, established in 19XX, is serving the (geographical) community with our services: (List).
Recently we were honored by (description) for (accomplishment). (Insert one or two other
accomplishments of entire organization.)

The project for which we request funds will make a difference in the lives of (such and such clientele) in
the following way: (insert specifics of plan). The project will take the X amount of time, X amount of
$$$$ and we expect the following concrete results: [a], [b], and [c].

We have received (grant support, contributions, inkind, volunteer, volunteer staff help, etc.) in the early
stages. Support the first year will come from [a], [b], and [c] and the project will (be complete at that time
or supported in the future by [a], [b], and [c]).

We invite you visit the project and we will call by (date) (or within two weeks) to arrange your visit. We
will be glad to submit a full proposal with additional information for your further review.

Sincerely,
(sign)
Your Name
Your Complete Phone Number